D ISCUSSIONS ON S O C PG M ATTERS Abhik Roychoudhury 1 SoC Retreat, Sept 2013.

SoC Retreat, Sept 2013

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DISCUSSIONS ON SOC PG MATTERSAbhik Roychoudhury

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DISCUSSION POINTS General information Student intake The five year timeline Student Placement Any other matters

<------4 PM onwards------> <Segment by Jack Jiang>

General update, including MSBA <Segment by Leow Wee Kheng>

Current revision of CS PhD program.

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BEYOND OUTREACH Chan Mun Choon

Curriculum, Programs, new programs, local connections for Masters/PhD programs

Jack Jiang Student placement, Career Services

Liang Zhenkai Global connections and outreach for PhD

program

Outreach + Curriculum / Training + Placement

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WORKSHOP CALENDAR Career Services Workshop for PhD students

Organizer: Jack Jiang Scheduled in late October 2013

SoC-China/Vietnam Workshop Organizer: Liang Zhenkai Scheduled in Jan 2014

SoC-South Asia Workshop Organizer: Kaushik Dutta Scheduled in May 2014

Entrepreneurship workshop by Juzar Motiwalla Date to be decided

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MCOMP PROGRAM CS, IS, Info-Security Data compiled by PG office recently

CS and IS programs have a good applicant pool and take-up rate

Less applicants in Info-security at this point August 2013 & August 2012 intake

Applied Offered RegisteredInfoSec 37 11 9 53 10 8

Any ideas on spreading the word about Infosec program to attract quality M.Comp. students?

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INTAKE --- OUTREACH DESTINATIONS China

Beijing, Tianjin, Shanghai,…

India Bangalore, Pune, Chennai, …

New Zealand First outreach trip by Hugh Anderson in recess week

Vietnam, Romania, …

Any other places that we should consider? Any contacts that you would like to share?

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STUDENT QUALITY Some of our students are coming in via MoUs

Currently around 40% of the annual intake Guideline is up to 50%

Some existing relations (MoUs) China: Huazhong, SCUT, Northeastern, Xian Jiaotong,

Shandong, Harbin, PKU, Tsinghua, Sichuan, … India: COEP, ISI Sri Lanka: Moratuwa (mostly students coming by app

though)

Any suggestions on these matters? Any other suggestions to improve student quality?

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BASIC INFORMATION Clock starts ticking when PhD student joins

e.g. August 2013 for current batch

Clock stops when PhD degree is conferred Thesis submission -> Defense -> Revision -> Final

submission by student -> Conferment!!

Budget at least 4 months between thesis submission and conferment, even if changes to thesis are minor Effective deadline == 4 years 8 months

<CS dept>A research-based QE allows student to start PhD research early. No need to spend 2 yrs for UG-QE

<Remark> Other countries following this? e.g. Israel

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IMPLICATIONS Thesis examination time is restricted

Defense date should be fixed when thesis is submitted Preferably by 2 months

TP and other milestones should be finished timely Again fix a presentation date when student submits

Extension of candidature beyond 5 years is harder We are still approving cases for us to move into this new

structure, but with much shorter timelines than what is being requested

Comment: Helping student to do job-search? Encourage job-search in parallel with PhD work – the

two are not sequential. Career planning is ongoing effectively.

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Doctoral Degrees (by research) Conferred*

Conferment Year

Total

Conferred*

Time to confermentWithin

1st 4 yearsIn

5th yearIn

6th yearIn

7th yearIn

8th yearIn

9th yearAY2012/13 578** 24 320 151 53 18 12

FASS 28 2 10 9 4 2 1DEN - - - - - - -FoE 209 6 110 56 22 9 6FoL 1 1 - - - - -FoS 111 3 70 32 5 1 -

LKYSPP 4 - 3 - 1 - -BIZ 6 - 1 4 - - 1NGS 95 5 75 15 - - -SoC 30 - 13 7 6 2 2SDE 6 - 3 2 1 - -SMA 18 - 10 7 1 - -

SSHSPH 7 4 1 - - 1 1YLLSoM 63 3 24 19 13 3 1

* only those admitted to graduate research programmes from AY2004 onwards.** excludes another 156 who have already graduated but whose conferment date is not yet available- FASS (6); FoE (50); FoL (2); FoS (30); BIZ (3); NGS (20); SoC (12); SDE (5); SMA (10); YLLSoM (18)

