Cooperative Extension Service Shelby County Newsletter

2016

1117 Frankfort Road ● Shelbyville, KY 40065 ● (502) 633-4593 ● Fax: (502) 633-6713 ● www.ca.uky.edu

OCTOBER

OCTOBER

4-H Enrollment

Form

Youth ages 9-18 by January 1, 2017 are eligible to enroll in Shelby County 4-H.

All new and returning

4-H members must submit a new

enrollment form every year.

Form included pages 5-8

C.A.I.P. APPLICATIONS

ARE NOW AVAILABLE

Apply October

3rd – 27th

PLEASE READ ALL

GUIDELINES BEFORE APPLYING

Informational

meetings will be held on October 6th @ 2 p.m. and

October 11th at 7 p.m. Location: Shelby County

Cooperative Extension Office 1117 Frankfort Road,

Shelbyville, KY

Details on pages 2-4 & 9-11

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Please call the Shelby County CAIP Administrator, Judy White at (502) 321-8757 or each Thursday between 10 a.m. – 4 p.m. at (502) 633-4593 with any questions you may have.

Sponsored by the Kentucky Agricultural Development Fund

Administered by Shelby County Farm Bureau, Inc.

2016 SHELBY COUNTY C.A.I.P. County Agricultural Investment Program

APPLICATION PERIOD

Applications will be available beginning Monday, October 3rd, 2016 and must be returned no later than 4:15 pm on Thursday, October 27th, 2016

It is NOT on a first come first served basis. No faxed or emailed applications will be accepted.

Informational meetings will be held at the Shelby Co. Extension Office on

Thursday, October 6th @ 2 pm & Tuesday, October 11th @ 7 pm.

ELIGIBILITY REQUIREMENTS PLEASE READ ATTACHED PRODUCER GUIDELINES

& RESPONSIBILITIES

Applications may be picked up between 8:30 am & 4:30 pm at the Shelby County Extension Office

1117 Frankfort Road Shelbyville, KY 40065

(502) 633-4593

Oct. 3rd – Oct. 27th, download a printable application from http://shelby.ca.uky.edu/C.A.I.P.

Shelby County Cost-Share Limit is $3500. 50/50 cost-share

Spend $7000 or more, and receive $3500 in reimbursement, if approved. If you spend under $7000, the amount reimbursed is 50% of what you spent.

The 2016 program is retroactive to March 14, 2016, and the project must be completed and all required paperwork submitted on or before June 22, 2017.

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2016 CAIP GUIDELINES

INVESTMENT AREAS

1. Agricultural Diversification (horticulture, aquaculture, timber) 2. Animal, Large (beef, dairy, equine) 3. Animal, Small (goat, sheep, swine, rabbits, bees) 4. Farm Infrastructure (structures, composting) 5. Fencing & On-Farm Water 6. Forage & Grain Improvement 7. On-Farm Energy 8. Poultry & Other Fowl 9. Technology & Leadership Development

10. Value-Added & Marketing

Please see a detailed list of the investment areas at Shelby.ca.uky.edu/CAIP or visit the Shelby County Extension Office to pick-up a copy.

Shelby County Cost-Share Limit is $3500.

50/50 cost-share

Spend $7000 or more, and receive $3500 in reimbursement, if approved. If you spend under $7000, the amount reimbursed is 50% of what you spent.

The 2016 program is retroactive to March 14, 2016, and the

project must be completed and all required paperwork

submitted on or before June 22, 2017.

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. PRODUCER STANDARD GUIDELINES& Responsibilities The County Administrative Entity and/or the County Administrator reserves the right to re-quest or require additional documentation to verify information provided in producer’s appli-cation. Confirmation of fraudulent information will result in disqualification for future partici-pation. Funded participants shall adhere to all local, state, and federal rules and regulations. Any application that does not meet eligibility requirements will not be scored. A. Eligibility Requirements Only one application per operation will be considered for funding. An operation for the purpose of this program is defined as follows: 1. HOUSEHOLD a. Only one individual per household is eligible to receive CAIP funds within a program year. If applicable, proof of residency may be requested to verify that multiple individuals within the same household are not applying. b. Residency is determined by a valid Driver’s License or photo ID and one utility bill. The address on both the ID and utility bill must match the address provided on the CAIP application. A copy of both shall be placed in the file with the application. Please attach copies of both to your application (see final page for example). 2. TENANT/OWNER a. Tenant farmers are required to obtain written permission from the landowner to use the landowner’s FSN on a CAIP application. Written permission must be submitted with the application to be eligible. b. Limitations for Tenant/Owners that both apply for CAIP: i. In the event a tenant secures written permission from the landowner and both apply for CAIP, the tenant farmer and landowner are prohibited from applying for funds within the same Investment Area within the same program year. 3. PRODUCER DEFINITION a. A producer is defined by use of Social Security Number (SSN) and Farm Serial Number (FSN). Both shall be provided when applying. Once the Social Security Number (SSN) or Farm Serial Number (FSN) is used, neither are eligible to be used again once annual limit is reached. [Example: SSN – 123-45-6789 combined with FSN – 4567, would discontinue the eligibility of both the SSN and FSN.]

