Recruitment to Specialist Training

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Transcript of Recruitment to Specialist Training

Recruitment to specialist training:a resource guide for selectors

Contents1. Objectives, Timetable & Workshop Slides 2. Resource Pack: Section A Key Concepts & Best Practice 3. Resource Pack: Section B National Standards & Upskilling

4.

Example Person Specification

5.

Reference Report

6.

Application Form Draft

7.

Shortlisting Indicators & Example Responses

8.

Example Interview Report Form

9.

Upskilling in Selection Workshop: Selector Skills, Trainer Skills, Trainer Slides, FAQs

10.

Evaluation & Audit Documentation

National Workshops

National Workshops

Selection into Specialty Training: Upskilling selectors

National Specialty Selection Workshop:Methods & best practice for up-skilling selectors9.30am 10am-4pmRegistration & Coffee Workshop

Workshop facilitatorsDr Sarah Thomas, Professor Fiona Patterson & colleagues.

Aims & objectivesTo review the overarching principles and processes that have been agreed for national specialty selection To review key concepts underpinning best practice selection and recruitment To introduce the national documentation for specialty selection (person specification, reference report, application form) To review the key skills required of selectors involved in selection (shortlisting & interviews) To provide an opportunity to experience these skills using practical exercises To provide supporting training materials for use by trainers in deaneries/ unit of application (UoA) in upskilling selectors for 2007. To establish next steps in cascading training of selector skills in deaneries/ UoAs.

Target audience & outcomesThis workshop is aimed at those responsible for training selectors within their deanery/UoA in best practice selection principles and methods. The outcomes of the workshop are to 1) raise awareness and upskill participants in key concepts, principles and methods in best practice selection, such that they are able to deliver training effectively within their UoA (using a cascade approach); 2) to provide UoA representatives with relevant documentation and materials required for specialty selection; 3) to establish next steps in cascading training within UoA, including the role of the selection methodology team in the individual deanery visits.

FormatThis is a participative workshop with a variety of practical exercises related to selector skills and will include plenary discussions, presentations and small group work.

Suggested pre-readingSuggested pre-reading includes the documents attached. Those who have attended the planning and development meeting on 19th September will already have received these: Document 1: Overarching framework for selection into specialty training Document 2: Overview of the development of the selection methodology presented to PMETB for national selection

National Selection for Specialty Training

Methods & Best Practice for Upskilling SelectorsTimetable

10-10.20

Introduction Objectives & framework for National Specialty Selection Selection Process Overview Key Concepts in Best Practice Selection Research evidence Whats different? Tea/Coffee Break National Documentation for Specialty Selection Person Specifications Application form Reference report & reference process Selector Skills: Application Form & Shortlisting Applying indicators & rating scale to application form questions Lunch Selector Skills: Interviews Sources of error & bias, questioning styles Applying indicators & rating scale to interview questions Tea/Coffee Break Implementation & Practical Considerations FAQs Next steps Review & Questions Finish

10.20-10.35 10.35-11.15

11.15 11.30-11.50

11.50-1pm

1-2pm 2-3pm

3-3.15pm 3.15-3.45pm

3.45-4pm 4 pm

Key TopicsSelection Process Overview

National Selection into Specialty Training: Launch of Training Materials17th October 2006

The plan for delivery The Specialist Training programmes The timeframe How information is being cascaded

Key concepts in best practice selection The National Documentation for Specialty Selection Person Specification, Application Form, Structured Reference

Selector Skills Short-listing, The interview

Implementation & practical considerations

Timetable:4 Sessions10.00-10.20 10.20-10.35 10.35-11.15 11.15 11.30-11.50 11.50-1pm 1-2pm 2-3pm 3-3.15pm 3.45-4pm 4 pm Introduction Selection Process Overview Key Concepts in Best Practice Selection Tea/Coffee Break National Documentation for Specialty Selection Selector Skills: Application Form & Shortlisting Lunch Selector Skills: Interviews Tea/Coffee Break Review & Questions Finish

Framework for National SelectionKey Points http://www.mmc.nhs.uk/UK Strategy Group agreed framework for national selection July 2006 MTAS will be used by all 4 UK countries Nationally agreed person specs for each specialty & for each entry level (ST1, ST2, ST3) Nationally agreed application form, reference form, minimum standards for interview PMETB approval September 2006

