Course 2: ARIES Background: Design,

Features and Benefits

Course 2: ARIES Background: Design,

Features and Benefits

ARIES ON DEMAND TrainingARIES ON DEMAND Training

2.00

ARIES Overview 2What You’ll Learn:

• ARIES Features

• Benefits to Clients & Providers

• Business Flow Considerations

• ARIES Client Blueprint

2.01

ARIES Structure: Navigation Bar, Major Tabs and Subtabs

CLIENT Tabs and Subtabs

ARIES System Navigation

2.02

What is ARIES?• AIDS Regional Information and

Evaluation System

• Real time browser-based database

• Client case management information system for administration and reporting HIV/AIDS care

• Delivery/tracking of HIV/AIDS care/treatment

2.03

ARIES Benefits to “Share” Clients:

• Single point of entry

• Quicker access to services

• Providers gain better overall services profile→ Better care

• Easier referral tracking for additional services

• Provides “data home” for mobile clients

2.04

2.05

ARIES Provider Benefits:(if client agrees to share data)• Better global picture of services

• Easier tracking of outcomes/treatment alternatives

• Easier planning/organizing client care plans

• Elimination of agency duplicate data entry

• Better data quality

2.05

ARIES Provider Benefits:(if client agrees to share data)• Can easily analyze client data using canned reports and the

crosstab wizard

• Conduct complex analyses using the ad-hoc reporting feature

• Simplified monthly reporting

• Elimination of individual software updates/patches

• All updates made to ARIES server by ARIES Administrator

• ARIES tracks all HIV/AIDS clients regardless of funding source

2.05

Benefits to RWCA Grantees (Parts A, B, C & D)• Unduplicates clients across ARIES providers

• Provides reliable client-level data

• Consolidates and updates client/service tracking

• Grantees administer contracted providers and produce consolidated reports

2.05

Benefits to RWCA Grantees (Parts A, B, C & D)• Can more easily generate the HRSA RDR and WICY Reports

• Will help collect some of the relevant data for HRSA’s quality management mandate

• Provides data for program monitoring and outcome evaluations

• Allows grantees to more easily provide data reports to providers/Planning Council

• OA implements all ARIES software patches/upgrades

Features• Needs Assessments

• Track Referrals and Referral Outcomes

• Care Plans

• Case Notes

• Comprehensive Assessment

• Outcome Tracking and Quality Management Indicators

2.06

Features

• Simple Reports (Canned Reports and Crosstab Feature)

• Custom Reports (more sophisticated reports)

• Store Custom Reports

• Client Flow Sheet

• On-Line Help Manual ([F1] key)

2.06

2.07

Features (Data Conversion)• Data Conversion for users of:

• COMPIS

• Carebase

• CAREWare

• Conversion Data ready for the RDR:

• (HRSA)

• Historical CD4

• Viral Load counts

2.08

ARIESARIES

Real-time Real-time systemsystem

Use offline Use offline formsforms

Entering data Entering data in ARIESin ARIES

Agency Decision ???Agency Decision ???

How often to enter data How often to enter data (daily, weekly, bi-(daily, weekly, bi-

weekly)?weekly)?

Use ARIES real-time or Use ARIES real-time or use offline forms?use offline forms?

Each user fills out their own forms and enters

ARIES data?

Give all forms to a data entry person to enter

ARIES data?

What sections of ARIES will the user fill

out?

Will one person enter intake information

while another enters service data?

Will Case Managers only enter their own

notes?

ARIES Business Flow Decision Tree For Agencies

2.09

ARIESARIES

ARIES Case ARIES Case DocumentationDocumentation

Use ARIES and Use ARIES and existing client existing client

chartscharts

Administrative Administrative Decision ???Decision ???

How will ARIES affect How will ARIES affect physical and electronic physical and electronic

client charts?client charts?

Maintain physical and Maintain physical and electronic client electronic client

charts?charts?

Providers need not print and file

everything in ARIES for the clients

ARIES will probably not replace existing Electronic Medical Records Systems

ARIES Business Flow Decision Tree For Administrators

2.10

ARIESARIES

Realtime systemRealtime system

ARIES data you enter ARIES data you enter is immediately seen is immediately seen by providers in your by providers in your

networknetwork

Has the client agreed Has the client agreed to share their data?to share their data?

Yes

You may need to enter data more frequently to ensure meeting clients

needs

No

ARIES Business Flow Decision Tree For ARIES Users

2.11

ARIESARIES

Share/Non ShareShare/Non Share Has the client agreed to Has the client agreed to share their data?share their data?

Share

Client must give identical information to each agency :

• First name• Middle initial• Last name• Date of birth• Gender• Mother’s maiden name

ARIES Business Flow Decision Tree For ARIES Clients

Security

• ARIES is divided into four separate applications:

2.12

ARIESARIES

ARIES ClientARIES Client ARIES ARIES Report ExportReport Export ARIES ImportARIES Import ARIES AdminARIES Admin

Users must have the appropriate authorization to access each of the four areas. This requires a separate digital certificate for each application. This division was motivated by security precautions and limiting access to data.

2.12

ARIES Client-Blueprint

2.13

ARIES System Navigation ARIES System Navigation

CLIENT Tabs CLIENT Tabs and Subtabsand Subtabs

ARIES Client-Blueprint

2.13

ARIES Client-Blueprint

2.13

ARIES System Navigation &ARIES System Navigation &Additional features Additional features

Technical Assistance

• For program-related technical assistance in ARIES:

• The Research Program Specialist916-449-5845

• Research Scientist I916-449-5846

• Research Scientist II916-650-6904

2.14

Technical Assistance

2.14

FLASH Quiz – Choose the Correct Answers

• [insert Drag and drop+multiple choice exercise]

Flash element to be inserted

2.15

FLASH Quiz – Choose the Correct Answers

• [insert Drag and drop+multiple choice exercise]

2.16

Flash element to be inserted

[Reference: PDF files]

2.18