CTBIO I · 2019. 10. 14. · BPM Sennheiser Evol. 100G4-A Combo-Kit Wireless audio kitconsisting...

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1::'\ CTBIO I preparatory commissionfor the ~ comprehensive nuclear-test-ban PREPARATORY COMMISSION treaty organization REQUEST FOR QUOTATION THIS IS NOT AN ORDER To: ALL BIDDERS CTBTORef. No.: 2019 0185/Stomov (PLEASE QUOTE ON ALL COMMUNICATIONS) Tel.No.: +43 (1) 26030-6350 Fax No.: +43 (1) 26030 5948 Attn,: E-mail: [email protected] Date: 03 Oct 19 Email: Title: of Request: Acquisition of Technical Equipment including Video Audio Equipment Deadline for Submission: 24 Oct 19 Vienna Local Time: 17:00 The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization (hereinafter referred to as the 'Commission') hereby invites you to quote the following items as per conditions listed below. 6 Description and Requirements PROMISE Pegasus3 R8 48TB Raid Storage Thunderbolt 3 (USB C) auf Thunderbolt 2 LaCie 6TB d2 Prof. Desktop Hard Drive LaCie Mobile Drive 5TB Ext Hard Drive Litepanels Astra 6X TravelerTrioVMnt-Kit https:/Iwww.bpm-media.de/produkte/lichtllicht-sets/3- leuchten-sets/litepanels-astra-6x-travelertrio- v-mount-kitl IDX DUO-C190 V-mount battery with two D-Tap and one USB port and a capacity of 185 Wh BPM Sennheiser Evol. 100 G4-A Combo-Kit Wireless audio kit consisting of bodypack transmitter with omnidirectional clip-on microphone, camera receiver, handheld transmitter, microphone capsule and transport case Scope of Delivery: 1x Sennheiser ew 112P G4 - A 1x Sennheiser SKM 100 G4 - A 1x Sennheiser MMD 835-1 BK 1x MC-CASES Evolution G4 Transportkoffer Panasonic DC-GH5 (Body Only) 4K multicodec HDSLR camera for video and photo Quantity UIM 1 each each 3 each 2 each 1 each Item 1 2 3 4 5 3 each 7 1 each 8 1 each

Transcript of CTBIO I · 2019. 10. 14. · BPM Sennheiser Evol. 100G4-A Combo-Kit Wireless audio kitconsisting...

Page 1: CTBIO I · 2019. 10. 14. · BPM Sennheiser Evol. 100G4-A Combo-Kit Wireless audio kitconsisting ofbodypack transmitter with omnidirectional clip-on microphone, camera receiver, ...

1::'\ CTBIO Ipreparatory commissionfor the~ comprehensive nuclear-test-banPREPARATORY COMMISSION treaty organization

REQUEST FOR QUOTATION

THIS IS NOT AN ORDER

To: ALL BIDDERS CTBTORef. No.: 2019·0185/Stomov(PLEASE QUOTE ON ALL COMMUNICATIONS)

Tel.No.: +43 (1) 26030-6350Fax No.: +43 (1) 26030 5948

Attn,: E-mail: [email protected]

Date: 03 Oct 19Email:

Title:ofRequest: Acquisition of Technical Equipment including Video Audio Equipment

Deadline for Submission: 24 Oct 19 Vienna Local Time: 17:00

The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization (hereinafter referred to asthe 'Commission') hereby invites you to quote the following items as per conditions listed below.

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Description and RequirementsPROMISE Pegasus3 R8 48TB Raid StorageThunderbolt 3 (USB C) auf Thunderbolt 2LaCie 6TB d2 Prof. Desktop Hard DriveLaCie Mobile Drive 5TB Ext Hard DriveLitepanels Astra 6X TravelerTrioVMnt-Kithttps:/Iwww.bpm-media.de/produkte/lichtllicht-sets/3-leuchten-sets/litepanels-astra-6x-travelertrio­v-mount-kitlIDX DUO-C190V-mount battery with two D-Tap and one USB port and acapacity of 185 WhBPM Sennheiser Evol. 100 G4-A Combo-KitWireless audio kit consisting of bodypack transmitter withomnidirectional clip-on microphone, camera receiver,handheld transmitter, microphone capsule and transportcaseScope of Delivery:1x Sennheiser ew 112P G4 - A

1x Sennheiser SKM 100 G4 - A1x Sennheiser MMD 835-1 BK1x MC-CASES Evolution G4 Transportkoffer

Panasonic DC-GH5 (Body Only)4K multicodec HDSLR camera for video and photo

Quantity UIM1 each

each3 each2 each1 each

Item12345

3 each

7 1 each

8 1 each

mcneill
Textbox
14 Oct 2019
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1::\ CIBIO I preparatory commissionfor the~ comprehensive nuclear-test-banPREPARATORY COMMISSION treaty organization

