DHABOL – PANVEL PIPE PROJECT

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GOA NATURAL GAS PVT. LTD. A Joint Venture of Bharat Petroleum Corporation Limited (BPCL) & GAIL GAS LIMITED CITY GAS DISTRIBUTION PROJECT BID DOCUMENT FOR COATED LINE PIPES DOMESTIC COMPETITIVE BIDDING Bid Document No.: 05/51/23SA/GNGPL/012B VOLUME – I OF II PREPARED AND ISSUED BY MECON LIMITED (A Govt. of India Undertaking) Delhi, India 1 of 150

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DHABOL – PANVEL PIPE PROJECTA Joint Venture of Bharat Petroleum Corporation Limited
(BPCL) & GAIL GAS LIMITED
CITY GAS DISTRIBUTION PROJECT
(A Govt. of India Undertaking) Delhi, India
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COMMERCIAL –VOL. I OF II
1. Section – I : 1. Invitation for Bid (IFB) 2. Acknowledgement Cum Consent Letter
2. Section – II : Instructions To Bidders (ITB)
3. Attachment I : Forms & Format F1: Bidder’s General Information F2: Bid Form F3: List of Enclosures F3A: Format for Chartered Accountant Certificate for Financial Capability of
the Bidder F3B: Format for Certification from bank if the Bidder’s Working Capital is
inadequate F4/ F-4A: Proforma for Bank Guarantee for Earnest Money Deposit/Bid
Security/ LC Format for EMD F5: Letter of Authority F6: No Deviation Confirmation F7: Certificate F8: Details of Similar Work Done During Past Seven Years F9: Proforma of Bank Guarantee For Contract Performance Guarantee F10: Format for Consortium Agreement F10A: Line Pipe Manufacturing Mill Capability Certification F11: Proforma for Details of Indian Agent F12: Declaration F13: Check List F13A: 3 LPE External Coating Plant Capability Assessment F-14: Agreed Terms and Conditions F15: Completion Certificate
F 16 : Details of EMD F 17 : Corporate / Non-Corporate Entity
4. Section – IIIA : General Conditions of Contract - Goods (GCC-Goods) 5. Section – IIIB : Special Conditions of Contract - Goods (SCC-Goods) 6. Section – IIIC : Terms of payment 7. Section – IIID : Price schedule 8. Attachment II : 1. Packing, Marking and Shipping Instructions
2. Special Packaging Requirements : 3. Integrity Pact 4. Enterprise’s Information with respect to the Micro, Small and Medium
Enterprises Development Act, 2006 5. Vendor Performance Evaluation Procedure 6. Procedure for Action in Case of Corrupt/ Fraudulent/ Collusive/
Coercive Practices
Refer Vol.-II of II.
1. INVITATION FOR BID (IFB) 2. ACKNOWELDGEMENT CUM CONSENT LETTER
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DOMESTIC COMPETITIVE BIDDING INVITATION FOR BIDS (IFB)
COATED LINE PIPES FOR CNG & CITY GAS DISTRIBUTION AT NORTH GOA OF M/S GOA
NATURAL GAS PVT. LTD.
BID DOCUMENT NO. 05/51/23SA/GNGPL/012B GOA NATURAL GAS PVT. LTD. (GNGPL) is a joint venture (JV) of Bharat Petroleum Corporation Limited (BPCL), A Govt. of India Enterprise and GAIL GAS LTD., a fully owned subsidiary company of GAIL (India) Limited, has been set up to provide Steel & PE Network for Domestic, Commercial, Industrial & Automobile Sector in North Goa GA. M/s MECON LIMITED, who has been retained by GOA NATURAL GAS PVT. LTD., as a consultant for “CNG & CITY GAS DISTRIBUTION PROJECT AT NORTH GOA”, invites sealed bids for the item(s) in complete accordance with the Bid Documents / Attachments on behalf of M/s. GOA NATURAL GAS PVT. LTD., North Goa, under single stage two envelopes system from competent suppliers meeting the Bidder’s Qualification Criteria as detailed herein.
Your offer must be complete in all respect and must contain confirmation/compliance to all points of enclosed Bidding Documents without any deviations i.e. ZERO DEVIATION OFFER, failing which your offer will be liable for rejection. Bids should be submitted in accordance with Clause – 20 of the Instructions to Bidders.
1.0
1.1
Type of Enquiry DOMESTIC COMPETITIVE BIDDING basis.
1.2 Bid Document No 05/51/23SA/GNGPL/012B (To be referred in all future correspondence)
1.3 Bid Evaluation Criteria As per clause no. 3.0 of IFB
1.4 Earnest Money Deposit/ Bid Security
As detailed at clause no. 6.0 of IFB, Vol. I of II Bid Security shall be furnished in physical form as per clause 14.0 of ITB.
1.5 Delivery period
1.7 Void
North Tower, Laxmi Nagar, District Centre, Floor, SCOPE Minar,
Delhi – 110 092 (If the particular day is happens to be a declared holiday in MECON, Delhi/GOA NATURAL GAS PVT. LTD., North Goa, the next working day shall be considered)
1.9 Last date and time for submission of bid at MECON Limited, Delhi
Upto 1500 hrs. (IST) on 18.10.2018
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1.10 Date and time of opening of Un-priced Bids at MECON Limited, Delhi
At 1600 hrs. (IST) on 18.10.2018 (If the particular day is happens to be a declared holiday in MECON/GOA NATURAL GAS PVT. LTD., North Goa, the next working day shall be considered)
1.11 Price Bid Opening Public opening: date, time and venue shall be intimated later.
1.12 Evaluation & Comparison of Bid As per ITB clause no. 31.
1.13 Contact Person
Delhi – 110092, India Floor, Scope Minor, District Centre, Laxmi Nagar,
MECON LIMITED Ph. No. +91-11-22401129/ 22401143 Fax No. +91-11-22401203/22041214
Email : [email protected]
The qualification criteria alongwith information has been web hosted. The entire tender document has been web hosted at MECON website www.meconlimited.co.in, GNGPL website www.goanaturalgas.com & Govt. CPP Portal for the view / participation of the eligible bidders. Bidders meeting the bid evaluation criteria and intend to submit their bid may download the tender for submission by the bid due date and time. Bidders who intend to submit their bid may download the tender for submission by the bid due date and time. Bidder shall give an undertaking on his letter head that the content of the bidding document have not been altered or modified. Bidders desirous to submit their bid have to submit Bids on or before the BID DUE DATE AND TIME in MECON Delhi office. The bid will be submitted in three parts as follows: Part- I : UNPRICED BID Part- II : PRICED BID Part- III : BID SECURITY, INTEGRITY PACT & POWER OF ATTORNEY The three envelopes, containing Part-I, Part-II and Part-III of offer, shall be duly sealed and respective cut-out slip shall be pasted on each envelop. Name & address of the bidder shall be mentioned on each cut-out slip. These three sealed envelopes shall be further kept in a larger envelope & which shall also be duly sealed. Cut-out slip meant for complete offer shall be pasted on it with name and complete address & contact number of the bidder. 2.0 SCOPE OF SUPPLY : Please refer Vol. II of II 3.0 BID EVALUATION CRITERIA:
Bidders are to quote for coated line pipes. Bidders should meet combined qualification of Bare Pipes and Coating Work as stipulated below: 3.1 TECHNICAL 3.1.1 Qualification criteria of Bare pipe 3.1.1.1 The bidder shall be a Line pipe manufacturer.
01. The bidder shall be a manufacturer of API 5L PSL-2 quality line pipes and shall have a valid license to use API 5L monogram on Line pipe with product specification level-2 (PSL-2) quality for the proposed pipe mill(s).
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03. In addition, line pipe manufacturer should have manufactured and supplied
from proposed pipe mills (s) at least 15% of the quoted quantity of line pipes in single order as per API 5L PSL 2 of Grade X-46 or higher, that are of same type, equal or higher in terms of diameter with minimum thickness of 6.4 mm or higher for items 2 & 3 as quoted for, in last 07 (seven) years reckoned from the bid due date.
04. The Mill Qualification: The bidder shall furnish a certificate for proposed pipe
mills along with their bid as per Format provided in the bid document, from a reputed International inspection agency (i.e. BV/CEIL/ LLOYDS/ DNV/ TUV/ ABS/ MOODY/AIB-Vincotte), certifying that the mill has capability to produce line pipes complying with technical requirements specified in the bid documents.
Non-compliance to the above requirement will make the mill liable for rejection.
05. The Bidder shall procure steel coils/ billets from the steel coil or billet
manufacturer as per list provided in bid document.
3.1.1.2 Qualification Criteria for Coating work
The bidder’s proposed coating plant shall have experience in application of three layer side extruded PE (3LPE) coating of bare line pipe and shall meet the following criteria: 01 The bidder shall be a coating applicator and his proposed coating plant/(s) should have
completed at least one line pipe coating contract using Three – Layer Polyethylene extruded (3LPE) External Coating of line pipe of equal or higher in terms of outside diameter and of minimum 50% of length, as quoted for, in last 7 years reckoned from the bid due date.
02 Coating Plant Qualification: The Bidder shall furnish a certificate for proposed coating
plant for Three – Layer Polyethylene extruded (3LPE) External Coating with their bid as per Format provided in the bid document from a reputed International inspection agency (i.e. CEIL, LLOYDS, BV, DNV, TUV, ABS, MOODY, AIB-Vincotte) certifying that the plant has capability to coat line pipes (external) complying with technical requirements specified in bid document. Non-compliance to the above requirement will make the plant liable for rejection.
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3.1.1.3 Bids are also acceptable from consortium of Line pipe Manufacturers and coating applicators subject to the following: (i) Total number of consortium members including leader should not exceed two.
(ii) A member who is a line pipe manufacturer and meets the requirement for supply of line
pipe as per BEC only shall be nominated as leader of the Consortium and this authorization shall be evidenced by submitting a power of attorney signed by legally authorized signatories of both members.
