Fitting in the big picture of IT and business

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Digital Workplace Competence Center

Ionut LupsanSharePoint Managing Consultant

MANAGING CHANGE IN THE NEW DIGITAL WORKPLACE

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Managing change in the new digital workplace

The way we collaborate and share information is in a constant process of transformation. We manage it by helping mid and large-size organizations create and improve their Digital Workplace Environments.

• Competence Center foundation year: 2009

• Assisting companies in solving complex organizational problems, that have an impact on a large number of users.

Our functional and technical expertise meets the critical requirements for an efficient functioning of a Digital Workplace environment:

Collaboration and Content Management

Usability and User adoption

Migration and Integration

Processes and Workflows

Branding solutions

OUR APPROACH

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Our approach

The capabilities of the Competence Center cover the three main stages of a Digital Workplace environment set-up:

SharePoint & Digital Strategy Consulting • The digital workplace

development strategy, modernization solutions, optimization and enhancements

SharePoint custom solutions for• Collaboration and content• Processes• Workflows• Migration and Integration

The entire Digital Workplace environment, whilst providing change-related solutions• Technical Training• Support & Maintenance• Infrastructure: Configuration

and Administration, Backup and Restore - SharePoint Server Farm, SQL Operating, Maintenance - SharePoint Server Farm, User Permissions, First Level / Application Support, Second Level and Third Level Support

RUNPLAN BUILD

DELIVERY PROCESS

OUR TEAM

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Our Team

Certifications FrameworksPlatformsSize

17people

Team roles

• SharePoint Architect• SharePoint Functional

Consultant• SharePoint Designer• SharePoint Developer

RELEVANT CASE STUDIES

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TECHNOLOGIES AND

METHODOLOGIES

Digital Solution for the Financial Industry: Managing the transition from Lotus Notes to SharePoint 2013

FIELD AND INDUSTRY

BUSINESS CONTEXT AND

CHALLENGE

WORKFLOWSPart of a German leading banking group, which counts over 5.500 employees.

SharePoint 2013, NET Framework 3.5/4, WWF, JavaScript, CSS, jQuery, Ajax, XML, CAML Queries/LINQ Queries. A mixed Waterfall - Agile approach.

It’s one of the most challenging Digital Workplace projects, in size and complexity. With an estimated workload of 600 man days, we managed the transition of their Lotus Notes platform to a modern Digital Workplace Environment. The successful transition was vital for the company’s near-future organizational efficiency, which required the new platform to fit the exigent standard requirements for specific financial workflows, processes and security.

In order to preserve the security relied by SharePoint, the organization opted for SharePoint 2013 as the main environment. On its base, further custom functionalities had to be developed from scratch. The actual transition consisted in migrating the Lotus Notes workflows, databases and information to SharePoint followed by the creation of a new and modern collaborative solution.

Complying with the organization’s requirements for quality: full functional reliability, flexibility and performance, we created the backbone of our application using a layer-based architecture, triggered by automated scripts and search functions: SharePoint 2010 Search was used here, as it was one that ticked most of the security issues.

ARCHITECTURAL LAYERS

Part of the application’s complexity was custom-developing SharePoint workflows. A number of 9 workflows were implemented, which included administrative functions such as: personal management, collateral administration and collaboration. WORKING WITH AD LDS

Aside architecture and workflow, we had the challenging task of connecting the organization’s database (SAP) with SharePoint through AD LDS.

CHALLENGE

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TECHNOLOGIES AND METHODOLOGIES

Getting inside the mining industry: SharePoint Access Management Solution for on-site access approval

FIELD AND INDUSTRY

BUSINESS CONTEXT AND

CHALLENGE

INNOVATION

A world-leading player in the mining industry and the production of iron ore products.

MVC, Angular JS, SharePoint 2013, Agile Methodology

Strategically devised for access management inside one of the largest company’s sites, where employee and visitor-fluctuation was high, the challenge was to enable a centralized control of access management (workflows), that would enhance mine security whilst integrating with their existing SharePoint platform. As so, the solution was to create a SharePoint app that fitted the entire access request workflow - until approval.

