DEPOT LEVEL MAINTENANCE OF CROSS FIELD AMPLIFIERS · STANAG 4107(10) Mutual Acceptance for...

NATO UNCLASSIFIED Page 0

STATEMENT OF WORK FOR

DEPOT LEVEL MAINTENANCE OF CROSS FIELD AMPLIFIERS

ON

GERMAN HADR AND SINDRE-1 SYSTEMS

Issue Date Changes

Initial release 26/10/2018 Release for MMC

Rev A 31/1/2019 After coordination with PP

Rev B 01/03/2019 After insertion of TAT requirements

Date: 10/26/2018 NATO UNCLASSIFIED SoW DLM CFA


INDEX

1. SCOPE ..................................................................................................................................... 3

1.1. Purpose ....................................................................................................................................................... 3

1.2. Applicability ............................................................................................................................................... 3

1.3. Place of Performance ................................................................................................................................ 3

2. REFERENCE DOCUMENTS .......................................................................................................... 3

2.1. Documentation ........................................................................................................................................... 3

2.2. Applicable Documents .............................................................................................................................. 3

2.3. Precedence ................................................................................................................................................. 4

3. CROSS-FIELD AMPLIFIERS DEPOT LEVEL MAINTENANCE REQUIREMENTS..................................... 4

3.1. Objectives ................................................................................................................................................... 4

3.2. Quality Assurance ..................................................................................................................................... 4

3.3. Procedures and Specifications .................................................................................................................. 5

3.4. Processing Requirements .......................................................................................................................... 6

3.5. Testing Requirements ............................................................................................................................... 8

3.6. Identification of Rebuilt CFA ................................................................................................................... 8

3.7. Preparation for Shipment ......................................................................................................................... 9

3.8. Repair of Shipping Container ................................................................................................................ 10

4. TRANSPORTATION REQUIREMENTS ........................................................................................ 10

4.1. Scope ......................................................................................................................................................... 10

4.2. Transportation to the Contractor .......................................................................................................... 10

4.3. Transportation from the Contractor ..................................................................................................... 10

4.4. Address Markings ................................................................................................................................... 10

4.5. Shipping Documents ............................................................................................................................... 11

4.6. Transportation Discrepancies ................................................................................................................ 11

5. REPORTING REQUIREMENTS ................................................................................................... 11

5.1. Objectives ................................................................................................................................................. 11

5.2. Cover Page of Reports ............................................................................................................................ 11



5.3. Reports Definition ................................................................................................................................... 12

5.4. CFA Log Card ......................................................................................................................................... 12

6. DEFINITION OF TERMS AND ACRONYMS ................................................................................. 13

6.1. Terms ........................................................................................................................................................ 13

6.2. Acronyms ................................................................................................................................................. 15



1. SCOPE

1.1. Purpose This Statement of Work (SOW) defines the services to be provided by the Contractor pertaining to in-plant inspection, minor repairs and rebuilding of below mentioned Cross-Field Amplifier (CFA) and related equipment stated below in support of the German HADR and the Norwegian SINDRE-1 Systems and related equipment stated below: TYPE NATO STOCK NUMBER MANUFACTURER L4756A 5960012513912 L3 Communications Electron Devices L4756B N/A L3 Communications Electron Devices The CFA is a broadband, backward wave tube, operating at the S-Band frequency spectrum, incorporating an integral permanent magnet, waveguide input and output, and a forced liquid cooling. It is utilized as a Power Amplifier in the SINDRE 1 and HADR high-performance radar transmitter, and is the second of two stages.

1.2. Applicability

This SoW is applicable to the Depot-Level Maintenance (DLM) and related supplies of Cross Filed

Amplifiers.

This SOW is applicable to DLM and Supply services performed on the hardware items as detailed under para 1.1., in their present and future configurations 1.3. Place of Performance DLM will be performed at the Contractor’s facility mentioned in the Terms and Conditions of the Contract.

2. REFERENCE DOCUMENTS 2.1. Documentation

The Contractor warrants that has legal rights to access the technical documentation and acceptance test procedures required to perform the work under this SOW. 2.2. Applicable Documents

The following documents of the issue in effect on the date of receipt of the repairable item(s) at Contractor's point of delivery are applicable to this SOW to the extent specified therein: 2.2.1. NATO Documents

AQAP 2110D (1) NATO quality assurance requirements for design, development and

production

AQAP 2131C(1) NATO Quality Assurance Requirements for Final Inspection

ISO Standard Quality Assurance Requirements for Measuring Equipment 10012 - 1

STANAG 4107(10) Mutual Acceptance for Government Quality Assurance



2.2.2. Military Standards and Specifications

MIL-PRF-1M General Specifications for Electron Tubes

MIL-STD-129P(4) Marking for Shipment and Storage (MIL-STD-129R)

MIL-STD-130N(1) Identification Marking of U.S. Military Property

MIL-HDBK-454E Standard General Requirement for Electronic Equipment

MIL-STD-461E Electromagnetic Interference Characteristics, Requirements for

Equipment (MIL-STD-461G)

MIL-DTL-75K General Specifications for Packaging Electron Tubes

MIL-DTL-85K General Specifications for Waveguides, Rigid, Rectangular

MIL-DTL-3922D(1) General Specifications for Flanges, Waveguides, general purpose.