(iii) In case of Consortium bid, the experience of each consortium member will be
considered for qualification for their respective areas based on 3.1.1.1 and 3.1.1.2 above. Documentary evidence regarding consortium arrangement as specified in the bid document shall be furnished.
(iv) The bid security shall be submitted by the leader on behalf of the consortium. (v) The bid as well as the Agreement (in case of a successful bid), shall be signed by the
leader and the other member of consortium so as to legally bind both members of Consortium.
(vi) The leader shall be authorized to incur liabilities and receive instructions for and on
behalf of any and all members of the Consortium and for entire execution of the Contract. All payments shall be released in favour of Consortium.
(vii) Both members of Consortium shall be liable jointly and severally for the execution of
the Contract in accordance with the contract terms, and a statement to this effect shall be included in the authorization mentioned under para (ii) above, as well as in the bid and in the Agreement (in case of a successful bid).
(viii) The Consortium Agreement shall be submitted along with the bid.
3.2 FINANCIAL CRITERIA: 3.2.1 Turnover
The minimum Annual Turnover of the Bidder / Leader of Consortium as per their audited financial results in any one of the three preceding financial years i.e. 2017-18, 2016-17 & 2015- 16 shall be as under: Item no. Minimum Annual Turnover Requirement (in INR)
1 7400000 2 16950000 3 9250000
3.2.2 Net worth
Net worth of the Bidder / each member of the Consortium shall be positive as per the last audited financial year i.e. FY: 2017-2018.
3.2.3 Working capital
The minimum working capital of the Bidder / Leader of Consortium as per the last audited financial year i.e. FY: 2017-2018 shall be as under: Item no Minimum Working Capital Requirement (in INR)
1 1480000
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Item no Minimum Working Capital Requirement (in INR) 2 3390000 3 1850000
Note: If the bidder’s working capital is inadequate or negative, the bidder should furnish a
letter from the Bidder’s bank (as per F-3B) having net worth not less than Rs 100 Crore (or equivalent USD), confirming the availability of the line of credit for at least for the working capital requirement as stated above.
3.2.4 In case bidder quotes for more than one items, the requirement of Annual Turnover and
Working Capital shall be on cumulative basis, for the quoted items. Refer Basis of Evaluation & placement of order for evaluation methodology. 3.2.5 In case of consortium bid, the leader of the consortium shall meet the Turnover and Working
Capital criteria stipulated at para 3.2.1 and 3.2.3 above. The other member of consortium shall meet the turnover equal to 50% of the turnover criteria mentioned at para 3.2.1 above.
3.2.6 For the bidder whose financial year is a calendar year, for such bidders the audited financial
results for the 2017, 2016 and 2015 shall be applicable in lieu of 2017-18, 2016-17 & 2015-16. 3.2.7 In case the audited financial results of immediate preceding financial year i.e. FY 2017-18 is not
available, the bidder has an option to submit the audited financial results of the three (03) years immediately prior to this year i.e. FY 2014-15, FY 2015-16 & FY 2016-17 to meet the requirement under 3.2.1. Further in case of 3.2.2 & 3.2.3, bidder has an option to submit the audited financial results of F.Y. 2016-17 in case audited financial results for 2017-18 is not available. The above option, however, is available only in case the tender is having the bid closing date up to 30th September of the relevant financial year.
4.0 Time Schedule:
Description Delivery Schedule Effective Date of Start
Delivery Basis
Supply of Coated Line Pipes
Delivery schedule shall be 18 weeks from the date of Fax of Acceptance (FOA). Progressively from beginning of 10th week and up to end of 18th week.
Date of Fax of Acceptance (FOA).
FOT (Storage yard) basis. Storage yard shall be within city limit of Goa.
5.0 Documents Required: 5.1 Bidder shall meet the technical as well as commercial qualification criteria as stated above.
Bidder shall furnish the documentary evidence along with the bid, to establish the qualification criteria, such as purchase order/ work order, inspection release note/ completion certificates of relevant supplies, third party certificate, API License to use API monogram on API 5L PSL-2 line pipes, production catalogues, reference list of previous supplies, mill capability certificate, details of manufacturing, inspection & testing facilities at proposed mill(s), Annual report, Balance Sheet etc. In absence of requisite documents, owner reserves the right to reject the bid without making any reference to the bidder.
5.2 Authentication of BEC documents: All documents in support of Technical criteria of bid evaluation criteria (BEC) to be furnished by the bidders shall necessarily be:-
Duly certified / attested by Chartered Engineer and notary public with legible stamp
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In support of Financial criteria of Bid Evaluation criteria (BEC) bidder is required to submit following: Shall submit “Details of Financial capability of bidder” in prescribed format [Format – 3A] duly signed & stamped by a chartered accountant.
Further, a copy of Audited Annual Financial Statements submitted in bid shall be duly certified / attested by notary public with legible stamp.
In absence of requisite documents, GNGPL / MECON reserve the right to reject the bid without making any reference to the bidder. 6.0 Bid Security for various Items shall be as detailed below-To be submitted as per stipulations of clause no. 14 of ITB:
Item no. Bid Security amount (in INR)
1 2.48 Lakh 2 4.39 Lakh 3 2.85 Lakh
All the items i.e. (1 to 3) 7.72 Lakh
Note: i) In case bidder quotes for more than one items, except for all the items for which bid security is separately indicated, the requirement of bid security shall be on cumulative basis for quoted items (as per above table), otherwise bid shall be rejected for all the quoted items. ii) Micro & Small Enterprises (MSEs) are exempted from submission of Bid Security as
per provisions of clause no. 49 of ITB - PUBLIC PROCUREMENT POLICY for MSEs. Further PSUs are also exempted from submitting bid security.
7.0 Void’ 8.0 Void 9.0 GENERAL 9.1 The bid of any bidder shall be considered only if the bid is accompanied by EMD. 9.2 Bidder can download the Bid Document from MECON website www.meconlimited.co.in,
GNGPL website www.goanaturalgas.com & Govt. CPP Portal.
Corrigenda/Addenda, if any, shall also be available on the referred web sites. Further, bidder shall give an undertaking on their letter head that the contents of the bidding document have not been altered or modified.
9.3 No extension in the bid due date/time shall be considered on account of delay in receipt of any
document. 9.4 VOID 9.5 PSU/MSE
Micro & Small Enterprises (MSEs) are exempted from submission of Bid Security as per provisions of clause no. 49 of ITB - PUBLIC PROCUREMENT POLICY for MSEs. Further PSUs are also exempted from submitting bid security.
9.6 MECON / GNGPL reserve the right to carry out capability assessment of the bidder including
referral to in-house information.
9.8 Bid document is non-transferable. 9.9 Bids received after stipulated last date and time, due to any reasons what-so-ever, including
postal delays, will not be considered. 9.10 Purchase preference policies as per prevailing guidelines of Government of India are applicable. 9.11 The prospective bidders should not be under 'liquidation', any 'court receivership or similar proceedings’ or 'bankruptcy' during the processing of the tender. The bidder shall give an undertaking regarding the same in their bid. In case it comes to the notice of GNGPL that the bidder has given wrong declaration in this regard, the same shall be dealt as ‘fraudulent practices’ and action shall be initiated as per the Procedure for action in case of Corrupt/Fraudulent/Collusive/Coercive Practices. Further, it shall be the sole responsibility of the bidder to ensure that any changes occurring in their above declaration during the processing of the tender are brought to the notice of Employer. 9.12 Bids sent through Fax/ E-mail/ Courier/ Computer floppy shall not be accepted. 9.13 MECON / GNGPL reserves the right to reject any or all the bids received at its discretion
without assigning any reason whatsoever. 9.14 Bidder shall send duly filled in “Acknowledgement Cum Consent letter” through return fax or
latest be within 7 days of date of issue to contact person as mentioned at sl. No. 1.13 above. This Invitation of Bids (IFB) is an integral and inseparable part of the Bid Document. * Please specify Bid Document No. in all future correspondences.
Yours faithfully, THIS IS NOT AN ORDER
For and on behalf of GOA NATURAL GAS PVT. LTD.
(Dr. P K Sharma) DGM (Contracts)
MECON LIMITED Enclosure: 1. Bid Document No. 05/51/23SA/GNGPL/012B comprising of following : 1.1 Volume - I of II : Commercial 1.2 Volume - II of II : Technical 2. Cut Out Slips.
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ACKNOWLEDGEMENT CUM CONSENT LETTER (On receipt of tender document/ information regarding the tender, bidder shall acknowledge the receipt and confirm his intention to bid or reasons for non-participation against the enquiry/ tender through e- mail/ fax to concerned executive in MECON issued the tender, by filling up the format) To, DGM (Contracts) MECON Limited 15TH FLOOR, NORTH TOWER, SCOPE MINAR, LAXMI NAGAR, DELHI – 110092 Ph No.: 91-11-22401146/ 22401103 Fax.: 011-22041214 Email: [email protected] Sub.: Tender No. …………………………………………….. dated …………………… for
……………………( Name of Item/ Job) Dear Sir, We hereby acknowledge receipt of a complete set of bidding document alongwith enclosures for subject item/ job and / or the information regarding the subject tender. - We intend to bid as requested for the subject item/ job and furnish following details with respect
to our quoting office:- Postal Address with Pin Code : …………………………. …………………………. Telephone Number : ………………………….
Fax Number : …………………………. Contact Person : …………………………. E-mail Address : …………………………. Mobile No. : …………………………. Date : …………………………. Seal / Stamp : …………………………. - We are unable to bid for the reasons given below:- Reasons for non submission of bid Agency Name : …………………………. Signature : …………………………. Name : …………………………. Designation : …………………………. Date : …………………………. Seal / Stamp : ………………………….
Note : Bidder shall send duly filled in “Acknowledgement Cum Consent letter” through return fax or latest by within 7 days of date of issue to DGM ( Contracts), MECON, Delhi.
