Draft Minutes 05-02-16

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CITY OF CARMEL-BY-THE-SEA

TO:

Honorable Mayor and Members

of

the City Council

Chip Rerig City Administrator

FROM:

Ashlee Wright City Clerk

May 2

2 16

Consent Calendar

SUBJECT: Draft Minutes

of

the Special Meeting Tour

of

Inspection held

April4

2016

Draft Minutes

of

the Special Meeting held April

4

2016

Draft Minutes of the Regular Meeting held AprilS 2016

RECOMMENDATION

By motion to the Consent Calendar approve the Minutes of the Special Meetings of April 4 2016 and

the Regular Meeting of April 4 2016.

ATTACHMENTS

1. Draft Minutes

of

the Speci

al

Meeting Tour

of

Inspection held April 4 2016

2. Draft Minutes

of

the Special Meeting held April4 2016

3. Draft Minutes of the Special Meeting held AprilS 2016

P P R V

Date:

C : 7_t;

Chip Rerig CitY Administrator

Page 1

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DRAFT MINUTES

SPECIAL JOINT MEETING

CITY COUNCIL

AND

BOARDS AND COMMISSIONS

MONDAY

April4

2016

Mayor Burnett called the meeting to order at 3:00PM.

Roll Call

Present:

Absent:

Council Members Talmage and Theis, and Mayor Burnett, Council Members

Beach and Dallas joined the Council on-site t the Forest Theater.

None

The Council and members

of

the Planning Commission, Historic Resources Board, Forest and

Beach Commission, Community Activities and Cultural Commission, and Harrison Memorial

Library Board present in the Council Chamber and then proceeded to the Fo rest Theater

located on Santa Rita Street between Ocean and Mountain V iew Avenues for a

lour

of

inspection led by representatives from Cody, Anderson , Wasney.

Board and Commission Members present: Maggie Eaton, Don Goodhue, Donna Jett, Karen

Ferlito, Lynn Momboisse, Bobby Richards, and lan Martin.

Staff Members Present: Chip Rerig, City Administrator, Rob Mullane, Pu blic Works Director, Joe

Headly, Building Official , Andy Vanderford, Project Manager, Mike Branson, City Forester, Janet

Bombard, Library and Community Activities Director, Margi Perott

i Commu

ni

ty Activities

Assistant, Marc Weiner, Senior Planner, Joel Staker, Information Systems Manager, Mike

Calhoun, Public Safety Director, and Ashlee Wright, City Clerk.

Members of the public were also

p r e ~ e n t

There being no further business, Mayor Burnett adjourned the meeting at approximately

4:00PM.

APPROVED:

ATTEST:

Steve Dallas, Mayor

Ashlee Wright, City Clerk

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DRAFT MINUTES

CITY COUNCIL SPECIAL MEETING

CARMEL-BY-THE-SEA

MONDAY April 4 2016


ROLL CALL

Present:

Absent:

Staff Present:

Council Members Beach, Dallas, Talmage, Theis, and Mayor Burnett

None

Chip Rerig, City Administrator

Mike Calhoun, Public Safety Director

Don Freeman, City Attorney


Mayor Burnett announced the Closed Session Items.

Item

1:

Item 2:

Item 3:

LABOR NEGOTIATIONS

Meet and confer with the Carmel-by-the-Sea s Meyers-Milias Brown Act

representative, Public Safety Director Mike Calhoun, to give direction regarding

labor negotiations with ambulance personnel pursuant to subdivision (a) of

Government Code Section 54957.6

REAL PROPERTY NEGOTIATIONS

Pursuant to subdivision (a) of Government Code Section 54956.8.

Property: Sunset Cultural Center, San Carlos Avenue between 8

1

h and 1oth

Avenues . Negotiating parties: City Administrator Chip Rerig and the Sunset

Cultural Center Board of Trustees. Under Negotiation: (Lease) agreement

negotiations concerning price and terms of payment.

CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION

Pursuant to Government Code Section 54956.9(D)(1)

Name of Case: City of Carmel-by-the-Sea, Plaintiff v . Pacific Harvest Seafoods,

Inc. - Monterey County Superior Court Case No. 15CV000014

Item 4: CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to subdivision (b) of Government Code

Section 54956.9: 1 case

Public Comment - None

Council adjourned to Closed Session at 4 :35PM. Council resumed in open session at 5:35PM

ROLL CALL

Present: Council Members Beach, Dallas, Talmage , Theis, and Mayor Burnett

1

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Absent:

Staff Present:

None

Chip Rerig, City Administrator

Mike Calhoun, Public Safety Director

Don Freeman, City Attorney


Paul Wood, Finance Manager

Janet Bombard, Library and Community Activities Director

Rob Mullane, Public Works Director

Marc Wiener, Senior Planner

Sharon Friedrichsen, Directory

o

Budgets and Contracts

Sherman Low, City Engineer

Council Member Theis led the pledge of allegiance

PUBLIC

PPE R NCES

Mayor announced closed session items and stated that Council had provided direction on Item