b. Producers who intend to take part in the program shall supply a Social Security Number (SSN) and Farm Serial Number (FSN) to receive payment. Both of these numbers must be supplied to the Kentucky Agricultural Development Board. The Kentucky Agricultural Development Board recognizes every applicant’s right to privacy and understands its obligation to keep applicant/producer information confidential. Any information provided to the Kentucky Agricultural Development Board or Program Administrator on individual producer applications for CAIP, such as the applicant’s Social Security Number and Farm Serial Number, will be kept confidential by authority of the Kentucky Agricultural Development Board as granted in KRS 248.701 to 248.727 and by KRS 61.878. The Kentucky Agricultural Development Board does not disclose any nonpublic personal information regarding applicants/producers, past or present, except as permitted or required by the Kentucky Open Records Act, KRS 61.870 to 61.884 or other law(s). c. Producers must be 18 years of age or older at time of application to apply for

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First Name:__________________________________ Middle Initial _______ Last Name ________________________________

Primary E-mail Address:___________________________________________________________________________________

Would you like to receive e-mails about upcoming 4-H events? Yes No Mailing Address:______________________________________________ City:_______________________ Zip:___________

Primary Phone:________________________ Cell Phone:______________________ Work Phone:_______________________ Would you like to receive text messages to the cell number provided above? Yes No Provider_________________ Birthdate:______/_______/_________ Gender: Male Female

Primary Parent’s Name:____________________________ Phone:______________________ Work:______________________

Secondary Parent’s Name:____________________________ Phone:_____________________ Work:_____________________

Check any that apply to the member:

Ethnicity (check one): Hispanic Non-Hispanic

Race (check all that apply): Asian Black Hawaiian/Pacific Island Native American White

Member Lives: Farm Rural (non-farm, town under 10,000) In Town (Shelbyville) Other:________________

Member’s School:

Grade 2016-2017:_____________ School Name:_____________________________

I attend: home school private school public school Other:________________

Military Service of Family:

Currently serving in the military I have a: Parent Sibling No one in my family Relative:_________________

Branch: Air Force Army Coast Guard DOD Civilian Marines Navy

Component: Active Duty National Guard Reserves

PARENT/GUARDIAN SIGNATURE MUST ACCOMPANY THIS FORM TO BE VALID!! My child has my permission to join 4-H. I will do my best to help my child complete

his/her 4-H projects and attend club meetings.

Signature of Parent/Guardian if 4-Her is under 18

Please complete ALL forms front and back and return to: Shelby County Cooperative Extension Office Regina Browning, CES for 4-H Youth Development c/o Shelby County 4-H rbrownin@uky.edu 1117 Frankfort Road Phone: (502) 633-4593

Shelbyville, KY 40065 Fax: (502) 633-6713

2016-2017 Shelby County 4-H Enrollment Form

Enrollment is from September 1, 2016 to August 31, 2017. Re-enrollment is required each year to be an active 4-H Member (ages 9-18). Must be age 9 as of January 1, 2017.

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PROJECT AREAS & INDIVIDUAL PROJECTS Completed by Individual 4-H Members.

Project/Guide Books Available (ordered upon request, for pickup only)

_____ Beekeeping/Honey

_____ Dog

_____ Eco-Wonders

_____ Electric

_____ Entomology

_____ Foods

_____ Forestry

_____ Gardening

_____ Geology

_____ Home Environment

_____ Horticulture/Plant Science

_____ Leadership Development

_____ Natural Resources

_____ Photography

_____ Vet Science

_____ Wood Science

Resource Books Available Must participate in corresponding club to

complete project

_____ Beef Cattle _____ Poultry

_____ Dairy Cattle _____ Rabbit

_____ Goat _____ Sheep/Lamb

_____ Horse _____ Swine/Pig

Other Projects Self-Study Projects

_____ Crops _____ Weather

_____ Arts & Crafts _____ Aerospace

_____ Needlework _____ Computer

_____ Health _____ Citizenship

_____ Consumer/Finance _____ Sewing/Clothing

Shelby County 4-H 2016 –2017 Member Enrollment Form

Meet on a regular basis, led by an adult volunteer & elected officers. Contact Shelby County 4-H Office for meeting details.

