District of Coldstream Committee of the Whole Meeting ...

District of Coldstream

Committee of the Whole Meeting Agenda for June 7, 2021

Municipal Hall, 9901 Kalamalka Road, Coldstream, BC

6:00 PM

1. AGENDA

1.a. Motions to Add or Delete Agenda Items

1.b. Approval of the Agenda as Presented or Amended

2. MINUTES

3 - 7 2.a. May 17, 2021 Committee of the Whole Meeting Minutes

May 17, 2021 unadopted CoW minutes

3. REPORTS AND ITEMS FOR DISCUSSION

9 - 25 3.a. Development Services Policy Review - PLD 014 - 031

• Report from Director of Development Services dated May 31, 2021 210531 DS Policy Review - PLD 014-031

Recommendation

THAT the Committee of the Whole recommends that Council rescind Policy No. PLD 014 – Zoning of Subdivision Applications;

AND THAT the Committee recommends that Council rescind Policy No. PLD 017 – Exemptions to Development Variance Permits;

AND THAT the Committee recommends that Council rescind Policy No. PLD 022 – Preliminary Layout Subdivision Reviews;

AND THAT the Committee recommends that Council rescind Policy No. PLD 026 – Middleton Mountain Outline Plan;

AND FURTHER THAT the Committee recommends that Council rescind Policy No. PLD 031 –Submissions of Applications to the Provincial Agricultural Land Commission.

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Committee of the Whole Agenda

Monday, June 7, 2021

27 - 32 3.b. Strategic Priorities Update - 1st Quarter - Follow Up

• Report from Chief Administrative Officer dated May 31, 2021 210531 Strat Priorities Update

Recommendation

THAT the Committee of the Whole recommends that Council delete the following items from the Project List - Regular:

•Action 2017-3

•Action 2018-3

•Action 2018-7

•Action 2019-3

•Action 2019-11

33 - 36 3.c. 2021 UBCM - Ministerial Meetings and Council Attendance

• Report from Chief Administrative Officer dated June 1, 2021 210601 UBCM Meetings

Recommendation

THAT the Committee of the Whole recommends that Council direct staff to request meetings with the necessary Ministries as identified by Council;

AND THAT the Committee of the Whole recommends that Council authorize all members of Council to attend UBCM.

4. RESOLUTION TO ADJOURN TO IN-CAMERA

None

4.a. Reminder: additions to an in-camera agenda

must be indicated in the resolution to adjourn.

5. REPORT FROM THE IN-CAMERA MEETING

None

6. ADJOURNMENT

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District of Coldstream

Committee of the Whole Meeting Minutes - May 17, 2021

CALL TO ORDER: Mayor Garlick called the meeting to order at 6:02 pm.

PRESENT: Councillors Cochrane, Hoffman, Hoyte and Taylor Councillor Dirk via electronic video conference

ABSENT: Councillor Enns

STAFF: T. Seibel, Chief Administrative Officer K. Bates, Executive Assistant, Minute Recorder R. Roycroft, Director of Development Services

ALSO PRESENT: One person in the gallery

1. AGENDA 1.a.

Motions to Add or Delete Agenda Items

Moved by Taylor, seconded by Hoffman,

THAT the agenda be amended by adding 'Safety Concerns at the Coldstream Market' under section 3 'Reports and Items for Discussion' as item 3F.

No. COW2021-37 CARRIED

1.b.

Approval of the Agenda as Presented or Amended

Moved by Hoyte, seconded by Cochrane,

THAT the agenda for the meeting be approved as amended.


2. MINUTES 2.a.

April 19, 2021 Committee of the Whole Meeting Minutes

Moved by Cochrane, seconded by Hoyte,

THAT the April 19, 2021 Committee of the Whole meeting minutes be adopted as circulated.


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Committee of the Whole Minutes Monday, May 17, 2021

2.b. May 3, 2021 Committee of the Whole Meeting Minutes

Moved by Cochrane, seconded by Hoyte,

THAT the May 3, 2021 Committee of the Whole meeting minutes be adopted as circulated.


3. REPORTS AND ITEMS FOR DISCUSSION

3.a. Pickleball at Middleton Mountain Park• Report from Director of Corporate Administration dated May 5, 2021

The Committee discussed the use of Coldstream tennis courts for pickleball and the potential impacts from the noise on nearby residents. Challenges to noise mitigation were considered, including the cost and effectiveness of barriers, as well as enforcement. It was suggested that signage be posted at local parks to identify and encourage respectful conduct.

Moved by Cochrane, seconded by Dirk,

THAT the Committee of the Whole recommends that Council direct staff to post signage at the Mount Ida tennis courts that strongly encourage pickleball players to use foam balls.


3.b. Delegation of Authority Bylaw No. 1774• Report from Director of Corporate Administration dated April 26, 2021

Moved by Hoffman, seconded by Hoyte,

THAT the Committee of the Whole recommends that Council give first three readings to the "District of Coldstream Delegation of Authority Bylaw No. 1774, 2021";

AND THAT the Committee recommends that Council rescind Policy GD03 Execution of Agreements and Contracts, Policy PLD001 Authority to Execute and Release Rights-of-Way and Easements and Policy TD23 Federal/Provincial Grant Applications upon adoption of Delegation of Authority Bylaw No. 1774, 2021.


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3.c.

Development Services Policy Review - PLD 005-009

• Report from Director of Development Services dated May 10, 2021

Moved by Cochrane, seconded by Taylor,

THAT the Committee of the Whole recommends that Council rescind Policy No. PLD005 “Municipally Owned/Controlled Properties (Road Allowances) Accessing Kalamalka Lake”; AND THAT the Committee recommends that Council direct staff to prepare language prioritizing the protection of Kalamalka Lake access for consideration at the next scheduled Official Community Plan update; AND THAT the Committee recommends that Council rescind Policy No. PLD006 “Sale of Municipal Property”; AND THAT the Committee recommends that Council rescind Policy No. PLD007 “Second Residences in the Agricultural Land Reserve”; AND FURTHER THAT the Committee recommends that Council rescind Policy No. PLD009 “Subdivision Applications to the Agricultural Land Commission”.