390605-601 Electron Tube, crossed-Field Amplifier, Pulsed

2.2.3. NSPA Documents and forms

APPENDIX A Notice to user

ANNEX 1 Acknowledgment of Receipt

ANNEX 2 FORM 775 - Statement of Damage, Overage or Loss

ANNEX 3 FORM 194 - Material Inspection & Shipping Report

ANNEX 4 Notice of Availability (NOA)

ANNEX 5 CFA Log Card

2.3. Precedence

In the event of conflict between this SOW and any of the above referenced documents, the SOW shall take precedence.

3. CROSS-FIELD AMPLIFIERS DEPOT LEVEL MAINTENANCE REQUIREMENTS 3.1. Objectives The overall objective of work performed in accordance with this Statement of Work (SOW) shall be to restore unserviceable CFAs to the specifications and quality of a new CFA of the same type as specified in para 3.3.4., except for purely cosmetic defects. This shall be accomplished by diagnostic checkout, disassembly as required, detailed inspection, replacement of worn-out or damaged subassemblies, reassembly and testing at all required levels. 3.2. Quality Assurance Work shall be performed in accordance with AQAP 2131, when so requested in the Purchase Order, AQAP 2110 Ed. D shall apply. Unless otherwise stated in the Purchase Order (PO), Government Quality Assurance shall not be required and conformity of the product to product requirements will be stated by the Contractor in a “Certificate of Conformity”.



3.3. Procedures and Specifications 3.3.1. Introduction All depot level services furnished by the Contractor shall conform to Contractor's written work and test procedures.

3.3.2. Contents These procedures shall contain, as a minimum:

a. Work sequence to be followed b. Incoming inspections and diagnostics to be performed c. Disassembly/assembly processes to be used d. Characteristics to be monitored e. Acceptance/rejection criteria to be used f. Test procedures/methods to be applied g. Test equipment to be used h. Deviations of test results considered to be admissible i. Configuration control procedures to be followed j. Preservation, packaging, packing, marking materials and methods to be used k. Inspection requirements at various stages of the repair flow to be performed by

Contractor's own quality control personnel, as well as by the Government Quality Assurance Representative (GQAR), if applicable.

3.3.3. Inspection Requirements These procedures shall clearly define the criteria for accepting or rejecting a CFA submitted for DLM services and establish the inspection requirements at various stages by Contractor’s own quality control personnel or by GQAR. This evaluation shall consist of a physical analysis of the external unit to determine the mechanical condition of the tube. Electrical analysis shall also be performed to determine electrical characteristics of the unit. The procedures shall clearly define the provisions the Contractor will follow to verify that the CFA has been rebuilt/ repaired to the original specifications, as specified in para 3.3.4. 3.3.4. Performance characteristics: The operating conditions and performance characteristics indicated below are typical for new tubes. Rebuilt/ repaired tubes shall meet or exceed these requirements.

a. Performance characteristics

Frequency range 3.1 GHz – 3.5 GHz Peak Power Output 1.2 MW minimum Duty Cycle 0.05 maximum Pulse width (tpc) 110 µsec Cathode Voltage -37 KV Maximum -28 KV Minimum Peak Current 61 A Maximum RF Drive Power 125KW at 3.1 GHz 115KW at 3.5 GHz



Peak Reverse Power 200 KW maximum Insertion Loss 2.0 dB Maximum Spurious Output Ratio -40 dB (in-band) Inter-electrode Capacitance 65 pF Anode Coolant 30 GPM EG & Water 50/50 Pressure drop 125 psig Maximum Cathode/Window 7.0 GPM EG & Water 50/50 Pressure drop 50 psig Maximum

b. Physical characteristics

Approx. weight 100 Kg. (210 lbs.) Approx. height 98 cm MTBF 15.000 hours Minimum Operational life 10 years and more when properly prepared for storage, its shelf life will be at least 18 months

3.3.5. Inspection by NSPA Subject to prior notification, NSPA shall have the right to inspect any of the work/test procedures, specifications and test equipment/test benches used by the Contractor, and to obtain copies of relevant documents upon request.

3.4. Processing Requirements The technical and administrative tasks to be performed for each repair are set forth below: 3.4.1. Announcing of DLM Requirement A NSPA Purchase Order (PO) will be transmitted to the Contractor prior to the arrival of a repairable item at the designated point of delivery in accordance with Terms and Conditions of the contract. 3.4.2. Incoming Inspection Upon receipt of repairable item(s), the Contractor shall perform incoming inspection as follows: open boxes/crates; unpack, and check identity of items received; check for missing parts, accessories, Log Books (if applied) and subassemblies; list loose items possibly included in boxes/crates; check for eventual apparent damage, such as shock marks, inappropriate repair attempts, transportation damage, etc.; record abnormal findings in the " Survey Report" and “DLM Report” (Refer to paragraphs 5.3.1 and 5.3.2). 3.4.3. Acknowledgment of Receipt Within 5 working days of receipt of each repairable item at point of delivery, the Contractor shall acknowledge receipt by telefax or email using the form provided under Annex 1 giving the receipt date, confirming all information contained if correct and/or reporting any discrepancies, if any.

3.4.4. Survey Upon receipt of a CFA at his facility, the contractor shall induct it into the contractor’s item tracking system and test it to full extent of the specification (mechanical and electrical) in order to determine its condition and to assess the level of repair needed.