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(OUTER ENVELOPE) DO NOT OPEN - THIS IS A QUOTATION
Owner : GOA NATURAL GAS PVT. LTD. Project : CNG & CGD AT NORTH GOA Bid Document No. : 05/51/23SA/GNGPL/012B
Item : COATED LINE PIPES Due Date& Time : Upto 1500 Hrs. (IST) on 18.10.2018 From: To: M/s ------------------------------- --------------------------------------- ------------------------------------------ ---------------------------------- ------------------------------- ---------------------------------- -----------------------------
The Deputy General Manager (Contracts) MECON LIMITED 15TH FLOOR, NORTH TOWER, SCOPE MINAR, LAXMI NAGAR, DELHI – 110092 Ph No.: 91-11-22041146 Fax No.: 91-11-22041214 Email : [email protected]
(To be pasted on the outer envelope containing “Priced”, “Unpriced” bid along with “Bid Security,
Integrity Pact & Power Of Attorney")
(UNPRICED BID) DO NOT OPEN - THIS IS A QUOTATION
Owner : GOA NATURAL GAS PVT. LTD. Project : CNG & CGD AT NORTH GOA Bid Document No. : 05/51/23SA/GNGPL/012B
Item : COATED LINE PIPES Due Date& Time : Upto 1500 Hrs. (IST) on 18.10.2018 From: To: M/s ------------------------------- --------------------------------------- ------------------------------------------ ---------------------------------- ------------------------------- ---------------------------------- -----------------------------
The Deputy General Manager (Contracts) MECON LIMITED 15TH FLOOR, NORTH TOWER, SCOPE MINAR, LAXMI NAGAR, DELHI – 110092 Ph No.: 91-11-22041129 Fax No.: 91-11-22041214 Email : [email protected]
(To be pasted on the physical envelope containing Unpriced Bid) (Part I)
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DO NOT OPEN - THIS IS A QUOTATION
(PRICE BID- NOT TO BE OPENED WITH TECHNO-COMMERCIAL UN-PRICED BID) Owner : GOA NATURAL GAS PVT. LTD. Project : CNG & CGD AT NORTH GOA Bid Document No. : 05/51/23SA/GNGPL/012B
Item : COATED LINE PIPES Due Date& Time : Upto 1500 Hrs. (IST) on 18.10.2018 From: To: M/s ------------------------------- --------------------------------------- ------------------------------------------ ---------------------------------- ------------------------------- ---------------------------------- -----------------------------
The Deputy General Manager (Contracts) MECON LIMITED 15TH FLOOR, NORTH TOWER, SCOPE MINAR, LAXMI NAGAR, DELHI – 110092 Ph No.: 91-11-22041129 Fax No.: 91-11-22041214 Email : [email protected]
(To be pasted on the physical envelope containing Priced Bid) (Part II)
DO NOT OPEN - THIS IS A QUOTATION (BID SECURITY, INTEGRITY PACT & POWER OF ATTORNEY)
Owner : GOA NATURAL GAS PVT. LTD. Project : CNG & CGD AT NORTH GOA Bid Document No. : 05/51/23SA/GNGPL/012B
Item : COATED LINE PIPES Due Date& Time : Upto 1500 Hrs. (IST) on 18.10.2018 From: To: M/s ------------------------------- --------------------------------------- ------------------------------------------ ---------------------------------- ------------------------------- ---------------------------------- -----------------------------
The Deputy General Manager (Contracts) MECON LIMITED 15TH FLOOR, NORTH TOWER, SCOPE MINAR, LAXMI NAGAR, DELHI – 110092 Ph No.: 91-11-22041129 Fax No.: 91-11-22041214 Email : [email protected]
(To be pasted on the physical envelope containing BID SECURITY, INTEGRITY PACT & POWER OF
ATTORNEY) (Part III)
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INDEX (ITB)
1. SCOPE OF BID 2. ELIGIBLE BIDDERS 3. ONE BID PER BIDDER 4. COST OF BIDDING 5. SITE VISIT 6. CONTENT OF BIDDING DOCUMENT 7. CLARIFICATION ON BID DOCUMENTS 8. AMENDMENT OF BID DOCUMENTS 9. LANGUAGE OF BID 10. DOCUMENTS COMPRISING THE BID 11. BID PRICES 12. BID CURRENCY 13 PERIOD OF VALIDITY OF BIDS 14 BID SECURITY 15 PRE-BID MEETING 16 FORMAT AND SIGNING OF BID 17 ZERO DEVIATION 18 E-PAYMENTS 19 AGENTS/CONSULTANTS/REPRESENTATIVES/RETAINERS/ASSOCIATES 20 MARKING OF BIDS 21 DEADLINE FOR SUBMISSION OF BID 22 LATE BIDS / UNSOLICITED BIDS / BID SUBMISSION AT OTHER PLACE 23 MODIFICATION AND WITHDRAWAL OF BIDS 24 BID OPENING 25 CONFIDENTIALITY 26 CONTACTING THE EMPLOYER/CONSULTANT 27 EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS 28 PRICE BID OPENING 29 ARITHMETIC CORRECTIONS 30 CONVERSION TO SINGLE CURRENCY 31 EVALUATION AND COMPARISON OF BIDS 33. DEEMED EXPORT BENEFIT 34. AWARD OF WORK 35. QUANTITY VARIATION 37 NOTIFICATION OF AWARD 39. REPEAT ORDER 40. CORRUPT AND FRAUDULENT PRACTICES 41. WAVIER OR TRANSFER OF THE AGREEMENT 42. ORDER OF PRECEDENCE 43. PACKING INSTRUCTIONS
44. VENDOR PERFORMANCE EVALUATION 45. EXPORT CREDIT AGENCY FINANCING 46. INTEGRITY PACT 47.0 EMPLOYMENT VISA FOR FOREIGN NATIONALS 48.0 BID FROM JOINT VENTURE (JV)/ CONSORTIUM 49.0 PUBLIC PROCUREMENT POLICY FOR MICRO AND SMALL ENTERPRISES 50.0 DEFAULT IN PAYMENT OF SERVICE TAX BY CONTRACTOR 51.0 REASON FOR REJECTIONS OF BIDS 52.0 CORPORATE / NON- CORPORATE ENTITY 53.0 REQUIREMENT OF PAN NO. 54.0 NON APPLICABILITY OF ARBITRATION CLAUSE IN CASE OF BANNING OF VENDORS / SUPPLIERS/ CONTRACTORS / BIDDERS / CONSULTANTS INDULGED IN FRAUDULENT / COERCIVE PRACTICES.
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GENERAL
This Instruction to Bidders is to be read in conjunction with Addendum to Instruction to Bidders, attached with the bid document and in case of contradiction, Addendum to Instruction to Bidders shall prevail to the extent applicable. 1. SCOPE OF BID: 1.1. The Employer/Purchaser/Owner/GNGPL/PMC as defined in the General Conditions of
Contract, hereinafter “the Employer” wishes to receive bids as described in the Bidding Documents.
1.2. SCOPE OF BID: The scope of work shall be as defined in the bidding document. 1.3. The successful bidder will be expected to complete the Scope of Bid within the period
stated in special conditions of contract. 1.4. Throughout this bidding documents, the term “bid” and “tender” and their derivatives
(“bidder/tenderer”, “Bid/tendered/tender”, “bidding/tendering”, etc.) are synonymous, and day means calendar day. Singular also means plural.
2. ELIGIBLE BIDDERS: 2.1 Documents Establishing Bidder’s Qualification 2.1.1 Bidder shall, as part of their bid, submit a written power of attorney authorizing the
signatory of the bid to commit the bidder. 2.1.2 Pursuant to qualification criteria specified in Invitation for Bids (IFB) the bidder shall
furnish all necessary supporting documentary evidence to establish the bidder’s claim of meeting qualification criteria.
2.1.3 The bidder shall furnish, as part of his bid, documents establishing the bidder’s
eligibility to bid and his qualifications to perform the contract if his bid is accepted. 2.1.4 The documentary evidence of the bidder’s qualifications to perform the contract if his
bid is accepted, shall establish to the OWNER’S/CONSULTANT’S satisfaction that, the bidder has the financial, technical and productions capacity necessary to perform the contract.
2.1.5 VOID 2.2 The invitation of bid is open to any bidder. 2.3 A bidder shall not be affiliated with a firm or entity:
i) that has provided consulting services related to the work to the EMPLOYER during the preparatory stages of the works or of the project of which the works form a part, or
ii) that has been hired by the Employer as engineer/consultant for the contract. 2.4 The bidder shall not be under a declaration of ineligibility by EMPLOYER for corrupt or
fraudulent practices as defined in ITB clause no. 44. 2.5 The bidder is not put on holiday/ banned by BPCL/ GAIL GAS/ GOA NATURAL GAS
PVT. LTD. or Project Management Consultant (PMC) of BPCL/ GAIL GAS/ GOA NATURAL GAS PVT. LTD. or banned by any Government Department/ Public Sector
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on due date of submission of bid. If the documents were issued inadvertently / downloaded from website, offers submitted by such bidders shall not be considered for opening / evaluation / award.
2.6 While evaluating the bids, pursuant to bid evaluation criteria (BEC) as specified in the
Global Notice for Invitation for Bids (IFB), bidder’s past performance shall also be assessed for ascertaining the responsiveness of the bid. In such a case, the decision of the Purchaser/consultant shall be final and binding on the contractor.
2.7 A job executed by a bidder for its own plant/ projects cannot be considered as
experience for the purpose of meeting requirement of BEC of the tender. However, jobs executed for Subsidiary / Fellow subsidiary/ Holding company will be considered as experience for the purpose of meeting BEC subject to submission of tax paid invoice(s) duly certified by statutory auditor of the bidder towards payments of statutory tax in support of the job executed for Subsidiary / Fellow subsidiary /Holding company. Such bidders to submit these documents in addition to the documents specified in the bidding documents to meet BEC.