3.d.

Information Collection and Privacy Policy

• Report from Director of Corporate Administration dated May 4, 2021

Moved by Taylor, seconded by Hoffman,

THAT the Committee of the Whole recommends that Council adopt Information Collection and Privacy Policy No. GD19 as presented.


3.e.

Strategic Priorities Update - 1st Quarter

• Report from Chief Administrative Officer dated April 21, 2021

The Committee reviewed Council’s Project List and discussed the status and relevancy of some items.

Moved by Taylor, seconded by Garlick,

THAT the Committee of the Whole Recommends that Council remove action items 2020-33 and 2020-34 'Kidston Road - Red Gate' from Council's 'Project List - Regular'.


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Moved by Hoffman, seconded by Taylor,

THAT the Committee of the Whole recommends that Council remove action item 2020-28 'Request to Ministry of Transportation for a traffic light at School Road and Highway 6' from Council's 'Project List - Regular'.


Moved by Cochrane, seconded by Hoffman,

THAT all items listed as 'Notified' on Council's 'Project List - Regular' be brought back to a future Committee of the Whole meeting for discussion on priority and relevancy.


The Committee discussed the 'Project List' review process and requested that staff bring back the outstanding action items to future Committee meetings for review. It was also requested that timelines be provided on when and how projects could be accomplished.


THAT the Committee of the Whole recommends that Council remove item 2021-18 'Middleton Mountain Park Trees Request' from Council's 'Project List - Regular' and include it in general landscaping maintenance.


3.f.

Safety Concerns at the Coldstream Market The Committee discussed safety issues at the Coldstream Market when the fuel tanks are filled. A resident has expressed concern with traffic safety as the truck has to back out onto Kalamalka Road, creating conflict with vehicular and pedestrian traffic. It was advised that the fuel transport and operation falls under the jurisdiction of the Motor Vehicle Act and is outside the scope of the District, but that the Chief Administrative Officer would liaise with the complainant and the RCMP to attempt to mitigate the issue.

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4. RESOLUTION TO ADJOURN TO IN-CAMERA


THAT the Committee of the Whole adjourn to an in-camera meeting to discuss issues related to the following paragraph(s) under Section 90(1) of the Community Charter:

(l) discussions with municipal officers and employees respecting municipal objectives,

measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report].


The meeting recessed at 7:12 pm. The meeting reconvened at 7:30 pm.

5. REPORT FROM THE IN-CAMERA MEETING 5.a.

None.

6. ADJOURNMENT


THAT the Committee of the Whole meeting held May 17, 2021 be adjourned at 7:30 pm.


CERTIFIED CORRECT

Chief Administrative Officer Chair

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FROM: Ryan Roycroft Development Services

FILE NO. 0110-01

DATE May 31, 2021 SUBJECT: Development Services Policy Review – PLD 014 - 031

1. Purpose:

The report reviews and makes recommendations on five Planning and Development Policy documents.

2. Recommendation: THAT the Committee of the Whole recommends that Council rescind Policy No. PLD 014 – Zoning of Subdivision Applications;

AND THAT the Committee recommends that Council rescind Policy No. PLD 017 – Exemptions to Development Variance Permits; AND THAT the Committee recommends that Council rescind Policy No. PLD 022 – Preliminary Layout Subdivision Reviews; AND THAT the Committee recommends that Council rescind Policy No. PLD 026 – Middleton Mountain Outline Plan; AND FURTHER THAT the Committee recommends that Council rescind Policy No. PLD 031 – Submissions of Applications to the Provincial Agricultural Land Commission.

3. Alternatives & Implications Option #1: Council could opt to proceed based on Administration recommendation, rescinding the mentioned policies. Option #2: Council may opt to only rescind some of the policies, and to either keep or recommend alterations to them. That is not recommended with any of the policies recommended for deletion; all the recommended deletions involve policies which actively contradict municipal bylaws or provincial legislation.

DISTRICT OF COLDSTREAM

REPORT/RECOMMENDATION TO COUNCIL

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Option #3: Council could opt to rescind one, two or all of policies PLD 020, 024 or 028 Staff are not recommending that these policies be rescinded. They are valuable policies that reflect modern legislation and help guide staff in day to day activities.

4. Discussion/Analysis PLD 014 – Zoning of Subdivision Applications This policy “requests” that the Approving Officer refuse subdivision applications for a property that isn’t appropriately zoned. This policy, despite being couched as “request”, appears to feter the Approving Officer, which is not something which Councils not advised to do. In the event that the AO rejects a subdivision, the applicant might point to this policy and suggest that it created undue influence on the part of Council. In the newest version of the Zoning Bylaw, Council has established minimum lot sizes for subdivision. This is the appropriate way to guide an Approving Officer because it is through a bylaw. With those restrictions in the bylaw, this policy is no longer required, and may do more harm that good in the event of a challenge. The bylaw in place accomplishes the same thing as this policy, but in a safe way. PLD 017 – Exemptions to Development Variance Permits This policy directs Administration to process variance permit requests requiring a variance to the 15m creek setback as DVPs, but that they only be issued in conjunction with the Development Permit. Both the District’s Official Community Plan and the Provincial Riparian Areas Regulation supersede this policy. The District also no longer has a blanket 15 m setback, but instead follows provincial methodology. It is no longer current, it is no longer relevant, and cannot be followed without contravening the provincial regulations which supersede it. It should be rescinded. PLD 020 - Naming of Roads This policy requires that roads in major developments be named according to themes, rather than individual names. This policy is not problematic, though Council may wish at a future date to provide additional details or examples, or to develop a list of appropriate themes. PLD 022 – Preliminary Layout Subdivision Reviews This is another policy that appears to fetter the independence of the Approving Officer. The Preliminary Layout Review process is technically an unofficial process, and by codifying it through Policy, Council runs the risk of being seen as interfering with the Approving Officer. It also makes the PLR process mandatory, and most subdivisions processed by Coldstream are lot adjustments that do not require PLRs. It also puts the approval of extensions to a Preliminary Layout Review in the hands of Council. This is an unfair position to put Council into, as unless Council says yes, it is immediately putting itself at risk of challenge for fettering the AO. The policy puts Council in a position where it has to engage in

