Defining a Project Defining a Project Title. Before You Begin Begin by familiarizing yourself with...

Defining a Project

Defining a Project

Title

Before You Begin

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Before You Begin

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Objectives

Objectives

In this lesson you will learn:

• The steps in the Define a Project phase of a project• What is contained in a Project Scope of Work document• How to create project goals and objectives• The types of success criteria contained in a Project Scope of

Work• The types of Assumptions, Risks and Obstacles that are

included in a Project Scope of Work

TITLE Factors Used to Determine Project Type

Introduction

Introduction

Define the Project

• What is needed

• Primary deliverables of the project

The client and the provider work together to identify:


Defining the Project - Steps


1. Define the project

Steps:

1. State the problem/opportunity

2. Establish the project goal

3. Define project objectives

4. Identify success criteria

5. List assumptions, risks, and obstacles


Document lessons learned


Project Scope of Work



1. Define the project Project Scope of Work

1. State the problem/opportunity

2. Establish the project goal

3. Define project objectives

4. Identify success criteria

5. List assumptions, risks, and obstacles

Document lessons learned

State the Problem/Opportunity



Clearly state the problem or opportunity

Example:

ABCF is a relatively new microfinance institution. Because ABCF has no defined guidelines or policies in place to help reduce risk, they are hesitant to expand their microlending operations.


Establish the Project Goal

Establish the Project Goal

• Addresses the problem or opportunity

• Gives purpose and direction to the project

• States what the project will accomplish

A project goal:


Establish the Project Goal (cont.)

Establish the Project Goal (cont.)

“Assist ABCF in defining and implementing a Risk Management Methodology which will in turn benefit self-employed individuals in the community by allowing more opportunities to receive microloans.”

• Big picture

• A project typically has one goal

Reflection

Take a moment and answer the following questions regarding your project for this training.

Record your answers before continuing.

• What is the problem or opportunity that your project will address?

• What is the goal of your project?

Click the Next button to continue


Define Project Objectives

Define Project Objectives

The Goal and Objectives define the “scope” of a project

An Outcome:

A Time Frame:

A Measure:

An Action:

4 Parts of an Objective:

a statement of what is to be accomplished

the expected completion date

metrics that will measure success

how the objective will be met


Define Project Objectives (cont.)

SMART Objectives

Click on each of the letter to learn about SMART objectives.

Click the Next button when you are ready to continue.



S



Specific: Is the desired outcome clearly specified?

Specific: Is the desired outcome clearly specified?



M



Measurable:

Can the achievement of the objectives be

quantified and measured?

Measurable:

Can the achievement of the objectives be

quantified and measured?



A



Achievable:

Can the objective realistically be achieved

with the available resources?

Achievable:

Can the objective realistically be achieved

with the available resources?



R



Relevant: Is the objective relevant to the program’s goal

and the ACCION mission?

Relevant: Is the objective relevant to the program’s goal

and the ACCION mission?



T



Time-Bound: In what time period will the objective be

achieved?

Time-Bound: In what time period will the objective be

achieved?




Example objective:

Prepare a Risk Management Manual which includes the main definitions and conditions about the credit products to be implemented in the business (new loans, renewals and collections) to be presented to the regulators before June.

Prepare a Risk Management Manual which includes the main definitions and conditions about the credit products to be implemented in the business (new loans, renewals and collections) to be presented to the regulators before June.

Reflection

Take a moment and record the following regarding your project for this training.

• What are the SMART objectives for your project?

Click the Next button to continue


Identify Success Criteria

Identify Success Criteria


Express the bottom-line impact of the project

Example:

Acceptance by ABCF of the proposed risk management methodologies.

Answers the question:

How will we know if this project was successful?


List Assumptions, Risks and Obstacles

List Assumptions, Risks and Obstacles

Identify any factors that may inhibit project success


List Assumptions, Risks and Obstacles (cont.)


Areas that may inhibit project success:

• Technological

• Environmental

• Interpersonal

• Political

Risk example: potential issues with technologies involved with data collection; external threat of political situation in country of MFI

Assumption example: Management of both ACCION and the MFI will be involved in procuring data gathering techniques and evaluation processes





Project Risk Prioritization Matrix

Risk Management Plan

Project Risk Prioritization Matrix

Risk Management Plan

Optional

Optional


Document Lessons Learned

Document Lessons Learned

What worked well and did not work well during this phase?

Lessons Learned

Reflection

Apply what you have learned in this lesson by completing the following activity:

Begin creating your own Project Scope of Work document for your project by

completing the Project Goal, Objectives, Risks/Assumptions and Success Criteria.

Click the Next button when you are ready to continue

ASSIGNMENT

Use the Attachments button (top right) to access a sample Project Scope of Work as well as a blank Scope of Work document.

When complete, email the finished document to your course instructor.

Attachments

End of Lesson

End of Lesson

Defining a Project Defining a Project Title. Before You Begin Begin by familiarizing yourself with...

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