3. ONE BID PER BIDDER 3.1. A Bidder shall submit only one bid including bid as member of consortium, if any. In
case a Bidder submits or participates in more than one bid , then, all the bids in which the bidder has participated shall be disqualified.
3.2. Alternative bids are not acceptable. 4. COST OF BIDDING 4.1 The bidder shall bear all costs associated with the preparation and submission of the
bid, and EMPLOYER (GOA NATURAL GAS PVT. LTD.)/Consultant (MECON), will in no case be responsible or liable for this cost, regardless of the conduct or outcome of the bidding process.
4.2 No tender document will, however, be issued to the bidder who are on ‘Holiday’ by
BPCL/ GAIL GAS/ GOA NATURAL GAS PVT. LTD. or Public sector Project management Consultant (like EIL, MECON etc. only due to “poor performance” or “corrupt and fraudulent practices”) or banned by Government department/Public sector on due date of submission of bid. If the document were issued inadvertently/downloaded from website, offers submitted by such bidder shall not be considered for opening/evaluation/award and will be returned immediately to such bidder. The above is without prejudice to the other rights of BPCL/ GAIL GAS / GOA NATURAL GAS PVT. LTD.
5. SITE VISIT 5.1. The bidder is advised to visit and examine the site or / locations of Warehouse/storage
yard and its surroundings and obtain for itself, at its own responsibility, all the information that may be necessary for preparing the bid and entering into the Contract. The cost of visiting the site shall be at the bidder’s own expense.
5.2. The bidder or any of its personnel or agents will be granted permission by the
Employer to enter upon its premises and land for the purpose of such visits, but only upon the express condition that the bidder, its personnel, and agents will indemnify the Employer and its personnel and agents from and against all liabilities in respect thereof, and will be responsible for death or personal injury, loss of or damage to property, and any other loss, damage, costs, and expenses incurred as a result of the inspection.
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BIDDING DOCUMENTS 6.0 CONTENT OF BIDDING DOCUMENT 6.1 The Bid Documents hosted on MECONs Website are as stated below and should
be read in conjunction with any addenda issued/hosted in accordance with clause 7 of ITB:
Volume I of II : Commercial Volume II of II : Technical – Material Requisition
6.2 The bidder is expected to examine IFB, all instructions, form/formats, terms, specifications and drawings etc., enclosed in the bid documents. The invitation for bid (IFB) together with all its attachment thereto, shall be considered to be read, understood and accepted by the bidder. Failure to furnish all information required by the Bid Documents or submission of a bid not substantially responsive to the Bidding Documents in every respect will be at bidder’s risk and may result in the rejection of the Bid.
7. CLARIFICATION ON BID DOCUMENTS 7.1 A prospective bidder requiring any information or clarification of the bidding documents
may notify the employer/consultant in writing by e-mail/fax at consultant’s mailing address indicated in the bid document. MECON will respond in writing to any request for clarification of the bidding documents, which it receives at least 03 (three) days before scheduled date of pre-bid meeting. Written copies of GNGPL/MECON response (including an explanation of the query but without identifying the source of the query) will be hosted on the MECON website www.meconlimited.co.in, GNGPL website www.goanaturalgas.com & Govt. CPP Portal before bid due date.
8. AMENDMENT OF BID DOCUMENTS 8.1 At any time prior to the deadline for submission of bids, the Employer may, for any
reason, whether on its own requirement or in response to a clarification requested by prospective bidders, modify the Bidding Documents by issuing addenda.
8.2 Any addendum/corrigendum/clarifications thus issued shall be part of the Bidding Documents pursuant to ITB clause 6.1 and shall be hosted on the websites as mentioned in clause 7.1 above before the bid due date. All the prospective bidders who have attended the pre bid meeting till date shall be informed by e-mail/Fax about the addendum/corrigendum/clarifications to bidder’s query for their reference. Bidders desirous to submit its bid have to take into consideration of all the addendum(s) / corrigendum (s) / clarifications issued/ web hosted, before submitting the bid.
8.3 The Employer may, at its discretion, extend the date of submission of Bids in order to allow the bidders a reasonable time to furnish their most competitive bid taking into account the amendments issued.
PREPARATION OF BIDS 9. LANGUAGE OF BID 9.1 The Bid prepared by the bidder, all correspondence/drawings and documents relating
to the bid exchanged by the bidder with the Employer shall be in English Language alone provided that any printed literature furnished by the bidder may be written in another language so long as accompanied by an English translation, in which case, for the purpose of interpretation of the bid, the English translation shall govern.
9.2 In the event of submission of any document/ certificate by the Bidder in a language other than English, the English translation of the same duly authenticated by Chamber of Commerce shall be submitted by the Bidder. Metric measurement system shall be applied.
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10.2 E-Envelope- I: Superscribing Techno-Commercial Un-price Bid (PART-I)-One Original plus Three copies
10.2.1 Part – I: Techno-commercial/Un-priced Bid shall contain the following signed by the authorised person on each page
a. Covering letter.
b. Bidder’s General Details/information as per format F-1.
c. Power of Attorney in original physical form in favour of person (s) signing the bid that such person (s) is/are authorised to sign the bid on behalf of the bidder and any consequence resulting due to such signing shall be binding on the bidder.
d. Bid Form as per format F-2.
e. Documents as required in F-3
f. Price Schedule with prices blanked out mentioning “Quoted / Not quoted” against each item along with other details like rate of taxes and duties etc. considered.
g. Bid security/EMD in accordance with Clause 14 of “ITB” shall be furnished in Original in physical form either in the form of Banker’s Cheque/Bank Draft payable to GNGPL at North Goa or Bank Guarantee/ Letter of Credit as per format F-4/F-4A. In case of online transaction, submission of EMD in original is not applicable; however, bidder is required to submit successful Transaction Details along with their bid.
h. Letter of authority in original physical form in favour of any one of bidder’s executive having authority to attend the un-priced and price bid opening on specified dates and venue as per format F-5
i. Confirmation of no deviation as per Format F-6.
j. Certificate as per Format F-7 for confirming the Government of India is not party of Agreement.
k. Details of similar work done during past seven years as per Form F-8.
l. All necessary documents to establish the qualification pursuant to sub clauses of IFB. In case of consortium bid, documents from both members for qualification along with Consortium agreement, as required in BEC, are to be submitted.
m. Agreed Terms & Conditions duly filled in.
n. Declaration as per Format-F12.
o. Check List duly filled in as per Format F-13.
p. Integrity Pact (IP), if applicable. In case of consortium bid, IP to be signed by both the members. q. Tender document including corrigendum signed & stamped
r. Any other information/ details required as per Bidding Documents.
10.3 Envelope-II : Super scribing “Price Bid- Not to Open with Techno-Commercial Un-priced Bid” - PART-II
10.3.1 Price Bid
Part-B shall contain one original copy of Schedule of Rates duly filled in, in separate sealed envelopes duly signed and stamped on each page super scribing on the sealed envelope
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“Price — Do Not Open”. In case of any correction, the bidders shall put his signature and his stamp.
10.4 Envelope-III: Super scribing “Bid Security, Integrity Pact & Power of Attorney” - PART-III 10.3 Part-C shall contain original Bid Security, Integrity Pact & Power of Attorney in separate
sealed envelope.
11 BID PRICES I. 11.1 Bidders shall indicate the following in the Price Schedule/SOR format.
11.2 Ex-works Price including packing and forwarding charges (such price to include all costs as
well as duties and taxes paid or payable on components and raw materials incorporated or to be incorporated in the goods).
(such price shall also include fabrication /manufacturing of line pipes including, packing & forwarding of line pipes to coating facility, external coating of pipes, internal coating wherever applicable, TPI charges, & other incidental cost etc.).
11.3 GST (CGST & SGST/UTGST or IGST) on the finished goods including inland transportation (which will be payable on the finished goods, if this Contract is awarded).
11.4 The Bidder shall indicate breakup of the quantum of imports involved for import of necessary raw materials and components giving CIF value of Import and included in bid price. Essentiality certificate may be provided by the Purchaser for Project imports (wherever applicable)-Not applicable for this tender.
11.5 Inland transportation upto Delivery Location and other costs incidental to delivery.
11.6 The material is required to be delivered through a reliable bank approved Road Transport Company.
11.7 Also, GNGPL reserves the right to transport the material with it’s own transporter.
11.8 Charges for incidental services and GST (CGST & SGST/UTGST or IGST) on these services as per the Price Schedule/ Schedule of Rates.
11.9 In case of import of raw material and components incorporated or to be incorporated in the finished goods (clause no. 11.4 refers), the Bidder shall provide description of such material, quantity, rate, value, Import Duty considered etc. as per proforma provided in Price Schedule/ SOR.
11.10 Transit insurance shall be arranged by the bidder. The cost for the same shall be borne by the bidder.
11.11 Prices must be filled exactly in the format for "Price Schedule/ Schedule of Rates [SOR]" enclosed as part of Tender Document. If quoted in separate typed sheets and any variation in item description, unit, quantity, any conditions of SOR etc. is noticed, the Bid is liable to be
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rejected. 11.12 The delivery basis of the goods is FOT (site basis). The date of receipt of material by GNGPL
shall be considered as date of delivery. Other terms shall be interpreted as per INCOTERMS®2010 or its latest version.
11.13 All duties, taxes and other levies (if any) payable by the Seller under the Contract or for any other cause, except GST (CGST & SGST/UTGST or IGST) on finished product & on the incidental services, shall be included in the rates / prices and the total bid-price submitted by the Bidder.
The quoted rate of GST (CGST & SGST/UTGST or IGST) on finished product & on the incidental services shall be indicated in the specific Format, as provided in ITB and the bid prices. Bidders are required to quote the prices after carefully reading the provisions mentioned in tender document including SCC, GCC, Scope of Work, etc.