The Contractor shall record the findings of this survey and the actions taken (including the identification of failed parts, if applicable) in the “Survey report” and " DLM Report" - for future assessment.

If the Contractor determines that the CFA can be rebuilt to original specifications set forth in 3.3.4, he shall inform NSPA about the type of repair to be performed and request concurrence prior to initiate the repair process. 3.4.5. Survey Report Assessment

Within 60 calendar days after receipt of the item at the Contractor's plant, the Survey report with recommended level of repair (as stated in para 5.3.1) will be send to NSPA. As result of the information provided, one of the following decisions will be taken by NSPA:

a) Accept Contractor’s recommendations and authorize repair b) Reject the recommendations. c) Request additional clarifications or justifications prior to making a decision. If that were the case, the Contractor shall provide a written answer within five working days after receipt of NSPA demand, so a final decision is taken

In case that the repair is authorized, NSPA will amend the initial Purchase Order in accordance with recommended level of repair submitted in Survey report and Quality Assurance requirement level and Warranty requirements that might be required. Unless otherwise specified in the Purchase Order or any subsequent amendment thereto, the Quality Assurance level required will be the “Certificate of Compliance”. In case that the repair is not authorized, NSPA will reimburse to the Contractor the survey costs. NSPA shall then provide the Contractor with further instructions about the item. If a CFA cannot be rebuilt to meet the specifications set forth in para 3.3.4, CFA shall be declared as "Beyond Economical Repair" (BER) by the Contractor and NSPA shall be informed accordingly. Then the contractor shall ask for instructions whether to scrap the unit at Contractor’s facilities or proceed with any other NSPA instructions provided. In case of scrap, a scrap certificate has to be provided, duly signed by the Contractor’s Quality Inspector or the Government Quality Assurance representative if required as per para 3.2. In exceptional cases, NSPA may nevertheless still request for the repair of items declared BER.

If CFA has found BER, NSPA will reimburse to the Contractor the survey costs. NSPA shall then provide the Contractor with further instructions about the item. The contractor shall record detailed technical justifications for BER in the “Survey Report” (refer to para 5.3.15.3.2). 3.4.6. Repair When authorized, the Contractor shall proceed with the repair action within the time and price set in in the Purchase Order, as follows:

a. The Contractor shall repair the defective CFA in accordance with applicable procedures and specifications. The spare parts and materials required to perform the repair shall be provided by the Contractor.



b. The Contractor shall record the performed repair actions and significant test results in the " DLM Report", the content of which is described in detail in para 5.3.2.

3.4.7. Repair Types

a. Category 1 – Minor Repair Process. Includes repair and/or replacement of components and subassemblies internal or external to the vacuum envelope including: - High-potting the tube to determine vacuum integrity - Match and insertion loss measurements of the slow wave circuit at cold, test as a

function of frequency - Replace external fittings, hoses and coolant connections - Final test to the acceptance Test Procedures - If the contractor receives a CFA L4756A for repair, besides the required actions to

bring the tube to the specifications as described in para 3.3.4, the contractor shall upgrade the tube to the configuration of Part Number L4756B, including the Ion Pump.

The repairs under Category 1 shall be completed within sixty (60) calendar days after NSPA authorization for repair.

b. Category 2 – Rebuild under special Provisions. In this category, rebuild of RF (Radio

Frequency) sections inside the vacuum envelope are required and includes: - Inspection of the slow-wave circuit for vane erosion - Chemically cleaning of anode-waveguide assembly - Re-matching the anode-waveguide assembly - Installing new platinum cathode - Replacing the pole pieces and RF windows - Package and reprocess to the acceptance test - If the contractor receives a CFA L4756A for rebuild , besides the required actions to bring the tube to the specifications as described in para 3.3.4, the contractor shall upgrade the tube to the configuration of Part Number L4756B, including the Ion Pump.

- The repairs under Category 2 shall be completed within one hundred and eighty (180) calendar days after NSPA authorization for repair.

3.5. Testing Requirements 3.5.1. Performance Verification

Each CFA shall be subject to a detailed final test and verification of its performance parameters, including a test at full power. The operating conditions of the CFA during final test and the actual versus specified performance parameters as per para 3.3.4 shall be recorded in the DLM Report (refer to para 5.3.2) and the Test Performance Sheet which is to be submitted by the Contractor together with the DLM Report. 3.5.2. Final Acceptance

After successful completion of steps described in para 3.5.1 above, the final acceptance of each CFA shall be recorded in the NSPA Material Inspection and Shipping Report (MISR NSPA Form 194 – Annex 3) signed by the Contractor’s Quality Inspector or the GQAR if requested as per para 3.2.

