Disadvantaged Business Enterprise (DBE) Program 2016 DBE...  Disadvantaged Business Enterprise...

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Transcript of Disadvantaged Business Enterprise (DBE) Program 2016 DBE...  Disadvantaged Business Enterprise...

  • 2016

    Oklahoma Department of Transportation

    Civil Rights Division

    200 NE 21st St.

    Oklahoma City, OK 73105

    Phone: 405.521.3186

    Fax: 405.522.2136

    Disadvantaged Business Enterprise (DBE) Program Manual

  • Page | 1

    The Oklahoma Department of Transportation (ODOT) ensures that no person or groups of persons shall, on the grounds of race, color, sex, religion, national origin, age, disability, retaliation or genetic information, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any and all programs, services, or activities administered by ODOT, its recipients, sub-recipients, and contractors. To request an accommodation please contact the ADA Coordinator at 405-521-4140 or the Oklahoma Relay Service at 1-800-722-0353. If you have any ADA or Title VI questions email ODOT-ada-titlevi@odot.org.

  • Page | 2

    Table of Contents I INTRODUCTION ................................................................................................................................................. 8

    Authority and Scope 26.3 ....................................................................................................................................... 9

    Definition of Terms 26.5 ...................................................................................................................................... 9

    Discriminatory Actions Prohibited 26.7 ............................................................................................................. 9

    Assurances 26.13 ............................................................................................................................................... 10

    II. ADMINISTRATION ..................................................................................................................................... 11

    DBE Liaison 26.25 ........................................................................................................................................ 12

    Program Development 26.21 ............................................................................................................................... 12

    DBE Directory 26.31 ........................................................................................................................................... 12

    Bidders List 26.11 .............................................................................................................................................. 12

    What steps must a recipient take to address overconcentration of DBEs in certain types of work? 26.33 .......... 13

    Monitoring Performance 26.37 ............................................................................................................................ 13

    Good Faith Effort procedures 26.53 .................................................................................................................... 14

    III. CERTIFICATION STANDARDS ................................................................................................................. 22

    Subpart D - 26.61 ..................................................................................................................................................... 23

    Group Membership Determinations 26.63 .......................................................................................................... 23

    Small Business Size Determinations 26.65 ......................................................................................................... 24

    Social and Economic Disadvantaged 26.67 ......................................................................................................... 24

    Individual Determinations of Social & Economic Disadvantage 49CFR Appendix E ............................................ 25

    Ownership Determinations 26.69 ........................................................................................................................ 25

    Control Determinations 26.71 ............................................................................................................................. 27

    Other Certification Considerations 26.73 ........................................................................................................... 30

    IV. CERTIFICATION PROCEDURES ............................................................................................................... 31

    Purpose of Certification Subpart E - 26.81 ........................................................................................................... 32

    Certification Process 26.83................................................................................................................................ 32

    Interstate Certification 26.85 ............................................................................................................................... 34

    Denial of Initial Request for Certification 26.86 ................................................................................................ 36

    Removal of Eligibility 26.87 ................................................................................................................................ 37

    Certification Suspension 26.88 ........................................................................................................................... 39

    Appeals to U.S. DOT 26.89 ..................................................................................................................................... 40

    Misrepresentation as a small business or DBE concern 26.107 ............................................................................ 40

    Complaint Process ................................................................................................................................................... 41

    Unified Certification Program 26.81 .................................................................................................................. 41

    V. GOALS .............................................................................................................................................................. 42

    Subpart C General 26.41 ................................................................................................................... 43

    Overall Goal 26.45 ............................................................................................................................................ 43

    Failure to Meet Overall Goals 26.47 ................................................................................................................... 44

  • Page | 3

    Project Goals 26.51 ............................................................................................................................................ 45

    Tracking Mechanism ............................................................................................................................................... 45

    VI. PRE-BID, CONTRACTS, AND AWARD OF CONTRACT PROCEDURES ............................................. 46

    DBE Notification ..................................................................................................................................................... 47

    Contract Documents ................................................................................................................................................ 47

    Bidders Action 26.53 .......................................................................................................................................... 47

    Bidders Action - Preconstruction ........................................................................................................................... 50

    VII. CONTRACT PERFORMANCE .................................................................................................................... 51

    Counting DBE Participation Toward the Goal 26.55 ......................................................................................... 52

    Commercially Useful Function 26.55(c) (1) ....................................................................................................... 52

    The Use of Joint Checks .......................................................................................................................................... 53

    Lease or Use of Prime Contractors Equipment ...................................................................................................... 53

    Trucking 26.55(d) ............................................................................................................................................. 54

    Manufacturers and Material Suppliers 26.55(e) .................................................................................................. 55

    Substitution/Replacement of DBEs 26.53 (f) (1) ............................................................................................... 56

    Prompt Payments 26.29 .................................................................................................................................. 58

    Administrative Remedies ......................................................................................................................................... 60

    Record Keeping Requirements .............................