Costing Proposal for the City of Owen Sound

Presented on: September 12, 2017 Presented by: Linda Davis Inspector Martin Murray

Corporate Services

Traffic Safety and Operational Support

Investigations and Organized Crime

Field Operations

J.V.N. (Vince) Hawkes Commissioner

Fleet, Supply and Weapons Services Bureau

Career Development Bureau

Business Management Bureau

Municipal Policing Bureau

Security Bureau

Field Support Bureau

Highway Safety Division

Communications and Technology Services Bureau

Professional Standards Bureau

Organized Crime Enforcement Bureau

Investigation and Support Bureau

Provincial Operations Intelligence Bureau

Project Support Centre

Chief Firearms Office

Investigation and Enforcement Bureau (AGCO)

West Region

North West Region

Community Safety Services

East Region

Central Region

Aboriginal Policing Bureau

North East Region

Mary Silverthorn

Provincial Commander Rick Barnum

Deputy Commissioner

Provincial Commander

Brad Blair

Deputy Commissioner

Provincial Commander

Gary Couture

Deputy Commissioner

Provincial Commander

Corporate Communications and Strategy Management Bureau

Adjudicator

Office of the Commissioner

Organizational Chart

The OPP is one of the largest deployed police services in North America

• Over 5,800 uniform and 2,400 civilian employees

• Over 1 Million km² of land and water patrolled

• Over 127,000 km of provincial roadways patrolled

• 100,000 km² of waterways

• 5 Provincial Communications Centres

• 13 Forensic Identification Units

• 75 host detachments and 86 satellite offices in 5 regions

• 4,568 vehicles, including ATVs, snowmobiles, boats etc.

• 323 out of 444 Ontario municipalities on a cost recovery basis

1.9 Million calls in total were received by OPP Provincial Communications Centres

97.7% of calls received by OPP PCC were answered within the first 12 seconds or less

5.4 + Million police service hours to OPP municipalities

98.6% of residents felt “very safe/safe” in their community

Annual Report – OPP in Numbers

OPP Service Delivery

General Headquarters

General Headquarters provides administrative, and operational support services to Regions and Detachments in the following areas: • Aviation/Flight Operations • Child Exploitation • Complaint Investigation • Hate Crimes/Extremism • Illegal Gaming • Intelligence • Major Case Management

• Sex Offender Registry • Surveillance (Electronic & Physical) • Tactics & Rescue (TRU) • Threat Assessment and Criminal

Behavioural Analysis • Violent Crime Linkage Analysis • VIP Security

Operational Support Services

• Rotary & fixed wing air support • Incident Commanders • Emergency Response Teams • Crisis Negotiators • Tactics & Rescue Units • Underwater Search & Recovery • Canine Units • Forensic Identification Services

Administrative Support Services

• Staffing & Recruitment • Training • Tendering & Purchasing • Freedom of Information • Policy Development & Maintenance • Professional Standards, Ethics & Discipline • Employee & Family Assistance Program

The sharing of a larger number of police resources is an advantage in meeting the overall goal of having safe communities. Examples: Economies of scale, consistency in processes, boundaries are eliminated, infrastructure assistance, etc.…

Regional Headquarters

• The City of Owen Sound is located in the OPP’s West Region

• West Region Headquarters is in London • Chief Superintendent John Cain is the Regional

Commander

Regional Headquarters provides administrative, coordinating and support services to its detachments in the areas of:

• Criminal Investigation and Identification • Media Services • Community Policing • Traffic & Marine • Financial Management • Communications (Dispatch)

Ongoing Annual Training

• First Aid and CPR certification • Use of Force • Firearms (day and night firearms) • IRD (Immediate Rapid Deployment) • Conducted Energy Weapon (CEW) • Judgement Training • Voluntary Fitness Testing • Review changes in policy and law affecting frontline policing • Review Ministry Directives changes

Adequate and Effective

• The Police Services Act (PSA) sets out the roles and responsibilities of municipalities with respect to the provision of policing services in Ontario and outlines the adequate and effective services that every police service shall meet.

