DAI/Promote: Women in the Economy - ACBAR.ORG · retain for their records all application materials...
Transcript of DAI/Promote: Women in the Economy - ACBAR.ORG · retain for their records all application materials...
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DAI/Promote: Women in the Economy
Issuance Date: January/30/2017
Deadline for Questions:
Closing Date: February/27/2017
Closing Time: 04:00 Pm local time
RFA number: RFA-WIE-KBL-001
Subject: DAI/Promote: WIE Gender Issues Awareness and Training – Provincial
Reference: Issued Under Women in the Economy, USAID Contract No. AID-306-
TO-15-00062 / AID-306-I-14-00013
Dear Applicant,
The USAID DAI/Promote: Women in the Economy Program is seeking grant applications to
provide gender sensitivity and awareness training to at least 5000 individuals throughout the
provinces which will help shift opinion of working women to a more positive light. WIE wants
to use educational community outreach as a way to allay pre conceived fears and objections to
women working outside the home. Please refer to Section I - Program Description for a complete
statement of goals and expected results.
All grants will be awarded and implemented in accordance with USAID and U.S. Government
regulations governing grants under contract and Women in the Economy’s internal grant
management policies and procedures. Pursuant to 2 CFR 200.400(g) and 2 CFR 700.13, it is
USAID policy not to award profit under assistance instruments such as grant awards. However,
all reasonable, allocable, and allowable expenses, both direct and indirect, which are related to
the grant program and are in accordance with applicable cost standards (2 CFR 200 and 2 CFR
700, and the Federal Acquisition Regulation (FAR) Part 31 {applicable to for-profit
organizations only}), may be paid under the grant.
DAI reserves the right to fund any or none of the applications submitted.
Subject to the availability of funds, DAI anticipates providing a grant to one or more non-US
organization up to AFN 6,500,000.00 and to US organization up to US$ 100,000.00. The final
award amount will be dependent on grant activities and cost discussions and may be higher than
the range. The expected duration of DAI support or the period of performance is 12 to 18
months.
For the purposes of this program, this RFA is being issued and consists of this cover letter and
the following:
Section I – Program Description
Section II – Award Information
Section III – Eligibility Information
Section IV – Application and Submission Information
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Section V – Application Review Information
Section VI – Federal Award and Administration Information
Annexes
Applications must be received by DAI/Promote: Women in the Economy no later than the date
and time indicated at the top of this cover letter.
Applicants who wish to submit a proposal should register on www.afghanbids.com and add the
project on their watch list. Applications must be uploaded, in PDF format, on
www.afghanbids.com before the closing date. Applications received after the closing date will
not be considered. If you have difficulty registering, please email, admin_awle@promote-
wie.com immediately or call Afghanbids help desk at +93 (0) 788 481 158. AfghanBids is not
part of WIE procurement team and the technical person answering this number can only help you
with registration problems or with problems uploading files. This is an IT person, and they do
not know anything about the RFPs/Procurements on the site. Please do not call them to ask
questions about the bid. Questions about the RFP should be posted on the opportunity discussion
board in AfghanBids.
Award will be made based on the merit review process outlined in the RFA.
Issuance of this RFA does not constitute an award commitment on the part of DAI, nor does it
commit DAI to pay for costs incurred in the preparation and submission of an application.
Further, DAI reserves the right to reject any or all applications received. Applications are
submitted at the risk of the applicant. All preparation and submission costs are at the applicant's
expense.
Any questions concerning this RFA should be submitted in writing not later than February 23,
2017 at 04:00 PM local time through Afghanbids website discussion board. Applicants should
retain for their records all application materials submitted electronically to DAI. Promote:
Women in the Economy can assist applicants in understanding the application process, and can
provide coaching in application development, at the request of the applicants.
Thank you for your interest in Women in the Economy activities.
Sincerely,
DAI Promote: Women in the Economy
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WIE Gender Issues Awareness and Training – Provincial Level
Table of Contents
Section I – Program Description ..................................................................................................... 4
Section II – Award Information ...................................................................................................... 7
Section III – Eligibility Information ................................................................................................ 7
Section IV – Application and Submission Information .................................................................. 8
A. Instructions to Applicants ..................................................................................................... 8
B. Preparation Instructions – Technical ...................................................................................... 9
C. Preparation Instructions – Financial and Administrative Documentation ........................... 10
Section V – Application Review Information ............................................................................... 12
Section VI – Award and Administration Information ................................................................... 13
Annex 1: Mandatory Standard Provisions .................................................................................... 14
Annex 2: Application Form ........................................................................................................... 16
Annex 3: Implementation Timeline or Workplan ......................................................................... 20
Annex 4: Budget Form .................................................................................................................. 21
Annex 5: Certifications, Assurances, Other Statements of the Recipient and Solicitation
Provisions ...................................................................................................................................... 23
Annex 6: CV Form ........................................................................................................................ 25
Annex 7: Financial Capability Questionnaire ............................................................................... 26
Annex 8: Instructions for Obtaining a DUNS Number - DAI’S Vendors, Subcontractors and
Grantees ......................................................................................................................................... 34
Annex 9: Self Certification for Exemption from DUNS Requirement ......................................... 43
Annex 10: Application Checklist .................................................................................................. 44
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Section I – Program Description
Promote: Women in the Economy (WIE) is a USAID-funded program that will partner with
Afghan women to increase their participation in the economy by securing employment or
advancing in their careers, and with women-owned businesses, or businesses that employ 10% or
more women to grow their revenues. DAI is implementing the WIE project throughout all of
Afghanistan, and currently has offices open in the regional economic centers of Kabul, Mazar-i-
Sharif, Herat, Jalalabad and Kandahar. The workforce development component of the program
helps female jobseekers from ages 18 to 30 secure new or better employment. The private sector
development component of the program works with businesses that are women-owned or
employ at least 10% women to help them grow revenues.
Another main thrust of WIE is to raise awareness amongst the Afghan population about gender
sensitivity issues and gender equality. The more conservative elements of Afghan society are
reluctant to accept women having formal employment outside of the home. The working woman
is in direct conflict with the conservative view that a woman’s place is in the home. Families
also have rightful safety concerns when the females in their family go out to work. There are
concerns over the safety of workplaces as well as transport to and from them. If the program can
help to effectively bring about a positive change in the perception towards working women and
highlight safety issues, and if Afghan awareness is increased as to the importance of ALL
members of society contributing to the economy, then support for women entering the economy
and working will be improved. This will enable more Afghan women to enter the national
workforce.
WIE has a mandate to provide gender sensitivity and awareness training to at least 5000
individuals (men and women) throughout the provinces which will help shift opinion of working
women to a more positive light. WIE wants to use educational community outreach as a way to
allay preconceived fears and objections to women working outside the home without alienating
men and while alleviating risk perceptions of a loss of jobs for men.
WIE seeks a partner with a proven track record in community outreach as well as a history of
addressing gender related issues in Afghanistan. WIE is soliciting applications for grant(s) to
carry out educational community outreach from organizations with strong local networks.