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DescriptionandRequirements Quantity UIMshooting with Live-MOS sensor, 5-axis imagestabilisation, MFT lens mount and recording to SDmemory cardsOlympus MZUIKO DIGITAL 1 eachOlympus M.ZUIKO DIGITAL ED 12-40mm 1:2.8 PROLensfor Micro Four Thirds CamerasOlympus 7-14 mm M.ZUIKO Dig.ED 1:2:8 Len 1 eachOlympus 7 - 14 mm M.ZUIKO Digital ED 1:2.8 PRO Lens#for Micro Four Thirds Cameras##Panasonic Lumix GH5 battery grip # black 1 each(DMW-BGGH5Rode VideoMicro Compact on Camera Mic. 1 each

Item

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When preparing your quotation, please follow the attached instructions. You are kindly requested to complete andreturn the acknowledgement form by fax or e-mail as soon as possible. If you have any questions you should contactthe a-mail address indicated above. We look forward to receiving your quotation.

Yours sincerely,

Alexandre StomovProcurement Officer, Procurement Section

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ACKNOWLEDGEMENT FORM

Solicitation No: 2019-0185 Closing Date: 24 Oct 19 Title: Acquisition of Technical Equipment including Video Audio Equipment Vienna Local Time: 17:00

Procurement Staff: Alexandre Stomov CTBTO Req. No.: 0010014646

Please complete 'A' or 'B' or 'C'and Return

WITHIN FIVE (5) DAYS

THE PREPARATORY COMMISSION FOR THECOMPREHENSIVE NUCLEAR-TEST-BAN TREATY ORGANIZATION (CTBTO)

by email [email protected]

__ ________________________ other (please specify)

__ insufficient time to prepare a proper submission;

__ we do not have the required expertise for this specific project;

__ our current workload does not permit us to take on additional work at this time;

______________

______________

_____________________________________________

____________________

_________________________________________

________________________

________________________

_________________________________________

Email/Tel: (date)

By: Contact Name:

Company Name: A: We shall submit our proposal

Email/Tel: (date)

By: Contact Name:

Company Name: B: We may submit and will advise

Email/Tel:

Contact Name:

Company Name:

C: We will not submit a proposal for the following reason(s)

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Instructions to bidders Page 1 of 5

INSTRUCTIONS TO BIDDERS

CONDITIONS

Delivery Terms (INCOTERMS 2000) and Destination

DDP (delivered, duty paid), door-to-door delivery CTBTO, Vienna.

The Commission reserves the right to change the applicable delivery term upon a written notice to the Contractor, in case the Contractor and/or the shipment become eligible for an exemption from taxation, fees, duties, tariffs or other charges payable in the country of destination.

Please note that all deliveries must include insurance for the goods.

The Price The price quotation shall include all costs for the required item.

Currency Please quote in EURO or US$ only.

Taxes

Taxes: In principle the Commission is exempt from taxes. Since the arrangement under which such exemption is respected varies from country-to-country, the selected supplier will be informed by the Commission whether tax exemption will occur at source or whether taxes paid by the selected supplier will be reimbursed by the Commission upon submission of the original supporting documentation. “Taxes” means all direct and indirect taxes (including value added tax, general sales tax or goods and services tax), assessments, fees, customs duties, liens and charges in as much as they are levied in conclusion or implementation of the purchase order, including customs restrictions and charges of similar nature in respect of articles imported or exported for the Commission’s official use.

The price quoted shall be net of taxes. All applicable taxes (including indirect taxes), fees, duties, tariffs and charges payable by the selected supplier at the conclusion or implementation of the Purchase Order in respect of the goods/equipment and/or services, shall be quoted separately or be separately identified on the quotation together with information on the nature of the tax and its method of calculation. Indirect taxes include value added tax (VAT), general tax or goods and service tax.

Insurance Insurance to be included in the quotation must be for All Risk, covering 110% of the cost of the equipment proposed, and from the date/place of the shipment to the date/place the delivery is completed. The insurance shall be in the name of the supplier and the Commission.

Validity of Quotation Minimum 90 days

General Conditions General Conditions for Goods (See Annex A)

Privileges & Immunities Nothing in or relating to the Contract shall be deemed to constitute an express or implied waiver of any Privileges and Immunities of the Commission.

Payment Terms

Within 30 days of receipt and acceptance of the goods and of the following documents:

(1) Invoice(s) showing the firm fixed price of the Purchase Order. The supplier shall submit an invoice in 1 (one) original and 2 (two) copies or electronically, from the Supplier’s official e-mail address in PDF format, duly signed and sealed by the Supplier and submitted to [email protected]. Each invoice shall contain the Contract number (CTBTO and SAP numbers), detailed banking instructions, including the name and address of the Contractor’s bank, account number, account holder’s name and SWIFT, IBAN and/or ABA codes for payment by electronic

Vienna International Centre P. O. Box 1200 A-1400 Vienna Austria www.ctbto.org

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Instructions to bidders Page 2 of 5

transfer. and actual pre-paid transportation and insurance cost (if applicable;

(2) Delivery Notice acknowledged by the Consignee, confirming successful delivery;

(3) Acknowledgement Copy of the Commission’s Purchase Order with Supplier’s counter-signature; and

Any other relevant documents.

