Entering Safe Harbor Codes for Non- ACA Base Plan...

Entering Safe Harbor Codes for Non-ACA Base Plan Offerings

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Copyright © 20XX–2015 ADP, LLC

Introduction

Welcome!

This course reviews how to enter Safe Harbor codes on line 16, Form 1095-C

and is only necessary for users who are not using an ACA Base Plan within the

Essential ACA feature in ADP Workforce Now Version 2.

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Introduction

The codes entered in line 16 provide the IRS with information to administer the

employer shared responsibility provisions. Basically, line 16 tells the IRS which

Safe Harbor the employer qualifies for and if the employee actually enrolled in

Health Care Coverage.

The employer enters the applicable line 16 code if any. If none of the codes apply

for a given month, the month is left blank.

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Do you have an ACA Base Plan?

If you have one (or more) ACA Base

plans setup in Essential ACA, then line

16 data is populated for each employee

based on the settings you’ve indicated,

including the Safe Harbor codes. You

will not need to enter any information or

continue with this material unless you

wish to learn how to modify the data.

To verify if you have an ACA Base plan,

go to the ACA Benefit Offerings page to

review your benefit plan setup.

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Do you have an ACA Base Plan? (continued)

If you do not have an ACA Base Plan set up, and you are using ADP Workforce

Now Version 2, Essential ACA will populate line 16 for you with the exception of

the Safe Harbor codes, that is, codes 2F, 2G, and 2H. If these codes are

applicable to any of your employees within any given month, you will need to

enter these codes.

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How to Enter Data in Line 16

1. Navigate to ACA Health Compliance.

2. Click Waiting on Approvals.

3. Click the appropriate entity.

4. Click the employee you wish to edit.

5. Click Edit in the upper-right corner.

6. Enter the appropriate data on line 16.

Enter the code here if

it is the same for all 12

months

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Line 16 Codes

Line 16 should only be entered by you when certain criteria is met. The

instructions on the IRS website contain a description of when each code is

applicable, Instructions for Forms 1094-C and 1095-C

Additionally, ACA Health Compliance includes some brief explanations of each

code by clicking on the question mark, then selecting the code. An example is

displayed on the next page.

https://www.irs.gov/pub/irs-prior/i109495c--2015.pdfhttps://www.irs.gov/pub/irs-prior/i109495c--2015.pdfhttps://www.irs.gov/pub/irs-prior/i109495c--2015.pdfhttps://www.irs.gov/pub/irs-prior/i109495c--2015.pdfhttps://www.irs.gov/pub/irs-prior/i109495c--2015.pdfhttps://www.irs.gov/pub/irs-prior/i109495c--2015.pdfhttps://www.irs.gov/pub/irs-prior/i109495c--2015.pdf

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Line 16 Codes (continued)

The help screen provides a brief description of each code. Click the question

mark to bring up a description, then click the code you wish to view. Note that

codes 2F, 2G and 2H all state that if Code 2E also applies, use code 2E.

1. Click the question mark.

2. Click a code.

3. A brief description displays.

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Applying Changes to Line 16

If you are using an ACA Base Plan, or not, and you simply want to change a

code you’ve already entered, click the arrow under the entry. The previous

value will appear. Type in the new code.

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For More Information

Available on the support center or ADPworks:

ADP Workforce Now Affordable Care Act Shared Responsibility Guide

ACA Shared Responsibility Quick Reference Guide

Helpful Links:

Health Insurance Marketplace

ADP’s Eye on Washington (EOW)

Instructions for Forms 1094-C and 1095-C

Note: Based on recent guidance regarding the timing and implementation of

certain provisions of the Affordable Care Act (ACA), some information in this

document may change. This content is current as of its most recent publication

date. We continue to monitor the rules and regulations as they are issued under

the ACA. Please refer to ADP’s Eye on Washington website.

https://www.healthcare.gov/https://www.healthcare.gov/http://www.adp.com/healthcarehttp://www.adp.com/healthcarehttps://www.irs.gov/pub/irs-prior/i109495c--2015.pdfhttps://www.irs.gov/pub/irs-prior/i109495c--2015.pdfhttps://www.irs.gov/pub/irs-prior/i109495c--2015.pdfhttps://www.irs.gov/pub/irs-prior/i109495c--2015.pdfhttps://www.irs.gov/pub/irs-prior/i109495c--2015.pdfhttps://www.irs.gov/pub/irs-prior/i109495c--2015.pdfhttps://www.irs.gov/pub/irs-prior/i109495c--2015.pdf

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SuccessSM is a service mark of ADP, LLC.

All other trademarks and service marks are the property of their respective owners.

Copyright © 2015 ADP, LLC. ADP Proprietary and Confidential. All Rights Reserved. For

Internal Use Only. These materials may not be reproduced in any format without the express

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including, but not limited to, the implied warranties of merchantability or fitness for a particular

purpose. ADP is not responsible for any technical inaccuracies or typographical errors which

may be contained in this publication. Changes are periodically made to the information

herein, and such changes will be incorporated in new editions of this publication. ADP may

make improvements and/or changes in the product and/or the programs described in this

publication at any time without notice.

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