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Effective IEP Team Meetings Prepared and Presented by: Michelle Hamm Diane Davis Melissa McFatter...
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![Page 1: Effective IEP Team Meetings Prepared and Presented by: Michelle Hamm Diane Davis Melissa McFatter Teresa Smith Rhonda Wiggins January 2014.](https://reader035.fdocuments.net/reader035/viewer/2022062716/56649e0f5503460f94afa04d/html5/thumbnails/1.jpg)
Effective IEP Team Meetings
Prepared and Presented by:
Michelle HammDiane Davis
Melissa McFatter Teresa Smith
Rhonda Wiggins
January 2014
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Purposes of the IEP
COMMUNICATION vehicle between parents and school personnel. Equal participants in deciding:
Student’s needs Services to be provided Anticipated outcome
An opportunity for resolving differences and coming to MUTUAL AGREEMENT.
Written COMMITMENT OF RESOURCES necessary to provide special education and related services.
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Purposes of the IEP cont.,
MANAGEMENT TOOL to ensure that agreed upon services are implemented.
MONITORING instrument to determining whether agreed upon special needs are being met as evidenced by student’s progress toward goals.
EVALUATION DEVICE to determining whether the student’s special needs are being met as evidenced by student progress toward goals.
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The IEP has three phases.
Implementation
Development
Collaborative Planning
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A team is a group of people with many personalities, many skills, and many personal objectives.
Teams come together as a diverse group of individuals with one purpose – to reach a collective goal.
What is a Team?
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Coming together is a beginningKeeping together is progress
Working together is success!
- Henry Ford
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(B) Individualized education program team
(a) General. The LEA must ensure that the IEP Team for each child with a disability includes- -
1) The parent(s) of the child;2) Not less than one regular education teacher of the
child (if the child is, or may be, participating in the regular education environment);
3) Not less than one special education teacher, or where appropriate, not less than one special education provider of the child;
4) A representative of the local education agency who – i. Is qualified to provide, or supervise the provision of,
specially designed instruction to meet the unique needs of children with disabilities;
ii. Is knowledgeable about general curriculum; andiii. Is knowledgeable about the availability of resources
of the public agency;
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(5) An individual who can interpret the instructional implications of evaluation results, who may be a member of the team described in paragraphs (a)(2) through (a)(6) of this section;
(6) At the discretion of the parent(s) or the LEA, other individuals who have knowledge or special expertise regarding the child, including related services personnel as appropriate; and
(7) Whenever appropriate, the child with a disability.
Verbatim Text of IDEIA ’04NC 1503-4.2
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Team Members Areas of Expertise
PARENT: Expert on the Child’s background, strengths and needs
GENERAL EDUCATOR: Expert on the Standard Course of Study
SPECIAL EDUCATOR: Expert on disability area and specialized instruction
LEA REPRESENTATIVE: Expert on local district resources
EVALUATION TEAM MEMBER: Expert on assessment interpretation
STUDENT: Expert on preferences, interests, and quality of experiences and services received
OTHER INDIVIDUAL(S): Expert(s) regarding the student and/or as
related to area(s) of expertise
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Helping to Prepare Students to Participate in their IEPs:
Begin instruction as early as possible.
Be prepared to support students with sensitive issues.
Ensure that students understand what their disability means. Make sure you feel comfortable with the process.
Schedule time for students to develop skills related to IEP participation on a regular basis.
Teach IEP participation skills as a semester course.
Use motivational techniques to interest students.
Communicate with families.
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Encouraging Student Participation
Talking to the student rather than about the student.
Maintaining frequent eye contact with the student.
Using questions, probing reminders, and clarifying statements to encourage student input.
Allowing the student sufficient response time to answer questions and provide information.
Refraining from the use of professional jargon.
Looking to the student for confirmation when giving information to the team about him or her.
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Methods to Involve Students with Severe Disabilities in the Transition Planning Process
Involve several people that know the student really well, in addition to the parent and the teacher in the transition planning process.