Applicable Taxes payable by the supplier and/or its subcontractor(s) shall be invoiced separately or be separately identified on the invoice. Actual payment of the Taxes must primarily be supported by original documentation such as bank account statements, transfer orders, or receipts issued by the local tax or customs authorities. If submission of such original documentation is not possible for justifiable reasons, their copies could be accepted by the Commission provided that they are duly signed and certified by local tax or customs authorities. In case the currency in which the taxes are levied is not the currency of the Purchase Order, bank statements (or equivalent) showing the exchange rate used for the conversion should be submitted to the Commission, in addition to any other supporting documentation.

OTHER INFORMATION

1. The Commission reserves the right to accept or reject bidder’s quotation, partially or entirely, and to annul this procurement process at any time prior to award of the Purchase Order, without thereby incurring any liability to the bidder or any obligation to inform the bidder of the grounds for the Commission’s action.

2. The bidder shall include in its quotation, documentary evidence of its qualifications to perform the Purchase Order which shall establish to the Commission’s satisfaction that the bidder has the financial, technical and production capability necessary to perform the Purchase Order in its entirety and to provide spare parts and other necessary on-going services as required.

3. The bidder shall bear all the costs associated with the preparation and submission of the quotation and the Commission shall not be responsible or liable for those costs, regardless of the conduct or outcome of this RFQ.

4. The bidder’s price quotation shall be submitted in the English language, together with relevant technical literatures in duplicate, which should also be in English.

5. The bidder’s quotation shall be typed or written in indelible ink and signed by an official legally authorized to enter into contracts on behalf of your organization. The quotation shall not contain any inter-lineation, erasures or overwriting except as necessary to correct errors made by the bidder, in which case such corrections shall be initialled by the person or persons signing the quotation.

6. The goods and services (if any) to be rendered under the Purchase Order shall have their origin in the States Signatories of the Comprehensive Nuclear-Test-Ban Treaty (CTBT), the list of which is attached to this RFQ. For purposes of this paragraph, "the origin" means the place from where the materials, goods and/or from which the services are supplied.

7. Before the deadline for submission of your quotation, any request for clarifications relating to the RFQ documents shall be directed in writing exclusively to the Chief, Procurement Section, attention to Procurement Staff in charge of this matter referred to in the RFQ cover letter herein. If such requests are addressed to others or if additional information is obtained from others, it may lead to disqualification of your offer.

8. From the deadline for submission of the quotation until the written notification of contract award, no bidder shall contact the Commission on any matter relating to its quotation, except when responding to a request from the Commission for clarification. Any effort to influence the Commission in its evaluation of the quotation(s) or its award decision shall result in the rejection of the quotation.

9. The Commission shall evaluate the compliance of the quotations with the RFQ requirements. Subject to its technical compliance, the quotations shall be examined for its contractual compliance and commercial acceptability. Deviation, if any, from the Commission’s terms and conditions might be a factor in the decision of award.

10. In case of an award, the following documents shall govern the Purchase Order and in case of discrepancies or inconsistencies, the documents to prevail shall be given precedence in the following order:

(a) The Purchase Order;

(b) The Commission’s General Conditions for Goods (Annex A);

(c) The Supplier’s quotation (Annex B).

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Instructions to bidders Page 3 of 5

The quotation shall be submitted in writing to the email address below: [email protected] or alternatively a hard copy may be submitted to: Chief, Procurement Section Office E0918 CTBTO, Vienna International Centre Wagramerstrasse 5, P.O. Box 1200 A-1400 Vienna Austria Bidders shall take note of the attached price schedule instructions when submitting the quotation.

Should there be items on our list that you cannot include in the quotation, we would appreciate you marking them, and returning the information to us, together with the names of any potential bidder(s) known to you. Please do this even if you cannot submit a quotation for any of the items and kindly don’t forward the RFQ to any other parties without our knowledge. Please confirm, within 5 working days, the receipt of this RFQ and your confirmation whether you will submit a quotation by the closing date mentioned herein. Attachments: - The Commission’s General Conditions of Contract - The Commission’s Terms of Reference - CTBTO Member States - Statement of Confirmation - Vendor Profile Form Use of former Preparatory Commission for the CTBTO (“Commission”) employees in the preparation of Quotations: A Bidder must not, in the absence of prior written approval from the Commission, permit a person to contribute to, or participate in, any process relating to the preparation of a Quotation or the procurement process if the person:

a. At any time during the 12 months immediately preceding the date of issue of the Solicitation was an official, agent, servant or employee of, or otherwise engaged by the Commission;

b. At any time during the 24 months immediately preceding the date of issue of the Solicitation was an employee of the Commission personally engaged, directly or indirectly, in the definition of the requirements, project or activity to which the Solicitation relates.

