Disadvantaged Business Enterprise (DBE) Program ... DBE Program Participation Plan ... WSDOT...

download Disadvantaged Business Enterprise (DBE) Program ... DBE Program Participation Plan ... WSDOT Disadvantaged Business Enterprise ... I. Small Business Participation Plan J. Joint Check

of 215

  • date post

    29-May-2018
  • Category

    Documents

  • view

    214
  • download

    1

Embed Size (px)

Transcript of Disadvantaged Business Enterprise (DBE) Program ... DBE Program Participation Plan ... WSDOT...

  • Disadvantaged Business Enterprise Program Participation Plan Revised March 24, 2017 In Response to 49 CFR Part 26, et al Washington State Department of Transportation Office of Equal Opportunity

  • WSDOT DBE Program Participation Plan March 2017 2 of 120

    American with Disabilities (ADA) Act Information In accordance with the requirements of Title II of the ADA, the Washington State Dept. of Transportation will not discriminate against qualified individuals with disabilities based on disability in its services, programs, or activities. Materials can be provided in alternative formats by calling the ADA Compliance Manager at 360-705-7097. Persons who are deaf or hard of hearing may contact that number via the Washington Relay Service at 7-1-1. Title VI Notice to the Public It is Washington State Department of Transportation (WSDOT) policy to ensure that no person shall, on the grounds of race, color, national origin, or sex, as provided by Title VI of the Civil Rights Act of 1964, be excluded from participation in, be denied the benefits of, or be otherwise discriminated against under any of its federally funded programs and activities. Limited English Proficiency (LEP) In accordance with the national origin provisions under Title VI of the Civil Rights Act of 1964, WSDOT will take reasonable steps to provide LEP persons meaningful access to its programs and activities. Requests for translation/interpreters may be made by contacting OEOs Title VI Coordinator at (360)705-7082. Any person who believes his/her Title VI rights have been violated may file a complaint with WSDOTs Office of Equal Opportunity (OEO). For Title VI complaint forms and advice, please contact OEOs Title VI Coordinator at 360-705-7082.

  • WSDOT DBE Program Participation Plan March 2017 3 of 120

    Table of Contents Policy Statement ....................................................................................................................... 7 Section 26.1, 26.23 Objectives/Policy Statement ................................................................................. 7

    WSDOT Disadvantaged Business Enterprise (DBE) Program ............................................. 12 Subpart A General Requirements ........................................................................... 12 Section 26.1 Objectives ........................................................................................................................... 12

    Section 26.3 Applicability ........................................................................................................................ 12

    Section 26.5 Definitions ........................................................................................................................... 13

    Section 26.7 Non-discrimination Requirements .................................................................................. 15

    Section 26.11 Record Keeping Requirements .................................................................................... 15

    Section 26.13 Assurances ...................................................................................................................... 18

    Section 26.15 Exemptions/Waivers ....................................................................................................... 20

    Subpart B Administrative Requirements ............................................................... 20 Section 26.21 Program Updates ............................................................................................................ 20

    Section 26.23 Policy Statement ............................................................................................................. 20

    Section 26.25 DBE Liaison Officer ........................................................................................................ 20

    Section 26.27 Financial Institutions ....................................................................................................... 32

    Section 26.29 Prompt Payment ............................................................................................................. 33

    Section 26.31 DBE Directory .................................................................................................................. 38

    Section 26.33 Overconcentration .......................................................................................................... 39

    Section 26.35 Business Development/Mentor Protg ...................................................................... 39

    Section 26.37 Monitoring & Enforcement Mechanisms ..................................................................... 41

    Section 26.39 Small Business Participation ......................................................................................... 44

    Subpart C Goals, Good Faith Effort, and Counting ............................................... 47 Section 26.45 Overall Goals ................................................................................................................... 47

    Section 26.47 Failure to Meet Goals ..................................................................................................... 47

    Section 26.49 Transit Vehicle Manufacturer Goals ............................................................................ 47

    Section 26.51(a-c) Means to Achieve Overall Goals .......................................................................... 48

    Section 26.51(d-g) Contract Goals ........................................................................................................ 49

    Section 26.53 Good Faith Efforts Procedures .................................................................................... 51 Section 26.55 DBE Participation Counting ........................................................................................... 68

  • WSDOT DBE Program Participation Plan March 2017 4 of 120

    Subpart D Certification Standards .......................................................................... 81 Section 26.61 26.73 Certification Process ........................................................................................ 81

    Subpart E Certification Procedures ...................................................................... 101 Section 26.81 Unified Certification Program ...................................................................................... 101

    Section 26.83 Procedures for Certification Decisions ...................................................................... 102

    Section 26.85 Interstate Certification .................................................................................................. 105

    Section 26.88 Summary Suspension ................................................................................................ 113 Section 26.89 Certification Appeals .................................................................................................... 115

    Section 26.91 Effect of USDOT Certification Appeal Decisions ..................................................... 117

    Questions or Concerns ............................................................................................. 119 APPENDIX .................................................................................................................. 121

  • WSDOT DBE Program Participation Plan March 2017 5 of 120

    APPENDIX

    A Secretarys Executive Order E.1009.02 B Agency Organization Chart C. OEO Organization Chart D. DBE Utilization Certification Form E. Written Confirmation Form F. WSDOTs External Complaint Procedures G. DBE On-site Review Form (Subcontractors) H. DBE On-site Review Form (A & E Firms) I. Small Business Participation Plan J. Joint Check Request Form K. Regular Dealer Request Form L. Interagency Agreement (OMWBE) - Forthcoming M. Interagency MOU (State Construction Office) - Forthcoming N. Interagency MOU (Local Programs Division) - Forthcoming O. Interagency MOU (Consultant Services Office) - Forthcoming P. Interagency MOU (Public Transportation Division) - Forthcoming Q. OMWBE Certification Letter R. Annual Certification Notification Letter S. Annual Update Notification T. Intent to Remove U. Certification Removal Letter

  • WSDOT DBE Program Participation Plan March 2017 6 of 120

    V. No Change Affidavit (ACDBE) W. No Change Affidavit (DBE) X. Business Structure Forms/Application Y. Grounds for Suspension Letter Z. Extension Notification Letter AA. OMWBE On-site Interview Packet

  • WSDOT DBE Program Participation Plan March 2017 7 of 120

    Policy Statement Section 26.1, 26.23 Objectives/Policy Statement The Secretary of the Washington State Department of Transportation (WSDOT) has established a Secretarys Executive Order E.1009.02 to affirm WSDOTs commitment to promoting equity in contracting. It is one of WSDOTs priorities to expand our efforts to include Disadvantaged Business Enterprise (DBE) participation in federal aid contracts and to afford DBEs fair and equal opportunity to compete for WSDOT contracts. As a condition of receiving federal financial assistance from the United States Department of Transportation (USDOT), WSDOT has given assurance to USDOT, specifically Federal Highway Administration (FHWA), Federal Transit Administration (FTA), and Federal Aviation Administration (FAA), that it will comply with Title 49 Code of Federal Regulations (CFR) Part 26. The Secretarys Executive Order directs WSDOT divisions and offices to increase contracting opportunities for DBE businesses and to provide a welcom