• The OPP provides: – Crime prevention – Law enforcement – Assistance to victims of crime – Public order maintenance – Emergency response

Integrated Service Delivery

Inspector Martin Murray Detachment Commander Grey County Detachment

Integrated Service Delivery

• Provide policing services to one or more municipalities • Allows sharing of administration, supervisory and other

resources • Officers provide municipal and provincial policing duties Benefits

• Enhanced flexibility in meeting fluctuating demand at a lower cost

• Economies of scale by sharing resources (people & equipment) • Larger number of officers to draw on for major occurrences

and emergencies (more effective response and reduced overtime)

• Coordinated policing strategies for multi-jurisdictional issues

Proposed Detachment Structure

Detachment Commander Inspector (1)

Detachment Manager

Staff Sergeant (1)

“A” Platoon Sergeants (2)

Constables (19)

“B” Platoon Sergeants (2)

Constables (19)

“C” Platoon Sergeants (2)

Constables (19)

“D” Platoon Sergeants (2)

Constables (19)

Detachment Manager

Staff Sergeant (1)

Crime OPP (Regional Position)

OS D/Sgt (vacant)

D/Constables (7) Street Crime (3)

CDAT (2)

Detachment SupportOPP Admin SgtOS Admin Sgt

CSO (2)CORE (2)SRO (1)ERT (3)

Prop. Vault Cst (1)Court Officers (1)Analyst Cst (2)

Special Constables –Court Admin (1 F/T)

Court Security (9 F/T) DAC (7 F/T)

Detachment Response Structure

Current Zone Structure (5 zones)

1. Georgian Bluffs Twp. 2. Chatsworth 3. Meaford 4. Grey Highlands Twp. 5. Southgate Twp.

Proposed Zone Structure (6 zones)

1. Georgian Bluffs Twp. 2. Chatsworth 3. Meaford 4. Grey Highlands Twp. 5. Southgate Twp. 6. City of Owen Sound

The City of Owen Sound would become Zone 6

Proposed Zone Structure

Community Policing

• Community Policing is a fundamental principle under which all of our services are delivered. Ontario’s Mobilization and Engagement Model of Community Policing forms part of all business planning.

Community Programs at Grey County Detachment

• Grey Bruce Situational Table • School Liaison Officer program • OPP KIDS program • SafeGuard Ontario – Break & Enter support program • Community presentations on drugs, internet safety, bullying,

driving, frauds, etc.… • Displays at community events, school fun fairs, home shows, etc.… • Crime Stoppers • OPP Recruitment initiatives • Lock It or Lose It • Vulnerable Person Registry

Standardized Public Reporting Tools

PSB Reports

Records Management System (RMS)

Reports

The Integrated Court

Offences Network

(ICON) Report

Collision Reporting

System (CRS)

Complaints and Optional

Categories Report

Calls For Service Billing

Summary Report

• PSB report was developed for Detachment Commanders in consultation with Police Services Boards to fulfill legislated responsibilities.

• CFS Billing Summary was developed to reflect the billable calls for services (occurrences in same groupings as municipal Annual Billing Statement)

• Addresses the Auditor General recommendation

OPP Contract Policing

• Accountable to Council through the Police Services Board and to the community

• Immediate access to all specialized services to fulfill our policing obligations

• Deliver a wide range of community programs

• 99.5% of respondents felt ‘very safe’ or ‘safe’ in the Grey County Detachment area

• 94.6% of respondents were “very satisfied” or “satisfied” with the OPP’s ability to work with communities to solve local problems

*Most recent CSS survey applied – new survey release 2017)

Municipal Policing Bureau Proposal Information

Why a Transition Contract?

1. Legislation 267(14)

2. Historical data required (DAR)

3. Ontario Civilian Police Commission

Transition Contract

During the initial Transition Contract, the City of Owen Sound will enter into an agreement for a defined number of contractual hours of service as represented by uniform Full Time Equivalent (FTE), and civilian FTEs. After 3+ years, the municipality will transition into the OPP Billing Model.