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Instructions to bidders Page 4 of 5

SUPPLIER’S STATEMENT PLEASE STATE BELOW & SUBMIT WITH PROPOSAL

Delivery Time: Shipping weight (kg) and Volume (m3) – if applicable: List of recommended consumables and spares including prices and details on local availability, if applicable (please tick): For one year period For a period of …………………………. Warranty period applicable (it should be for a minimum of 24 months, starting from the date of receipt of the goods/services by the Commission) – please tick below: For a two year period For a period of …………………………. Availability of local service in Vienna, Austria (if any): State country of origin or assembly of all items quoted: Quantity discount and early payment discount (if any): Include documentary evidence of the supplier’s qualifications to perform the contract, which shall establish to the Commission’s satisfaction that the Supplier has the financial, technical and production capability necessary to perform the contract in its entirety and to provide spare parts and other necessary on-going services as required.

Included in this quotation : Yes No Confirmation that the bidder has reviewed the Commission’s Model License Agreement (if attached), the End User Disclaimer (if attached), the Commission’s General Conditions for Goods (if attached), the Commission’s General Conditions of Contract (if attached), Draft Contract (if attached), and the Special Conditions (if attached), and agreed to all terms and conditions.

Yes No Remarks: With regards to the software provided with the equipment, state and confirm whether the software licenses are transferable to third parties, i.e. the Commission or the Commission’s State Signatories (Member States).

Yes No Not applicable Remarks: Supplier’s Name: Name & Title of Contact Person: Signature & date:

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Instructions to bidders Page 5 of 5

SAMPLE OF PRICE SCHEDULE 1. The Price Schedule must provide a detailed cost breakdown for each item. Shipment costs, and other estimated

costs (e.g. customs duties, VAT, etc.) should be quoted separately. 2. Technical descriptions for each proposed item must provide sufficient detail to allow the Commission to

determine compliance of Bid with specifications as per Terms of Reference and/or Technical Specifications of this RFQ.

3. Currency: Please quote in EURO or US$ only. 4. The format shown below should be used in preparing your price quotation. The format uses a specific

structure that may or may not be applicable but is indicated to serve as an example only.

Price Schedule: RFQ for Goods/Equipment

Item No.

Description of Item Qty. Unit Cost per Unit

Total Cost per item

Item 1 Item 2 : Item X Item Y Item Z EQUIPMENT TOTAL OTHER COSTS (if any) SUBTOTAL Estimated Delivery Costs* Estimated Taxes, if applicable* GRAND TOTAL (Free House, DDU or DDP) Signature of Bidder/Supplier: Date: *Note: 1. Please show costs for shipment and taxes separately. 2. Shipping costs shall include packing, handling, insurance, shipment, custom clearance and local delivery to final

destination. 3. Taxes shall include but not be limited to customs duties and value added tax (VAT). 4. Make it clear that the quoted charge is an estimate, by saying “Estimate” or “Approx.” 5. Estimated delivery costs shall mean that the Commission will pay the actual costs,but not to exceed the estimate

by more than ten (10) percent, in the event of an order.

NOTICE TO ALL SUPPLIERS:

Please be informed that all open competitive tenders of the CTBTO are available on the Web. For more information, please visit http://www.ctbto.org/ (<Opportunities> Procurement)

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General Cond���on� �or Good�

�� ����������� (a) “The Commission” sha�� mean �he ��e�a�a�o�� Commission �o� �he

Com��ehensi�e ����ea��Tes���an T�ea�� ���ani�a�ion a��in� as ���e�� (�) “�oo�s” sha�� mean a�� �oo�s� e��i�men�� ma�e�ia�s an��o� o�he� s����ies

in����in� i�s �a��a�in� �o �e ��o�i�e� �� �he �e��e� �n�e� a ����hase ���e�� (�) “�e��e�” sha�� mean �he ��o�i�e� o� �he �oo�s as s�e�i�ie� in �he ����hase ���e��

ha�in� �he �e�a� s�a��s o� an in�e�en�en� �on��a��o� �is����is �he Commission� (�) “Ta�es” sha�� mean a�� �i�e�� an� in�i�e�� �a�es (in����in� �a��e a��e� �a��

�ene�a� sa�es �a� o� �oo�s an� se��i�es �a�)� assessmen�s� �ees� ��s�oms ���ies� �iens an� �ha��es in as m��h as �he� a�e �e�ie� in �on���sion o� im��emen�a�ion o� �he Con��a��� in����in� ��s�oms �es��i��ions an� �ha��es o� simi�a� na���e in �es�e�� o� a��i��es im�o��e� o� e��o��e� �o� �he Commission�s o��i�ia� �se�

�� �������� (a) The �e��e� �a��an�s �ha� �he �oo�s a�e ne�� ��ee ��om �e�e�� an� �i� �o� i�s

����ose� (�) This �a��an�� sha�� �emain �a�i� �o� ��en����o�� (��) mon�hs a��e� �he �oo�s

ha�e �een �e�i�e�e� an� a��e��e�� �� �he Commission ��ans�e�s �he �i��e o� �he �oo�s �o a �hi�� �a��� ���in� �he �a��an�� �e�io�� �he �i�h� �o en�o� �he �a��an�� sha�� �e ��ans�e�a��e �o �he ne� �i��e ho��e��

(�) ��� ���in� �he �a��an�� �e�io� men�ione� in ������a�se �(�) a�o�e� �he �oo�s a�e �o�n� �o �e �e�e��i�e o� no� in �on�o�mi�� �i�h �he s�e�i�i�a�ions �n�e� �he ����hase ���e�� �he �e��e� sha��� ��on no�i�i�a�ion� ��om���� an� a� i�s o�n e��ense �o��e�� �hem� �� i� �anno� �e �o��e��e�� �he Commission sha�� ha�e �he �i�h�� a� �he �e��e��s e��ense� �o ei�he� �eman� �e��a�emen� o� �he �e�e��i�e i�em� o� �e�ei�e a���o��ia�e �eim���semen�� o� ha�e �he �e�e��i�e i�em �e�ai�e� o� o�he��ise ��o���e� ��om a �hi�� �a����

�� ��C���G The �e��e� sha�� �om��� �i�h �he �a��in� ins�����ions �is�e� in �he ����hase ���e�� �� �������C� (a) ��� �oo�s sha�� �e ����� ins��e� in a ����en�� a��e��a��e �o �he Commission�

a�ains� �os� o� �ama�e in�i�en�a� �o man��a����e o� a���isi�ion� ��ans�o��a�ion� s�o�a�e an� �e�i�e��� �� sha�� �o�e� ��� �e��en� o� �he �os� o� �he �oo�s� an� ��om �he �a�e an� ��a�e o� shi�men� �o �he �a�e an� ��a�e o� �e�i�e��� �n�ess o�he��ise s�e�i�ie� in �he ����hase ���e��

(�) The �e��e� sha�� a��an�e an� �a� �o� �he ins��an�e� namin� �he Commission an� �he �e��e� as �ene�i�ia�ies�

�� ��������� �������������� ��� ����������������� (a)� �e�i�e�� o� �he �oo�s sha�� �e ma�e �� �he �e��e� in a��o��an�e �i�h �he �e�ms

o� �he ����hase ���e�� an� �he �oo�s sha�� �emain a� �he �is� o� �he �e��e� �n�i� �e�i�e�� has �een �om��e�e��

(�)� T�ans�o�� o� �he �oo�s �o �he �o�� o� �is�ha��e o� s��h o�he� �oin� in �he �o�n��� o� �es�ina�ion an��o� �o��a��in� �o �he �onsi�nee� i� an�� �oo���o��oo� s�e�i�ie� in �he ����hase ���e� sha�� �e a��an�e� an� �ai� �o� �� �he �e��e��

(�)� ��on s���ess��� �om��e�ion o� �e�i�e�� o� o� ins�a��a�ion an� a �es�in� an� e�a��a�ion �e�io�� as s�e�i�ie� in �he ����hase ���e�� �es�onsi�i�i�� �o� �he �oo�s �i�� �e han�e� o�e� �o �he �onsi�nee o� o�he� �esi�na�e� en�i���

�� ����� ����� �� in a��o��an�e �i�h �he ����hase ���e�� �he �e��e� is �e��i�e� �o ��o�i�e s�a�e �a��s� in �he e�en� o� �e�mina�ion o� ��o����ion o� �hose a��e� �e�i�e�� o� �he �oo�s� �he �e��e� is a�so �e��i�e�� (a) �o �i�e a��an�e no�i�i�a�ion �o �he Commission o� �he �en�in� �e�mina�ion� in

s���i�ien� �ime �o �e�mi� �he Commission �o ��a�e a �ina� o��e�� an� (�) �o��o�in� s��h �e�mina�ion� �o ���nish a� no �os� �o �he Commission� �he

���e��in�s� ��a�in�s an� s�e�i�i�a�ions o� �he s�a�e �a��s� i� an� �hen �e��es�e�� �� �����C����� ��� ����� (a)� The Commission an��o� i�s �esi�nees sha�� ha�e �he �i�h� �o ins�e�� an��o� �o �es�

�he �oo�s �o �on�i�m �hei� �on�o�mi�� �o �he �e�hni�a� s�e�i�i�a�ions� (�)� The ins�e��ions an� �es�s ma� �e �on����e� on �he ��emises o� �he �e��e�� a� a