1 and received an update on Item

3

City Attorney Don Freeman provided an update to the public on Item 3 and an update on Item

and that the potential litigation is short-term rental. He recommended that Item 17 AB 1114 is

being remanded back to the Community Activities and Cultural Commission or reconsideration

because of a conflict

o

interest

Janet Bombard, Library and Community Activities Director stated that the next Community

Activities and Cultural Commission meeting is scheduled for Tuesday, April 12, 2016 at 9:30am

Mayor Burnett opened Public Comment on remanding Item 17

Paul Hart and no name given spoke

on

this item.

---End Public Comment---

Action

Upon a motion made by Mayor Burnett , seconded by Council Member Dallas, Council

moved to remand Item

17

AB 1114 Consideration of a request to authorize shared use of the

Indoor Forest Theater by the Forest Theater Guild, Pacific Repertory Theater, and the 2016

Centennial Committee during the 2016 season and provide direction back to the Community

Activities and Cultural Commission.

5:

PUBLIC PPE R NCES

Stacey Meheen

Karen Ferlito


Mayor Burnett mentioned the site visit and commended the Chris Wasney and his staff and City

staff and their work on this project.

Mayor Burnett announced the revised agenda so that action can be taken.

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CONSENT AGENDA

Action: Upon a Motion made by Council Member Theis, seconded by Council

Member

Dallas,

Council unanimously approved the Consent Calendar with the exception of Items 6, 7 8,

9

11

as follows:

Item 5:

Item 10:

Item 12:

Item 13:

Minutes for the February 29, 2016 Special Council Meeting ,

March

1

2016 Regular Council Meeting, and March 15,2016 Special Meeting.

Approved 5:0

AB 11 07 Authorization of the Mayor to send a letter in support for State

Assembly Bill 2730: Department of Transportation Prunedale Bypass: County of

Monterey: disposition of excess properties. Authorized 5:0

AB 1109

Award

a Construction Contract

to

Monterey Peninsula Engineering for

the 2016 Sidewalk and Concrete Pavement Repair Project in an

Amount

Not to

Exceed 95,160.00 and Authorize a Budget Transfer for an

Amount

Not to

Exceed 33,500.00.

Adopted Resolution 2016-022 5:0

AB 111 0 Authorization of the City Administrator to enter into a new Areas of

Special Biological Significance (ASBS)-Compliance Related Tolling Agreement

with the State Water Resources Control Board (State

Water

Board) to extend the

period of the Tolling Agreement until April 18, 2018, and authorization of a budget

adjustment to cover the legal costs of the agreement preparation and execution.

Adopted Resolution 2016-023 5:0

NOTE: Item 15

was

originally approved

by

the Council This approval was later rescinded

t

this

same

meeting and Item 15 was remanded back to the Community Activities and Cultural

Commission

Item 15:

AB

1112 Consideration of a resolution authorizing the Ci

ty

Administrator to

purchase light

and

sound towers and trusses for the outdoor Forest Theater at a

cost not to exceed 20 ,000 and authorizing the installation of light and sound

towers and trusses at the outdoor Forest

Theater

.

Public Comment- None

he following items were pulled by members of the public

or by

a Council Member and taken up

separately:

Item 6: Check Register for the Month of January and the Month of February.

Public Works Director Rob Mullane responded to questions from Council

Public Comment -

None

Action : Upon a motion made by Mayor ProTem Talmage, seconded by Council Member

Beach, Council moved to approve the Check Register for the Month of January and the Month

of February. 5:0

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Item 7: Monthly Reports for the Month of February

a. Contracts executed within the City Administrator's Signing Authority

b Community Planning and Building Department Reports

c. Police, Fire, Ambulance and Beach Reports

d. Public Records Act Request

Logs

City Clerk and Police

e. Forester's Report

f. City Treasurer's Report

g. Forest Theater Report

Council Member Beach requested a more thorough Foresters Report .

Mayor Burnett requested that the Forest and Beach Commission weigh in on the Forest Theater

Trees.

Action: Upon a motion made by Council Member Beach, seconded by Mayor ProTem

Talmage, Council moved to receive the monthly reports. 5:

Item 8: AB 1105 Authorization

of

Agreement with Accela , Inc. for implementation of a

financial system and a hosting agreement for a five year term for

an

amount not

to exceed 199,500.

City Administrator Chip Rerig, Sharon Friedrichsen, Director of

Budgets and Contracts, Paul

Wood, Finance Manager, and Carolyn Hardy responded to Council question.