11.14 Prices quoted by the Bidder, shall remain firm and fixed and valid until completion of the Contract and will not be subject to variation on any account, whatsoever.
11.15 The Bidder shall quote the rates in ‘figures' & ‘words’, as per Price Schedule /SOR format provided in the Tender Document. There should not be any discrepancy between the prices indicated in figures and in words. In case of any discrepancy, the same shall be dealt as stipulated in ITB.
11.16 Further, Bidder shall also mention the Harmonized System Nomenclature (HSN) at the designated place in Price Schedule.
II. 11.17 TAXES AND DUTIES 11.17.1 Within the contractual delivery period, the statutory variation in applicable GST (CGST &
SGST/UTGST or IGST) on supply and on incidental services, shall be to GNGPL’s account.
Any increase in the rate of GST (CGST & SGST/UTGST or IGST) beyond the contractual delivery period shall be to Supplier’s account whereas any decrease in the rate GST (CGST & SGST/UTGST or IGST) shall be passed on to the Purchaser.
The base date for the purpose of applying statutory variation shall be the Bid Due Date.
11.17.2 In case of statutory variation(s) in the taxes & duties mentioned at clause no. 11.17.1 above,
the Supplier shall submit a copy of the ‘Government Notification’ to evidence the rate as applicable on the Bid Due Date and on the date of revision. Claim for payment of Statutory variation should be raised preferably along with the Invoice. Any claim for arrears on account of statutory variation shall be submitted to Purchaser within two [02] months from the date of issue of such ‘Government Notification’, otherwise such claim may not be entertained.
11.17.3 With respect to clause no. 11.4 and 11.9, the statutory variation in Import Duty (except component (s) for which input tax credit is available) on CIF value indicated, within contractual delivery period shall be to Purchaser’s account against submission of the documentary evidence. However, any increase in the rate of Import Duty beyond the contractual delivery / completion period shall be to Bidder’s account. In case of wrong classification, no variation including statutory variation of Import Duty will be payable to Supplier and any penalty due to the same shall be to Supplier’s account. Any decrease in the rate of Import Duty shall be
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passed on to the Purchaser. Statutory variation on account of Import Duty will be allowed only on component for which input tax credit is not available.
11.17.4 New Taxes & duties: Any new taxes & duties, if imposed by the State/ Central Govt. of India on the finished goods after the due date of bid submission but before the Contractual Delivery/Completion Date, shall be reimbursed to the Supplier on submission of copy of notification(s) issued from State/ Central Govt. Authorities along with documentary evidence for proof of payment of such taxes & duties, but only after ascertaining it’s applicability with respect to the Contract.
11.17.5 Deemed Export benefits are not applicable and Bidder should furnish prices without considering the same.
11.17.6 Supplier shall ensure timely submission of correct invoice(s), as per GST rules/ regulation, with all required supporting document(s) within a period specified in Contract to enable GNGPL to avail input credit of GST (CGST & SGST/UTGST or IGST). Further, returns and details required to be filled under GST laws & rules should be timely filed by Supplier of Goods / Services with requisite details.
11.17.7 If input tax credit is not available to GNGPL for any reason not attributable to GNGPL, then GNGPL shall not be obligated or liable to pay or reimburse GST (CGST & SGST/UTGST or IGST) claimed in the invoice(s) and shall be entitled to deduct/ setoff /recover such GST (CGST & SGST/UTGST or IGST) together with all penalties and interest, if any, against any amounts paid or payable by GNGPL to the Supplier.
11.17.8 The supplier shall mention the particulars of GNGPL on the Invoice. Besides, if any other particulars of GNGPL are required to be mentioned, under GST rules/ regulations on the date of dispatch, the same shall also be mentioned on the Invoice.
11.17.9 In case CBEC (Central Board of Excise and Customs)/ any equivalent government agency brings to the notice of GNGPL that the Supplier has not remitted the amount towards GST (CGST & SGST/UTGST or IGST) collected from GNGPL to the government exchequer, then, that Supplier shall be put under Holiday list of GNGPL for period of six months as mentioned in Procedure for Evaluation of Performance of Vendors/ Suppliers/Contractors/ Consultants.
11.17.10 GNGPL will prefer to deal with registered supplier of goods/ services under GST. Therefore, bidders are requested to get themselves registered under GST, it not registered yet.
11.17.11 However, in case any unregistered bidder is submitting their bid, there prices will be loaded with applicable GST (CGST & SGST/UTGST or IGST) during evaluation of bid.
11.17.12 In case the GST rating of vendor on the GST portal / Govt. official website is negative / black listed, then the bids may be rejected by GNGPL. Further, in case rating of bidder is negative / black listed after award of work for supply of goods / services, then GNGPL shall not be obligated or liable to pay or reimburse GST (CGST & SGST/UTGST or IGST) to such vendor and shall also be entitled to deduct / recover such GST (CGST & SGST/UTGST or IGST)
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along with all penalties / interest, if any, incurred by GNGPL.
11.7.13 Anti-profiteering clause
As per Clause 171 of GST Act, it is mandatory to pass on the benefit due to reduction in rate of tax or from input tax credit to the consumer by way of commensurate reduction in prices. The Supplier may note the above and quote their prices accordingly.
11.7.14 GST (CGST & SGST/UTGST or IGST) is implemented w.e.f. 01.07.2017 which subsumed various indirect taxes and duties applicable before 01.07.2017. Accordingly, the provisions of General Condition of Contract relating to taxes and duties which are subsumed in GST are modified to aforesaid provisions mentioned in clause no. 11 of ITB.
Bidder to consider merit rate of custom duty while submitting their bid.
12. BID CURRENCY: 12.1 Bidders are required to submit bid in Indian Rupees.
13 PERIOD OF VALIDITY OF BIDS 13.1 The bid shall remain valid for acceptance for three (3) months from the bid due date. A
bid valid for a shorter period shall be rejected being non-responsive.
13.2 In exceptional circumstances, prior to expiry of the original bid validity period, the Employer may request that the bidder extend the period of validity for a specified additional period. The requests and the responses thereto shall be made in writing (by e-mail/fax/post). A bidder may refuse the request without forfeiture of its bid security. A bidder agreeing to the request will not be required or permitted to modify his bid, but will be required to extend the validity of its bid security for the period of the extension and in accordance with ITB clause 14 in all respects.
14 BID SECURITY 14.1 The bidder shall furnish, as part of its Bid, a Bid Security in the amount specified in the
IFB.
14.2 The bid security is required to protect the Employer against the risk of bidder’s conduct which would warrant the bid security’s forfeiture, pursuant to clause 14.7 of ITB.
14.3 The bid security in Indian Rupees shall be in the form of “Online Banking transaction” or Demand Draft/ Banker’s Cheque in favour of GOA NATURAL GAS PVT. LTD., payable at North Goa or in the form of an irrevocable Bank Guarantee or 'Letter of Credit' in favour of GOA NATURAL GAS PVT. LTD. as per format enclosed at F-4/ F-4A (issued by Indian Nationalised /
Scheduled bank or a branch of an International Bank situated in India and registered with Reserve Bank of India as Schedule Foreign Bank in case of Indian Bidders and from any reputed international bank or Indian Schedule Bank in case of Foreign Bidders)."
To enable the bidders to utilize online transaction option, Bank details of GNGPL is as specified at 14.11 below.
Bidder is required to submit successful Transaction Details along with their bid. In case of online transaction, submission of EMD in original is not applicable.
GNGPL shall not be liable to pay any bank charges, commission or interest on the
amount of bid security. However, in case of Bank Guarantee from banks other than the Nationalized Indian
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bank, the bank must be a commercial bank having net worth in excess of Rs. 100 Crores and a declaration to this effect should be made by such commercial bank either in the bank guarantee itself or separately on its letter head.
The bid security shall be valid for two (02) months beyond the validity of the bid as specified in Clause 13 of ITB.
14.4 Any bid not accompanied with bid security in accordance with clause 14.1 and 14.3 as on or before bid due date and time shall be rejected by GNGPL as non-responsive.
14.5 Unsuccessful bidder’s bid security will be discharged or returned, as promptly as possible but not later than 30 days after the expiration of period of bid validity prescribed by GNGPL pursuant to clause 13.
14.6 The successful bidder’s bid security will be discharged upon the bidder’s accepting the order, pursuant to ITB clause 34 and furnishing the Contract Performance Guarantee pursuant to ITB clause 38.
14.7 The bid security may be forfeited:
i. If a bidder withdraws its bid during the period of Bid validity.
ii. In case of a successful bidder, if the bidder fails:
a) to accept the award in accordance with clause 34 of ITB. OR
b) to accept the arithmetic corrections pursuant to clause 29 of ITB. AND/OR
c) to furnish the performance guarantee in accordance with Clause 38 of ITB. OR
d) and any other provision specially mentioned in tender. 14.8 Bid security should be in favour of GOA NATURAL GAS PVT. LTD., North Goa and
addressed to GOA NATURAL GAS PVT. LTD. Bid security must indicate the bid document and the work for which the bidder is quoting. This is essential to have proper co-relation at a later date. The bid security shall be as per Format F-4.
14.9 Deleted
14.10 MSEs (Micro & Small Enterprises) are exempted from submission of EMD/ Bid Security in
accordance with the provisions of PPP-2012 as stipulated in Clause 49.0 of ITB. However, Traders/Dealers/ Distributors /Stockiest /Wholesaler registered with DIC are not entitled for exemption of EMD. The Government Departments/ PSUs are also exempted from the payment of Bid Security.
