Customer focused. Results-driven. Moving your business to a new level. 1 February 2011 DBSi 5.0...

Customer focused. Results-driven.Moving your business to a new level.

1

February 2011

DBSi 5.0 Accounting Integration

Caterpillar Confidential Yellow

DBSi 5.0 Accounting Integration Configuration

• DBSi5.0 Landscape• Company Code• Document Type • Entry Code• Exchange Rate• Submit Daily Jobs Menu• Submit Monthly Jobs Menu


11/20/2008 Proprietary and confidential (green)Copyright © 2002 Caterpillar Inc.

30

Exchange Rate File

EMS

Parts Inventory

Customer Name & Address

Notes Receivables

Core DBSi

Work In Process

Service Work Order

Credit Check /

Exposure

Accounting transactions (Batch)AccountingTransactions (B

atch)

Equipment Accounting Transactions (B

atch)

Parts Order Processing

Warranty

CODA V10

-

CSA

Par

ts/G

L In

terfa

ce (B

atch

)

Par

ts/G

L In

terf

ace

(Bat

ch)

Credit Check (Real-Time)

Customer Info (RealTime)-

Accounting Transactions (Batch)



Credit Check (RealTime)-

Credit Check (Real- Time)

Customer Balance (RealTime)-

Payment Update (Batch)

Inventory Account Balances (Batch)E

xcha

nge

Rat

es (

Bat

ch))

Accounting Transactions (B

atch)

DBSi 5.0 Finance Landscape


DBSi 5.0 Company Configuration

Assign Integration Parameters to Company

MNTFNCOCD

Company Integration

Define Defaults, Balances, Addresses,

Fiscal Year, etc for each Company

Financials CompanyMaster Maintenance

1000

D43CNVINT

1000

D43CNVINT


DBS 2.3.4 Company Code Menu

CODA V4, Option 01


DBSi 5.0 Company Code Parameters (MNTFNCOCD)


Company Master-CODA

•Menu Path: Financials/Masters/Company


DBSi 5.0 Currency Code Configuration

Create Currency

Code/Assign

Default Currency

Per Company

MNTFNCURR

Maintain Currency Code

Create Currency

Masters

Financials Currency

Master Maintenance

Default

1000 USD Y

1000 CAD

2000 ARS

2000 USD Y

Assign Home/Dual

Currency/Company

Master

Financials Company

Master Maintenance

1000- Home Currency USD

2000-Home Currency ARS

1000 CAD to USD 02/19/2007 0.603290000

2000 USD to ARS

01/19/2007 .25


DBSi 5.0 Maintain Currency Code (MNTFNCURR)

Note: If Default is blank, it is treated as a “N”.


Currency Master-CODA

•Menu Path: Financials/Masters/Currency


DBSi 5.0 Document Code Configuration

Assign Document Code

To System/Program/

Transaction/Store

MNTFNDTCR

Document Type X Ref

Assign Document Types

to Entry Codes

MNTFNDIST Entry Code Distribution

Assign Sequence Numbers to

Document Types

MNTFNDSEQ Sequence Numbers

Create Document Masters

Financials Company

Document

Master Maintenance

EM EMC2810 A ..... EMTR

EM EMC6601 M ..... EMTR

IN EMC7600 CC .....SC33

IN PCC2291 PS .... PS00

EMTR 1 1 9999999

SC33 1 1 9999999

PS00 1 1 9999999

EC000 1 ** 500100.STNO…. EMTR

R1020 1 ** 130650.STNO.CC32 ..SC33

P4301 1 ** 422300.STNO .....PS00

EMTR SALE

SC33 SALE

PS00 SALE


DBS 2.3.4 Document Type Cross References

Option 06


DBSi 5.0 Document Type X Ref (MNTFNDTCR)


DBS 2.3.4 Sequence Numbers

CODA Option 14


DBSi 5.0 Sequence Numbers(MNTFNDSEQ )


Document Master -CODA

• Menu Path: eFinance/Data Entry/Document Masters


Document Master -CODA

• Menu Path:eFinance/Data Entry/Document Masters


Input Template Master-CODA

• Menu Path: Financials/Data Entry/Input Template Masters


User Exits-CODA

• There are two user exits in CODA that have been set up to support interfacing of information from CODA to DBS.