Successful applicants must be able to demonstrate a creative approach to reaching a diverse
group of people, some of whom may openly resist WIE programming messages concerning
women entering the workforce. The applicant must have a proven track record of working with
community development councils (CDCs), and preferably demonstrate an ability to engage with
provincial tribal and religious leaders, and provincial government such as local DoLSAMD and
DoWA chapters and/or Provincial Governors Offices, all of whom WIE feels can be key
stakeholders in our outreach efforts.
In order to reach our program target of training at least 5000 individuals on gender awareness,
WIE envisions rolling out a series of targeted and controlled training / awareness events for both
males and females, with approximately 1000 participants per region (Central, North, South, East,
and West). Events at the provincial level should focus on key population centers where there is a
sufficient concentration of employers that can hire women. For security purposes and to facilitate
meaningful discussion, several smaller events are preferable to very large events. Events should
be organized so as to ensure that target audiences are reached in both peri-urban and urban areas
across as many provinces as possible. WIE reserves the right to consider grant applications for
both nationwide and regionally and provincially specific programming.
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Successful applicants will be expected to achieve the following:
1. Applicant must demonstrate ability to engage with provincial stakeholders such as:
- DoLSAMD and DoWA
- Provincial Community Development Councils (CDCs)
- Provincial Governor Offices
- Local universities / women’s interest NGOs and CSOs
- Local mullahs / religious leaders (if applicable and feasible)
The Applicant must demonstrate the ability to work with such provincial stakeholders for the
purpose of inviting and engaging with community members for gender awareness/sensitivity
training events. WIE envisions a series of initial outreach/introductory meetings with prospective
stakeholder(s), followed by the development of training event participant lists, and organization
of trainings, including time, date, and place, with necessary follow up with relevant stakeholders.
2. Applicant must provide WIE the Gender Awareness Training Curriculum in English for
approval. Once approved in English, the Applicant will translate all material into local
languages for implementation. Some gender curriculum topics / talking points should
include but are NOT necessarily limited to:
- Equality and rights of women and men to receive education and the right to
work from an Islamic perspective
- International examples of successful integration of women into the workplace
in other Islamic countries such as UAE, Jordan, and Pakistan to an extent.
- Women in the workplace: how this contributes to family income, economic
resilience of the family, better health and education for children, strength of
the community
- Gender equality – engaging men as allies for women’s empowerment
- Women in the workplace; creation of role models and how it will help newer
generations
- Creating a safe, women-friendly workplace
- Street harassment and anti-harassment measures
3. Applicant must supply all additional print materials to WIE for approval in all languages
(English, Dari, Pashto) prior to reproduction and use. These materials might include but
are not be limited to: Handouts, pamphlets, PowerPoint presentations, flip charts, video,
etc.
4. Applicant must follow USAID branding guidelines in all training and print materials. If,
in specific areas, branding poses a security risk or would otherwise compromise the
effectiveness of the training in specific areas, the Applicant will inform WIE in the initial
materials development phase of the project. WIE will then request a waiver for these
provinces.
5. Applicant must be able to provide the gender training materials and conduct the events in
relevant local languages (Dari and Pashtu)
6. Applicant must supply the following items to WIE in the biweekly reports for each
training event:
- Signed attendance sheets that clearly designate gender (number of male and
female attendees)
- Event photos and captions
- Event write up / report, in English
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7. Applicant must be flexible in programming, and will provide feedback to WIE regarding
the effectiveness of the various program components. The Applicant will be expected to
capitalize and expand upon those components that prove effective.
8. Applicant must display overall provincial security awareness, and be able to judge when
and if any security concerns or issues arise and act accordingly.
9. Applicant will ensure all items necessary for the successful implementation of gender
awareness / training are included in the project budget, ie: projectors, generators, space
heaters, mega phones, relevant tea/coffee, snack or other catering / rest room provision
needs, etc.
10. Other milestones:
- Submission of an Outreach Plan at project inception that clearly explains how
each target audience will be reached and describe the format of the outreach /
educational / gender awareness training events that will happen. The approach
may vary province to province, or group to group, as appropriate, but a clear
method for approaching each target audience must be indicated. The outreach
plan must specifically include the number of urban and rural trainings to be held,
and seek to maximize the geographic reach of the project.
- Bi Weekly activity reports submitted on the 15th
and 30th
of each month and
designated by region (Central, North, South, East, and West), in English, that
include provincial meeting trackers with all relevant stakeholders. Bi weekly
reports to include details of meetings and sessions that take place, comments,
concerns, and /or objections raised from community members and provincial
society, suggestions made, next actions for follow up, and notes of any security
issues or concerns.
- Project Final Report in English broken down by region with specific findings,
results, challenges, potential improvements, and future programming suggestions
in regards to gender awareness and women in the workforce.
WIE seeks national coverage of population centers with active local businesses for this activity,
and one or more grants may be awarded in order to obtain sufficient coverage at provincial levels
depending on the applications received.
Gender Awareness / Outreach Target audiences:
Fathers, brothers and husbands ( menfolk) and other family members of potential
beneficiaries
WIE potential beneficiaries - young women between the ages of 18-30 who are educated
or have vocational skills.
Traditional community elders / Shura members
Mullahs, religious leaders, Islamic scholars and registered Madrasa (School for Islamic
Studies)
Community development center leaders
Schools and university staff
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Provincial and regional women’s rights advocates and NGOs/CSOs
Ministry of Borders and Tribal Affairs (MoBTA)
Independent Directorate of Local Governance (IDLG)
Successful grantees must in effect lay the groundwork to make it easier for women to obtain the
support of their families and communities to work outside the home or otherwise participate in
the mainstream economy. Likewise, if carried out effectively, this change perception effort will
make it easier to attract more local companies willing to host young female interns or apprentices
in their places of business so that they can learn job skills.
Outreach/messaging/training sessions may take the format of but not be limited to: roundtables,
town hall meetings, embedded messaging within Friday sermons, school/university workshops,
and other presentation formats or public gatherings. WIE is interested to see a creative, well
thought out approach to meet the diverse target audiences who differ in term of modernity.
Promote: Women in the Economy grant awards are made under the authority of the U.S. Foreign
Affairs Act and USAID’s Advanced Directive System (ADS) 302.3.5.6, “Grants Under
Contract.” The awards will be subject to 2 CFR 700 and 2 CFR 200 – Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards. Specific agreement
provisions, by grant type, are provided in Annex I.
Section II – Award Information
The total amount of funding currently available for the RFA is around AFN 6,500,000 per grant.
DAI reserves the right to fund any or none of the applications submitted.
Subject to the availability of funds, DAI anticipates providing a grant to one or more
applicants.
The standard provisions governing each award resulting from this Request for
Application (RFA) will depend on the type of grant awarded. DAI anticipates issuance of
a Fixed Amount Award.
Please see Annex I for a description of each grant type and applicable provisions.