3.6. Identification of Rebuilt CFA



Following a rebuild, the serial number of the CFA shall be prefixed with an “R”. Thus after one rebuild the tube shall bear serial number “Rxxxxx”, and after a second rebuild “RRxxxxx, etc. The CFA log card shall be appended and completed to indicate the rebuilding of the tube, refer to para 5.4. 3.7. Preparation for Shipment 3.7.1. Packing

a. To ensure safe transportation, the Contractor shall perform preservation and packaging of the repaired CFA in the re-usable container specially built for this purpose. The container is also to be used whenever a CFA is to be moved around.

b. The Contractor shall mark the containers and boxes in accordance with MIL-STD-129

and, as a minimum, include the following details: 1. Delivery Number (Assigned by NSPA LS-T) 2. Contract and Purchase Order Number 3. Maintenance Requirement Number 4. NATO Stock Number 5. Part Number 6. Serial Number 7. Quantity and Unit of Issue

c. Removal of the tube from the container and the installation of the tube into the

container shall be performed in strict compliance with the Packing and Unpacking Instructions attached hereto and made a part hereof.

d. NOTE FOR SERVICES RENDERED WITH WARRANTY: The Contractor shall complete

Appendix A “Notice to User”.

3.7.2. Preparation of NSPA MISR (Annex 3) The Contractor shall prepare the NSPA Form 194 "NSPA Material Inspection and Shipping Report" (Annex3) in accordance with the relevant instructions.

3.7.3. Notification of Repair Completion (Notice of Availability - NOA)

a. The Contractor shall notify NSPA by email utilizing the Annex 4 that the repaired unit(s) is (are) ready for shipment, indicating:

1. Contract and Purchase Order Numbers 2. Maintenance Requirement Number (MRN) 3. NATO stock number (NSN), if applicable 4. Nomenclature 5. Part Number 6. Serial Number 7. Number of boxes / crates 8. Volume in cubic meters 9. Weight in kilograms

b. The NOA will be E-mailed to [email protected]. Upon receipt, NSPA will provide

shipping instructions to the Freight Forwarder with information copy to the Contractor (refer to paragraph 4.3).



3.8. Repair of Shipping Container Upon the receipt of the PO from NSPA describing the type of repair required for shipping container (Standard or Extended), the Contractor shall perform with shipping container the following actions: 3.8.1. For Standard repair:

- Incoming inspection - Cleaning of container and cradle frame - Replacement of small peripheral parts like rubber padding, nuts, protective devices - Repair the color defects of the container surface - Final visual acceptance by Contractor Quality Assurance Inspector

3.8.2. For Extended repair:

- Incoming inspection - Cleaning of container and cradle frame - Replacement of small peripheral parts like rubber padding, nuts, protective devices - Completely repaint the container surface inclusive new special marking and signing. - Final visual acceptance by Contractor Quality Assurance Inspector.

4. TRANSPORTATION REQUIREMENTS 4.1. Scope This section specifies the general requirements applicable to all transportation actions. The Contractor shall meet these conditions in addition to any specific requirements that may be stated in other chapters of this SOW, or in the Terms and Conditions of the contract or in any specific PO. 4.2. Transportation to the Contractor NSPA will assign a Maintenance Requirement Number (MRN) and will inform the Contractor about the forthcoming arrival of a repairable item/ CFA. NSPA will ensure that the repairable item/CFA is transferred from the user location to Contractor's point of delivery set forth in the Terms and Conditions of the contract. The NSPA Freight Forwarder shall perform all required customs formalities for temporary import, in accordance with the contract terms and conditions. 4.3. Transportation from the Contractor Upon receipt of Contractor's notification that repaired item(s)/CFAs is (are) ready for dispatch, NSPA will provide his freight forwarder with shipping instructions (information copy to the Contractor). The NSPA freight forwarder will pick up the repaired items at the Contractor's point of dispatch set forth in the Terms and Conditions of the contract and will forward the consignment to the final destination. The NSPA freight forwarder shall perform all customs formalities i.a.w. the contract terms and conditions. 4.4. Address Markings Shipments from the Contractor shall be dispatched through NSPA's freight forwarder, and shall bear the destination address markings specified by NSPA, in accordance with MIL-STD-129.



4.5. Shipping Documents The following information shall appear on all shipping documents and associated correspondence for each item processed under this Contract:

a. Nomenclature b. NATO stock number c. Part number d. Serial number e. Quantity and unit of issue f. Contract number and Purchase Order number g. Maintenance requirement number h. References of import/export license, as applicable i. Value of the consignment in Contract currency (for customs purposes only) j. Number of shipping containers k. Weight and volume of consignment, in metric units l. Shipping address.

4.6. Transportation Discrepancies The Contractor shall verify that the consignment is in accordance with its documentation and sign for receipt. In the event of a discrepancy or damage to the container(s), a mutually-certified statement describing the damage or discrepancy shall be established between the freight forwarder's representative and the Contractor. The Contractor shall then immediately inform NSPA by telefax or email of such damage or discrepancy. This message shall be confirmed by a NSPA Form 775 - "Statement of Damage, Overage, or Loss" (Annex 2), or similar document, within 2 working days, addressed to NSPA. Complaints submitted at a later date or not countersigned by the freight forwarder's representative are not valid.

5. REPORTING REQUIREMENTS 5.1. Objectives Reports to be prepared by the Contractor during the processing of work requirements are required for the following purposes:

a. Provide a permanent record of the work, tests, and inspections performed on any item processed under this Contract

b. Provide a basis to NSPA for making certain administrative decisions c. Provide data for future planning d. Serve as a basis for determining the adequacy of work procedures and specifications e. Serve as a source of information which may be used in analyzing equipment

malfunctions 5.2. Cover Page of Reports Reports prepared by the Contractor shall show the following information on the cover page:

a. Title of report, such as: 1. Survey Report 2. DLM report 3. Other title, as applicable

b. Contract number and Purchase Order number c. Date of report d. Date, name, and signature of the Contractor's Quality Assurance Inspector, when

applicable



e. Date, stamp, name and signature of the Government Quality Assurance Representative, when applicable.