14.11 Bank details of GNGPL are as below: Account Title: GOA NATURAL GAS PRIVATE LIMITED Account no : 201001033459 RTGS code : INDB0000088 RTGS IFSC and NEFT IFSC: INDB0000088 9 Digit MICR code 403234002 Branch Code 0088 Branch name Panjim Branch CIF id 34517082 Branch Address: Ground Floor, Smit Vandan, Near Vivanta, St. Inez Junction, St. Inez, Panaji (Panjim) Goa - 403 001
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15 PRE-BID MEETING 15.1 The bidder (s) or his designated representative, who have downloaded the bid document
and have confirmed their intention to bid are invited to attend a pre-bid meeting which will take place as per venue given in IFB.
15.2 The purpose of meeting will be to clarify issues and to answer queries on any matter that may be raised at that stage.
15.3 The bidder is requested, as far as possible, to submit any queries by courier or by fax to
reach Employer’s office not later than 2 days before the meeting. It may not be practicable at the meeting to answer queries received late, but queries and responses/clarifications will be transmitted in accordance with the following sub-clause.
15.4 The text of the queries raised and the responses given, together with any responses prepared after the meeting will be transmitted without delay (without identifying the sources of the questions) to all the purchasers of the bidding documents .Any modifications of the bidding documents listed in clause 6.1 of ITB that may become necessary as a result of the pre-bid meeting shall be made by the Employer exclusively through the issue of an addendum pursuant to 8 of ITB and not through the minutes of the pre-bid meeting
15.5 Non- attendance of the pre-bid meeting will not be a cause for disqualification of the bidder.
16 FORMAT AND SIGNING OF BID 16.1 The bidder shall submit bid as per Clause 9.9 of IFB in MECON Limited, Delhi, as per
guidelines given therein.
16.2 The original and all copies of the bid shall be typed or written in indelible ink (in the case of copies, photocopies are also acceptable) and shall be signed by a person or persons duly authorized to sign on behalf of the bidder. The name and position held by each person signing, must be typed or printed below the signature. All pages of the bid except for unamended printed literature where entries or amendments have been made shall be initialed by the person or persons signing the bid.
16.3 The bid shall contain no alterations, omissions or additions, unless such corrections are initialled by the person or persons signing the bid.
17 ZERO DEVIATION BID: 17.1 Bidder to note that this is a ZERO Deviation Bidding Document. Employer will appreciate
submission of offer based on the terms and conditions in the enclosed GCC, SCC, ITB, Scope of Work, and Technical Specification etc. to avoid wastage of time and money in seeking clarifications on technical/ commercial aspect of the offer.
17.2 Not withstanding to the above, bids with the following deviation(s) to the bid conditions shall be liable for rejection without any post bid reference to the bidder:
i. Firm prices
iii. Scope of work
viii. Price Reduction Schedule (PRS).
ix. Performance Bank Guarantee (PBG) / Security Deposit.
x. Guarantee of Material/ Work
xi. Arbitration / Resolution of dispute
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xii. Force Majeure.
xiii. Applicable laws
xiv. Payment terms
xvi. Any other condition specifically mentioned in the tender documents elsewhere that non- compliance of the clause lead to rejection of the bid.
18 E-PAYMENTS 18.1 GOA NATURAL GAS PVT. LTD. has initiated payments to suppliers and Contractors
electronically and to facilitate the payments electronically, the bidder should submit his account details in enclosed format to facilitate payments through e-banking / RTGS / NEFT mode
19 DELETED SUBMISSION OF BIDS
20 MARKING OF BIDS Bid shall be submitted in the following manner in separately sealed envelopes duly superscribed as below:
Part-I - Techno-commercial/ unpriced Bid Part-II - Priced Bid
Part III - BID SECURITY, INTEGRITY PACT & POWER OF ATTORNEY
20.1 Part-I shall contain original and three copies of UNPRICED BID complete with all technical and commercial details other than price (with prices blanked out and copies of bid security). All the unpriced bids shall be completely identical in all respects including enclosures and shall be enclosed in separately sealed envelopes duly marked and addressed to the Employer. In the event of any discrepancy between them, the original shall govern. The envelope shall also indicate the name of the bidder.
20.2 Part-II - PRICED BID shall be submitted in one original copy with duly filled in Price schedule sealed in a separate envelope duly marked and addressed to the Employer.
20.3 Part-III – Original BID SECURITY, INTEGRITY PACT & POWER OF ATTORNEY shall be submitted sealed in a separate envelope duly marked and addressed to the Employer.
20.4 The three envelopes containing PART-I, PART-II and PART-III should be enclosed in a larger envelope duly sealed and marked and also bear the name and address of the Bidder and Tender No.
20.5 If the outer envelope is not sealed and marked properly, GNGPL will assume no responsibility for the Bid’s misplacement or premature opening.
20.6 Each bidder shall submit only one bid. A bidder who submits more than one bid will be rejected.
20.7 All envelopes containing the documents are required to be submitted by the bidder shall have Bid Document Number and shall be submitted at address mentioned in Cl. 20.8 below.
20.8 Bids must be received as mentioned above by MECON at the following address:
Dy. General Manager (Contracts) MECON Limited, 15th
District Centre, Laxmi Nagar Floor, Scope Minar,
Delhi – 110092, INDIA
Each envelope shall indicate name and address of the bidder to enable the bid to be returned unopened, if required.
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21 DEADLINE FOR SUBMISSION OF BID 21.1 Bids must be received by GNGPL at the address specified in the Invitation for Bids (IFB) not later than the date and time stipulated in the IFB.
21.2 The Owner / Consultant may, in exceptional circumstances and at its discretion, on giving reasonable notice by e-mail/fax or any written communication to all prospective bidders who have downloaded the bid document extend the deadline for the submission of bids in which case all rights and obligations of the Employer and bidders, previously subject to the original deadline will thereafter be subject to deadline as extended.
22 LATE BIDS / UNSOLICITED BIDS / BID SUBMISSION AT OTHER PLACE 22.1 Any bid received by the Consultant (MECON)/ Owner after the deadline for submission of
bid prescribed under IFB shall be rejected.
22.2 Unsolicited bids or bids being submitted in physical form/to address other than one specifically stipulated in the bid document will not be considered for opening / evaluation / award and will be returned to such bidders.
23 MODIFICATION AND WITHDRAWAL OF BIDS 23.1 The bidder may modify or withdraw his bid after the bid submission but before the due date
for submission, provided that written notice of the modification/ withdrawal is received by GNGPL / MECON prior to the deadline for submission of bids.
23.2 The modification shall also be prepared, sealed, marked and despatched in accordance with the provisions of Clause 20, with the outer and inner envelopes additionally marked “modification” or “withdrawal”, as appropriate. A withdrawal notice may also be sent by telex or cable, but followed by a signed confirmation copy post marked not later than the deadline for submission of bids.
23.3 No bid shall be modified after the deadline for submission of bids.
23.4 No bid shall be allowed to be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified by the bidder on the bid form. Withdrawal of a bid during this interval shall result in the bidder’s forfeiture of its bid security, pursuant to clause 14.7 of ITB. The above is without prejudice to the other rights of GOA NATURAL GAS PVT. LTD.
BID OPENING AND EVALUATION 24 BID OPENING 24.1 Un-Priced Techno – Commercial bid opening:
24.2 The Purchaser / PMC will open, in the presence of bidders’ designated representatives, the unpriced part at date and time as stipulated in IFB. The bidder’s representatives who are present shall sign bid-opening statement evidencing their attendance.
24.3 Bidder’s names, the presence (or absence) and amount of bid security, and any other such details as the owner may consider appropriate will be announced by the owner.
25 CONFIDENTIALITY During Bid Process: Information relating to the examination, clarification, evaluation, and comparison of Bids, and recommendations for the award of a Contract, shall not be disclosed to any person(s) not officially concerned with such process.
26 CONTACTING THE EMPLOYER / CONSULTANT 26.1 From the time of the bid opening to the time of the Contract award, if any bidder wishes to
contact the Employer for any matter relating to the bid it should do so in writing.
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26.2 Any effort by the Bidder to influence the Employer in the Employer's 'Bid Evaluation', 'Bid Comparison', or 'Contract Award' decisions may result in the rejection of the Bidder's Bid and action shall be initiated as per procedure in this regard.
27 EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS
27.1 The Owner’s determination of a bid’s responsiveness is based on the content of the bid only.
Prior to the detailed evaluation of Bids, the Employer will determine whether each Bid a) Meets the “Bid Evaluation Criteria” of the Bidding Documents; b) Has been properly signed; c) Is accompanied by the required ‘Earnest Money / Bid Security’; d) Is substantially responsive to the requirements of the Bidding Documents; and e) Provides any clarification and/or substantiation that the Employer may require to
determine responsiveness pursuant to “ITB: Clause-27.2” 27.2 A substantially responsive Bid is one which conforms to all the terms, conditions and
specifications of the Bidding Documents without material deviations or reservations or omissions. For this purpose, Employer defines the foregoing terms below:
a) “Deviation” is departure from the requirement specified in the tender documents. b) “Reservation” is the setting of limiting conditions or withholding from complete
acceptance of the requirement in the tender documents. c) “Omission” is the failure to submit part or all of the information or documentation
required in the tender document. 27.3 A material deviation, reservation or omission is one that,
a) If accepted would, i) Affect in any substantial way the scope, quality, or performance of the job as
specified in tender documents. ii) Limit, in any substantial way, inconsistent with the Tender Document, the
Employer’s rights or the tenderer’s obligations under the proposed Contract. b) If rectified, would unfairly affect the competitive position of other bidders presenting
substantially responsive bids. 27.4 The Employer shall examine all aspects of the bid to confirm that all requirements have been
met without any material deviation, reservation or omission. 27.5 If a Bid is not substantially responsive, it may be rejected by the Employer and may not
subsequently be made responsive by correction or withdrawal of the material deviation, reservation or omission.
28 PRICE BID OPENING 28.1 The Employer shall inform the time, date and venue for price bid opening to all such
bidders who qualify pursuant to techno-commercial bid evaluation. Bidders may be required to attend price bid opening at a short notice of 24 hours.