Section III – Eligibility Information
(1) Eligible Applicants
This RFA is issued as a public notice to ensure that all interested and qualified
organizations have a fair opportunity to submit applications for funding. Eligibility
requirements include the following:
US non-governmental organizations supporting activities relevant workforce or
private sector development activities;
Local non-profit non-governmental organizations;
Local profit-making organizations willing to forego profit;
Academic or vocational schools, universities, or institutes (public or private);
Private business service providers
Community-based organizations (CBOs);
Public or private career and employment services centers;
Contain evidence of a significant cost share commitment;
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(2) Ineligible Applicants
Following organizations/institutions are not eligible to submit applications under this
RFA:
• Political parties, political party organizations and government institutions
• Faith-based organizations whose objectives are discriminatory;
• Organizations from foreign policy restricted countries (Cuba, Iran, North Korea,
Sudan and Syria) are not eligible;
• Organizations included in the List of Parties Excluded from Federal Procurements
and Non-Procurement Programs are not eligible for Federal awards. In addition,
organizations are not eligible for awards if they have members who appear in the U.S.
Department of Treasury’s List of Specially Designated Nationals (OFAC’s Sanctions
List) and Blocked Persons or who have been designated by the United Nations
Security (UNSC) sanctions committee established under UNSC Resolution 1267
(1999) (the 1267 Committee) as an individual linked to Taliban, Osama bin Laden, or
the Al Qaeda organization;
• Any U.S. entity which is a “Private Voluntary Organization” (PVO) but has not
registered as such with USAID;
• Any entity whose name appears on the “List of Parties Excluded from Federal
Procurement and Non-Procurement Programs”;
• Any “Public International Organization” (PIO);
• Any government;
• Any entity affiliated with DAI and DAI Sub-contractors or any of its directors,
officers, or employees; and
• Individuals.
(3) Cost Share
The purpose of the cost-sharing requirement is to leverage additional resources towards
achieving WIE’s objectives, to give grant recipients a stake in the outcome of the activity, and to
promote sustainability. Applications with cost sharing for this activity will be positively viewed.
Promote: Women in the Economy encourages applications from new organizations who meet the
above eligibility requirements.
Note - Organizations included in the List of Parties Excluded from Federal Procurement and
Non-Procurement Programs are not eligible for Federal awards. In addition, organizations are
not eligible for awards if they have members who appear in the U.S. Department of Treasury’s
List of Specifically Designated Nationals (OFAC’s Sanctions List) and Blocked Persons or who
have been designated by the United Nations Security (UNSC) sanctions committee established
under UNSC Resolution 1267 (1999) (the 1267 Committee) as an individual linked to Taliban,
Osama bin Laden, or Al Qaeda organization.
Section IV – Application and Submission Information
A. Instructions to Applicants
Application Submission Requirements
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Applications shall be submitted in English language. A checklist for submission is located in
Annex 9. All applications must be submitted electronically, in pdf format only. Applications
must include:
Completed Application Form
Completed Project Work Plan
CVs of all project team members
Completed Budget Template
Other financial and administrative documentation required by the RFA
Prior to grant award, depending on grant type, the apparent successful applicant(s) may be
required to submit:
Additional documentation to support proposed budget estimates.
In addition, all apparent successful applicants will be subject to a pre-award risk assessment
conducted by Promote: Women in the Economy to ascertain whether the organization has the
minimum management capability to receive the grant. This may require that the apparent
successful applicant completed a Financial Capability Questionnaire (including a copy of the
applicant’s most recent financial report, which has been audited by a certified public accountant
or other auditor satisfactory to DAI. If there is no recent audit reports, a “Balance Sheet” and
“Income Statement” for the most current and previous fiscal year) or other evidence of adequate
capacity, as determined by DAI. As part of the risk assessment applicants may be requested to
submit: a description of the organization’s management structure and/or oversight procedures; a
copy of applicant’s accounting policies and procedures manual; a copy of applicant’s operations
manual; and/or a copy of applicant’s purchasing policies and description of the applicant’s
purchasing system.
Applicants that submit complete applications and meet or exceed the merit review criteria will be
notified by Promote: Women in the Economy of next steps in the application process.
Deadlines
Applications must be submitted electronically through Afghanbids website on the date and time
indicated in the cover letter. Applications, and modifications thereof, shall be submitted
electronically, in pdf format only.
Late Applications All applications received by the deadline will be reviewed for responsiveness and programmatic
merit according to the specifications outlined in these guidelines and the application format.
Section V addresses the merit review process for the applications. Applications which are
submitted late or are incomplete may not be considered in the review process.
B. Preparation Instructions – Technical
Page Limitation: Applications shall be specific, complete, presented concisely and shall not
exceed 15 pages (exclusive of annexes and certifications).
Applicants must complete the Application Form located in Annex 2.
1. Project Description: The applicant must provide a detailed description of the project, specifying
its goal, activities and results.
2. Monitoring (Results and Benchmarks): The applicant will be required to submit a draft
monitoring and evaluation plan, describing how the applicant will collect and track project
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performance data. The draft plan will identify and define proposed performance indicators, discuss
data sources and methods of data collection including the establishment of baselines, and schedules
for collecting data. The WIE M&E Manager or designates staff will work with successful applicants
to finalize this plan immediately following the award of the grant.
3. Sustainability: The applicant should describe how the project or its benefits will continue
after grant funding ends.
4. Personnel. The applicant should propose key personnel and description, as necessary. Each
applicant should provide, as part of their application, detailed curriculum vitae that demonstrate
the Key Personnel’s ability to perform the duties outlined in the statement of work and in
accordance with the evaluation factors found herein. DAI/WIE will evaluate the CV to determine
the individual’s knowledge, skills and abilities in the areas listed herein.
5. Organizational Capability: Each application shall include information that demonstrates the
applicant's expertise and ability to meet or exceed the goals of this program. Describe specific
capabilities.
6. Past Performance:
The applicant should provide a list of any contracts, grants, or cooperative agreements involving
similar or related programs during the past three years. The list should include the following
information for all awards including:
Instrument number (if available);
Name of contracting organization;
Contact information (name, telephone number, fax number, and email address);
Contract, agreement, or grant amount;
Period of performance;
Place of performance; and
Description of the work performed and outcomes.
If not applicable, applicants should provide a list of similar past activities. RFA documents for
award under the WIE grants program will not contain minimum qualification or evaluation
criteria/selective factors requiring “prior WIE or USAID experience.”
7. Cost Sharing Contribution: Cost share is encouraged under the grants program and grant
applicants may demonstrate their commitment toward the objectives of the proposed project
through a cost contribution in their proposed grant activity.. The purpose of cost-sharing is to
leverage additional resources towards achieving WIE’s objectives, to give grant recipients a
stake in the outcome of the activity, and to promote sustainability
8. Other material: Applicants may also want to submit other material as attachments along with
their applications such as letters of reference, newspaper clippings reporting on the
organization’s activities, brochures or other promotional material. Support letters demonstrating
partnerships and cooperation with local government are of particular interest. However,
attachments should be limited to 5 pages.
C. Preparation Instructions – Financial and Administrative Documentation
1. Completed Budget. The applicant shall complete the budget form provided in Annex 4. All
budget lines must be clearly linked to specific project activities. Although DAI will support
organization staff and operating costs that are necessary for reaching project goals, applicants
should direct their resources primarily to project implementation, rather than organization
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operating costs. Supporting information shall be provided, as necessary, in sufficient detail to
allow a complete analysis of each line item cost.