5.3. Reports Definition 5.3.1. Survey Report

a. Upon receipt of a CFA for inspection, the Contractor shall submit to NSPA, the Survey

Report not later 60 calendar days after the acknowledgement of receipt of the repairable CFA at Contractor’s plant. This report shall be generated and submitted to NSPA upon inspection of the material, as described in para 3.4.4.

b. This Survey Report shall contain the following data:

1. Nomenclature, PN, NSN, SN, MRN of repairable item 2. Date of receipt of the item at Contractor's point of delivery 3. Description of any abnormal findings, if any, during incoming inspection 4. Modification / Configuration Status of item received 5. Results of survey and diagnostic tests 6. Probable cause of malfunction 7. Level of repair (e.g. Minor Repair, Rebuild) substantiated by all fundamental details supporting the required repair action 8. Detailed technical justifications for rejection decision, if applicable 9. Comments or suggestions, if any 10. Contractor’s Quality Assurance Representative’s name, stamp, signature and date (if applicable)

c. Survey reports must be countersigned by the GQAR, if GQA is required.

5.3.2. DLM Report

a. A DLM Report shall be prepared by the Contractor for each CFA rebuilt under this Contract. The DLM Report shall contain the following data:

1. Nomenclature, Part Number, NATO Stock Number, Serial Number, Maintenance

Requirement Number of repairable item 2. Date of receipt of repairable item at Contractor's point of delivery 3. Description of abnormal findings, if any, during incoming inspection 4. Results of survey and diagnostic tests 5. Actual cause of malfunction 6. Repair action(s) actually performed 7. Results of final tests, indicating measured versus specified values 8. Comments or suggestions about this repair action 9. Contractor’s Quality Assurance Representative’s name, stamp, signature and date (if applicable)

b. DLM Reports shall be submitted to NSPA in letter form together with the invoice for

each repaired item, not later than 30 calendar days after dispatch of the repaired item from Contractor's plant.

c. DLM Reports must be countersigned by the GQAR, if GQA is required.

5.4. CFA Log Card



5.4.1. Format and presentation

a. A new CFA log card (Annex 5) shall be issued by the Contractor with each repaired/rebuilt CFA.

b. The CFA log card is printed on a sheet of strong white paper, format Din A4 (21 x 29.7 cm). Both sides are used.

c. Each card shall contain holes for filing in a binder. The front part of the sheet thus provides information prior to installation and use, the back giving the record of the technical behavior of the CFA, when installed and operated.

d. The card should not be fold

5.4.2. Filling instructions

Part A to be filled in by the Contractor only. Parts B, C, D and E to be filled in by the User.

Part A – Identification This part is to be filled in by the Contractor (after rebuild or after repair on rebuilt CFAs under warranty). Identification data: Each CFA has to be identified with the data defining it as an item of supply and giving the reference of the P.O. under which the issue is made. To facilitate the identification of a CFA through its various life cycles and to ease the customs clearance problems which may exist at time of return transportation, the original serial number will be preceded by an “R” after the first rebuilding, by “RR” after the second rebuilding, etc... Although a new log card is to be attached in each of the above cases, the life cycles of one CFA can thus be easily followed. The container serial number is also to be entered. In case of a re-useable container, in particular for return shipment from a country to the Contractor, the same container will be returned to that country for accounting purposes.

The warranty period applicable to each CFA as set forth in the Contract schedule is to be entered in full.

The shipping date to be entered may be the actual date of dispatch from plant, or the date when the item is made available to the freight forwarder.

Parts B, C, D and E These parts will be filled in by the Customer.

6. DEFINITION OF TERMS AND ACRONYMS 6.1. Terms Acceptance Acceptance is the action carried out by an authorized Government Quality Assurance Representative or a nominated representative of NSPA by which he acknowledges and agrees on behalf of NSPA that the supplies or services conform with the contract requirements and that the specified performance and characteristics have been met. Usually, the acceptance is indicated by signing the Material Inspection and Shipping Report (MISR).

Acceptance Test The examination, demonstration and test of item after completion of its overhaul or repair to ensure that the item satisfies performance requirements. Assembly A number of parts or subassemblies, or any combination thereof joined together to perform a specific function and capable of disassembly.