A team of 3 people was involved in the project, working on-site and remote.

The SharePoint App is now a single-access point to access approval inside the mine.

Having reusability in mind, we created the app as to be further used in other access management scenarios.

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TECHNOLOGIES AND METHODOLOGIES

Empowering business insights through accessibility: Integrating SharePoint with SAP

FIELD AND INDUSTRY

BUSINESS CONTEXT AND

CHALLENGE

A global leader in powertrain solutions.

SharePoint 2010, Duet Enterprise, Agile Methodology

With a world-spread presence and a complex business model, the organization benefitted from SharePoint’s usability and efficient Search Function in using SAP for document management. The challenge was to transform SharePoint into a point of access to the company’s insights in SAP. With the help of a specialized SAP team, we created a custom connector between SharePoint and SAP, which gave access to users to a stack of 800.000 documents in SAP.

Configuring the Fast Search, we enhanced the solution by creating a custom search box that allows pre-filtering data. Given SAP’s database complexity, we optimized data access by using a cache crawling solution, thus by increasing SharePoint’s integration performance with SAP.

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TECHNOLOGIES AND METHODOLOGIES

SharePoint intranet solution for European leading travel agency

FIELD AND INDUSTRY

BUSINESS CONTEXT AND

CHALLENGE

One of the most important travel agencies in Switzerland. The solution is used by 5.000 - up to 6.000 employees in SharePoint.

SharePoint 2013, MatchPoint

We developed the organization’s SharePoint platform into a complete & user-friendly intranet solution that would match the project’s requirements for: fast deployment, intuitive & branded UI and collaboration features like: Workspace, Content, People.

For rapid deployment, we used MatchPoint Framework. The outcome was an intranet solution that integrated essential collaboration features like: Search, Data Aggregation, Multilanguage Support and even a Newsroom module.Our team (SharePoint Consultant and Developer) contributed to the project’s user-friendliness and intuitiveness by proposing functional and data-architecture related solutions.

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Streamlining organizational data through a SharePoint metro style tile navigation

FIELD AND INDUSTRY

BUSINESS CONTEXT AND

CHALLENGE

With over 45.000 employees, the beneficiary is one of the world’s most reputed brands in the consumer goods industry.

To answer the company’s business needs for: collaboration mobility, quick access to information and a more efficient organizational communication, the challenge was to adapt the existing SharePoint platform’s look & feel for mobile navigation and to the company's need to streamline the most important information.

One of the project's challenges was to enable multiple level navigation, across 200 site collections.

Creating a web part that activates metro style tile navigation generated a consistent user experience, that could be afterwards easily enhanced.

INNOVATION

One of the highlights of the project is the ability to showcase live data in the site collection homepage by connecting to different web and data services as: RSS, Excel files or SharePoint lists/libraries.

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Multi-industry SharePoint CLM (Contract Lifecycle Management) solution

FIELD AND INDUSTRY

BUSINESS CONTEXT AND

CHALLENGE

The beneficiary is an ISV who wanted to build an out-of-the box SharePoint based product for Contract Management purposes.

Through a fusion between SharePoint and MatchPoint, we created a genuine CLM (Contract Lifecycle Management) solution that followed a comprehensive workflow: from deadline management, scanning (in the cloud) management - to reporting.

INNOVATION

As the product was developed within a flexible framework as MatchPoint is, the resulting solution is a reusable one: the contract management was built as a modular solution that can be configured to be used in different industries. SharePoint, as a platform, being ideal for collaboration, thus by contributing to an increased performance.

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Paul Hrimiuc

Business Development

Manager

Ionut Lupsan

SharePoint Managing Consultant

Iulian Iuga

CEO

ZURICH | MUNICH | CLUJ-NAPOCA | ORADEA

info@accesa.eu

+40 364 560 700

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