Funding Restrictions
Funds provided under any grant awarded shall be used exclusively to implement the project
activities outlined in the Grant Agreement. Diversion of grant funds to other uses will result
in cancellation of award and retrieval of funds disbursed to the grant recipient.
Women in the Economy grant funds may not be utilized for the following:
Purchases of ineligible goods and services to include military equipment; surveillance
equipment; commodities and services for support of police and other law enforcement
activities; abortion equipment and services; luxury goods and gambling equipment, or
weather modification equipment.
Purchase of the following restricted goods, without prior approval from Women in
the Economy: agricultural commodities; motor vehicles; pharmaceuticals and
contraceptive items; pesticides; fertilizer; used equipment; or U.S. government-
owned excess property.
Purchase of goods or services restricted or prohibited under the prevailing USAID
source and nationality requirements. The authorized source for procurement is
Geographic Code 937. Guidance on eligibility of specific goods and services may be
obtained from Women in the Economy.
Alcoholic beverages
Subawards, unless prior approval is received from Women in the Economy
Construction or infrastructure activities
Reimbursement of pre-award costs
Indirect Cost Rates
Indirect costs such as, but not limited to, overhead or indirect fringe (unless the applicant has
documented proof of the determination of such rates by an approved audit agency or has a
NICRA negotiated with a Cognizant Federal Government Agency). Indirect cost rates, if
proposed, must be consistent with the applicant’s Negotiated Indirect Cost Rate Agreement
(NICRA) and the agreement should be included with the applicant’s budget. If applicant does
not have a NICRA, applicant may elect to charge a de minimums rate of 10% of modified total
direct costs (see CFR 200.414(f)) and the applicant must follow the requirements of 2 CFR
200.414(f).
2. Certificate of Registration Statute and Organizational Chart. The applicant must submit
evidence that it is an organization registered with either the Ministry of Justice or the
Ministry of Economy. The applicant must also submit its most recent organizational chart.
3. Certifications, Assurances, Other Statements of the Recipient and Solicitation
Provisions. The applicant is required to submit a signed copy the Certifications, Assurances,
Other Statements of the Recipient and Solicitation Provisions located in Annex 5.
*********
4. Documentation that the applicant has the ability to comply with the award conditions, taking
into account all existing and currently prospective commitments of the applicant. Such
documentation may include certification from the applicant’s bank or a summary of previous
awards, including type of funding, value, client, etc.
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5. Documentation that the applicant has a satisfactory record of integrity and business ethics.
(Insert specific required documentation: may include number of references from other donors
or clients and a summary of previous awards, including type of funding, value, client, etc.
6. Data Universal Numbering System (DUNS). There is a mandatory requirement for the
applicant to provide a DUNS number to DAI. The Data Universal Numbering System is a
system developed and regulated by Dun & Bradstreet (D&B) that assigns a unique numeric
identifier, referred to as a "DUNS number" to a single business entity. Without a DUNS
number, DAI cannot deem an applicant to be “responsible” to conduct business with and
therefore, DAI will not enter into an agreement with any such organization. The award of a
grant resulting from this RFA is contingent upon the winner providing a DUNS number to
DAI. Organizations who fail to provide a DUNS number will not receive an agreement and
DAI will select an alternate awardee. Please see the attached guidance for obtaining DUNS
number.
7. All U.S. and foreign organizations which receive a grant with a value of $25,000 and above
are required to obtain a DUNS number prior to signing of the agreement. Organizations
are exempt from this requirement if the gross income received from all sources in the
previous tax year was under $300,000. DAI requires that grant applicants sign the self-
certification statement if the applicant claims exemption for this reason.
For those required to obtain a DUNS number, see Annex 7- Instructions for Obtaining a
DUNS Number - DAI’S Vendors, Subcontractors and Grantees.
For those not required to obtain a DUNS number, see Annex 9- Self Certification for
Exemption from DUNS Requirement.
8. System for Award Management (SAM). For all US and foreign recipients over $25,000 (2
CFR25.110(d)(ii), There is a mandatory requirement for the applicant to be registered in
SAM before submitting its application. The application must continue to maintain an active
SAM registration with current information at all times during which it has an active Grant
Agreement or an application under consideration by DAI. Organizations who fail to fully
comply with SAM requirements will not receive an agreement and DAI will select an
alternate awardee.
Section V – Application Review Information
Once the submission period has closed, a selection committee will be convened to conduct a
Merit Review of all applications received. The selection committee will include 3 to 5 voting
members from WIE staff (COP/DCOP Technical, Component Team Leader, Relevant Technical
Specialist(s), Deputy Chief of Party Operations and Director of Subcontracts, Grants and
Compliance as non-voting member and secretary of SC). Throughout the merit review process,
DAI shall take steps to ensure that members of the selection committee do not have any conflicts
of interest or the appearance of such with regard to the organizations whose applicants are under
review. An individual shall be considered to have the appearance of a conflict of interest if that
person, or that person’s spouse, partner, child, close friend or relative works for or is negotiating
to work for, or has a financial interest (including being an unpaid member of a Board of
Directors) in any organization that submitted an application currently under the panel’s review.
Members of the committee shall neither solicit nor accept gratuities, favors, or anything of
monetary value from parties to the awards.
All applications that meet the application requirements will be reviewed by the selection
committee. Verification of the application submission requirements will be conducted at the
Women in the Economy Headquarters by the Grants Unit.
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The applications will be reviewed according to the merit review criteria set forth below. To the
extent necessary (if award is not made based on initial applications), discussions may be
conducted with each applicant whose application, has a reasonable chance of being selected for
award. The selection committee will then conduct a cost review of the budget(s) proposed by
apparent successful applicant(s). When reviewing costs the selection committee will review the
cost breakdown; evaluate and analyze specific elements of costs for reasonableness and
allocability of costs in the budget; and determine the allowability of the costs under the
applicable cost principles.
Completed applications will be evaluated against the merit review criteria in the table below.
Award decisions will also take into account regional coverage of all grant awards collectively to
ensure nation-wide coverage of the Promote: Women in the Economy program across 34
provinces of Afghanistan.
Merit Review Criteria Rating (Points)
Soundness/sustainability of project 4
Appropriateness of planned activities to achieve goals
4
Technical experience of the management & key personnel
4
Organizational/management capacity & access to resources
4
Accounting & operational controls 4
Potential for achieving WIE objectives 4
Cost reasonableness 4
Section VI – Award and Administration Information
Issuance of Grant Agreements
Upon selection for award by Women in the Economy and USAID concurrence of the applicant, a
Grant Agreement will be prepared. After DAI and the successful applicant have signed the
Grant Agreement, DAI will provide training on financial management and reporting on grant
funds. All reporting and contractual obligations will be explained to the grant recipients. Before
receiving the first grant installment, all grant recipients must open a bank account in the name
of the organization, as this is the only means by which grant funds will be transferred from DAI
to the grant recipient. Grants will be administered in accordance 2 CFR 200, 2 CFR 700, and
with the provisions outlined in Annex I.