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a sort of consideration theatre, but the outcome is predetermined unless Council wants to risk a legal challenge it would likely lose. This policy should be rescinded to protect Council and the District from challenge, and instead, the AO should simply refer to the LGMA’s Guide for Approving Officers and legal advice where required. PLD 024 – Matters to be referred to the Advisory Planning Commission This Policy sets up which files are referred to the Advisory Planning Commission. This is a very useful policy, as it determines what is forwarded to APC. Because Policies are not widely known or publicized, at some point, Council may wish to consider shifting this language from a Policy to the Development Procedures Bylaw for better visibility, but staff don’t see this as a priority at this time. PLD 026 – Middleton Mountain Outline Plan This policy outlines the Middle Mountain development plan. Under no circumstances should land use documents ever be adopted by policy. This policy is inappropriate and has no force. It contradicts what Council has adopted in subsequent OCPs, and does not match the development that actually occurred. It also states that it will provide a guide for future Zoning Amendments, which cannot be lawfully done through policy. It references the defunct Municipal Act, rather than the current Local Government Act. It should be rescinded. PLD 028 – Strata Conversion Policy Strata Conversions of previously occupied buildings are at the discretion of this Council. This Policy complies with the most recent Strata Property Act. It is a valuable policy in guiding what applicants need to present to Council, and is helpful for staff in putting together supporting reports. There is no reason to rescind or amend this policy, and staff believe that it serves a valuable purpose. PLD 031 – Submissions of Applications to the Provincial Agricultural Land Commission This policy indicates that when an ALR application is endorsed by Council, all information will be submitted to the ALC for consideration except the staff report. There is an exception if the ALC requests the staff report. By default the ALC always requests a staff report, and will not accept submissions without an attached staff report. This policy appears to have been rendered meaningless, as the ALC automatically requires staff reports, triggering the policy exemption. This policy serves no purpose and if staff were to hold to it, would prevent any applications for non-farm use or other ALC applications from being considered in Coldstream.

5. Strategic Objectives Good governance has been identified as a Council priority. Cleaning out outdated policies is a sound practice.

6. Legislative Authority Policies are enacted by local governments as a tool to guide staff in operational matters. Unlike bylaws, they are not regulatory tools, but instead can be seen more as tools of internal guidance.

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When a policy conflicts with a Bylaw, it puts staff in the difficult position of having to gauge between two appositional directives from Council.

7. Financial Implications

There are no financial implications associated with any of the policy recommendations in this report.

Attachments:

Attachment A - Policy PLD -014 Attachment B - Policy PLD - 017 Attachment C - Policy PLD - 020 Attachment D - Policy PLD - 022 Attachment E - Policy PLD - 024 Attachment F - Policy PLD - 026 Attachment G - Policy PLD - 028 Attachment H - Policy PLD - 031

REVIEWED WITH

Financial Admin Corporate Admin Infrastructure Services Development Services Other: ____ _

DATE COUNCIL AGENDA INFORMATION

D Regular

D In-Camera

ti! cow D CoW In Camera

D Other ----

Date: _ __ _

Date: ___ _

Date: ::(Ul\e 1fat Date: ___ _

Date: _ __ _

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Title

Purpose of Policy

Reference

Approved By

Supersedes

ATTACHMENT A DISTRICT OF COLDSTREAM MUNICIPAL POLICY

ZONING OF SUBDIVISION AP PUCA TIONS

NO. PLDL014

aqe 0 P 1 f1

To ensure property is zoned for the requested use before the subdivision application is accepted for review

Planning and Development Committee Date October 17, 1994

Municipal Council Date October 24, 1994

Prepared by Clerk/Administrator

POLICY STATEMENT This policy is subject to any specific provision of the Municipal Act, or other relevant legislation or Union Agreement.

The Subdivision Approving Officer is requested to refuse subdivision applications for property that is not appropriately zoned.

December 1, 1994 of 36

Title

Purpose of Policy

Reference

Approved By

Supersedes

ATTACHMENT B

DISTRICT OF COLDSTREAM MUNICIPAL POLICY NO. PLD017

aae o 1 P 1 f

EXEMPTIONS TO DEVELOPMENT VARIANCE PERMITS

To define guidelines for variances to the 15 m setback for creeks

Planning and Development Committee Date February 20, 1995

Municipal Council Date February 27, 1995



Development variance permit applications requiring a variance to the 15 m creek setback requirement of the Zoning Bylaw shall be processed as a development variance permit, but a development permit shall then be issued to accommodate the proposed variance, if approved by Council, and to incorporate the development permit conditions cited in the Official Community Plan.

February 27, 1997

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Title

Purpose of Policy

Reference

Approved By

Supersedes

DISTRICT OF COLDSTREAM MUNICIPAL POLICY

NAMING OF ROADS

To define guidelines for naming new roads

Policy and Planning Standing Committee Date

Municipal Council Date

Prepared by

ATTACHMENT C

NO. PLD020

Paqe 1 of 1

January 19, 1998

January 26, 1998

Clerk/Administrator


Roads in major developments shall be named according to themes rather than using individuals' names.