Depot Level Maintenance The maintenance performed on material requiring major overhaul or a complete rebuild of parts, assemblies, subassemblies, and end items, including the manufacture of parts, modifications, testing, and reclamation as required. Equipment A component or components and necessary assemblies, subassemblies and parts connected or associated together to perform an operational function. Facility, Contractor's Technical installation operated by either a civilian or military organization engaged in the repair and overhaul of material. Government Quality Assurance (GQA) Government Quality Assurance is the process by which the appropriate national authorities determine and certify that the contractual requirements of orders are met. Item A non specific term used to denote any product, including systems, materials, parts, subassemblies, sets, accessories, etc. Line Item Designation of any item of supply setting forth its nature, regardless of its condition or of the quantity in which it may be received, stored or issued. Overhaul The process of restoring an item to original specifications, except for purely cosmetic defects; by disassembly, component inspection, replacement or restoration of unacceptable components, reassembly incorporating approved modifications, and inspection and testing at all required levels of assembly. The process insures meeting current approved specifications with a life expectancy for the restored item equivalent to new equipment similarly configured. Point of Delivery The address or location where physical possession of material is transferred from the NSPA shipping agent to the NSPA maintenance Contractor pursuant to the Contract Schedule. Point of Dispatch The address or location where physical possession of material is transferred from the NSPA maintenance Contractor to the NSPA shipping agent pursuant to the Contract Schedule. Quality Assurance The provision of evidence or proof that contractual requirements for quality have been met. Repair The restoration of an unserviceable item to operational status by replacement of failed parts or components, and the replacement of parts/components necessitated by wear, deterioration, or damage to preclude premature failure. Repairable Item Item which retains its original identity during use, and which may be normally reconditioned, when unserviceable. Serviceable Item Item for which all specifications of manufacture and/or reconditioning have been complied with, and is considered suitable for carrying out the purpose for which it is designed or authorized. Item showing signs of previous usage but meeting safety and performance requirements will be considered as serviceable. Spare Part



Part, component or sub-assembly for the maintenance and/or repair of items. Subassembly Two or more parts which form a portion of an assembly or a unit replaceable as a whole, but having a part or parts which are individually replaceable. (Note: The distinction between an assembly and a subassembly is determined by the individual application. An assembly in one instance may be a subassembly in another where it forms a portion of an assembly). Time-Off The period of time in which an essential part of the equipment is out of order causing a reduction of the operational readiness of that Radar Station. The degree of such reduction may jeopardize the entire station's mission. Unit An article which is normally a combination of parts, subassemblies, or assemblies and is a self-contained element of a complete operating equipment and performs a function necessary to the operation of that equipment e.g. receiver, transmitter, modulator unit, amplifier unit, power unit, etc. 6.2. Acronyms AQAP Allied Quality Assurance Publications DLM Depot Level Maintenance HADR Hughes Air Defense Radar GQAR Government Quality Assurance Representative LS-T NSPA Transportation Branch MISR Materiel Inspection & Shipping Report (NSPA Form 194) MRN Maintenance Requirement Number NSPA NATO Support and Procurement Agency NATO North Atlantic Treaty Organization NOA Notice of Availability NSN NATO Stock Number PN Part Number PO Purchase Order QA Quality Assurance SINDRE 1 Silo Installed Norwegian Defense Radar Equipment Type 1 SN Serial Number SOW Statement of Work STANAG Standard Agreement



Appendix A NOTICE to USER

Concerns Cross Field Amplifier, P/N …………., Serial Number ..………. This CFA has a shelf life of ……… months and a Contractual warranty of ……….. hours In order to ensure that the full Contractual warranty is used, the CFA should be installed into the system at a predetermined time before the end of the warranty period. In the case of this particular CFA, the warranty period started (dd/mmm/yyyy) and will expire in 36 months. The last day of the warranty period will be (dd/mmm/yyyy). In order to benefit from the complete warranty, which for this particular CFA is 5000 hours - approximately 7 months - and taking account of radar downtime and preventive maintenance, then the CFA should be installed into the system 8 months before the expiration of its warranty period. Therefore, this CFA shall be installed into the system not later then (dd/mmm/yyyy). Assuming that no other CFA is on the site and requires its operational condition within its warranty period to be verified, then this CFA shall remain installed in the system until it fails, and thereafter the normal procedure for failed CFAs shall be applied.

Date: xx/xx/2018 NATO UNCLASSIFIED SoW DLM CFA


ANNEX 1

ACKNOWLEDGMENT OF RECEIPT

ACCUSÉ DE RÉCEPTION

NSPA CONTRACT: ……….…………… P.O. N: …………………… DATE: ………………………………………….. CONTRAT NSPA: BON DE COMMANDE Nr: DATE:

MRN: ………………...... PRIORITY: Normal or Urgent (Tick the applicable box)

Nr DE DEMANDE DE RÉPARATION: PRIORITÉ: Ordinaire ou Urgente (Cocher la case appropriée)

NATO STOCK NUMBER: ………………………………. …………..PART NUMBER: ……………………………………………...….. NUMÉRO DE NOMENCLATURE OTAN: NUMÉRO DE RÉFÉRENCE:

SERIAL NUMBER: …………………………… NOMENCLATURE: ……………………..……..………………………..…… NUMÉRO DE SÉRIE: NOMENCLATURE: CONTRACTOR'S REFERENCE: ………………………………………………………………………………………………………………..….… RÉFÉRENCE DU RÉPARATEUR: RECEIPT DATE: …………………………………………………………………………..………………………………………………………..... DATE DE RÉCEPTION:

TRANSPORTATION IRREGULARITIES: YES NO (Tick the applicable box)

IRRÉGULARITÉS DE TRANSPORT: OUI NON (Cocher la case appropriée)

IF YES, PROVIDE DETAILS: ……………..……………………………………………………………………………………………………….….. SI OUI, PRIÈRE DE DÉTAILLER: ……………..……………………………………………………………………………………..………….……

