Eng. Yasser Abuauf. Contents How to get data? Structure Figures and Tables Spelling and grammar...
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Transcript of Eng. Yasser Abuauf. Contents How to get data? Structure Figures and Tables Spelling and grammar...
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How to Write a Report
Eng. Yasser Abuauf
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ContentsHow to get data?StructureFigures and Tables Spelling and grammarConclusions
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The purpose....The report exists to provide the reader with
useful informationResearchResults of an experiment
It succeeds if it effectively communicates the information to the intended audience
It fails otherwise!!
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Getting dataThere are 2 main sources:
1. Internet 2. Books
Searching for data needs patience Wikipedia helps you, it is not the report Don’t stick to the same searching words
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Structure: detailsA good report has the following parts
TitleTable of ContentsAbstractIntroductionMain sectionsConclusionsReferencesTechnical appendix
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TitleShould be informative Good
Buoyancy Force (punchy)Drag Force: how to test, where to test (dramatic,
informative)
BadSome factors that have effect on the forces acting
on a moving object in a fluid flow (boring, vague)Performing round off analyses of statistical
algorithms (boring, vague غامض ) Left & Drag (wrong spelling)
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Table of ContentsShows the structure of the document and lets
the reader navigate through the sections
Include for documents more than a few pages long.
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AbstractDescribes the problem and the solution in a
few sentences. It will be all the big boss reads!
Remember the 2 rulesKeep it shortState problem and solution
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The IntroductionYou should inform your reader of the
background to your investigation. Outline the approachDescribe the contents of the rest of the
reportin Section 2 we ...in Section 3 we ...
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Further sectionsDescribe
DataMethodsAnalyses
Divide up into sections, subsections Numbering is very important for sections and
subsections
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ConclusionsSummarize what has been discovered
Repeat the question
Give the answer
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AppendixThis is where the technical details goBe as technical as you likeDocument your analysis so it can be
reproduced by othersInclude the data set if feasible
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ReferencesAlways give a reference to other related work
or facts that you quote
Never pass off the work of others as your own – this is a very big crime!!
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Writing clearlyStructure alone is not enough for clarity –
you must also write clear sentences.Rules:
Write complete short sentencesUse one theme If a sentence contains maths, it still must make
sense!Use no more than 4 fonts.Use no more than 4 colors.
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FiguresAlways label and give a caption under
the figure
Be aware of good graphics principles: avoidunlabelled axesbroken axesMisleading scales
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TablesAlways label and give a caption over the
table
Be aware of rules for good tables:
avoid vertical linesdon’t have too many decimal places compare columns not rows
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Multiple Prefix Symbol
1012 tera T
109 giga G
106 mega M
103 kilo K
10-1 deci d
Multiple Prefix Symbol
1012 tera T
109 giga G
106 mega M
103 kilo K
10-1 deci d
Too busy
Better
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Busy – too many DP’s
Better
Number ofProcessors Time (secs)
1 28.35221
4 7.218812
8 3.634951
16 1.929347
Number of Processors Time (secs)
1 28.35
4 7.22
8 3.63
16 1.93
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Spelling and Grammar Use a dictionary if in doubt Spell check!!!! Proofread!!!!
He meant… This technique can also be applied to the
analysis of golf balls
He typed…. This technique cam also by applies to the
analysis or gold bills
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ConclusionsStructure is vitalWrite clearlyGood clear simple illustrationsSpellcheck and proofreadReference all material used or quoted
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Reference
How to write a good report by Alan Lee
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Thank You