March 16, 1998 of 36

Jlliotrid of

~ Qlolh•lrnnn

Title

Purpose

of Policy

Reference

Approved By

Supersedes

DISTRICT OF COLDSTREAM MUNICIPAL POLICY

ATTACHMENT D

NO. PLD022

Paoe 1 of 1

PRELIMINARY LAYOUT SUBDIVISION REVIEWS

To provide guidelines of the requirements to be satisfied prior to subdivision approval

Policy and Planning Standing Committee Date May 19, 1998 Regular Meeting November 27, 2000

Municipal Council Date May 25, 1998 November 27, 2000



In addition to following the requirements of the Land Title Act with respect to the review, approval or refusal of applications for approval of subdivisions, the Approving Officer shall, where a subdivision may be approved pursuant to all applicable legislation and bylaws, issue to the applicants for subdivision approval a synopsis of requirements to be satisfied prior to subdivision approval. Said synopsis shall be issued as a courtesy and shall hereafter be known as a Preliminary Layout Review (PLR). Applicants may have a period of one year to meet the PLR requirements for all subdivisions of less than fifteen lots and may have a period of one and onehalf years to meet the PLR requirements for all subdivisions of fifteen lots or more.

Notwithstanding this proviso the Approving Officer may, if having received a written request by the owner, prior to the expiration of the time periods discussed above, extend the preliminary layout review period for one more year. Extensions shall not be granted, however, where a preliminary layout review, or extension thereto, has expired unless the Approving Officer is authorized to issue said extension by Council after considering any special circumstances presented to them by the applicant."

January 11, 2001 of 36

Title

Purpose of Policy

ATTACHMENT E

DISTRICT OF COLDSTREAM MUNICIPAL POLICY No. PLD24

Paae 1 of 3

MATTERS TO BE REFERRED TO THE ADVISORY PLANNING COMMISSION

To establish policy regarding which matters will be referred to the Advisory Planning Commission for advice to Council

Approved By Regular Meeting of Council Date May 27, 2013

Supersedes PLD024 Prepared by Planning Technician

POLICY STATEMENT This policy is subject to any specific provision of the Local Government Act and the Community Charter, or other relevant legislation or Union Agreement.

Pursuant to Section 898, the Local Government Act provides that Council may by bylaw establish an Advisory Planning Commission to advise Council on all matters respecting land use, community planning or proposed bylaws and permits under Divisions 2, 7, 9, and 11, of Part 26 of the Local Government Act;

Whereas Council has established an Advisory Planning Commission:

1. The following matters shall be referred to the Advisory Planning Commission for advice to Council:

a. Official Community Plan Review

b. Official Community Plan Amendments

c. Zoning Bylaw Review

d. Zoning Bylaw Amendments, which involve more than one property

e. Form and Character Development Permits (e.g. Industrial, Multiple Family, Seniors Housing, Commercial)

2. When directed by Council, the following matters shall be referred to the Advisory Planning Commission for advice to Council:

a. Agricultural Land Reserve Exclusions, Subdivisions, and Non-Farm Use

b. Heritage Revitalization Agreements

c. Amendments to, or preparation of, Neighbourhood or Area Plans

d. Amendments to, or preparation of, Strategic Plans

e. Amendments to, or preparation of, other land use-related bylaws and policies

f. Any other planning related matter.

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3. Unless directed by Council, the following matters shall not be referred to the Advisory Planning Commission for advice to Council:

a. Technical Development Permits (e.g. Residential, Environmentally Sensitive, Watercourse, Farmland Protection)

b. Zoning Bylaw Amendments, which involve only one property

c. Temporary Use Permits

d. Development Variance Permits

4. Staff shall provide the Advisory Planning Commission with a complete staff report, including a recommendation, to assist with the review of the matter being referred to the Commission.

5. With respect to planning matters being referred to the Advisory Planning Commission in accordance with Section 1 of this Policy, staff shall provide timely notification to Council that the matter has been referred to the Commission.

Policy PLD24 Page 2 of 36

' Application

/?/ ,,,,,, / \

Referrals & APC Referrals as per as per Policy Policy

'

' ,s '·

Council Council ' '

I

/ ' \

Decision Decision Referral to APC

\. \ ' /

Policy PLD24 Page 3 of 36

J!lio!rid nf

• <llulh•lrnnn

Title

Purpose of Policy

Reference

Approved By

Supersedes

DISTRICT OF COLDSTREAM MONICIPAL POLICY

MIDDLETON MOUNTAIN OUTLINE PLAN

ATTACHMENT F

NO. PLD026

Paae 1 of 4

This Plan is intended to be used by Council, Coldstream staff, servicing agencies and developers alike, as a guide in determining future land use within the Plan Area. The Plan will also be used to establish the basic level of servicing that will be required to accommodate new developments within the Plan Area. It is intended that the Plan will form the basis for future approvals of amendments to the District of Coldstream Official Community Plan as well as the basis for future rezoning and subdivision approvals.

Planning and Development Committee Date September 5, 1995

Municipal Council Date September 11, 1995



3.0 SERVICES

3.1 Major Roads (Present)

It is the policy of the Council of the District of Coldstream:

1. To require that MiddletonVVay be located as shown on the District of Coldstream Official Community Plan and li1jg!jf~~-

2. To require that all future subdivisions within the Plan Area be connected to Middleton Way via a road dedicated and constructed to District of Coldstream Collector Road standards.

3. To require the dedication, construction and servicing of Middleton Way through to Middleton Drive/Sarsons Road when the College Way/Kalamalka Road Major Road connection is completed.

4. To enter into a latecomer agreement with any developer who is required to construct Middleton Way through to Middleton Drive/Sarsons Road in accordance with 3. above.