3.15-3.45pm Implementation & Practical Considerations

Stakeholder & expert consultationChairs of Chairs of STCs STCsProgram Program Directors/ Directors/ College Tutors College Tutors

Ownership: Are COPMeD/ Deans COPMeD/collectively signed up to the process?COPMeD Steering Group for Recruitment & Selection into Specialty Training responsible for the work (reporting to UK Strategy Group) Close involvement of stakeholders in development, implementation & evaluation Deans have nominated YOU to come here today to deliver implementation in your locality Deans will oversee evaluation of selection panels

PMETB PMETB

Current Current Trainees/ Trainees/ Applicants Applicants

Medical Medical Directors/ Directors/ HR/Trusts HR/Trusts

COPMED/ COPMED/ COGPED COGPED Deaneries Deaneries

Stakeholders Stakeholders & Experts & Experts

MMC MMCAoMRC, AoMRC, JACSTAG JACSTAG

Patient Patient Groups Groups

BMA BMANHS NHS Employers Employers Department Department of Health of Health

GMC GMC

1

What Specialist Training Programmes will be available?Medicine in General Surgery in General OFMS Ophthalmology Basic Neuroscience Training Acute Care Common Stem Histopathology Chemical Pathology Medical Microbiology Obstetrics & Gynaecology Paediatrics Anaesthesia Psychiatry All recruited to after F2 and during transition from the current SHO pool Radiology Public Health General Practice

Core Run Through TrainingRecruit in 2007 to:Psychiatry Paediatrics Medicine in General Surgery in General Ophthalmology Acute Care Common Stem Basic Neuroscience Training Obstetrics & Gynaecology Anaesthesia

+

ST4 ST3 ST2 ST1

Core

Existing SHO programmes offer core training

Non-Core Run Through Training from ST1Currently do not have core training at SHO grade In 2007 will recruit to ST1 from F2 and SHO grades General Practice will recruit at ST1-3 in 2007

Specialist TrainingPsychiatry Paediatrics Medicine in General Surgery in General Ophthalmology Acute Care Common Stem Basic Neuroscience Training Obstetrics & Gynaecology Anaesthesia

Non-CoreRadiology OFMS Chemical Pathology Medical Microbiology Histopathology Public Health General Practice

Non-CoreRadiology OFMS Chemical Pathology Medical Microbiology Histopathology Public Health General Practice

Core

What levels will be selected into Specialist Training in 2007?Specialty-specific Levels recruited to depend on comparison between competencies detailed in the new & old curricula

How do trainees apply for Specialist Training?Advance information in Medical Press Single alert in Medical Press & electronic information Single electronic application per recruitment round Long-listed nationally against person Longspecification Apply for up to 2 preferred Specialty groups in 2 preferred Units of Application* GP 1 UoA May no longer express no geographical preference*Unit of application- a Deanery or cluster of Deaneries working together

Recruitment will occur at ST1- ST4 in some Specialties Distinct application forms Different recruitment rounds

2

Recruitment & SelectionRound 1 Run-Through Grade Posts: 2 Specialties, 2 UOA & FTSTAs 0 Unsuccessful Round 2 Vacant Run-Through Grade Posts & FTSTAs Unsuccessful Shortlisting Shortlisting

National Advert

Offers to Applicants1Shortlisting Assessment Ranking Selection Shortlisting Assessment Ranking Selection

E- Applications co-ordinated & sent to chosen UOAs*

Assessment Assessment Ranking Ranking Selection Selection 1 Re-enter

Applicants will receive a single e-letter listing their offers and will have a limited period in which to replyo Acceptance is a binding commitment to the UOA and the employer o Applicants breaking the agreement are disqualified from any further participation in the recruitment and selection process except in very exceptional and unforeseen circumstances

Central Co-ordination of Offers of Posts: 2 3 4 Applications co-ordinated & sent to chosen UOAs* Shortlisting Assessment Ranking Selection Appointed to Training programme Successful

Training Programme 10 Vacancies

Central Co-ordination of Offer of Post

45 Appointable Trainees Ranked 1- 45

Ranking of Applicants1

Aug 06 Sept

Identify No of Programmes/ Posts Agree person specification for ST1, 2 & 3

Jan Finalise complete selection/ interview schedule 6 Jan Alert in Medical Press- Application