Transition Contract (3+ years) OPP Billing Model

Base Service Calls for Service

Other Costs

Hours based contract 1,417 hours / FTE / year

Proposed Amalgamated Staffing Position Owen Sound

Police Service Grey

County OPP

Proposed Amalgamated Complement

FTEs billed to Owen

Sound

Chief 1 0 0 0

Deputy Chief 1 0 0 0

Inspector 1 1 1 0.37

Staff Sergeant 1 1 2 1

Sergeant 5 5 11 6

Constables 30 FT + 3 PT 69 100 (+3 RLD)

35** (+3 RLD)

Total Uniform: 39 FT + 3 PT 76 114 42.37 (+3 RLD)

Admin. Clerk 1 F/T 1 P/T 4 7 3 Court Security & Administration 3 F/T 14 P/T * 11 FTE 11

Total Civilian: 4 F/T 15P/T 4 18 14

Uniform & Civilian Salaries and Benefits Salaries and Benefits (Note 1)

Uniform Members $/FTE Positions $ Inspector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151,551 0.37 56,074 Staff Sergeant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126,994 1.00 126,994 Sergeant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114,883 6.00 689,298 Constable. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97,206 35.00 3,402,210

Uniform Position (Rank to be determined). . . . . . . (Note 2) 97,206 3.00 291,618 Total Uniform Salaries 4,566,194 Overtime. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 3) 247,031 Statutory Holiday Payout . . . . . . . . . . . . . . . . . . . . . . (Note 1) 3,279 148,768 Shift Premiums . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 4) 640 28,160 Uniform Benefits . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Note 5) 1,235,745 Total Uniform Salaries & Benefits 6,225,899

Detachment Civilian Members (Note 1) Positions $

Court Officer (Court Security). . . . . . . . . . . . . . . . . Full-time 64,780 2.00 129,560

Court Officer (Administration). . . . . . . . . . . . . . . . Full-time 64,780 1.00 64,780

Court Officer (Court Security). . . . . . . . . . . . . . . . . Part-time 64,780 8.00 518,240

Detachment Administrative Clerk . . . . . . . . . . . . . Full-time 63,096 3.00 189,288

Total Detachment Civilian Salaries . . . . . . . . . . . . . . . 901,868 Civilian Benefits . . . . . . . . . . . . . . . . . . . . . . . (Note 5) 197,305 Total Detachment Civilian Salaries & Benefits 1,099,173

Support Staff Salaries & Benefits

• Support Staff rates are a ‘per officer’ rate. These are multiplied by the number of uniform FTEs provided to Owen Sound to determine the cost.

Support Staff (Salaries and Benefits)

Communication Operators . . . . . . . . . . . . . . . . . . . . . 6,020 273,127

Prisoner Guards . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,535 69,643

Operational Support. . . . . . . . . . . . . . . . . . . . . . . . . . 4,254 193,004

RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . 2,051 93,054

Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 5,444

Office Automation Support . . . . . . . . . . . . . . . . . . . . . 534 24,228

Mobile and Portable Radio Support . . . . . . . . . . . . . . . 178 8,076

Total Support Staff Salaries and Benefits Costs 666,576

Other Direct Operating Expenditures (ODOE) Other Direct Operating Expenses

Communication Centre . . . . . . . . . . . . . . . . . . . . . . . . . 223 10,118 Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . 758 34,390 RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . . 239 10,843 Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,228 55,714

Mobile Radio Equipment Repairs & Maintenance . . (Note 6) 667 50,262

Mobile Radio Equipment R & M - Court Officer. . . . . (Note 7) 667 12,673 Office Automation - Uniform . . . . . . . . . . . . . . . . . . . . . 1,454 65,968

Office Automation - Civilian . . . . . . . . . . . . . . . . . . . . (Note 8) 1,485 5,940 Vehicle Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4,938 224,037 Detachment Supplies & Equipment . . . . . . . . . . . . . . . . 503 22,821

Uniform & Equipment . . . . . . . . . . . . . . . . . . . . . . . . . (Note 9) 1,735 78,717