• NRPY

•Supports the Notes Payment Interface

•Validates Notes Contract, Payment Type (Installment, Late Charge, Payoff)

• APEM

•Supports EMS AP Cost Interface

•Validates EMS ID, Tran Code, Include/Exclude from Book Value, Post To Current Life


DBSi 5.0 Codes Tables

System Code Maintenance (MNTFNSYCD)-No ChangeProgram Number Maintenance (MNTFNPGNO)-No ChangeTransaction Code Maintenance (MNTFNTRCD)-No ChangeTransaction Indicator Maintenance (MNTFNTRIN)- No ChangeDocument Type Cross Reference (MNTFNDTCR)-No ChangeInvoicing Entry Code Maintenance(MNTFNCREC)- No ChangeDocument Sequence Number Maintenance(MNTFNDSEQ) )-No change. Division Code Maintenance (MNTFNDIV)-No change. Store Reporting Level Maintenance(MNTFNRLVL)-No Next LevelMaintain Info Code-(MNTFNINFO)-New CHLD Info Code


DBS 2.3.4 Tax Code Menu

MNTINTAX


DBSi 5.0 Tax Code Menu

MNTINTAX


DBSi 5.0 Master Update Processing- Elements

• There will be eight Elements instead of four.• Each Element will have a limit of 24 characters• It will be possible to concatenate a maximum of four info codes

per element.• Element strings may not exceed 79 characters.


DBSi 5.0 Master Update Processing- External References

• There will be six External References instead of three.• External References will be 32 characters• External References will be assigned by entry code by sequence in

DBS in option MNTFNDIST.• Document Prototypes in CODA V11.3 will determine whether or not

External References will be allowed at the line item level for the document type in question.


DBSi 5.0 Master Update Processing- Variables/Quantity Fields

• Variables will not be available in DBSi 5.0.• New Quantity fields will be available.• Up to four Quantity fields could be assigned per sequence/element

in the entry code. • All quantity fields need to be set up in CODA V11 as well as in DBS.• Quantity fields will contain numeric info codes


DBSi 5.0 Master Update Processing- External TRGLs

• External TRGL processing will allow for users to enter 8 elements and 6 external references.

• If dealers would like to include Quantity field processing for external TRGLs, entry code will need to be entered for those TRGLs.


DBSi 5.0 Entry Code Configuration

Create Entry Codes

MNTFNDIST

Entry Code

Distribution

Create Element

Masters/Templates

Financials Element

Master Maintenance

A4042-151980.CUNO.CC02

External References:

AGNO,ARCA

Quantities: REGH

Document Types: C***, P***, R***,S***

Element 1: 151980

Element 2:1000

Element 3: CC22

*If quantities are set up in core DBSi, they must be set up on the element in CODA

* If external references are set up in core DBSi, they must be allowed on the document code in CODA

Create Balance

Codes/Quantities

Financials Element

Master Maintenance

REGH-REGH


DBS 2.3.4 Entry Code Distribution Menu

CODA Option 11 – Screen 1


DBSi 5.0 Entry Code Distribution Menu

MNTFNDIST – Screen 1


DBS 2.3.4 Entry Code Distribution Menu

CODA Option 11 – Screen 2


DBSi 5.0 Entry Code Distribution Menu

MNTFNDIST – Screen 2


DBSi 5.0 Entry Code Distribution – F11

DBS 2.3.4 DBSi 5.0

Entry Code/Sequence LevelEntry Code/Sequence Level


Element Master-CODA

•Menu Path: Financial/Masters/Element


Balance Codes- CODA

•Menu Path: Financials/Masters/Balance


DBSi 5.0 Master Update

• Master Update- Menus• Master Update- FI Batch Processing


DBS 2.3.4 Daily Master Update Menus

CODA Option 30


DBSi 5.0 Master Update Menu

DBS LSTFNDALY – Screen 1


DBSi 5.0 Master Update Menu

LSTFNDALY – Screen 2


DBS 2.3.4 Monthly Master Update Menu

CODA Option 34


DBSi 5.0 Monthly Master Update Menu

DBS LSTFNMONT


Questions / Comments

Customer focused. Results-driven. Moving your business to a new level. 1 February 2011 DBSi 5.0...

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