Action: Upon a motion made by Mayor ProTem Talmage, seconded by Council Member

Beach, Council moved to authorize an agreement with Accela , Inc. for implementation of a

financial system and a hosting agreement for a five year term for an amount not to exceed

199, 500.

5:

ORDERS

Item 16: AB 1113 Consideration

of

proposed amendments to the Draft Forest Theater

Use Agreement and ratification of the Forest Theater Use Agreement as

amended by Council direction.

Council discussion followed and Janet Bombard, Library and Community Activities Director

responded to Council questions.

Public Comment

Barbara Livingston spoke on this item.


Council discussion followed .

Action: Upon a motion made by Council Member Dallas, seconded by Council Member The is

Council Moved to remand Item 16 back to the Community Activities and Cultural Commission

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due to the conflict of interest of a Commissioner who did not recuse themselves when the Item

was heard by the Community Activities and Cultural Commission. 5:

Mayor Burnett called a recess at 6:41PM. The meeting resumed at 6:47.

Item 14:

S 1111

Receive report regarding a request from the Forest Theater user groups to

purchase an

D

accessible

golf

cart

to

provide managed parking services at the Forest

Theater.

p

. 150)

Public Comment

Stephen Moorer spoke

on

this item.


Action Upon a motion made by Mayor Burnett, seconded by Council Member Dallas, Council

moved to rescind the approval of Item 15 and to refer Items

14, 15

, and 17 back to the

Community Activities and Cultural Commission due to the conflict of interest of a Commissioner

who did not recuse themselves when the Items were heard by the Community Activities and

Cultural Commission, not to return to Council in the future unless necessary.

5:

CONSENT

Item 9:

AS 1106 Authorization

of

the Mayor to send a letter to the California Public

Utilities Commission (CPUC) protesting rate increases proposed by California

American Water, Co. (Cal-Am).

Mayor

ProTem

Talmage stated that he has revisions to the letter offered to help Mayor Burnett

incorporate in those suggested revisions prior to the transmittal of the letter.

Action

Upon a motion made by Council Member Beach, seconded

by

Council Member Theis,

Council moved to authorize the Mayor to send a letter to the California Public Utilities

Commission (CPUC) protesting rate increases proposed by Californ ia American Water, Co. with

future suggested revisions to be made by Mayor ProTem Talmage. 5:

Item 11:

S

1108 Award a Construction Contract to Monterey Peninsula Engineering for

the 2016 Street Project

in

a Total Amount Not to Exceed 1,121 ,938.00;

Authorize a Budget Adjustment of 102,300 for the 2016 Street Project and

Amend the Professional Services Agreement with Neill Engineers Corp. for an

Amount Not to Exceed 67,200.

Council discussion followed. City Administrator Chip Rerig responded to questions.


Action Upon a motion made by Council Member Beach, seconded by Council Member Dallas,

Council moved to Award a Construction Contract to Monterey Peninsula Engineering for the

2016 Street Project

in

a Total Amount Not to Exceed 1,121 ,938.

00;

Authorize a Budget

Adjustment of 102,300 for the 2016 Street Project and Amend the Professional Services

Agreement with Neill Engineers Corp. for an Amount Not to Exceed 67,200 with the following

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recusals: Mayor Burnett and Council Member Theis recused themselves from the Dolores

street section Council Member Dallas recused himself from the Guadalupe between Ocean and

2nd and Santa Rita between

3 rd

and 5

1

h 5:0

FUTURE GEND ITEMS

ADA

and parking management

Boards and Commissions and recusals

DJOURNMENT

There being no further business the Mayor adjourned the meeti

n

at 7:15PM

APPROVED: ATTEST:

Steve Dallas Mayor Ashlee Wright City Clerk

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DRAFT MINUTES

CITY COUNCIL REGULAR MEETING

CARMEL BY THE SEA

Tuesday April5 2016


ROLL CALL

Present

Absent:

Staff Present:

Council Members Beach Dallas Talmage Theis and Mayor Burnett

None

Chip Rerig City Administrator

Don Freeman City Attorney

Mike Calhoun Public Safety Director

Rob Mullane Public Works Director

Marc Wiener Senior Planner

Jacob Clifford Police Officer

Joseph Martis Community Services Officer

Ashlee Wright City Clerk

EXTRAORDINARY BUSINESS

Michael Doyle Jr. provided a progress update

on

the Scout House project completed by

th

e

Boys Scouts.

Mayor Burnett led the Council and community

in

a moment of silence to honor the passing of Erl

Lagerholm.

Rob Mullane Public Works Director introduced Demonic Marquez Maintenance Worker.

i

ke

Calhoun Public Safety Director introduced Jacob Clifford Police Offic

r

and Joseph Martis

Community Services Officer.