�oin� o� �e�i�e�� �esi�na�e� �� �he Commission an��o� a� �he �oo�s� �ina� �es�ina�ion� The �e��e� sha�� �i�e a� no �ha��e a�� �easona��e �a�i�i�ies an� assis�an�e �o �he Commission an��o� i�s �esi�nees�

(�)� �ho��� an� ins�e��e� o� �es�e� �oo�s �ai� �o �on�o�m �o �he �e�hni�a� s�e�i�i�a�ions� �he Commission �ese��es �he �i�h� �o �e�e�� �hem an� �he �e��e� sha�� ei�he� �e��a�e �hem o� ma�e a�� a��e�a�ions ne�essa�� �o mee� s�e�i�i�a�ion �e��i�emen�s ��ee o� �os� �o �he Commission�

(�)� The Commission an��o� i�s �esi�nees� �i�h� �o ins�e��� �es� an� �e�e�� a� �he �oin� o� �e�i�e�� sha�� no� �e �ai�e� �� �eason o� �he �oo�s ha�in� ��e�io�s�� �een ins�e��e�� �es�e� an� �asse� �� �he Commission�

�o�hin� s�a�e� in �his C�a�se sha�� �e�ease �he �e��e� ��om an� �a��an�� �n�e� �he ����hase ���e�� �� ������� �� ������� �� �he �e��e� �ai�s �o �e��o�m an� o� i�s o��i�a�ions� �he Commission ma� in�o�m in ��i�in� o� �he na���e o� �he �ai���e an� �e��a�e �he ����hase ���e� �oi�� o� ��o�i�e an

a��i�iona� �e�io� �o� �he �e��e� �o �e��o�m i�s o��i�a�ions� �n �ha� �ase� i� �he �e��e� has no� �eme�ie� �he �ai���e �i�hin �he �i�en �ime� �he Commission ma�� �� ��i��en no�i�e� �e��a�e �he ����hase ���e� �oi�� �� ���������� ����G�� �i�ho�� ��e���i�e �o C�a�se �� �e�o�� i� �he �e��e� �ai�s �o �e�i�e� an� o� a�� o� �he �oo�s �i�hin �he �ime �e�io� s�e�i�ie� in �he ����hase ���e�� �he ���e� ma�� �i�ho�� ��e���i�e �o an� o�he� �i�h�s an� �eme�ies� �e���� ��om �he �on��a���a� ��i�e a s�m e��i�a�en� �o ��� �e��en� o� �he �on��a���a� ��i�e �o� ea�h �a� �n�i� �e�i�e��� �� �o a ma�im�m o� �� �a�s� ��� ���������C����� The �e��e� sha�� in�emni��� ho�� an� sa�e ha�m�ess an� �e�en� a� i�s o�n e��enses �he Commission ��om an� a�ains� a�� s�i�s� ��aims� �eman�s an� �ia�i�i�� o� an� �in�� in����in� �os�s an� e��enses� a�isin� o�� o� a��s o� omissions o� �he �e��e�� The �e��e� �e��a�es �ha� i� �oes no� �no� o� an� ��o��ie�a�� o� in�e��e���a� ��o�e��� �i�h�s o� �hi�� �a��ies� �hi�h mi�h� �e in��in�e� in �he e�e���ion o� �he ����hase ���e�� The �e��e� sha�� a�so in�emni�� a��o��in� �o �his C�a�se sho���� �on��a�� �o �he �e��e��s e��e��a�ions� ��aims �e �aise� a�ains� �he Commission �ha��in� i� �i�h in��in�emen� o� in�e��e���a� ��o�e��� �i�h�s� The o��i�a�ions o� �his C�a�se sha�� no� �a�se ��on �e�mina�ion o� �he ����hase ���e�� ��� �����C��� The �e��e� sha�� no� a��e��ise� ma�e ����i� �he �a�� �ha� i� is ��o�i�in� o� has ��o�i�e� �oo�s �o� �he Commission o� �se �he name� em��em o� o��i�ia� sea� o� �he Commission o� an� a���e�ia�ion o� �he name o� �he Commission� ��� ������ ��C��C�� The �e��e� sha�� o��ain an e��o�� �i�en�e o� o�he� �o�e�nmen�a� a��ho�i�a�ion i� �e��i�e� �o� �he �oo�s� �n �he e�en� o� �ai���e �o o��ain s��h a �i�en�e o� a��ho�i�a�ion� �he Commission ma� �e��a�e �he ����hase ���e� �oi��

��� ����G����� �� ���C�����C���G The �e��e� sha�� no� assi�n� ��ans�e�� ��e��e� s���on��a�� o� ma�e o�he� �is�osi�ion o� �he ����hase ���e� o� an� �a�� �he�eo�� e��e�� �i�h �he ��io� ��i��en �onsen� o� �he Commission� ��� ���C� ������� �n �he e�en� o� �o��e ma�e��e� �he �e��e� sha�� �i�e imme�ia�e no�i�e in ��i�in� �o �he Commission� i� �he �e��e� is �he�e�� �en�e�e� �na��e� �ho��� o� in �a��� �o �e��o�m i�s o��i�a�ions �n�e� �he ����hase ���e�� �n �e�ei�� o� �he no�i�e� �he Commission sha�� a� i�s so�e �is��e�ion ��an� �he �e��e� a �easona��e e��ension o� �ime in �hi�h �o �e��o�m i�s o��i�a�ions o� �e�mina�e �he ����hase ���e� on �he same �e�ms as a�e ��o�i�e� �o� in C�a�se �� “Te�mina�ion”� e��e�� �ha� �he �e�io� o� no�i�e sha�� �e se�en (�) �a�s ins�ea� o� �hi��� (��) �a�s�

��� ��������C� ��� ��������C� �ho��� �he �e��e� �e inso��en�� a�����e� �an������ o� ma�e a �ene�a� assi�nmen� �o� �he �ene�i� o� i�s ��e�i�o�s� o� sho��� a �e�ei�e� �e a��oin�e� on a��o�n� o� �he �e��e��s inso��en��� �he Commission ma�� �i�ho�� ��e���i�e �o an� o�he� �i�h� �n�e� �he ����hase ���e�� �e�mina�e i� �� �i�in� �he �e��e� ��i��en no�i�e o� s��h �e�mina�ion�

��� ����������� The Commission ma� �e�mina�e �he ����hase ���e� in �ho�e o� in �a��� an� a� an� �ime� ��on �hi��� (��) �a�s� no�i�e o� �e�mina�ion �o �he �e��e��

��� ����������� (a) �n �he e�en� o� an� �is���e a�isin� o�� o� �he in�e���e�a�ion o� a���i�a�ion o� �he

�e�ms o� �he ����hase ���e� o� an� ��ea�h �he�eo� i� sha�� �e se���e� in a��o��an�e �i�h �he a��i��a�ion ���es es�a��ishe� �� ��C�T��� as a� ��esen� in �o��e� The n�m�e� o� a��i��a�o�s sha�� �e one� The a��i��a�ion sha�� �e in �ienna� ��s��ia� an� i� sha�� �e �on����e� in �he �n��ish �an��a�e� The �o�e�nin� �a� o� �he ����hase ���e� is �he �ni�e� �a�ions Con�en�ion on Con��a��s �o� �n�e�na�iona� �a�es o� �oo�s (�ienna� ����)�

(�) The �a��ies sha�� �e �o�n� �� an� a��i��a�ion a�a�� �en�e�e� as a �es��� o� s��h a��i��a�ion as �he �ina� a����i�a�ion o� an� s��h �is���e�

��� �������G�� ��� ���������� �o�hin� in o� �e�a�in� �o �he ����hase ���e� sha�� �e �eeme� a �ai�e� o� an� o� �he ��i�i�e�es an� imm�ni�ies o� �he Commission an� i�s em��o�ees� ��� ��� ��������� �n ��in�i��e� �he Commission is e�em�� ��om a�� Ta�es� �in�e �he a��an�emen� �n�e� �hi�h s��h e�em��ion is �es�e��e� �a�ies ��om �o�n�����o��o�n���� �he Con��a��o� sha�� �o��a�o�a�e �i�h �he Commission �o a�hie�e Ta� e�em��ion a� so���e o� �o ���s�e �eim���semen� o� Ta�es �ai� �� �he Commission� as �he �ase ma� �e�

��������

Annex A

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CTBTO Member States

Afghanistan Albania Algeria Andorra Angola Antigua and

Barbuda Argentina Armenia Australia Austria Azerbaijan Bahamas Bahrain Bangladesh Barbados Belarus Belgium Belize Benin Bolivia (Plurinational State of)

Bosnia and Herzegovina

Botswana Brazil Brunei Darussalam Bulgaria Burkina Faso Burundi Cambodia Cameroon Canada Cape Verde Central African

Republic Chad Chile China Colombia Comoros Congo Cook Islands Costa Rica Cote d'Ivoire Croatia Cyprus Czech Republic Democratic

Republic of the Congo

Denmark Djibouti

Dominican Republic Ecuador Egypt El Salvador Equatorial Guinea Eritrea Estonia Eswatini Ethiopia Fiji Finland France Gabon Gambia Georgia Germany Ghana Greece Grenada Guatemala Guinea Guinea-Bissau Guyana Haiti Holy See Honduras Hungary Iceland Indonesia Iran, Islamic

Republic of Iraq Ireland Israel Italy Jamaica Japan Jordan Kazakhstan Kenya Kiribati Kuwait Kyrgyzstan Lao People's

Democratic Republic

Latvia Lebanon Lesotho

Liberia Libya Liechtenstein Lithuania Luxembourg Madagascar Malawi Malaysia Maldives Mali Malta Marshall Islands Mauritania Mexico Micronesia,