5. To require a collector road connection from Mt. Thor Drive back to Middleton Way at the closest point to Mt. Thor Drive that will meet District of Coldstream road design standards.

6. To prohibit direct access to any lot from any Major Road that is required to be dedicated within the Plan Area except that some additional direct access may be required in order to facilitate an orderly transition of lot design near the present terminus of Middleton Way .

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February 17, 2000 (Updated June 1, 2005. Due to the large size ofFlgiitrl!!lWll'i;~ID:id)a referenced in this policy, those drawings are not attached hereto. Copies are available in central file 6520-04 for $6.00 for each drawing in accordance with the Administrative Fees Bylaw No. 1110 (as amended from time to time).

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PLD026 Page 2 of 4

3.2 Major Roads (Future)


1. To establish a new Major Road link from the Kidston Road/Kalamalka Road intersection through to the Husband Road area as shown on l'1i!;IU\'e~-

2. To require that this new Major Road be dedicated 25 m wide and be constructed to District of Coldstream Collector Road standards. If an underpass is required to be constructed as part of this Major Road, it would be constructed to accommodate two lanes of traffic and would be designed to be expanded to a four lane standard at a later date.

3. To require the dedication and construction of this road as a condition preced,ent to any subdivision or rezoning approvals for the lower slope area shown on [Blggt~~,.

4. To prohibit direct access to this Major Road from any future lots subdivided within the Plan Area.

5. To amend the District of Coldstream Official Community Plan to include any revisions to the Major Road Network deemed necessary pursuant to 1. above.

3.3 Collector and Local Roads


1. To require the collector road connections shown on fiflll,~~ as a condition precedent to rezoning or subdivision approval.

2. To require that all new development within the Plan Area be provided with a collector road connection directly to Middleton Way or with a connection to the Major Road referenced in Section 3.2., Policy No. 1 above.

3. To require the extension of Apple Drive, through to Middleton Way, in order to satisfy the concerns of the North Okanagan Regional District Fire Prevention Officer/Emergency Services Coordinator as expressed in Section 3.10 of this Plan.

3.4 Community Sewer


1. To require an engineering study of the capacity of the sewer line located in Kalamalka Road as a condition precedent to approval of any rezoning applications that are located outside the old "Vernon/Coldstream Sewer Agreement Area" shown on ITciQur~Jll,. The engineering study must be carried out by an engineering firm approved by the District, and the study will be carried out at the applicant's expense.

2. To require that the community sewer connection to Kalamalka Road be assured, as a condition precedent to rezoning or subdivision approval, with particular respect to the requisite rail crossings.

3. To investigate the need for additional development cost charges in the Plan Area to upgrade existing sanitary sewer facilities.

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February 17, 2000 (Updated June 1, 2005, Due to the large size referenced in this policy, those drawings are not attached hereto, Copies are available in central 6520-04 for $6,00 for each drawing in accordance with the Administrative Fees Bylaw No. 1110 (as amended from time to time).

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PLD026 Page 3 of4

3.5 Community Water


1. To allow subdivisions and to grant rezoning only for those areas of the Plan Area that have fire flow capacity meeting the requirements of the Regional Fire Prevention Officer.

2. To support new North Okanagan Water Authority development cost charges for water supply infrastructure to serve the Plan Area and to coordinate District of Coldstream development cost charges for off-site works that may be required by the District.

3. To require the looping of the Middleton Way transmission main through to Aberdeen Road when Middleton Way is constructed through to Middleton Drive as discussed in Section 3.1 (Policy No. 2) above.

3.6 Storm Water Management/Drainage


1. To require the preparation of a stormwater management plan as a condition precedent to rezoning or subdivision approvals within the Plan Area. The stormwater management plan shall: • Demonstrate the means of controlling post-development runoff rates to pre-development

levels for all storm events up to and including the 100-year return period design storm event.

• Identify the route of stormwater runoff from the proposed development to a receiving watercourse with sufficient capacity.

• Identify improvements which will be undertaken to protect downstream property owners from the potential drainage impacts of the proposed development.

• Identify measures to control erosion and sedimentation during and after the construction of the development.

2. To require the acceptance of the stormwater management plan by both the Water Rights Branch and Fish and Wildlife Branch of the Ministry of Environment where stormwater will discharge to a natural watercourse.

3. To require that all stormwater be conveyed to Coldstream Creek, or another suitable receiving watercourse, as a condition precedent to rezoning or subdivision approvals within the Plan Area. In this regard the approval of the Canadian National Railway must be provided with respect to the requisite railway crossings.

3.7 Electric Power, Telephone and Cable TV Wiring Services


1. To require that all electric power, telephone and cable TV wiring services be installed underground.

2. To phase subdivisions and to grant rezoning in phases that will facilitate servicing with electric power and telephone wiring services from Middleton Way.

3. To require the looping of all electric power and telephone wiring services through to Aberdeen Road when and if the Middleton Way extension is provided as discussed in 3.1 above.

. . ./4

February 17, 2000 (Updated June 1, 2005. Due to the large size referenced in this policy, those drawings are not attached hereto. Copies are available in central 6520-04 for $6.00 for each drawing in accordance with the Administrative Fees Bylaw No. 1110 (as amended from time to time).

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PLD026 Page 4 of 4

3.8 Parkland


1. To reguire that a neighbourhood park, and other park areas be dedicated, as shown on Eiig_ur~;t5.. The park dedication shall be provided as a condition precedent to subdivision approval.

2. To require that all new multi-family development within the Plan Area be provided with open space and play areas meeting Central Mortgage and Housing Corporation standards.

