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![Page 1: Drive Information Governance and Significant Cost Savings with E-Mail Archiving by John Wang - Oracle OpenWorld 2009 - OOW](https://reader033.fdocuments.net/reader033/viewer/2022051513/54662c03af795979338b50b8/html5/thumbnails/1.jpg)
Drive Information Governance
and Significant Cost Savings
with E-Mail Archiving
John Wang, CCP
Product Manager
ZL Technologies, Inc.
October 13, 2009Session: S310980
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
EXTREME
PERFORMANCE
Proven Deployments
Common Challenges
Private Clouds
Oracle RAC
GREEN
COMPUTING
Reduce Costs
Reduce Carbon
Fewer Servers
Less Storage
SUCCESSFUL INFORMATION
GOVERNANCE with EMAIL ARCHIVING
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
Overview
• ZL Technologies Background
• My Background
• Information Governance
• Extreme Performance
• Green Computing and Cost Containment
• Q&A
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
ZL Technologies – Backgrounder
• Experts in E-Mail archiving
– 10 years experience
– Profitable since 2003
– Full-spectrum code ownership and expertise
• The most scalable production archiving systems
– 600,000+ user carrier-class system in a single vault
– 20,000,000+ messages / day into a single vault
– 1,000,000,000+ messages in a single vault
• Validated by top partners
–
– Top ED Service Provider
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
John Wang – Backgrounder
• Experience / Roles
– 15+ years in Technology
– i
• Degrees
– test
• Industry Participation
– sional
Product Manager Solutions Architect Developer
EDRM AIIM LexisNexis
• Project Lead• Search Guide
Contributor
• SF Chapter BoardMember
• AIIM EmailManagementMaster
• CertifiedConcordanceProfessional
MBA Computer Science Finance
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
Information Governance
• Reasons to Archive E-Mail
• The E-Mail Management Challenge
• It’s More than E-Mail
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
Reasons to Archive E-Mail
• Market Trends– E-Mail provides a record of virtually every major
transaction, project and contract
– E-Mail is now covered under Federal civil litigation rules
• FRCP Amendments, Dec. 2006
• Sanctions and Adverse Inferences
– Regulations
SEC 17a-4
NASD 3010, 3110
HIPAA
FDA 21 CFR 11
DoD 5015.2
Sarbanes-Oxley
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
The E-Mail Management Challenge
• E-Mail volume is huge
• Many traditional records management systems were not designed for this volume
• Many traditional email archives were not designed for this volume
20,000 users at
150 emails / day= over 1 billion emails / year
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
The E-Mail Management Challenge
• Extreme Performance– Archive 10s of millions vs. 100,000s / day into a single vault
– Search billions of items in seconds vs. days or weeks
– Produce 10s of millions of emails / day vs. 100,000s
– Delete 10s of millions of emails / day vs. 100,000s
• Cost containment– Reduce Exchange Tier 1 storage
– Reduce archiving servers by 75+% and storage by 80+%
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
It’s More than E-Mail
Instant Message
xml data
Exchange
Domino
Beehive
Lotus Quickr
File System
Legacy Data
PST NSF
Information Governance
Supervision / OCC
eDiscovery
Records Management
Legal HoldSingle Archive
Cost Containment
Disaster Recovery
End-User Search & Restore
Mailbox Management
Mail Server Migration
Data Mapping
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
EXTREME PERFORMANCE
• Where and Why
• Proven Performance
• Common Challenges
• ZL+Oracle Solution
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
Where and Why
• Performance is needed across the information management life cycle
• Lack of performance in any area can be debilitating
Ingestion
• Can prevent successful deployment
• Can prevent full compliance
Search
• Can reduce time for review
• Can provide inconsistent results
Reconciliation
• Can result in inaccessible data
• Can put the firm out of compliance
Production
• Can reduce legal review times
Deletion
• Can increase information risk
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
Proven Performance in Real Deployments
• Vertical scaling on vault / database
• Horizontal scaling on processing
20,000,000 emails / day ingestion into a single
database / vault
1,000,000,000+ email corpus in a single
database / vault with search in seconds
600,000+ users system in a single database /
vault
Top eDiscovery
Service ProviderTop 5 US Bank
Deutsche Telekom / NTT
DoCoMo Joint Venture
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
Common Challenges
• It is easy to improve performance in one area by reducing it in another, e.g. improve ingestion performance by reducing search performance.
• Easy to Map – Hard to Reduce
• Inability to Effectively Utilize More Hardware• Search and eDiscovery become more difficult
• hours or days
• Single-Instance Storage becomes more difficult
• Etc.
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
Example Legacy Architecture
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
ZL+Oracle Solution
• Elastic architecture allows easy addition and removal of 10s to 100s of archiving servers
• Private structure ensures data security
• Private Cloud Computing Architecture
• Proven Technology• Deployed at large-scale production sites
• Can run on Linux or Windows
• Can archive a wide variety of data sources
• Uses Oracle RAC and Oracle Data Guard
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
ZL+Oracle Architecture
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
Green Computing
• Why Green Computing?
– Proven Cost Containment
– Save the Planet
• Reduced Server Count
– via Grid Computing
• Reduced Storage Footprint
– via Advanced SIS
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
Proven Cost Containment
• Leading organizations have found ZL+Oracleprovides hard cost containment
Server count was reduced by 75%
Leading International Bank
$3+ trillion in assets*
More replacements pending
Server count was 50% less than alternative
Leading US Bank
$800+ billion in assets*
Currently archiving
100s of terabytes
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
Why Green Computing
• E-Mail archiving is suited for energy efficiency
– Large processing and storage requirements
– Large management requirements
• Reducing energy consumption can:
– Cut hard costs
• Reduce server count by 50-75%
• Reduce Tier 1 Email Server storage by 80+%
• Reduce Archiving storage by 80+%
– Cut emissions by reducing carbon footprint
– Save the planet
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
Example Legacy Architecture
Many servers and database to
manage
Dedicated, passive extra
capacity
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
Reduced Server Count
• ZL reduces server counts because ZL is
– Grid-based
• Every server can handle every task
– Internally load balanced
– Self-healing
• No need for dedicated passive standby servers
• All servers can handle all tasks
– Fully capable of being virtualized
• Efficiently use hardware
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
ZL+Oracle vs. Traditional Approach
• Mailbox archiving
• Journal archiving
• SharePoint archiving
• Compliance
• eDiscovery
• etc.
Inefficient load
distribution
Every server can
handle every task
Dedicated, passive standby
servers are under
utilized
Efficient load distribution
Traditional
Non-Grid
Approach
ZL+Oracle
Grid
Approach
DR servers can be active or 100%
decommissioned
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
Reduced Storage Requirements
• Advanced SIS
– Archiving reduces mail server storage by 80+%
– Archiving with ZL+Oracle reduces archive storage by 80+%
– Reduced network bandwidth vs. other archives
• Comparisons
– Many systems only SIS within a server
– Some need a directory server to coordinate
– Exchange 2010 no longer supports SIS• In-store compression is of limited use
• Most storage requirements are for attachments which are already compressed
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
Recap and Summary
• More content and rules means:
– E-Mail archiving is necessary for• eDiscovery
• Regulatory Compliance
• Cost Containment
• Many challenges to large-scale archiving
– Results in failed or partially-failed projects
• ZL+Oracle
– Better engineering
– Better results
– Better solution
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Drive Information Governance and Significant Cost Savings with E-Mail Archiving
Session: S310980
Thank You
John [email protected]