Welcome back

Enterprise Portfolio & Project Management

The Relevance of

Enterprise Portfolio & Project Management in a

It is in times like these that you are looking to manage projects and resources more effectively while providing a positive and sustainable return on your investment.

This session will demonstrate how Microsoft EPPM solutions can help you achieve these efficiencies by driving cost reductions, improving alignment with strategic priorities, and reducing the risk of failed projects and programs.

investment.

Systemethod Pte Ltd• Domain expertise in Project Management

• Microsoft technologies enabler

• Microsoft Certified Partner Competency in Information Worker Solution Enterprise Project Management Specialization

NAH WEE YANGPrincipal Consultant

PMP

Email: wynah@systemethod.com

Project Management

Project Management TrainingMicrosoft EPM Implementation

QuickStart™ EPMPMP® Exam Prep Classes

E P M Dashboard E P M

Discovery™

Project Management

Simulation

EPMSPECIALIZATION

AGENDA

Relevance of EPPM in a Recession

Overview of EPPM

Demo

The Relevance of

Enterprise Portfolio & Project Management in a

Troubled Projects

Promising Projects

Profitable Projects

Cost Overrun

Making EveryCent Count

in a

Promising Projects

Profitable Projects

Troubled Projects

Promising Projects

Profitable Projects

Cost Overrun

MAXIMIZING Business Value

REALIZING Business Value

Abi

lity

to Id

entif

y B

usin

ess

Val

ue P

oten

tial

(P

roje

ct P

ortfo

lio S

erve

r 20

07)

Ability to Realize Business-Value Potential(Project Server 2007)

75% 100%

66%

100%

0%

Portfolio Management

Project Management

50%Value Realized

50% Value Lost

Project Management helps ensure organizations successfully deliver the selected investments and realize the business value

Portfolio Management enables organizations to identify and select the investments that will maximize business value

Maximize and Realize Your Business ValueSelect & Deliver the Right Investments

Portfolio ReportingBenefits Realization

Project ManagementProject PlanningCost ManagementResource ManagementTime ReportingChange ManagementIssue ManagementProject ReportingCollaboration

Portfolio ManagementPortfolio GovernanceBusiness Case DevBenefits ForecastingPrioritization / ValuationPortfolio OptimizationAdv Portfolio Analytics

Portfolio Management & Project ManagementSuccessful Organizations Use Both Disciplines

Project Portfolio Management answers the following questions:

– Have I selected the right investments?

– Do the investments align with the strategic objectives?

– Do I have sufficient resources to deliver the selected investments?

– Will the investments be delivered on time and within budget?

– Are my investments delivering the forecast benefits?

Project & Portfolio Managers

Team Members

Resource Managers

IT

Exec Stakeholders

Portfolio Management & Project ManagementSuccessful Organizations Use Both Disciplines

Capture project request and build detailed business caseSelect the optimal project portfolio

Export selected projects to Project Server 2007 Track and manage the project to a successful conclusion

Capacity analysis and detailed project planning

Portfolio Management & Project Management1 2

2

1

3

3

4

4

5

5

Predefined workflows help ensure the projects are subject to the appropriate governance controls throughout their life cycle (from proposal to post-implementation)

Capture all project requests within a central repository, and define business-case templates to standardize the data collection across the organization

Capture Project Requests/Ideas

Governance Workflow

Portfolio Management & Project ManagementCreate: Capture Project Requests

Build a detailed business case for each project request in accordance with the governance workflow

General Information Cost Estimates Resource Estimates

Benefit Estimates Strategic Impact Assessment Risk Assessment

Portfolio Management & Project ManagementCreate: Business Case Development

Prioritize Business Drivers

Prioritize Projects

Business Drivers

Pro

ject

s

Investment Maps

Impact Assessment

Portfolio Management & Project ManagementSelect: Portfolio Prioritization

‘What If’ Analysis

Efficient Frontier Modeling

Business Alignment Analysis

Portfolio Management & Project ManagementSelect: Portfolio Optimization & Advanced Analysis

Office Project Server

Gateway

Portfolio Management & Project ManagementSelect: Integration to Project Server

Maximize Resource Utilization

• Identify skill surpluses and deficits across the planning horizon

• Finalize project portfolio release schedule

• Analyze and communicate training and headcount requirements to HR

Portfolio Management & Project ManagementPlan: Capacity Planning Analysis

Develop Detailed Project Plans • Build the detailed project plan (e.g.

detailed tasks, milestones etc.)

• Assign individual resources to the plan

• Capture inter project dependencies

• Finalize and baseline project plan

• Synchronize project level data with Office Project Portfolio Server

Portfolio Management & Project ManagementPlan: Detailed Planning

Timesheets

Status Reports

Project Workspaces

Task Assignments

Issues & Risks Mgmt

Project ManagerTeam Members

Collaborate to deliver projects on time and within budget

• Share essential information through team project workspaces

• Keep teams aligned through task assignments and timesheet reporting.

• Proactively predict cost , resource and schedule overruns

• Use built-in integration to communicate project-related information through Microsoft Office system applications.

Timesheets

Track ProgressPortfolio Management & Project ManagementManage: Track Project

Transparency, Visibility & Control• Build scorecards & dashboards to measure

portfolio performance

• Utilize the flexible reporting infrastructure to standardize and streamline the reporting process across the organization

• Synchronize project level data with Project Portfolio Server 2007 to enable re-optimization analysis

Portfolio Management & Project ManagementManage: Measure Portfolio Performance

1. Standardize and automate the governance processes.

2. Capture all investments within a central repository.

3. Objectively prioritize business strategy and competing investments.

4. Align the selected portfolios with the business strategy.

5. Effectively manage resources.

6. Collaborate and coordinate easily.

7. Measure and track portfolio performance.

8. Get more from existing technology investments.

9. Tightly integrate with line of business applications.

10. Quickly realize a return on investment.

Top 10 BenefitsEnterprise Portfolio & Project Management System

System Demo

Q & A

Art and Science have their meeting point in Method

Art and Science have their meeting point in Method

We are the Art and Science in Project Management