Reporting
A description of reporting requirements will be included in the Grant Agreements. The types of
reporting required, along with the schedule of reporting, will depend on the grant type and
project duration. Reporting forms will be provided to grant recipients. Types of reporting will
include the following:
DAI and USAID reserve the right to fund any or none of the applications received
14
Program report to be submitted during project implementation according to a
schedule determined by DAI. This report will include a description of project
activities and progress towards meeting the project goal; problems in project
implementation; actions taken to overcome them; and plans on how the next
phase of the project will be implemented.
Final program report will describe how the project objectives and goals were
reached, results of the project, and problems and solutions during implementation.
This information should be presented in a manner suitable for presentation to the
public.
********
Grant Activity Monitoring
DAI staff will monitor projects in terms of both programmatic and, if applicable, financial
aspects. Grant recipients will be expected to facilitate monitoring by making relevant
information available to DAI staff.
Permitted Uses of Program Income
The Grantee will inform DAI of any program income generated under the grant and agrees to
follow USAID’s disposition requirements for such program income, which is in accordance with
2 CFR 200.307. Program income earned under this agreement shall be applied and used in the
following descending order:
1. Added to funds committed by USAID and the recipient to the project or program, and used to
further eligible project or program objectives;
2. Used to finance the non-Federal share of the project or program; and
3. Deducted from the total project or program allowable cost in determining the net allowable
costs on which the federal share of costs is based.
If the terms and conditions of the award do not specify how program income is to be used, then
number 2) shall apply automatically. Grantees who are commercial organizations may not apply
Option 1) to their program income.
Annex 1: Mandatory Standard Provisions
Mandatory Standard Provisions, by grant type, are as follows:
In-Kind Grant:
Under an in-kind grant, goods and services are procured directly by DAI in close coordination
with the grantee. Once purchased, goods and services are delivered immediately to the grantee
or to the grant activity. All procurement is undertaken on the grantees’ behalf by DAI.
Mandatory Standard Provisions: (https://www.usaid.gov/ads/policy/300/303mat).
Fixed Amount Awards:
A fixed amount award is used when there is reasonable certainty concerning cost, and where
fixed payments are made based on the accomplishment of well-defined milestones. Mandatory
Standard Provisions: (https://www.usaid.gov/ads/policy/300/303mat).
15
Simplified/Standard Grant:
A simplified or standard grant is used when it is not possible to develop well-defined milestones
and when costs are not reasonably certain. Payments are made to grantee on a cost reimbursable
basis. Mandatory Standard Provisions for Non US Nongovernmental Recipients:
(https://www.usaid.gov/ads/policy/300/303mab). Mandatory Standard Provisions for US
Nongovernmental Recipients: (https://www.usaid.gov/ads/policy/300/303maa).
16
Annex 2: Application Form
A P P L I C A T I O N F O R M
I. THE APPLICANT
1. Name of applicant
(please include also acronyms, if any)
2. Address of applicant
(Please include official address as well as postal address)
Official address:
Postal address:
3. Registration number
4. Telephone
5. Fax (if applicable)
6. E-mail
7. Web site
8. Contact person
II. PROJECT INFORMATION
1. Title of proposed project
2. Location and duration
Location: [city / commune], [county]
Duration: ____ months, from [month] [year] to [month] [year]
3. Summary Budget
Total budget (local currency-Afghani) (100%)
Amount requested (local currency- Afghani) (%)
Applicant contribution (local currency- Afghani) (%)
III. PROJECT DESCRIPTION
17
1. Project summary
(Please provide a brief summary of your project and any necessary background information;
the summary must be no more than 1 page and should clearly address what your project will
accomplish, in addition to why and how it will be implemented.)
2. Project goal, activities and results
(Please provide accurate and detailed information, no more than 1 page.)
a) How will the project goals to be achieved?
b) What are the specific activities that you will undertake?
c) What are the specific expected results that your project will bring about?
3. Cost share (if any)
(Explain the cost share to the project in terms of type of contribution and value.)
4. Monitoring and evaluation
a) How will you know that your project was successfully implemented? What criteria will
you use to measure the achievements of your project?
(Please include the tools you will use to monitor project activities and evaluate project
results)
5. Sustainability
a) Describe how the activities in your project will be sustained after funding ends. How will
the activities or results of your project continue?
6. Project activity schedule and timeline (work plan)
(Based on the activities listed in section III.2(b) above, please fill in the work plan using the
template provided in Annex 3)
IV. PROJECT TEAM
Please list all project team members, including their position, role in the project and a short
description of their assigned responsibilities. (Insert as many lines as necessary).
(Please attach CVs for key personnel involved in the project, using the template provided in
Annex 5)
NO NAME &
SURNAME POSITION
ROLE IN THE
PROJECT DESCRIPTION
1
2
3
18
4
5
6
7
8
V. APPLICANT CAPABILITY AND PAST PERFORMANCE
1. Organizational capability and resources
a) Annual income over the past three years, mentioning the names of your main financial
contributors (where applicable)
YEAR
TOTAL ANNUAL
INCOME
(in USD)
MAIN FINANCIAL CONTRIBUTORS
b) Please describe the various resources at the disposal of your organization such as:
equipment, offices etc.
2. Past performance
Please describe no more than five major projects in which your organization was involved over
the past three years, using the table below.
a) Project title
b) Duration (months)
c) Year
d) Location
e) Role of your
organization
(leader, partner)
f) Project objectives
g) Project results
h) Total budget (USD)
i) Funding sources and
types of funding
(grants, contract, or
other)
19
Please include contact
information for funding
sources.
VI. PROJECT BUDGET
Please provide a detailed budget for the entire duration of the project, using the template
provided in Annex 4.
VII. STATEMENT OF LIABILITY
I, the undersigned, being the person responsible in the applicant organization for this project,
certify that the information given in this application is true and accurate.
Name and
surname:
Position:
Signature &
stamp:
Date and Place:
}
20
Annex 3: Implementation Timeline or Work plan
Name of applicant:
Activity
#
Activity Description Location
Month 1 Month 2
1 2 3 4 1 2
21
Annex 4: Budget Form
No. Line Item Unit Quantity
Unit
Price
(AFN)
WIE
Cost
(AFN)
Grantee
Cost
Share
(AFN)
Total
Project
Cost
(AFN)
Budget Justification and Narrative
A Labor
1
2
Sub-Total
B Office Equipment
1
2
3
Sub-Total
C Travel &
Transportation
1
2
Sub-Total
D Communication
1
2
Sub-Total
E Other Direct Costs
1
2
23
Annex 5: Certifications, Assurances, Other Statements of the Recipient and Solicitation
Provisions
1. Federal Excluded Parties List - The Bidder Select is not presently debarred, suspended, or
determined ineligible for an award of a contract by any Federal agency.
2. Executive Compensation Certification- FAR 52.204-10 requires DAI, as prime
contractor of U.S. federal government contracts, to report compensation levels of the five
most highly compensated subcontractor executives to the Federal Funding Accountability
and Transparency Act Sub-Award Report System (FSRS)
3. Executive Order on Terrorism Financing- The Contractor is reminded that U.S. Executive
Orders and U.S. law prohibits transactions with, and the provision of resources and
support to, individuals and organizations associated with terrorism. It is the legal
responsibility of the Contractor/Recipient to ensure compliance with these Executive
Orders and laws. Recipients may not engage with, or provide resources or support to,
individuals and organizations associated with terrorism. No support or resources may be
provided to individuals or entities that appear on the Specially Designated Nationals and
Blocked persons List maintained by the US Treasury (online at www.SAM.gov) or the
United Nations Security Designation List (online at:
http://www.un.org/sc/committees/1267/aq_sanctions_list.shtml). This provision must be
included in all subcontracts/sub awards issued under this Contract.