…………………………………………………………………………………………………………………………………………………………………...…

…………………………………………………………………………………………………………………………………………………………………...…

REMARKS, IF ANY: …………………………………………………………………………………………………………………………………...…. REMARQUES ÉVENTUELLES: ………………………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………………………………………………...…

………………………………………………………………………………………………………………………………………………………………….……

………………………………………………………………………………………………………………………………………………………………..….…

………………………………………………………………………………………………………………………………………………………………..….…

…………………………………………………………………………………………………………………………………………………………....…….…

PREPARED BY: (Name) ………………………….. SIGNATURE: ……………………………… PREPARÉ PAR: (Nom) SIGNATURE:



ANNEX 2

Reference: ...................................................................................................................................................... At the receipt of consignment (designation): .................................................................................................. Composed of ........ packages of a total weight of lbs/kgs: ....................................................................... Representing a total value of (state currency): …............................................................................................. Sent from (indicate sender): ........................................................................................................................... With shipping document number (Freight Warrant, Bill of Lading, Air Way Bill, etc.)………………………….………… Addressed to (indicate addressee): ………………………………………………………………………………………………………. …………………………………………………………………….................................................................................................... …………………………………………............................................................................................................................... …………………………………………............................................................................................................................... Handed over by (Forwarder)……….................................................................................................................. On (date): ............................ Mode of transport utilized: ................................................................. Type of packing/packaging: ......................................................................................................................... the following irregularities (damage) have been noted (give details) : ........................................................................................................................................................................... ........................................................................................................................................................................... ........................................................................................................................................................................... ........................................................................................................................................................................... ........................................................................................................................................................................... ........................................................................................................................................................................... ........................................................................................................................................................................... ........................................................................................................................................................................... ........................................................................................................................................................................... the following overages/losses have been determined :

STATEMENT OF DAMAGE, OVERAGE OR LOSS



Number of packages composing the consignment by documentary evidence: ........................................ Reference number of Receiving Manifest: ……………………………………………………………………………………… Value of the loss incurred (join supporting vouchers if possible): ...........................................................

This statement has been established on (date) ...................................................................................... By .......................................... in the presence of ......................................................................... Representative of the assigned Forwarder who mutually certify herewith the exactness of the above related facts. Signature of the Addressee Signature of the Transporter or his Delegate or his Delegate .......................................... ............................................

NSPA Form 775 (Revised Nov. 1991)



ANNEX 3

NSPA MATERIEL INSPECTION AND SHIPPING REPORT (MISR) CERTIFICAT NSPA D’INSPECTION ET D’EXPÉDITION DE MATÉRIEL (CIEM)

1) NSPA Materiel Inspection and Shipping Report (MISR)

Certificat NSPA d’Inspection et d’Expédition de Matériel (CIEM) 2)

Page 1 3) No.

of/de

pages 4) Prime Contractor /Contractant Principal

5) Contract Reference / Référence du

Contrat

6) Consignor / Expéditeur

7) Shipped to / Destinataire

8) Shipment number on contract /

Ordre d’expédition No. 9) Gross

weight / 10) Net

weight/ 11) Volume 12 ) Total No. of Packages /

Nombre totale de Colis Partial / Partielle Final / Totale Poids brut Poids net

13) Date shipped /

Date d’expédition 14) Shipping method /

Moyen de Transport

15) Shipped by / Nom de l’Expéditeur 16)

B/L - LV - No.

17) Certified that apart from the deviations/waivers noted in Box 27 the whole of the supplies detailed below (or the services described below)

conform in all respects to the specification(s), drawing(s) and order relative thereto and that the supplies have been inspected and tested in

accordance with the conditions and requirements of the order.

Il est certifié que la totalité des fournitures énumérées ci-dessous (ou les services désignés ci-dessous) en dehors des dérogations notées à la

case 27, est (sont) conforme(s) en tous points aux spécifications, tracés et à la commande qui s’y rapportent et que les fournitures ont été

vérifiées et soumises aux essais conformément aux conditions et exigences de la commande.

Date Signature (Contractor) Name (print)

Signature (Contractant) Nom (imprimer) 18) Contract

item No. /

No.

d’ordre

19) Stock/Part No. and name /

Designation et No. de

Nomenclature/Pièce

20)

Quantity

shipped /

Quantité

expédiée

21) No. of

packages /

No. de colis

21a) Undeli-

vered

balance/

Reliquat à

livrer

22) Quantity

received /

Quantité

reçue

23) Unit

cost /

Prix

unitaire

24) Total

cost / Prix

global

25) Remarks / Observations

26) Invoice number and address /

No. et destinataire de la facture

27) Articles in column 22 received in apparent good

condition unless otherwise indicated overleaf /

Les articles indiqués dans la colonne 22 ont été reçus en

bon état apparent sauf mention contraire portée au verso

28)

Date Signature Name printed / Nom imprimé

NSPA MISR Form 194 (Revised 22 October 2015) Refer to FD2401

Formulaire 194 NSPA CIEM (Revue 22 octobre 2015) Se réfère à FD2401



MISR (CONTINUATION SHEET) CIEM (FEUILLE COMPLÉMENTAIRE)

a) NSPA Materiel Inspection and Shipping Report (MISR)

Certificat NSPA d’Inspection et d’Expédition de Matériel (CIEM)

b) Continuation sheet

Feuille complémentaire c) Page No.

d) No. of/

de Pages

e) Contract Reference / Référence du Contrat f) Shipment Number on Contract /

No. d’Expédition du Contrat

g) Contract

Item No.