PHD TIME TO CONFERMENT (AY 2012-13)

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PHD TIME TO CONFERMENT (AY 2011-12)Doctoral Degrees (by research) Conferred*

Conferment

Year

Total

Conferred*

Time to confermentWithin1st 4

years

In5th year

In6th year

In7th year

In8th year

In9th year

AY2011/12 688 41 310 210 91 36 FASS 54 5 22 14 11 2

DEN 4 - 3 1 - -

FoE 234 19 93 74 35 13

FoL 2 - - 1 1 -

FoS 184 6 104 54 17 3

LKYSPP 2 - 1 1 - -

BIZ 8 - - 4 2 2

NGS 57 4 46 7 - -

SoC 44 1 5 19 11 8

SDE 9 - 1 6 1 1

SMA 13 - 5 7 - 1

SSHSPH - - - - - -

YLLSoM 77 6 30 22 13 6

* only those admitted to graduate research programmes from AY2004 onwards.

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FULL DATA FOR AY 2012-13o 43 PhD students out of SoCo 15 of them exceeded 6 years

• 3 of them narrowly so

o Minimum is 4 yearso Maximum is 10 years

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IMPLICATIONSo New research based QE proposal for CS

• To be discussed in 4 PM session• Research from Day 1 - No need to appear for UG knowledge based exam• Can now admit strong PhD candidates with ECE

background for example, more easily

o This can substantially cut time-line if we use it well

o Thesis submission to conferment time is typically at least 4 months – even if the student has very few corrections to make based on examiners’ report

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STUDENT ALLOCATION Current quota for grad students is 6 – 9 Default is 6 Can be increased to 9 via request

Total number of RSB is lesser – 60% of what it used to be five years ago

New quota can be 4 – 6 Default 4, can be extended to 6 Count a student as long as (s)he does not graduate

Comments?

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STUDENT ALLOCATION How to count students towards quota?

If the student has ever been on RSB block grant and has not graduated Students after 4 years are also counted, if they have

not graduated Otherwise we could take in new students – while our

past students have crossed 4 years and have not graduated?

Comments? <note> RSB of MoE T2 also is an RS

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PLACEMENTo Giving it higher importance – starting a workshop

o New career workshop by PG office [Jack Jiang]o Main segments

Sharing by our recently recruited faculty members Sharing by PhD alumni Sharing by existing students about internships Session by Career Services people on soft-skills, CV writing, etc

o Any suggestions on this?

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OTHER ISSUES IN PLACEMENTo How to capture placement data accurately?

o Many students leave 2-3 months later, working a few months as RF / associate• Should avoid counting those, and count the first real

job

o Also, let the graduating students market themselves via a website• How to enter the website ? --- TP submission?• How to exit the website? -- Should be conferment !

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INDUSTRIAL INTERNSHIPSo Harder due to 5 year timeline?

• But they start on research early now!

o Relevant internships should be welcome• At least 3 months is the guideline

o Internships can be worldwide of course – and very useful for eventual placement

o Due to less available academic jobs, most PhDs will be in industry after graduation!

o Internships give them that necessary exposure

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NOT COUNTED UNDER 5 YEAR RULEo If the student is funded from Day 1 under grant

o This effectively means that the student needs to be scouted by advisor – or the potential student approaches the advisor, as is often the case – as we know

o If the student is funded under RSB of MoE T2 grant, she is still under 5 year rule• This also counts under RSB block grant

o Can always employ them as RA from Day 1 This is feasible under a research based QE!

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ANY OTHER BUSINESS … on student intake, allocation, placement, or

anything else about PG matters?

Grad Curriclum will be covered in 4 PM session

THANK YOU

D ISCUSSIONS ON S O C PG M ATTERS Abhik Roychoudhury 1 SoC Retreat, Sept 2013.

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