4. Trafficking of Persons – The Contractor may not traffic in persons (as defined in the
Protocol to Prevent, Suppress, and Punish Trafficking of persons, especially Women and
Children, supplementing the UN Convention against Transnational Organized Crime),
procure commercial sex, and use forced labor during the period of this award.
5. Certification and Disclosure Regarding Payment to Influence Certain Federal
Transactions – The Bidder certifies that it currently is and will remain in compliance with
FAR 52.203-11, Certification and Disclosure Regarding Payment to Influence Certain
Federal Transactions.
6. Organizational Conflict of Interest – The Bidder certifies that will comply FAR Part 9.5,
Organizational Conflict of Interest. The Bidder certifies that is not aware of any
information bearing on the existence of any potential organizational conflict of interest.
The Bidder further certifies that if the Bidder becomes aware of information bearing on
whether a potential conflict may exist, that Bidder shall immediately provide DAII with a
disclosure statement describing this information.
7. Business Size and Classification(s) – The Bidder certifies that is has accurately and
completely identified its business size and classification(s) herein in accordance with the
definitions and requirements set forth in FAR Part 19, Small Business Programs.
8. Prohibition of Segregated Facilities - The Bidder certifies that it is compliant with FAR
52.222-21, Prohibition of Segregated Facilities.
9. Equal Opportunity – The Bidder certifies that it does not discriminate against any
employee or applicant for employment because of age, sex, religion, handicap, race,
creed, color or national origin.
10. Labor Laws – The Bidder certifies that it is in compliance with all labor laws..
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11. Federal Acquisition Regulation (FAR) – The Bidder certifies that it is familiar with the
Federal Acquisition Regulation (FAR) and is in not in violation of any certifications
required in the applicable clauses of the FAR, including but not limited to certifications
regarding lobbying, kickbacks, equal employment opportunity, affirmation action, and
payments to influence Federal transactions.
12. Employee Compliance – The Bidder warrants that it will require all employees, entities
and individuals providing services in connection with the performance of an DAI
Purchase Order to comply with the provisions of the resulting Purchase Order and with
all Federal, State, and local laws and regulations in connection with the work associated
therein.
By submitting a proposal, offerors agree to fully comply with the terms and conditions above
and all applicable U.S. federal government clauses included herein, and will be asked to sign
these Representations and Certifications upon award.
25
Annex 6: CV Form
Curriculum Vitae
Proposed position in the project:
Name (First, Middle, Last):
Citizenship:
Education:
Name and location of
institution Major(s) or Degree(s) obtained:
Language proficiency – indicate proficiency on a scale of 1 (poor) to 5 (native):
Language Reading Speaking Writing
Membership of NGOs or other professional bodies:
Key skills and qualifications relevant to the project (e.g. computer literacy, etc.):
Employment history:
Position
Title
Employer’s name
and address
Dates of employment
Short description
of tasks performed
From
(month,
year)
To
(month,
year)
Other relevant information: (e.g. publications, seminars/courses etc.):
26
Annex 7: Financial Capability Questionnaire
Accounting System and Financial Capability Questionnaire
For DAI Grant Recipients
The main purpose of this questionnaire is to understand the systems adopted by your institution for
financial oversight and accounting of grant funds, especially those provided through the U.S.
Federal Government. The questionnaire will assist DAI program and accounting staff to identify
the extent to which your institution's financial systems match the requirements of the U.S. Federal
Government. This information will help the program staff work with you and your institution to
review any problem areas that may be identified; thereby avoiding any problems or oversights
which would be reportable should an audit of the program or institution be required.
The questionnaire should be completed by the financial officer of your institution in collaboration
with DAI program staff. This questionnaire is informational only, and will not have any bearing on
the agreement to support your institution based on the technical merit of the proposal. Therefore,
please answer all questions to the best of your knowledge.
While 22 CFR 226 does not cover awards to non-U.S. recipients, DAI shall rely on the standards
established in that regulation in determining whether potential non-U.S. recipients are
responsible to manage Federal funds. A determination shall be made on the potential recipient's
ability, or potential ability, to comply with the following USAID and federal-wide policies:
1) 22 CFR 226.20 - 226.28 (Financial and Program Management)
(See Mandatory Reference, 22 CFR 226.20 - 226.28);
2) 22 CFR 226.30 - 226.37 (Property Standards) (See Mandatory
Reference, 22 CFR 226.30 - 226.37);
3) 22 CFR 226.40 - 226.49 (Procurement Standards) (See
Mandatory Reference, 22 CFR 226.40 - 226.49); and
4) 22 CFR 226.50 - 226.53 (Reports and Records) (See Mandatory
Reference, 22 CFR 226.50 - 226.53).
27
SECTION A: General Information
Please complete this section which provides general information on your institution.
Name of Institution:
Name and Title of Financial Contact Person:
Name of Person Filling out Questionnaire:
Mailing Address:
Street Address (if different)
Telephone, Fax, Email (if applicable)
Enter the beginning and ending dates of your institution's fiscal year:
From: (Month, Day) To: (Month, Day)
SECTION B: Internal Controls
Internal controls are procedures which ensure that: 1) financial transactions are approved by an
authorized individual and are consistent with U.S. laws, regulations and your institution's policies;
2) assets are maintained safely and controlled; and 3) accounting records are complete, accurate and
maintained on a consistent basis. Please complete the following questions concerning your
institution's internal controls.
1. Does your institution maintain a record of how much time employees spend on different projects
or activities?
Yes: No:
2. If yes, how?
3. Are timesheets kept for each paid employee?
Yes: No:
28
4. Do you maintain an employment letter or contract which includes the employee’s salary?
Yes: No:
4. Do you maintain inventory records for your institution's equipment?
Yes: No: (if no, explain)
5. How often do you check actual inventory against inventory records?
6. Are all financial transactions approved by an appropriate official?
Yes: No:
7. The person responsible for approving financial transactions is: ________________ Title:
______________
8. Is the person(s) responsible for approving transactions familiar with U.S. Federal Cost principles
as described in OMB Circular A-122?
Yes: No:
9. Does your institution use a payment voucher system or some other procedure for the
documentation of approval by an appropriate official?
Yes: No:
10. Does your institution require supporting documentation (such as original receipts) prior to
payment for expenditures?
Yes: No:
11. Does your institution require that such documentation be maintained over a period of time?
Yes: No:
29
If yes, how long are such records kept?
12. Are different individuals within your institution responsible for approving, disbursing, and
accounting of transactions?
Yes: No:
13. Are the functions of checking the accuracy of your accounts and the daily recording of
accounting data performed by different individuals?
