Effective Project War Rooms - AACEI-HGCS · • The Project manager is the Commander; Who is the...
Transcript of Effective Project War Rooms - AACEI-HGCS · • The Project manager is the Commander; Who is the...
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Effective Project War Rooms
Robert J. White
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Agenda
• Bio
• Picture of a War Room
• US Army Tactical Operations Center 101
• Project War Room – What we do well
• Project War Room – What we do poorly
• One Last Major Difference – Should we even have
project war rooms?
• Conclusion
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BIO of Robert J. White
• Graduated from West Point in 2001 with a degree in Chemistry and
Nuclear Engineering; served as an Army Finance Officer for 6 years
• Earned master’s degrees in Finance and Project Management
• Joined Shell in 2007 as a Finance Analyst at a Refinery in Louisiana
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• In 2009 joined Crude Expansion Project in Port
Arthur, Texas
• Transferred to Upstream Project Services in
2012 as the Project Services Manager for New
Orleans focused mainly on Deepwater
• Moved to Houston in June 2016 to be the
Project Services Manager for a Deepwater,
Greenfield development in the Gulf of Mexico
• Happily married with 5 children
13(b),10(g),7(g),6(g),1(b)
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PICTURE OF A WAR ROOM
WHAT DOES IT LOOK LIKE?
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Old War Rooms
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Good
Better
Best
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Project War Room
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Good
Better
Best
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Modern US Army Tactical Operations Center (TOC)
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US ARMY TACTICAL OPERATIONS CENTER
101
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Why do Battalions Need a TOC?
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Battalion
Commander
S1 S2 S3 S4 S6Company
Commanders
Command
Sergeant Major
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Command Post Survivability
• CP survivability depends mostly on concealment and
mobility
• Location reverse slope with cover and concealment
– Ensure LOS comms with higher, lower, and adjacent
units
– Should be centered in Area of Operations whenever
possible
– Shelter from weather and elements
• Displacement
– CPs may displace as a whole or, more often, by echelon.
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Maps
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Sand Table
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Communication
• Means of communications
– Wire
– Courier
– Sound and Visual
– Telephone Lines
– Radio
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Communication
• Command posts monitor communications nets, receive reports, and
process information to satisfy commander needs or CCIR
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BATTLE CAPTAIN- CCIR SCREENING
- DECISION ON ACTION
- ASSIGN MESSAGE #
- FOLLOW UP ACTION DISTRIBUTE
- CDR
- XO/S3
- S2
- FSO/TGTing
CELL
- AVN LNO
- ETC.
ACTION
MESSAGE
ROUTINE CCIR
SHIFT NCOIC
SITMAP
LOGSTATUS CHARTS
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The Battle Captain
• The battle captain's role is to plan, coordinate, supervise, and maintain communication flow throughout the CP to ensure the successful accomplishment of all assigned missions.
• The battle captain is NOT the commander
• Responsibilities:
– Maintaining continuous operations of the CP while static and mobile.
– Battle-tracking the current situation.
– Ensuring communications are maintained with and between all stations and that all messages and reports are routed and logged per SOP.
– Processing essential data from the incoming flow of information to ensure all tactical and logistical information is gathered and provided to the CP staff, S3, and XO on a regular basis.
– Providing security for the CP, including its physical security and maintenance of noise and light discipline.
– Conducting CP battle drills and enforcing CP SOP.
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PROJECT WAR ROOMS
WHAT WE DO WELL
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War Room Survivability
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• BP Texas City – 15 people dead in trailers, 180 wounded
• Shell Process Safety Basic Requirements (1 of 11) Safe
Siting of occupied portable buildings
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Maps
• Level 1 Gantt Charts
• Cost and Schedule S
Curves
• Resource Curves
• Earned Value
Management Report
• Contingency Draw down
curves
• Leading versus Lagging
Indicators17
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Maps
• Level 1 Gantt Charts
• Cost and Schedule S
Curves
• Resource Curves
• Earned Value
Management Report
• Contingency Draw down
curves
• Leading versus Lagging
Indicators18
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Maps
• Level 1 Gantt Charts
• Cost and Schedule S
Curves
• Resource Curves
• Earned Value
Management Report
• Contingency Draw down
curves
• Leading versus Lagging
Indicators19
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Maps
• Level 1 Gantt Charts
• Cost and Schedule S
Curves
• Resource Curves
• Earned Value
Management Report
• Contingency Draw down
curves
• Leading versus Lagging
Indicators20
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Maps
• Level 1 Gantt Charts
• Cost and Schedule S
Curves
• Resource Curves
• Earned Value
Management Report
• Contingency Draw down
curves
• Leading versus Lagging
Indicators21
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Maps
• Level 1 Gantt Charts
• Cost and Schedule S
Curves
• Resource Curves
• Earned Value
Management Report
• Contingency Draw down
curves
• Leading versus Lagging
Indicators22
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PROJECT WAR ROOMS
WHAT WE DO POORLY
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Communications
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Good
Better
Best
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Battle Captain
• The Project manager is the Commander; Who is the Battle Captain?
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– Maintaining continuous operations of
the CP while static and mobile.
– Battle-tracking the current situation.
– Ensuring communications are
maintained with and between all
stations and that all messages and
reports are routed and logged per SOP.
– Processing essential data from the
incoming flow of information to ensure
all tactical and logistical information is
gathered and provided to the CP staff,
S3, and XO on a regular basis.
– Providing security for the CP, including
its physical security and maintenance
of noise and light discipline.
– Conducting CP battle drills and
enforcing CP SOP.
– Who is in charge?
– Updates the Charts?
– Document Control?
– Analyzes incoming data to look for
decisions going to right place?
– Ensures compliance to the project
control plan?
– Thinks about the future and plans for
next crisis?
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Assessing War Room Effectiveness
6 TOC Functions Effective Improving Needs work
1. Receive Information
2. Analyze Information
3. Submit Recommendations
4. Distribute Information
5. Integrate Resources
6. Synchronize Resources
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ONE LAST MAJOR DIFFERENCE
SHOULD WE EVEN HAVE PROJECT WAR
ROOMS?
THE LAST COMPONENT OF EVERY US
ARMY TOC WE HAVE NOT DISCUSSED
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Why do Battalions Need a TOC?
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Battalion
Commander
S1 S2 S3 S4 S6Company
Commanders
Command
Sergeant Major
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Do Projects Need a War Room?
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24 hour operations
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CONCLUSION
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Conclusion
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• To apply the lessons learned from the most effective
and powerful fighting force in history, projects must
create war rooms that have:
– Survivability
– Maps
– Communications
– Battle Captain
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Conclusion
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• To apply the lessons learned from the most effective
and powerful fighting force in history, projects must
create war rooms that have:
– Survivability
– Maps
– Communications
– Battle Captain
– & Coffee
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QUESTIONS/COMMENTS?
(PLEASE USE MICROPHONE)
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