3.9 Open Space


1. To require that covenants be registered to prohibit further subdivision, intensive agricultural use, or other disturbance (soil removal or deposit, etc.) of areas designated as "Open Space" on the District of Coldstream Official Community Plan. The covenants shall be registered as a condition precedent to rezoning property located within the Plan Area.

3.10 Natural Hazards, Emergency Access, Fire Protection


1. To not approve any subdivisions or rezoning of the lower slopes of Middleton Mountain to Residential Apartment and Multi-Family Zone (R.3) until an alternate means of access to these areas is available to the area as discussed in 3.2 above. This alternate road connection may be achieved in a number of ways as discussed above.

2. To require that a geotechnical study of the Outline Plan Area be carried out as a condition precedent to subdivision approval and/or rezoning, as the case may be, to determine whether or not the area is, or may be, subject to the hazard of landslip, rockfall, flood by surface or sub-surface water flows, etc ..

3. To require that covenants be registered to prohibit subdivision or other disturbance (soil removal or deposit, etc.) of any hazard areas determined as a result of the above-mentioned geotechnical study. The covenants shall be registered as a condition precedent to rezoning property that is located within the Plan Area.

4. To ensure that new development within the Plan Area will be serviced with a community water system meeting the fire flow requirements of the District of Coldstream with particular respect to multi-family development.

February 17, 2000 (Updated June 1, 2005. Due to the large size referenced in this policy, those drawings are not attached hereto. Copies are available in central file 6520-04 for $6.00 for each drawing in accordance with the Administrative Fees Bylaw No. 1110 (as amended from time to time). of 36

ATTACHMENT G

DISTRICT OF COLDSTREAM MUNICIPAL POLICY NO. PLD028

aqe 0 P 1 f1

Title STRATA CONVERSION POLICY

Purpose To establish conditions for approval of strata conversion subdivision applications of Policy

Reference Regular Meeting Date July 22, 2002

Approved By Municipal Council Date July 22, 2002

Supersedes Prepared by Development Services Officer


As per the Strata Property Act, or legislation replacing the same, Council is the approving authority for strata conversions of properties. As such, the following is the policy of Council for strata conversions.

a. Certification by a Professional Engineer or Architect certified in the Province of British Columbia, that the building(s) substantially complies with all current municipal bylaws and with the BC Building Code and BC Fire Code.

b. Proof must be submitted showing that existing tenants have been notified by the applicant of their intentions to pursue strata titling the subject property.

c. Provision of separate water and sewer connections and payment of appropriate fees.

d. Consent is obtained from all utility companies that their concerns have been met.

e. Approval for strata conversion is valid for up to 364 days from the date of Council approval.

f. Confirmation by the Approving Officer, on behalf of Council, that all conditions typically required in conventional subdivisions have been fulfilled and that the regulations pertaining to strata conversion in the Strata Property Act or legislation replacing the same, have been complied with.

g. Payment of the application fee, inspection fee, and other applicable fees.

June 10, 2003 of 36

:!Bi•trid nf

~ Olnlho!rnmt

Title

Purpose of Policy

Reference

Approved By

Supersedes

ATTACHMENT H DISTRICT OF COLDSTREAM MUNICIPAL POLICY No. PLD031

Paqe 1 of 1

SUBMISSION OF APPLICATIONS TO THE PROVINCIAL AGRICULTURAL LAND COMMISSION

To clarify the documentation to be forwarded to the Land Commission.

Regular Meeting of Council Date December 4, 2004

Municipal Council Date December 4, 2004

Prepared by Development Services Officer


For those Agricultural Land Reserve applications that are endorsed by Council, the package that is submitted by the District to the Provincial Agricultural Land Commission for adjudication shall include Council's resolution and not the staff report, but recognizing that the staff report is a public document which must be forwarded to the PALC if so requested.

June 1, 2005 of 36

District of DISTRICT OF COLDSTREAM

Coldstream REPORT/RECOMMENDATION TO COUNCIL

FROM: Trevor Seibel, BBA, CPA, CA Chief Administrative Officer

SUBJECT: Strategic Priorities Update -1st Quarter- Follow Up

1. Purpose:

To provide a follow up on the 2021 Strategic Priorities.

2. Recommendation:

FILE NO. 0530-25

DATE May 31, 2021

THAT the Committee of the Whole Recommend to Council that the following are deleted from the Project List - Regular:

• Action 2017-3

• Action 2018-3 • Action 2018-7

• Action 2019-3 • Action 2019-11

3. Alternatives & Implications

The alternative is that the Committee can add or delete other items as part of the above recommendation.

4. Discussion/ Analysis

At the last Committee of the Whole meeting, a request was made to have all the items identified as "Notified" from the Regular Project List brought back for further discussion. The items shown as "Notified" was work that had not yet been started but was assigned to a Director.

Staff have provided additional comments in the attachment to facilitate the discussion. As well, a recommendation has been provided to either Retain or Delete a particular item. In a couple of cases, where an item is indicated to be retained, further Council discussion is needed to confirm the direction.

5. Strategic Objectives

These items are in addition to the Priority Projects established.

6. Legislative Authority

At the May 17, 2021 Committee of the Whole Meeting, the following resolution was adopted:

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THAT all items listed as 'Notified' on Council's 'Project List - Regular' be brought back to a future Committee of the Whole meeting for discussion on priority and relevancy.


The identified priorities are anticipated to be on budget when they are completed. There have been no issues identified that would create problems within the current budget amounts. Should something change, these would be brought back to Council for consideration and direction.