Yes: No:
14. Who would be responsible for financial reports?
________________________________________
SECTION C: Fund Control and Accounting Systems
Fund Control essentially means that access to bank accounts and/or other cash assets is limited to
authorized individuals. Bank balances should be reconciled periodically to the accounting records.
If cash cannot be maintained in a bank, it is very important to have strict controls over its
maintenance and disbursement.
An Accounting System accurately records all financial transactions, and ensures that these
transactions are supported by documentation. Some institutions may have computerized accounting
systems while others use a manual system to record each transaction in a ledger. In all cases, the
expenditure of funds provided by the USAID-funded program must be properly authorized, used for
the intended purpose, and recorded in an organized and consistent manner.
1. Does your institution maintain separate accounting of funds for different projects by:
Separate bank accounts:
A fund accounting system:
2. Will any cash from the grant funds be maintained outside a bank (in petty cash funds, etc.)?
Yes: No:
If yes, please explain the amount of funds to be maintained, the purpose and person responsible for
safeguarding these funds.
30
4. If your institution doesn't have a bank account, how do you ensure that cash is maintained safely?
5. Does your institution have written accounting policies and procedures?
Yes: No:
6. How do you allocate costs that are “shared” by different funding sources, such as rent, utilities,
etc.?
7. Are your financial reports prepared on a:
Cash basis: Accrual basis:
8. Is your institution's accounting system capable of recording transactions, including date, amount,
and description?
Yes: No:
9. Is your institution's accounting system capable of separating the receipts and payments of the
grant from the receipts and payments of your institution’s other activities?
Yes: No:
10. Is your institution's accounting system capable of accumulating individual grant transactions
according to budget categories in the approved budget?
Yes: No:
10. Is your institution's accounting system designed to detect errors in a timely manner?
Yes: No:
31
11. How will your institution make sure that budget categories and/or overall budget limits for the
grant will not be exceeded?
12. Are reconciliations between bank statements and accounting records performed monthly and
reviewed by an appropriate individual?
Yes: No:
13. Briefly describe your institution’s system for filing and keeping supporting documentation.
SECTION D: Audit
The grant provisions require recipients to adhere to USAID regulations, including requirements to
maintain records for a minimum of three years to make accounting records available for review by
appropriate representatives of USAID or DAI, and, in some cases, may require an audit to be
performed of your accounting records. Please provide the following information on prior audits of
your institution.
1. Is someone in your institution familiar with U.S. government regulations concerning costs which
can be charged to U.S. grants (OMB Circular A-122 "Cost Principles for Nonprofit Institutions" and
OMB Circular A-110 "Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals and Other Non-Profit Institutions")?
Yes: No:
2. Do you anticipate that your institution will have other sources of U.S. government funds during
the period of this grant agreement?
Yes: No:
3. Have external accountants ever performed an audit of your institution's financial statements?
Yes: No:
32
If yes, please provide a copy of your most recent report.
4. Does your institution have regular audits?
Yes: No:
If yes, who performs the audit and how frequently is it performed?
5. If you do not have a current audit of your financial statements, please provide this office with a
copy of the following financial statements, if available:
a. A "Balance Sheet" for the most current and previous year; and
b. An "Income Statement" for the most current and previous year.
6. Are there any circumstances that would prevent your institution from obtaining an audit?
Yes: No:
If yes, please provide details:
33
CHECKLIST AND SIGNATURE PAGE
DAI requests that your institution submit a number of documents along with this completed
questionnaire. Complete this page to ensure that all requested information has been included.
Complete the checklist: t is attached.
fiscal year.
All questions have been fully answered.
Optional:
Incorporation Papers or Certificate of Registration and Statute is attached.
Information describing your institution is attached.
Organizational chart, if available is attached (if applicable).
The Financial Capability Questionnaire must be signed and dated by an authorized person
who has either completed or reviewed the form.
Approved by:
_________________________
Print Name
_________________________
Signature
__________________________
Title Date _____________
34
Annex 8: Instructions for Obtaining a DUNS Number - DAI’S Vendors, Subcontractors
and Grantees
Note: The determination of a successful Applicant/applicant resulting from this RFP/RFQ/RFA
is contingent upon the winner providing a DUNS number to WIE. Organizations who fail to
provide a DUNS number will not receive an award and USAID WIE will select an alternate
vendor/subcontractor/grantee.
---------------------------------------------------------------------------------------------------------------------
-----
Background:
Summary of Current U.S. Government Requirements- DUNS and Reporting in FSRS
Database
The Data Universal Numbering System (DUNS) is a system developed and managed by Dun and
Bradstreet that assigns a unique nine-digit identifier to a business entity. It is a common standard
world-wide and users include the U.S. Government, European Commission and the United
Nations. The DUNS number will be used to better identify related organizations that are
receiving U.S. federal funding, and to provide consistent name and address data for electronic
application systems.
The U.S. Government requires that all applicants for first-tier monetary grants (i) and all first-tier
subcontracts/purchase orders of $25,000 or above have a DUNS number prior to DAI issuing an
award to that entity.
REQUIREMENT FOR DAI TO REPORT DATA IN THE FSRS DATABASE:
In addition, in accordance with the Federal Funding Accountability and Transparency Act of
2008; FAR 52.204-10, “Reporting Executive Compensation and First-Tier Subcontract Awards”
(Revised July 2010); and Subpart 4.14—“Reporting Executive Compensation and First-Tier
Subcontract Awards,” effective March 1, 2011, DAI is required to report any newly awarded
first-tier subcontracts $25,000 or above in the FSRS (Functional Security Requirements
Specifications) database at http://www.fsrs.gov.
In accordance with AAPD 11-01 amended, all foreign entities receiving first-tier monetary
grants (standard, simplified and FOGs) with a value equal to or over $25,000 and performing
work outside the U.S. must obtain a DUNS number prior to signing of the grant. All U.S.
organizations who are recipients of first-tier monetary grants of any value are required to obtain
Note: There is a Mandatory Requirement for your Organization to Provide a DUNS number to WIE
I. SUBCONTRACTS/PURCHASE ORDERS: All domestic and foreign organizations which receive
first-tier subcontracts/ purchase orders with a value of $25,000 and above are required to obtain a
DUNS number prior to signing of the agreement. Your organization is exempt from this requirement if
the gross income received from all sources in the previous tax year was under $300,000. Please see
the self-certification form attached.
II. MONETARY GRANTS: All foreign entities receiving first-tier monetary grants (standard,
simplified and FOGs) with a value equal to or over $25,000 and performing work outside the U.S. must
obtain a DUNS number prior to signing of the grant. All U.S. organizations who are recipients of first-
tier monetary grants of any value are required to obtain a DUNS number; the exemption for under
$25,000 applies to foreign organizations only.
NO SUBCONTRACTS/POs ($25,000 + above) or MONETARY GRANTS WILL BE SIGNED BY DAI WITHOUT PRIOR RECEIPT OF A DUNS NUMBER.
35
a DUNS number; the exemption for under $25,000 applies to foreign organizations only. In
accordance with the AAPD as well as 2 CFR Parts 25 and 170, DAI is required to report on
grantees in the FSRS database. The reported information for subcontracts and grants will be
available for the public to view at http://usaspending.gov.