Do an environmental assessment of the student in several environments.
Stay focused on increased independence.
Remember quality of life issues, not just for students but for families, too.
Ensure that all technology needs are met.
Since students with severe/profound disabilities may not be able to effectively self-advocate, their primary caregivers must be trained to assume the role of an advocate.
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Family’s Role in Teaming
Families are the most important members of the team.
Families should be given opportunities to express their perspectives, priorities, and goals first.
Meeting language should be friendly.
Families should be empowered.
Family strengths should be emphasized.
Family culture should be the basis of all decisions and recommendations.
Professionals need to treat families as equal partners.
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What do Parents Want from Professionals?
Respect and dignity
Information and choices
Practical skills
Support and services
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Benefits of Teaming
Collaboration Communication Commitment Efficient use of
Resources Efficient use of
Strengths
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Keys to Collaboration
Recognize honorable intentions
Listen
Establish positive communication
Keep home/school consequences separate
Plan meetings at times convenient to parent
Model appropriate behaviors
Offer parent education classes
Aspire to cultural competence
Be honest
Convey Always
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10 Characteristics of Effective Teams
1. Open and honest information flows freely.2. Every member actively participates.3. Relationships are trusting, respectful, collaborative, and
supportive. 4. Goals are understood and accepted by all.5. The atmosphere is open, non-threatening, and
noncompetitive.6. Decisions are made by consensus.7. Creativity provides options and is solution oriented.8. The power base is shared by all.9. Conflict is regarded as natural and centers on issues, not
people.10. Motivation is provided by a commitment to the team goals,
a sense of belonging to the team, and the realization that there is more chance for goal achievement through the team.
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Potential Barriers to Working Together
Professional attitudes about parents Communication differences Cultural beliefs Parents “not qualified” Unequal balance of power Stigma and isolation Past frustrations
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At least two parties are involved. Opposing needs, values, intents, or roles
are perceived. Behavior designed to defeat, reduce, or
suppress in order to win. Attempt to gain a forward position or
power.
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Positive Effects Produces the need to search for new
approaches Repressed problems surface and are dealt
with Forces clarification of points of view Often produces better ideas A sign of the need to grow
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Negative Effects
Can produce feelings of defeat
May distance individuals from each other
May create distrust, anxiety, and suspicion
May cause some good people to leave
May put focus on narrow issues
May cause resistance
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Points to Remember1. All team members have views that are reasonable and
legitimate.
2. All team members should be listened to.
3. Other team members may be just as uncomfortable about conflict as you are.
4. Others are usually willing to accept solutions to conflicts.
5. It is safer and wiser to keep to the issues in a conflict situation and avoid personal arguments.
6. Instead of dwelling on the past (what caused the conflict, etc.) look to the future alternatives as a more constructive place from which to build.
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Strategies for Difficult Situations
Anger • Listen actively• Take notes• Ask for clarification• Ask for suggestions/solutions
Excessive Demands• Listen actively• Be sensitive to demands already on the family• Be flexible in scheduling meetings• Gather information about other service sources
that may be of assistance to the family
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Lack of Active Parent Involvement
• Keep the door to involvement open
• Continue communication attempts
• Send information about student successes, school events, etc.
• Ask for suggestions of ways to share and receive information other than through meetings
Strategies for Difficult Situations
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Privacy – Limit distractions during the meeting
Adequate Meeting Space Size – not too big but not too crowded Ventilation Lighting Temperature
Equipment and Supplies Chalkboard or flip chart available Pens Note paper Copies of forms needed Copies of information to be shared
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Content Eliciting critical information Staying on topic Summarizing discussion Summarizing decisionsMember Interactions Ensure participation of all Model supportive behavior Model cooperative behavior Facilitate conflict resolution Facilitate Feedback
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Structure Clearly state purpose and agenda Start on time Use problem solving strategies Clarify roles, responsibilities, and ground rules
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Questions
?????