8. Attachments

Attachment "A" -Project List - Regular

REVIEWED WITH

Financial Admin Corporate Admin Infrastructure Services Development Services Other: _ _ _ _ _

DATE

Chief Administrative Officer

COUNCIL AGENDA INFORMATION

D Regular

D In-Camera

~ cow

Date: ___ _

Date: ___ _

Date: _Jun 7 /21_ D CoW In Camera Date: ___ _

D Other Date: ___ _

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Project List - Regular ATTACHMENT "A"

Action Number Description Direction Comments Recommend

ACTION2017-1 OCP update for Community Update OCP to reference the Staff to review this as part of Retain Wildfire Protection Plan Community Wildfire Protection planned work in Quarter 3 of

Plan which was adopted at Jan. 2021, in the context of a

23/17 Council. future OCP review. We won 1t bring this item forward as a

stand alone.

ACTION2017·2 Dock permitting process Council requested a dock Staff to review this as part of Retain permitting process planned work in Quarter 3 of

2021. There is an informal

arrangement with the local

Provincial authorities where

information on dock

applications is shared.

Further direction from Council is needed.

ACTION2017·3 Blasting bylaws and process Council requested information on Staff to review this as part of Delete blasting bylaws and related planned work in Quarter 4 of

processes 2021. As blasting is covered

under Provincial regulation,

and there is no anticipated

blasting based on planned

development, this could be

removed.

ACTION2018·3 Alcohol consumption in THAT staff be directed to Project has not started as of Delete parks and public spaces determine the conditions under yet. The only group that has

which alcohol consumption in been allowed alcohol in the

parks and public spaces would be park was the bocce ball

permitted in the case of annual tournament. This was a carry

events. over from the pre·

devolution of the Parks & Rec service

ACTION2018-4 Lot coverage for attached THAT Council revisit the Staff to review this as part of Retain and detached garages regulations in the proposed planned work in Quarter 3 of

Zoning Bylaw to consider lot 2021. Further direction from coverage with respect to attached Council is needed. and detached garages.

lof4

of 36

Project List - Regular


ACTION2018·7 Policy TD19 Storm Water Council directed staff to prepare a This policy was implemented Delete

Drainage Capital report for a future Committee of to educate the public on

Improvements Funding the Whole meeting that includes when a local service area

options for a threshold amount would kick in when a

lower than the $250,000 currently resident initiates a drainage

in Policy TD19 · Storm Water request. It is a policy not a

Drainage Capital Improvements bylaw and therefore Council

Funding. can choose to apply it or not. Staff refer to the policy

when inquiries are made.

ACTION2019·1 Lavington LIFE proposed tree Council directed staff to consult The initial plan from Retain

planting beautification with Lavington LIFE and prepare a Lavington Life had

project report for Council with respect to considerable issues,

the proposed tree planting specifically to underground

beautification project utilities. Lavington Life has

not followed up with the

District for an alternative.

ACTION2019·3 Tax revitalization program Council requested staff bring This project has not started. Delete

forward a report on the tax The program was

revitalization program implemented to provide a

small financial incentive to

targeted revitalization areas. The program, as is, provides

a proactive approach by the

District.

ACTION2019-6 Zoning for modular homes Council requested staff bring Staff to review this as part of Retain

forward, for discussion, zoning for planned work in Quarter 3 of

modular homes within the District 2021. Further direction from of Coldstream to a future meeting Council is needed. of the Committee of the Whole.

ACTION2019-8 Central organics collection Council requested staff to This project has not started. Retain

system pilot project investigate and prepare a report We do not have the

that considers location, funding resources currently to

sources, and an educational undertake this review. The

component, to determine earliest this could start

whether a central organics would be the 4th quarter of

collection system pilot project is 2021.

feasible for the District of

Coldstream.

2of 4

of 36



ACTION2019-11 Fire hydrants Council requested staff to prepare This project has not started. Delete

a report for a future Committee of A more proactive approach

the Whole meeting regarding the by staff working with GVW

fire hydrant policies, hydrant has led to the installation of

costs, cost sharing with local new fire hydrants, where residents, annual budget necessary, as part of ongoing allocations, underserved areas, maintenance. A formal and coordination of capital works policy at this time is not

between Greater Vernon Water necessary. and the District of Coldstream.

ACTION2019-12 Home Occupation, Rural Council requested staff to prepare Staff to review this as part of Retain

a report for a future Committee of planned work in Quarter 3 of

the Whole meeting regarding the 2021. Further direction from maximum lot area of 500 m2 Council is needed. permitted in the Zoning Bylaw for

activities associated with a Home

Occupation, Rural, as well as for

the storage of equipment and

material associated with the home

occupation, on properties with farm assessment.

ACTION2020-48 Request for Walking Council requested that staff bring This project has not yet Retain path/Median along back information regarding the started. We do not have the Kalamalka Road existing walking path widths on resources currently to

Kalamalka Road. undertake this review. The

earliest this could start

would be the 4th quarter of

2021. ACTION2021-14 Prepare a Bylaw for Filming Council requested staff provide a The Okanagan Film Retain

Application and Permit report on the formal application Commissioner will be invited

Process process for filming within the to a future meeting to

District of Coldstream. discuss. A bylaw and process

will be built post meeting

ACTION2021-23 Planning & Development Council directed staff to bring Staffis working on the 2nd Retain Policy Review forth a series of planning and batch of policy amendments.

development policy reviews for Council has already dealt

Council consideration over the with the 1st batch of policies

first two quarters of 2021. for review.

3of 4

of 36

Action Number Description

ACTION2021-29 Review current Farmers

Market Fees

ACTION2021-31 Review Planning and

Development Fees and

Charges


Direction Comments

Council requested staff to review Staff will review these fees the current farmers market fees and include the information with

as this process moves forward. Once the

the Coldstream Station parking lot Coldstream Station project

report for Council consideration; gets off the ground, Council

will need to consider if any

changes are needed to the

current rates.

Council requested staff to conduct This work will take place in

a full review of the planning and the fall of 2021 development fees and charges

and provide a report to Council by

early 2022.