Uniform & Equipment - Court Officer . . . . . . . . . . . . (Note 10) 741 14,079

Total Other Direct Operating Expenses 585,563

Sub-total Estimated Gross Policing Costs 8,577,210

Uniform & Equipment Year-One Adjustment (Note 9 / 10) (92,154)

OPP Contract Proposal Initial Costs Uniform, Equipment and Vehicle Quantity Unit price Total price

Uniform and equipment - non-commissioned 45 $ 4,207 $ 189,303 Uniform and equipment - court officer 19 $ 2,887 54,853 Firearms including use of force equipment - uniform 45 $ 1,112 50,023 Non-firearms use of force equipment costs - court officer - 1 baton 26 & 1 set handcuffs 19 $ 114 2,175 C8a2 close quarter battle carbine per vehicle 15 $ 2,455 36,825 Taser 22 $ 1,550 34,109 Taser air cartridge operational - four per taser 88 $ 53 4,690 Taser power magazine - two per taser 44 $ 94 4,114 Handcuffs oversized 2 $ 46 93 Handcuffs hinged 2 $ 46 93 Chain waist belt 2 $ 52 104 Patrol vehicle 15 $ 37,555 563,329 Mobile radio package opp-2 with repeater incl. initial installation 15 $ 13,101 196,515 Portable radio 45 $ 863 38,835 Portable radio - court officer civilian 19 $ 863 16,397 Dragon eye technologies speed lidar handheld laser 1 $ 2,990 2,990 Decatur genesis ii select dual antenna radar moving radar 4 $ 2,967 11,868 Kustom falcon hr stationary handheld radar 3 $ 1,285 3,854 Dräger 6810 glc alcohol screening device 15 $ 575 8,625 Intoxilyzer 8000c instrument 1 $ 9,880 9,880 Simulator 2 $ 1,560 3,120

Total Uniform, Equipment and Vehicle Costs $ 1,231,793

Communications Equipment Urban radio system $ 100,000

Total Uniform, Equipment, Vehicle and Communications Equipment $ 1,331,793

Proposed OPP Policing Expenses 2017

Total Salaries & Benefits $7,325,072 Support Staff Salaries & Benefits $666,576 Other Direct Operating Expenses $585,563

Estimated Policing Costs $8,577,210 Uniform & Equipment (Year-One Adjustment) ($92,154) One-Time Start Up and Capital Costs $1,331,793

Total Estimated Cost (Including Initial costs) $9,816,849

(Proposal valid for 6 months from presentation date)

Provision of Facilities

• October 24th, 2016 a site visit was conducted of the Owen Sound PS site at 922 2nd Avenue, Owen Sound, ON.

• Suitability was determined using the current OPP Detachment Facility Guidelines requirements.

• Some renovations are required and would be at the

Town’s expense

• Modifications to be discussed at a future meeting.

Records Information Management (RIM)

• RIM Unit attended Owen Sound PS on Nov 9th, 2016 and conducted a preliminary assessment to determine workload/resource requirements

• Over 1,900 cubic feet of records were assessed

• RIM identified six steps of action to be taken in partnership with the municipality; the steps are included as an appendix in the proposal document

• Goal is to identify ownership of each record (OPP or Municipality), then have liability and risk assigned with respect to the retention/storage and destruction of each record

Other Financial Considerations

• Cost of maintaining the Police Services Board

• Any applicable costs associated to the storage of electronic and physical records

• Disposal of Assets

• Severances for municipal employees according to your collective agreements

• Costs to modify the facility

• Pension divestment

Next Steps

• Review proposal and documentation • Question & Answers • Public Consultation

If contract proposal accepted:

• By-law accepting proposal • OCPC brief and hearing re: disbandment • Information Session for amalgamating members • Training • Transition

Next Steps (Cont’d)

If contract proposal rejected:

• Notify OPP via a letter or email

• Process is terminated

• We continue to have a great working relationship with each other

Contact Information

OPP Municipal Policing Bureau (705) 329-6200 Linda Davis (Contract Analyst) (705) 329-6289 Sergeant Kelly Withrow (Contract Analyst) (705) 329-6252