28.2 The Employer will open price bids of all bidders notified to attend price bid opening in presence of authorised bidders’ representatives present at the time of priced bid opening. The bidder’s representatives who are present shall sign bid-opening statement evidencing their attendance.
28.3 The bidder’s name, prices, and such other details as the Employer, at its discretion, may consider appropriate will be announced and recorded at the time of bid opening.
29 ARITHMETIC CORRECTIONS 29.1 Bids determined to be substantially responsive will be checked by the Employer for any
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arithmetic errors. Errors will be corrected by the Employer as follows:
i) When there is a difference between the rates in figures and words, the rate which corresponds to the amount worked out by the contractor (by multiplying the quantity and rate) shall be taken as correct.
ii) When the rate quoted by the contractor in figures and words tallies but the amount is incorrect, the rate quoted by the contractor shall be taken as correct and not the amount and the amount will be corrected accordingly.
iii) When it is not possible to ascertain the correct rate, in the manner prescribed above, the rate as quoted in words shall be taken as correct and the amount will be corrected accordingly.
iv) If there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall prevail and the total shall be corrected.
29.2 The amount stated in the bid will be adjusted by the Employer in accordance with the above procedure for the correction of errors. If the bidder does not accept the corrected amount of bid, its bid will be rejected, and the bid security shall be forfeited
30 CONVERSION TO SINGLE CURRENCY 30.1 To facilitate evaluation and comparison, the Employer / Consultant will covert all bid prices
expressed in the amounts in various currencies in which the bid price is payable to single currency and that will be Indian Rupees only at the Bills selling exchange rate published by the State Bank of India on one day prior to the price bid opening date.
31 EVALUATION AND COMPARISON OF BIDS 31.1 The OWNER / Consultant will evaluate and compare the bids previously determined to be
substantially responsive, pursuant to Clause-27 of ITB. 31.2 Evaluation and Comparison of Bid:
Evaluation will be done on item-wise basis and order will be placed on the lowest acceptable bidder. In case, a bidder happens to be L1 for more no. of items and has qualified for lesser no. of items as per the tender provision, order shall be finalized on least cost to GNGPL. Once certain item (s) awarded to such L1 bidder, the bidder ceases to be lowest bidder for the remaining item(s).
The evaluated prices shall be calculated as under:
31.2.1 Bids shall be evaluated on the basis of landed cost at Site. The evaluated price shall include the following:
By Adding:
a. Ex-works price quoted by the bidder (including packing, forwarding, and GST on components and raw materials but excluding Inland Transportation to Delivery Location) including cost of Inspection by Third Party Agency, mandatory spares etc. (wherever applicable).
b. Inland transportation charges upto Delivery location including unloading etc. & other costs incidental to delivery of goods
c. GST (CGST& SGST/UTGST or IGST) on the finished goods including inland transportation etc. (i.e. on point a. & b. above)
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d. Charges for incidental services (such as Installation, testing & Commissioning etc. and/ or Operation & Maintenance and/ or supervision of installation, commissioning etc.), wherever applicable, and GST (CGST&SGST/UTGST or IGST) on these services
e. Other loading, if any, as specified in Tender Document
31.3 Preferences
Purchase Preference to Central Government Public Sector Undertaking (PSU) shall be allowed as per Government Instructions in vogue.
a) Purchase Preference
Purchase preference to the products and services of Central / State Government / Public Sector, Enterprises and Public Sector Construction and Services Enterprises may be accorded in line with the instructions of the Govt. from time to time.
b) Deleted
c) Deleted
d) MSE preference as per cl. No.49 of ITB.
31.4 Bids not conforming to technical specifications/ requirements shall be rejected. Notes: A. Cost of spares for two years trouble free operation quoted by the Bidder shall not be
considered for evaluation- Not applicable for present tender. 32. Other Critical Points for evaluation of offer are as under: 32.1 The unit prices quoted in the price bid is to be considered for evaluation and no cognizance
will be given to the supplementary/supporting document attached to the price bid, break-up of prices, etc.
32.2 Deleted. 33. DEEMED EXPORT BENEFIT 33.1 Deemed export benefits are not applicable and Bidder should furnish prices without
considering these benefits.
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AWARD OF CONTRACT 34. AWARD OF WORK. 34.1 The employer will award the contract to the successful bidder (s) whose bid has been
determined to be substantially responsive, meets the technical & financial criteria and have been determined as a lowest bid and is determined to be qualified to satisfactorily perform the contract.
34.2 IN CASE AFTER PRICE BID OPENING THE LOWEST EVALUATED BIDDER (L1) IS NOT AWARDED THE JOB FOR ANY MISTAKE COMMITTED BY HIM IN BIDDING OR WITHDRAWAL OF BID OR VARYING ANY TERM IN REGARD THEREOF LEADING TO RE-TENDERING, GOA NATURAL GAS PVT. LTD. SHALL FORFEIT EARNEST MONEY PAID BY THE BIDDER AND SUCH BIDDERS SHALL BE DEBARRED FROM PARTICIPATION IN RE-TENDERING OF THE SAME JOB(S) / ITEMS(S).
FURTHER, SUCH BIDDER WILL BE PUT ON HOLIDAY FOR A PERIOD OF SIX MONTHS AFTER FOLLOWING THE DUE PROCEDURE IN LINE WITH CLAUSE GIVEN IN PERFORMANCE EVALUATION.
35. QUANTITY VARIATION: 35.1 Where nature of items is such that the items cannot be supplied in exact quantity of the
Purchase Order as in case of cables/ steel/ chemicals etc., quantity tolerance upto ± 5% may be allowed. For such tolerance, separate amendment to Purchase Order would not be necessary.
35.2 The Purchaser reserves the right to delete the requirement of any one or more items of Tender Document without assigning any reason.
36. EMPLOYER’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY BID 36.1 The Employer/ reserves the right to accept or reject any bid, and to annul the bidding
process and reject all bids at any time prior to award of the contract without thereby incurring any liability to the affected bidder or bidders or any obligations to inform the affected bidder or bidders of the ground for Employer’s action.
37 NOTIFICATION OF AWARD 37.1 Prior to the expiration of period of bid validity GOA NATURAL GAS PVT. LTD./ MECON will
notify the successful bidder in writing by fax/e-mail to be confirmed in writing, that his bid has been accepted. The notification of award / Fax of Acceptance will constitute the formation of the Contract.
37.2 The Delivery / Completion period shall commence from the date of Fax of Acceptance.
37.3 Award of Contract/Order will be by issuing Fax of Acceptance (FOA) of your bid. FOA will contain price, delivery and other salient terms of your bid and bidding document.
Bidder will be required to confirm receipt of the same by returning “copy of the FOA duly signed and stamped by the bidder as a token of acknowledgement to GOA NATURAL GAS PVT. LTD.. On receipt FOA acknowledgement without any deviation/condition, detail Purchase Order/ Contract will be issued in quadruplicate. Three copies of the same without any conditions/ deviations will be returned duly signed and stamped by the bidder as a token of acknowledgement to GOA NATURAL GAS PVT. LTD.
38. SECURITY DEPOSIT/ CONTRACT PERFORMANCE GUARANTEE
38.1 Pursuant to Clause No. 12 of GCC-Goods, bidder will provide Performance Guarantee @ 10% of contract value / order value within 30 days of award (issuance of FOA from the Employer) or 5% of Contract/Order value within 30 days of award and balance to be deducted against each invoice till balance 5% is deducted. This deducted amount can be released/deduction can be stopped against submission of bank guarantee of equivalent amount.
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The contract performance bank guarantee shall be valid 03 (three) months beyond the expiry of Warrantee/Guarantee period. The Performance Guarantee shall be in form of either Demand Draft or Banker’s Cheque or irrevocable Bank Guarantee and shall be in the currency of Contract (issued by any Indian Scheduled bank or a branch of an International Bank situated in India and registered with Reserve Bank of India as Scheduled Foreign Bank). GNGPL shall not be liable to pay any bank charges, commission or interest on the same.
However, in case of Bank Guarantee from banks other than the Nationalized Indian bank, the bank must be a commercial bank having net worth in excess of Rs. 100 Crores and a declaration to this effect should be made by such commercial bank either in the bank guarantee itself or separately on its letterhead
Total order/Contract value for security Deposit/ Performance Guarantee purpose
shall be excluding taxes & duties. 38.2 Failure of the successful bidder to comply with the requirement of this clause shall
constitute a breach of contract, cause for annulment of the award, forfeiture of the bid security and any such remedy the Employer may take under the Contract pursuant to Clause 28.1.3 of GCC-Goods.
38.3 There is no exemption to PSUs/ MSEs including SSI units from submission of Security Deposit/ Contract Performance Bank Guarantee (CPBG). 39. REPEAT ORDER Refer SCC.
40. PROCEDURE FOR ACTION IN CASE OF CORRUPT / FRAUDULENT/COLLUSIVE/COERCIVE PRACTICES Refer Attachment-II.6.
41. WAVIER OR TRANSFER OF THE AGREEMENT 41.1 The successful bidder shall not waive the Agreement or transfer it to third parties, whether
in part or whole, nor waive any interest that is included in the Agreement without the prior written permission of the Employer.
42. ORDER OF PRESIDENCE The Articles contained in this Section shall supplement to the Special Conditions of
Contract and General Conditions of Contracts – Goods. Where any portion of Special Conditions of Contracts and General Conditions of Contract – Goods is repugnant or at variance with any provisions of Instructions to Bidders. Instructions to Bidders shall be deemed to over-ride the provision(s) of and General Conditions of Contract and Special Conditions of Contract only to the extent that such repugnancies of variations in Instructions to Bidders are not possible of being reconciled with the provisions of Special Conditions of Contract and General Conditions of Contract – Goods.
43. PACKING INSTRUCTIONS
43.1 Packing shall be strong and sturdy such that it can withstand loading/unloading & pushing by mechanical devices. All packaging shall be done in such a manner as to reduce volume and weight as much as possible without jeopardizing the safety of the material. All packing materials shall be new.