Federated States of

Monaco Mongolia Montenegro

Republic of Morocco Mozambique Myanmar Namibia Nauru Nepal Netherlands New Zealand Nicaragua Niger Nigeria North Macedonia

Republic of Norway Oman Palau Panama Papua New Guinea Paraguay Peru Philippines Poland Portugal Qatar Republic of Korea Republic of Moldova Republic of Niue Romania Russian Federation Rwanda

Saint Kitts and Nevis Saint Lucia Saint Vincent and

the Grenadines Samoa San Marino Sao Tome and

Principe Senegal Serbia, Republic of Seychelles Sierra Leone Singapore Slovakia Slovenia Solomon Islands South Africa Spain Sri Lanka Sudan Suriname Sweden Switzerland Tajikistan Thailand Timor-Leste Togo Tunisia Turkey Turkmenistan Tuvalu Uganda Ukraine United Arab

Emirates United Kingdom United Republic of

Tanzania United States of

America Uruguay Uzbekistan Vanuatu Venezuela Vietnam Yemen Zambia Zimbabwe

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STATEMENT OF CONFIRMATION On behalf of (name of firm or organization): _______________________________, I hereby attest and confirm that: a) The firm/organization possesses the legal status and capacity to enter into legally binding

contracts with the Commission for the supply of equipment, supplies, services or work.

b) The firm/organization is not insolvent, in receivership, bankrupt or being wound up, and not under administration by a court or a judicial officer, and that it is not subject to the suspension of its business or legal proceedings for any of the foregoing reasons.

c) The firm/organization has fulfilled all its obligations to pay taxes and social security contributions.

d) The firm/organization has not, and that its directors and officers have not, within the last five years been convicted of any criminal offense related to professional conduct or the making of false statements or misrepresentations as to their capacity or qualifications to enter into a procurement or supply contract.

e) The Commission, in the event that any of the foregoing should occur at a later time, will be duly informed thereof, and in any event, will have the right to disqualify the firm/organization from any further participation in procurement proceedings.

f) The firm/organization did not/will not attempt to influence any other bidder, organization,

partnership or corporation to either submit or not submit a proposal/bid/quotation;

g) The firm/organization will not, in the absence of a written approval from the Commission, permit a person to contribute to, or participate in, any process relating to the preparation of a Quotation/Bid/ Proposal or the procurement process if the person:

a. at any time during the 12 months immediately preceding the date of issue of the

Solicitation was an official, agent, servant or employee of, or otherwise engaged by the Commission;

b. at any time during the 24 months immediately preceding the date of issue of the Solicitation was an employee of the Commission personally engaged, directly or indirectly, in the definition of the requirements, project or activity to which the Solicitation relates.

h) Neither the organization/firm, its parent entities (if any), nor any of its subsidiary or affiliated

entities (if any) have been identified on, or associated with any individual, groups, undertakings and entities identified on, the list established pursuant to the UN Security Council Resolution 1267 (Consolidated Sanctions List).1

i) Neither the organization/firm, its parent entities (if any), nor any of its subsidiary or affiliated

entities (if any) are subject to any form of sanction imposed by an organization or body within the United Nations System, including the World Bank.

1 The Consolidated United Nations Security Council Sanctions List can be found on the following website: https://www.un.org/securitycouncil/content/un-sc-consolidated-list

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j) Neither the organization/firm, its parent entities (if any), nor any of its subsidiary or affiliated

entities (if any), is engaged in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child shall be protected from performing any work that is likely to be hazardous or to interfere with the child’s education, or to be harmful to the child’s health or physical, mental, spiritual, moral, or social development.

k) Neither the organization/firm, its parent entities (if any), nor any of its subsidiary or affiliated

entities (if any) will use the funds received under contracts/purchase orders with the Commission to provide support to individuals, groups, undertakings or entities associated with terrorism.

l) The prices in the firm/organization’s proposal/bid/quotation have been arrived at

independently, without consultation, communication or agreement with any other interested companies, competitor or potential competitor with a view to restricting competition.

m) The Commission shall have the right to disqualify the firm/organization from participation in

any further procurement proceedings, if it offers, gives or agrees to give, directly or indirectly, to any current or former staff member of the Commission a gratuity in any form, an offer of employment or any other thing of service or value, as an inducement with respect to an act or a decision of, or a procedure followed by, the Commission in connection with a procurement proceeding.

n) The Commission shall have the right to disqualify the firm/organization from participation in

any further procurement proceedings if it does not disclose to the Commission any situation that may appear as a conflict of interest, and if it does not disclose to the Commission if any official or professional under contract with the Commission have an interest of any kind in the firm/organization’s business or any kind of economic ties with the firm/organization.

Name (print): _________________________ Signature: _______________________ Title/Position: ________________________ Place (City and Country): _______________________ Date: ________________________