No. d’Ordre

h) Stock / Part No. and Name /

Désignation et No. de

Nomenclature / Pièce

i) Quantity

shipped/

Quantité

expédiée

j) No. of

Packages /

No. de

Colis

k) Unde-

livered

balance

Reliquat à

Livrer

l) Quantity

received

Quantité

reçue

m) Unit

cost Prix

unitaire

n) Total

cost Prix

global

NSPA MISR Form 194 (Revised 22 October 2015) Refer to FD2401

Formulaire 194 NSPA CIEM (Revue 22 octobre 2015) Se réfère à FD2401



ANNEX 4

NOTICE OF AVAILABILITY AVIS DE DISPONIBILITÉ

NSPA CONTRACT: …………………. P.O. N: …………………….. DATE: ……………………………….. Nr DE CONTRAT NSPA: BON DE COMMANDE: DATE:

MRN: . . . . . . . . . . . . . . . PRIORITY: Normal or Urgent (Tick the applicable box)

Nr DE DEMANDE DE RÉPARATION: PRIORITÉ: Ordinaire ou Urgente (Cocher la case appropriée)

NATO STOCK NUMBER: ……………………………… PART NUMBER: ………………………………………………...……... NUMÉRO DE NOMENCLATURE OTAN: NUMÉRO DE RÉFÉRENCE: SERIAL NUMBER: …………………………… NOMENCLATURE: …………………………………………………..….…..… NUMÉRO DE SÉRIE: NOMENCLATURE: CONTRACTOR'S REFERENCE: ……………………………………………………………………………………………………………………...…….... RÉFÉRENCE DU RÉPARATEUR: RECEIPT DATE: ……. ………………………………………………………………………………………………………………………………………………….…….... DATE DE RÉCEPTION: QUOTED or CONTRACTUAL DUE DATE: ………………………………………………………………………………………………………………..…….…… DATE DE LIVRAISON NÉGOCIÉE OU CONTRACTUELLE: REPAIR COMPLETION DATE: ………………………………………………………………………………………………………………..…….……... DATE D’ACHÈVEMENT DE LA RÉPARATION: CONSIGNMENT: GROSS WEIGHT: …………………………. EXPÉDITION: POIDS BRUT: VOLUME: …………………………. VOLUME: Nr of PARCELS: …………………………. Nr de COLIS: REMARKS/COMMENTS, IF ANY: …………………………………………………………………………………………………………………………..…………..… REMARQUES OU COMMENTAIRES ÉVENTUELS: …………………………………………………………………………………………..……..………..……

…………………………………………………………………………………………………………………………………………………………………………………………….

………………………………………………………………………………………………………………………………………………………………………………..………….

…………………………………………………………………………………………………………………………………………………………………………………………….

…………………………………………………………………………………………………………………………………………………………………………………………….

PREPARED BY: (NAME): ………………………….. SIGNATURE: …………………………….

PRÉPARÉ PAR: (NOM) SIGNATURE:



Annex 5

CROSS FIELD AMPLIFIER LOG CARD

A. IDENTIFICATION (Contractor)

Type : …………………………………….. Manufacturer : …………………..………

MES item N° : …………...…....…...……..

Contract N° : …………..….……………..

NSN : ……………………………………….

P.O. N° : ………....……………………….

Serial N° : …………………..……………..

Container N° : …………..………………

Warranty Period : ……………………………………….

Shipping date from Contractor : …………………………………...

B. LIFE RECORD (Customer)

Date of Receipt : ………………… at ………………..…………

Date of Receipt : ………………… at Site ……………………..

Date of first check on site : ………………………..

Date of Installation : …………………………..

Date of "OUT of USE" : …………………….

Date of Return Shipment : …………………….

to ……………………....



C. DELIVERY and STOCKAGE CONDITIONS

GETTER CURRENT CHECK RESULTS

CONDITION DATE TIMING READING Signature

Upon Start

Delivery +½ Hour

In Storage for Start

3 months +½ Hour


6 months +½ Hour


9 months +½ Hour


12 months +½ Hour

Remarks



D. STARTING OPERATIONS

SEQUENCE

START Number

1 2 3

Date

1

Oil Level Check

Getter Current µA

Water Flow l/min

2

Heater Voltage V

Focus Current I 1 A

Focus Current I 2 A

Focus Current I 3 A

3

Waveguide Pressure bar

Heater Warm-up 15 min

4

Getter Current µA

DC High Voltage in steps to KV

RF Drive in steps to KW

5

Peak Output Power MW

Average Output Power KW

VSWR :1

REMARKS :



E. NORMAL OPERATIONS

1. From ………… to ……………..

FILAMENT REDUCED NORMAL

Counter Reading

Start

Stop

Running Hours

Signature

2. From ………… to ……………..


Counter Reading

Start

Stop

Running Hours

Signature

3. From ………… to ……………..


Counter Reading

Start

Stop

Running Hours

Signature

REMARKS :

Station Supervisor …………………………………………………………………………..

Approving Authority …………………………………………………………………………

DEPOT LEVEL MAINTENANCE OF CROSS FIELD AMPLIFIERS · STANAG 4107(10) Mutual Acceptance for...

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