43.2 Fragile articles should have special packing materials depending on type of materials.
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43.3 All soft and delicate surfaces on equipment/material should be carefully protected / painted with suitable coating and wrapped to prevent rusting and damage. All mechanical and electrical equipment and other heavy articles should be securely fastened to the bottom of the case, to avoid damage.
43.4 Attachments and spare parts of equipment and all small pieces shall be packed separately in wooden cases with adequate protection inside the case and sent along with main equipment. Each item shall be tagged so as to identify it with the main equipment and part number and reference number shall be indicated.
43.5 All protrusions shall be suitably protected and openings shall be blocked by wooden/steel covers as may be required.
43.6 Detailed case wise packing list in water proof envelope shall be inserted in each package together with equipment/material. One copy of ‘Detailed Packing List’ shall be fastened outside of the package in waterproof envelope and covered by metal cover.
43.7 Each package shall be marked on three sides with proper paints/indelible waterproof ink as follows:
PURCHASER: DESTINATION: Purchase Order No…...................................................................... Net Wt.....................…………….... Kgs, Gross Wt...................................... Kgs. Dimensions.................................................X....................X...........................CM. Package No. (Sl. No. of total packages)......................................................................... Seller’s Name.............................................................................................................
43.7.1 Permits are to be obtained separately for entry/use of vehicles/trailers etc. inside the plant. The
following requirements are to be met to obtain vehicle permit:- a) Vehicle/Equipment etc. should be brought to site in good conditions. b) Valid Road Tax Certificate, fitness certificate and insurance policy from
Competent Authority c) Valid operating/driving license of driver/operator d) Any other requirement mentioned elsewhere in Tender Document
44 VENDOR PERFORMANCE EVALUATION
The procedure for evaluation of performance of Supplier containing provisions for putting a Bidder / Supplier on suspension and/or holiday list (as the case may be) is enclosed as Attachment-II.5. The Period of Holiday mentioned in GCC clause no. 28.1.3 shall be superseded by the period mentioned in Attachment-II.5.
45. VOID
46. INTEGRITY PACT
GNGPL as one of its endeavour to maintain and foster most ethical and corruption free business environment, have decided to adopt the Integrity Pact, a tool developed by the Transparency International, to ensure that all activities and transactions between the Company (GNGPL) and its Counterparties (Bidders, Contractors, Vendors, Suppliers, Service Providers/Consultants etc.) are handled in a fair and transparent manner, completely free of corruption.
Considering the above, the details mentioned at attached Annexure-1 are applicable as stated in Instruction to Bidders of Bid Document in addition to the existing stipulation regarding Corrupt and Fraudulent Practices.
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The attached copy of the Integrity Pact at Annexure- 2 shall be included in the Bid submitted by the bidder (to be executed by the bidder for all tenders of value Rs. 1 (One) crore and above). In case a bidder does not sign the Integrity Pact, his bid shall be liable for rejection.
I COMMITMENTS AND OBLIGATIONS OF THE “COUNTERPARTY”
a)The Counterparty, directly or indirectly (through agent, consultant, advisor, etc.), shall not payany bribe/ influence or give undue/ unlawful benefit to anyone to gain undue advantage in dealingwith GNGPL.
b)The Counterparty will not engage in collusion of any kind including price fixation etc. with otherCounterparts.
c)The counterparty will not pass GNGPL’s confidential information to any third party unlessspecifically authorized by GNGPL in writing.
d)The Counterparties shall promote and observe best ethical practices within their respectiveorganizations.
e)The Counterparty shall inform the Independent External Monitor.
i)If it received any demand, directly or indirectly, for a bribe/ favour or any illegalgratification/ payment / benefit;
ii)If it comes to know of any unethical or illegal payment / benefit;
iii)If it makes any payment to any GNGPL associate.
f) The Counterparty shall not make any false or misleading allegations against GNGPL or itsassociates.
II VIOLATIONS & CONSEQUENCES:
a)If a Counterparty commits a violation of its Commitments and Obligations under the IntegrityPact Programme during bidding process, their entire Earnest Money Deposit/ Bid Security, wouldbe forfeited and in addition, they may be blacklisted/banned from the GNGPL business infuture.
b)In case of violation of the Integrity pact by Counterparty after award of the Contract,
GNGPLshall be entitled to terminate the Contract. GNGPL would forfeit the security deposits, encashthe bank guarantee (s) and other payments payable to Counterparty in such cases,
c)Subject to satisfaction of the Independent External Monitor, GNGPL may ban/ blacklist/ put
onholiday and exclude the Counterparty from future dealings until GNGPL is satisfied that theCounterparty shall not commit any such violation in future.
d)In addition to above, GNGPL reserves its right to initiate criminal proceedings against
theviolating Counterparty, if the allegations by Counterparty are found frivolous, untrue andmisleading and may also impose exemplary cost for the same.
e) The Counterparty will be entitled to claim as determined by the Independent External
Monitor, ifthe above (d) is found incorrect.
INDEPENDENT EXTRNAL MONITORS (IEMS) The following Independent External Monitors (IEMs) have been appointed by GNGPL, in terms of Integrity Pact(IP) which forms part of GNGPL Tenders / Contracts.
i)**************************************************** ii)****************************************************
The bidder(s), in case of any dispute(s) / complaint(s) pertaining to this tender may raise the issue with the designated tender issuing officer in GNGPL.
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47.0- Void 48.0 BID FROM JOINT VENTURE (JV)/ CONSORTIUM-Acceptable from Consortium only. Refer BEC for further details. 49.0 PUBLIC PROCUREMENT POLICY FOR MICRO AND SMALL ENTERPRISES 49.1 Government of India, vide Gazette of India No. 503 dated 26.03.2012 has proclaimed the
Public Procurement Policy on procurement of goods and services from Micro and Small Enterprises (MSEs) by all central Ministries/Departments/PSUs for promotion and development of Micro and Small Enterprises. Accordingly, following provisions are incorporated:
i) Issue to tender documents to MSEs free of cost. ii) Exemption to MSEs from payment of EMD/ Bid Security iii) In case, Micro and Small Enterprises has quoted prices within price brand of
L1+15% then such micro and small enterprises shall be allowed to supply upto 20% of the total respective ‘group’/ ‘part’ quantity subject to matching their prices to L1 price in a situation where L1 price is from someone other than a micro and small enterprises. In case of more than one such Micro and Small Enterprises turn up, the supply shall be shared proportionately (to respective ‘group’/ ‘part’ quantity). Further, out of above 20%, 4% (20% of 20%) shall be from MSEs owned by SC/ST entrepreneurs. This quota is to be transferred to other MSEs in case of non-availability of MSEs owned by SC/ST entrepreneurs.
iv) The quoted prices against various items shall remain valid in case of splitting of quantities of the items as above.
v) In case bidder is a micro or small enterprise under the Micro, Small and Medium Enterprises Development Act, 2006, the bidder shall submit the following:
a) Documentary evidence that the bidder is a Micro or Small Enterprises
registered with District Industries Centers or Khadi and Village Industries Commission or Khadi and village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or Udyog Aadhar Memorandum or any other body specified by Ministry of Micro, Small and Medium Enterprises.
b) If the MSE is owned by SC/ST Entrepreneurs, the bidder shall furnish appropriate documentary evidence in this regards.
If the bidder does not provide the above confirmation or appropriate document of any
evidence, then it will be presumed that they do not qualify for any preference admissible in the Public Procurement Polity (PPP), 2012.
49.2 Void 49.3 The MSEs owned by SC/ST entrepreneurs shall mean: a) In case of Proprietary MSE, Proprietor(s) shall be SC /ST b) In case of partnership MSE, the SC/ST partners shall be holding at least 51%
share in the unit. c) In case of Private Limited Companies, at least 51% share is held by SC/St. If
the MSE is owned by SC/ST Entrepreneurs the bidder shall furnish appropriate documentary evidence in this regard.
The documents listed at 49.1 a) & b) submitted by the bidder shall be duly certified
by the Statutory Auditor of the bidder or a practicing Chartered Accountant ( not being an employee or a Director or not having any interest in the bidder's company / firm ) where audited accounts are not mandatory as per law and notary public with legible stamp.
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49.4 If against an order placed by GNGPL, successful bidder(s) (other than Micro / Small
Enterprise) is procuring material / services from their sub vendor who is a Micro or Small Enterprises registered with District Industries Centers or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicraft and Handloom or Udyog Aadhar Memorandum or any other body specified by Ministry of Micro, Small and Medium Enterprises with prior consent in writing of the purchasing authority / Engineer-in-Charge, the details like Name, Registration No. , Address, Contact no. details of material & value of procurement made etc. of such Enterprises shall be furnished by the successful bidder at the time of submission of invoice / Bill."
49.5 The benefit of policy are not extended to the traders/dealers/
Distributors/Stockiest/Wholesalers. 50.0 VOID 51.0 REASON FOR REJECTIONS OF BIDS Bidders if so desires, may seek in writing the reasons for rejection of their bid, to which GNGPL shall respond quickly.
52.0 VOID 53.0 REQUIREMENT OF PAN NO. 53.1 As per CBDT Notification No. 95/2015 dated 30.12.2015, mentioning of PAN no. is
mandatory for procurement of goods / services/works/consultancy services exceeding Rs. 2 Lacs per transaction.
Accordingly, supplier/ contractor/ service provider/ consultant should mention their PAN no. in their invoice/ bill for any transaction exceeding Rs. 2 lakhs. As provided in the notification, in case supplier/ contractor/ service provider/ consultant do not have PAN no., they have to submit declaration in Form 60 along with invoice/ bill for each transaction.
Payment of supplier/ contractor / service provider/ consultant shall be processed only after fulfillment of above requirement.
53.2 GNGPL