4of4

Recommend

Retain

Retain

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District of DISTRICT OF COLDSTREAM

Coldstream REPORT/RECOMMENDATION TO COUNCIL

FROM: Trevor Seibel, BBA, CPA, CA Chief Administrative Officer

FILE NO. 0230-20 (UBCM)

DATE June 1, 2021

SUBJECT: 2021 UBCM - Ministerial Meetings and Council Attendance

1. Purpose:

For Council to determine the Minister meeting requests at UBCM and authorize the members of Council to attend.

2. Recommendation:

THAT the Committee of the Whole recommends to Council that staff request meetings with the necessary Ministries as identified by Council;

AND THAT the Committee of the Whole recommends to Council that all members of Council be authorized to attend UBCM.

3. Alternatives & Implications

There are a couple of options for Council to consider.

Option #1: Identify the Issues for Minister Meeting Requests and Approve Council attendance With this option Council needs to determine which issues it would like to raise with the Ministers so that we can submit our meeting requests. The number of councillors, and names if possible, must be authorized for attendance.

Option #2: Do Not Request Minister Meetings but Approve Council attendance With this option Council would not request any Minister meetings but would approve the number of councillors, and names if possible, for attendance at UBCM.

Option #3: Do Nothing

With this option no Minister Meetings would be requested and no members of Council would attend UBCM. This would prevent staff from requesting any meetings at UBCM and Council from attending UBCM. Should a member of Council wish to attend, a resolution would be needed prior to attendance at the convention .

4. Discussion/ Analysis

The 2021 UBCM Convention is scheduled to take place virtually from September 14-17. All Ministerial meetings will be held via conference call September 7-13, 2021. The District recently

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received notification from the Provincial Government on the process to request a meeting with the Premier or a Cabinet Minister (Attachment "A"). The deadline for meeting request is June 30, 2021.

At the 2020 UBCM convention, Council had requested the following ministerial meetings:

Ministry of Public Safety & Solicitor General (Mike Farnsworth)

Integrated Police Detachments are a structure used by the RCMP to improve efficiency of delivering police services. However, there are two major concerns. First, Integrated detachments are not contemplated in the Municipal Policing Unit Agreement (MPUA) and second, there are no governance provisions for how integrated detachments are managed. This is especially concerning where there are multiple MPUA's, who pay the bills and provide the service, in an area where an integrated detachment has been implemented. Aside from appearing to be in contravention of the MPUA, the lack of a proper governance model creates inequities in how police services are developed, managed and delivered.

Ministry of Children & Family Development (Katrine Conroy)

The District of Coldstream has submitted a grant application under the Childcare BC News Spaces Fund for the Coldstream Child Care facility. The lack of child care services in our community has been a concern for several years. A recent child care needs assessment confirmed there is a significant lack of available child care in our community. The needs assessment showed there are 1,385 children under the age of 12 in our community but only 256 spaces available. We hope the Ministry will look favorably on our grant application as we strive to improve the available child care spaces in our community.

We would also like to take this opportunity to thank the Ministry for the child care grant we received for the Lavington Child Care Facility, with funding from the Childcare BC New Spaces Fund.

Prior to the convention the Ministry of Children and Family Development cancelled our meeting.

Council had also requested a meeting with the Minister of Municipal Affairs & Housing but the Minister declined our meeting request. The discussion at this meeting would have considered traffic enforcement initiatives including possible legislative changes.

The purpose of this report is to highlight some of the local issues we have been facing and identify if there are any issues that we need to bring forward to the Provincial Government. Some of the issues locally that we have been dealing with include:

• Speeding - How do we find ways to enforce speed limits outside of RCMP resources?

• Conservation Officers - Enforcement activities on the lake. There is a need for additional CO's.

• ALR/ ALC - Recent changes affecting a variety of issues (Cannabis, Additional housing, Farm worker housing).

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5. Strategic Objectives

Not applicable.

6. Legislative Authority

Not applicable.


The financial plan includes costs for members of Council to attend UBCM.

8. Attachments

Attachment "A" - Letter from Premier Horgan re: UBCM

REVIEWED WITH

Financial Admin Corporate Ad min Infrastruct ure Services Development Services Other: ____ _

DATE COUNCIL AGENDA INFORMATION

D Regular

0 In-Camera !gJ cow

Date: ___ _

Date: ___ _

Date: _Jun 7 /21_

0 CoW In Camera Date: ----0 Other Date: ___ _

of 36

May 25, 2021

BRITISH COLUMBIA

Dear Mayors and Regional District Chairs:

ATTACHMENT "A"

My caucus colleagues and I are looking forward to connecting with you all again at this year's Union of British Columbia Municipalities (UBCM) Convention. As was done last year, both the Convention and the provincial government meetings will be held virtually.

UBCM provides a wonderful opportunity to listen to one another, share ideas, and find new approaches to ensure our communities thrive, particularly as we focus on recovering from the impact of COVID-19. With local, provincial, federal, and First Nations governments working together, we can continue to build a better BC. The 2021 Convention has been scheduled for September 14-17, 2021.

The week prior, from September 7-13, 2021, provincial government meetings will be held. To reque~t :-1 mP:P:tina ,vith me or one of my Cabinet colleagues, please register online at

' (live, as of today). Please note that this year's invitation code is land it is case sensitive. The deadline to submit your meeting requests is

June JU, Lull. If you have any questions, please contact [email protected] or phone 250-213-3856.

I look forward to once again being part of your convention, meeting with many of you, and exploring ways that we can paiiner together to address common issues.

Sincerely,

£!!:::t Premier

Office of the Premier

Web Site: www.gov.be.ca

Mailing Address: PO Box 9041 Stn Prov Govt Victoria BC V8W 9E1

Location: Parliament Buildings Victoria of 36

District of Coldstream Committee of the Whole Meeting ...

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