Chip Rerig City Administrator presented a certificate

of appreciation to Council Member Victoria

Beach to commemorate her service on the Council. Mike Calhoun Public Safety Director

presented a certificate of appreciation

for

Mayor Jason Burnett to commemorate his se

rv

ice

on

the Council.

ANNOUNCEMENTS

Mayor Burnett and Council Member Beach provided clarification and reasoning for posting for a

Special Meeting that was then cancelled .

Don Freeman City Attorney announced the Closed Session items and stated that Cou ncil had

re

ceived updates and provided direction. He provided an update on Short-term Rental

enforcement and stated that staff was also working on addressing the issue of aggressive sales

people

in

the public right-of-way.

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Chip Rerig, City Administrator, announced that at the previous night s meeting the Council had

authorized

an

agreement with Accela for implementation

of

a financial system, a major

milestone

in

rebuilding the City s technological infrastructure.

Mayor Burnett appointed Tom Brocato to the Centennial Committee.

Sue McCloud, Tom Brocato and Barbara Livingston provided an update

on

Centennial

Committee activities.

Council Members Theis and Beach provided an update on progress on evaluating firms

to

conduct facilitated management evaluations for the City Administrator and City Attorney.

Council Member Dallas recommended that community members view the historic display at the

First Murphy House.

PUBLIC PPE R NCES

The following members

of

the public spoke during public appearances:

Karen Ferlito

Mayor Jerry Edelen

Ellen Gannon

Barbara Livingston

Bob Profeta

Teresa Bradford

Judy Refuerzo

Denise Otterson

Carolina Bayne

Lynette Zimmerman

---End Public Appearances---

Don Freeman, City Attorney and Mayor Burnett provided clarifications on issues and questions

raised during public appearances.

ORDERS

Item :

Presentation of a Resolution of Appreciation of Jason Burnett from Dave Stoldt of

the Monterey Peninsula Water Management District.

Dave Stoldt, General Manager of the Monterey Peninsula Water Management District presented

Mayor Burnett with a Resolution of appreciation

of

the Monterey Peninsula Water Management

District.


No Council action was taken .

Item

8:

B

1115 Consideration of the approval

of

a Beach Fires Pilot Program and

provide direction to

st ff

to return to Council in May with a Coastal Development

Permit.

2

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Rob Mullane, Public Works Director, provided the staff report.

Council discussion followed and Rob Mullane, Public Works Director responded to Council

questions.

Public Comment

Lynette Zimmerman, Roy Thomas, no name given, Robert Kessler, Margaret Eaton, Deborah

Stevens Ledger, Fermin Sanchez, no name given, Skip Lloyd, Richard Kreitman, Denise

Otterson, Hugo Ferlito, Judy Refuerzo, Catherine Stitz, Brandon Cassickey, Laurie Salache

McPherson spoke on this item.

Mayor Burnett called for a recess at 7:40PM. The meeting was resumed at 7:50PM and public

comments were resumed.

Gerald Dudley, Barbara Livingston, Jeanne McCullough, Dave Mosely, Gary Bang, Kathy Bang,

Lynn Ross, Nancy Chera Garcia spoke

on this item.

A brief recess was taken and the meeting was then resumed.

Karen Ferlito spoke on this item.


Don Freeman, City Attorney, provided clarifications.

Richard Stedman, Air Pollution Control Officer or the Monterey Bay Air Resources District,

provided additional comments.

Council discussion followed .

Mayor Burnett called a recess at 9:05PM and the meeting resumed at 9:

OPM

.

Council discussion followed.

Action: Upon a motion made by Council Member Beach, seconded

by

Council Member Dallas,

Council moved to provide direction to staff on a revised Beach Fires Pilot Program:

Effective this summer and lasting 3 years.

Adaptive management evolving as program progresses.

Phase 1

is

a restoration year

o

user supplied propane only devices limited to areas

south of oth

No more unlimited wood fires.

No more wood fires

on

sand.

Add initial, thorough sand sifting cleaning from north to south boundary.

During phase 1, workshop possible wood fire containment devices, expansion of area,

other means of expanding access, or other modifications for phase 2.

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Eliminate existing moratorium on weekends and holidays .

Eliminate city provision

of

individual devices six public devices .

Encourage the private sector to offer rental devices .

Recommend use

of

devices with a UL rating .

Reduce reports from monthly

to

semi-annual.

Written legal, insurance, fire, and public safety opinions.

Confer with Cities in southern CA that have completed similar projects.

CEQ

review.

Include enforcement plan.

Include communications plan.

Explore options

for

monitoring access.

Document process undertaken for the development of Carmel's Pilot Program.

There being no further business, Mayor Burnett adjourned the meeting at 9:35PM.

PPROVED:

TTEST

:

Steve Dallas,

Mayor

Ashlee

Wr

i

ght

, City Clerk

Draft Minutes 05-02-16

Documents

Transcript of Draft Minutes 05-02-16