Instructions detailing the process to be followed in order to obtain a DUNs number for
your organization begin on the next page.
36
THE PROCESS FOR OBTAINING A DUNS NUMBER IS OUTLINED BELOW:
1. Log on to the D&B (Dun & Bradstreet) DUNS registration website to begin the process of
obtaining a DUNS number free of charge.
http://fedgov.dnb.com/webform/index.jsp
Please note there is a bar on the left for Frequently Asked Questions as well as emails and
telephone numbers for persons at Dun & Bradstreet for you to contact if you have any
questions or difficulties completing the application on-line. DAI is not authorized to
complete the application on your organization’s behalf; the required data must be entered
by an authorized official of your organization.
2. Select the Country where your company is physically located.
3. You will first be asked to search the existing DUNS database to see whether a DUNS
number already exists for your organization/entity. Subcontractors/grantees who already
have a DUNS number may verify/update their DUNS records.
4. Potential DAI subcontractors/vendors/grantees who do not already have a DUNS number
will be shown the screen below. To request a new DUNS Number, the “Request a New D-
U-N-S Number” button needs to be selected.
5. Enter the information regarding your organization listed on the next three screens. (See
screen shots below.) Make sure you have the following information available (in English)
prior to beginning the process of entering this section in order to ensure successful
registration.
Legal Business Name (commas are allowed, periods are not allowed)
37
Address
Phone
Name of Owner/Executive
Total Number of Employees
Annual Sales or Revenue (US Dollar equivalent)
Description of Operations
6. Note that some fields are Optional, however all other fields must be completed to proceed
further with the application process. For example, all applicants must complete the
Organization Information sections. The Company Name and Physical Address fields are self-
populated based on information previously entered during the initial DUNS search. The
question marks to the left of the field provide additional information when you click on them.
7. You must select the legal structure of your organization from the pull down menu. To assist
you in selecting the appropriate structure that best represents your organization, a brief
description of the various types follows:
Corporation – A firm that meets certain legal requirements to be chartered by the
state/province in which it is headquartered by the filing of articles of incorporation. A
corporation is considered by law to be an entity separate and distinct from its owners. It
can be taxed; it can be sued; it can enter into contractual agreements.
Government - central, province/state, district, municipal and other U.S. or local
government entities. Includes universities, schools and vocational centers owned and
operated by the government.
Limited Liability Company (LLC) - This is a type of business ownership combining
several features of corporation and partnership structures. It is designed to provide the
limited liability features of a corporation and the tax efficiencies and operational
38
flexibility of a partnership. Its owners have limited personal liability for the LLC’s debts
and obligations, similar to the status of shareholders in a corporation. If your firm is an
LLC, this will be noted on the organizations registration and licensing documents.
Non-profit - An entity which exists for charitable reasons and is not conducted or
maintained for the purpose of making a profit. Any money earned must be retained by
the organization, and used for its own expenses, operations, and programs. Most
organizations which are registered in the host country as a non-governmental
organization (NGO) rather than as a commercial business are anon-profit entities.
Community based organizations, trade associations, community development councils, and
similar entities which are not organized as a profit making organization should select this
status, even if your organization is not registered formally in country as an NGO.
Partnership- a legal form of operation in which two or more individuals carry on a
continuing business for profit as co-owners. The profits and losses are shared
proportionally.
Proprietorship-These firms are owned by one person, usually the individual who has
day-to-day responsibility for running the business. Sole proprietors own all the assets of
the business and the profits generated by it.
8. One of the most important fields that must be filled in is the Primary SIC code field. (See
screen shot below.) The Primary Standard Industrial Code classifies the business’ most
relevant industry and function.
9. If you are unsure of which SIC Code your organization’s core business falls under, please
refer to the following website: http://www.osha.gov/oshstats/sicser.html
40
You will need to enter certain keywords to bring up the potential SIC Codes. In the case above,
“Research” was entered as the keyword, and resulted in the following:
PLEASE NOTE: Many of the DAI subcontractors and grantees fall under one of the following
SIC codes:
8742 Management Consulting Services
1542 General Contractors-Nonresidential Buildings, Other than Industrial Buildings and
Warehouses or one of the codes within:
Industry Group 357: Computer And Office Equipment
Industry Group 355: Special Industry Machinery, Except Metalworking
Industry Group 356: General Industrial Machinery And Equipment
Industry Group 359: Miscellaneous Industrial And Commercial
41
10. Description of Operations- Enter a brief description of the primary services you provide the
example below, “agricultural technical assistance” was chosen as the primary function of the
business.
11. The Annual Sales or Revenue figure should be provided in USD (US Dollar) equivalent.
12. Once all of the fields have been completed, click on “Submit Your Request” to be taken to
the Verification page.
42
13. Note: Representative (Principal, Owner or Officer) needs to verify and provide affirmation
regarding the accuracy of the data under criminal or civil penalties as per Title 18, Section
1001 of the US Criminal Code.
14. Once “Yes, Continue” button is clicked, the registration application is sent to D&B, and a
DUNS number should be available within 24-48 hours. DUNS database can be checked in
24-48 hours by entering the Business Information in the Search window – which should now
display a valid result with the new DUNS number for the entity.
43
Annex 9: Self Certification for Exemption from DUNS Requirement
Self-Certification for Exemption from DUNS Requirement
For Subcontractors and Vendors
Legal Business Name:
Physical Address:
Physical City:
Physical Foreign Province (if applicable):
Physical Country:
Signature of Certifier
Full Name of Certifier (Last Name,
First/Middle Names):
Title of Certifier:
Date of Certification (mm/dd/yyyy):
The sub-contractor/vendor whose legal business name is provided herein, certifies that we are an
organization exempt from obtaining a DUNS number, as the gross income received from all
sources in the previous tax year is under USD $300,000.
*By submitting this certification, the certifier attests to the accuracy of the representations and
certifications contained herein. The certifier understands that s/he and/or the sub-
contractor/vendor may be subject to penalties, if s/he misrepresents the sub-contractor/vendor in
any of the representations or certifications to the Prime Contractor and/or the US Government.
The sub-contractor/vendor agrees to allow the Prime Contractor and/or the US Government to
verify the company name, physical address, or other information provided herein. Certification
validity is for one year from the date of certification.
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Annex 10: Application Checklist
Before submitting your application, please check to make sure the following are included:
The application form (Annex 2) and all attachments are submitted in pdf format
The Implementation timeline is included (Annex 3)
The Budget is included (Annex 4)
The CV Forms are included (Annex 6)
Completed Financial Capability Questionnaire (Annex 7).
Audited Financial Reports: Copy of the applicant’s most recent financial report, which has
been audited by a certified public accountant or other auditor satisfactory to DAI. If no
recent audit, a “Balance Sheet” and “Income Statement” for the most current and previous
fiscal year.)
The statement of liability is signed and stamped (last page of application form – Annex 2)
Incorporation Papers or Certificate of Registration and Statute
Organizational Chart
Signed Certifications, Assurances, Other Statements of the Recipient and Solicitation
Provisions
Evidence of a DUNS Number or a Self Certification for Exemption from DUNS
Requirement (Annex 8)
Evidence of SAM registration