_____ Country Ham Project (Requires Contract & Fee)

_____ Dairy Club _____ Equus Horse Club _____ Fur & Feathers Club (Rabbits/Poultry) _____ Zappy Zippers (Sewing Club)

_____ Livestock Club _____ Livestock Judging _____ Saddles-N-Spurs _____ Shooting Sports (Requires Waiver & Fee)

_____ Teen Club (Ages 14-18)

SPECIAL ACTIVITIES/EVENTS Advertised prior to event.

_____ Communications Day (Public Speaking, Demonstration, Variety Act)

_____ Science, Engineering, Technology Workshop

_____ Sewing/Clothing Workshop

_____ Project Day (Spring and/or Fall Break)

_____ Food-A-Rama (Annual Cooking/Recipe Contest)

_____ Tractor Driving/Safety Competition

_____ Culinary

_____ 4-H Camp (Camper/Teen/Adult Volunteer Application released first business day in February each year)

All projects completed by members can be entered in the Shelby County Fair! Projects must be completed during the 2016-2017 4-H year. Specific guidelines

can be found in a Shelby County Fairbook or requested from the Shelby County Extension Office.

If you would like a Project/Guide book or a Resource book they can be ordered upon request and picked up at the Shelby County Extension Office

Visit us on Facebook www.facebook.com/ShelbyCountyKY4H

Follow us on Instagram

shelbycountyky4h

Check the Shelby County Extension Website for updates and information about 4-H

http://shelby.ca.uky.edu

4-H CLUBS & GROUPS

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Producer Standard Guidelines, Continued from page 4 B. Cost-Share Reimbursement 1. Funds disbursed to producers shall be on a reimbursement basis, upon completion of the project. 2. A producer is eligible for up to the county’s maximum cost-share per producer limit not to exceed $3,500. Producers shall not receive more than $5,000 statewide per producer per program year (program year is defined by the year the application is approved by the Kentucky Agricultural Development Board). In the event that it is determined that a produc-er has received more than $5,000 statewide in a program year, then the producer will be asked to return the amount over $5,000 to the last county that reimbursed the producer. If the producer fails to reimburse the amount over $5,000, then the producer is ineligible to receive further CAIP funding (statewide) until repay-ment is made. 3. The producer shall supply a dated receipt indicating buyer and seller information, copies of cancelled checks, and/or credit card statements, along with a description of the item(s) purchased in order to be eligible for payment. Payment shall only be made for eligible cost-share items. 4. NO CASH PURCHASES 5. Approved producers shall submit the Producer Report associated with the program/investments being cost-shared, before reimbursement funds are received. 6. Deadlines: Should the producer fail to use approved funds by the program administrator’s reimbursement deadline, said funds shall be reallocated to the next eligible applicant time permitting. Vl. Producer Guidelines & Responsibilities (cont.)

C. Exclusions 1. Reimbursements for purchases, including labor, from the producer’s immediate family (e.g. father/mother, son/daughter, brother/sister, etc.) are not eligible. 2. Cost-share shall not be provided for items traded or sold between producers who share interest in a farm operation. This includes the use of a third party to buy/sell the same items amongst the producers. 3. Documented hired labor is an eligible cost-share item; however, reimbursement will not be awarded for labor provided by the producer’s immediate family. 4. Beginning in 2010, all transport equipment was removed as eligible cost-share items from all investment areas. This exclusion includes trailers, wagons, and carts with the primary function of transportation. 5. Beginning in 2012, all fer lizer, pes cide, herbicide, and soil amendments (excluding lime) were removed as eligible cost-share items from all investment areas.

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D. Educational Requirement 1. Participation in CAIP requires the applicant to complete a minimum of one (1) educational component prior to the disbursement of funds related to farm management, production, best management practices or marketing. Examples of types of sessions include workshops, seminars, field days, university sanctioned on-line courses, webinars, etc. a. Administrating entity shall consult with the county council, cooperative extension, conservation and others when determining if a session meets this requirement. b. Documentation of attendance is required and the session must not have been submitted to meet the CAIP education requirement for a prior year. c. Cost-share payments shall not be issued to producers before the educational requirement has been met. Educational component may be attained anytime prior to disbursement of funds, but no more than 6-months prior to date of application. 2. Exclusions – the following do not sa sfy the above educa onal requirement: a. Attendance at an informational meeting to review updated guideline changes and discuss the producer application b. BQA or other prerequisite for eligibility within a specific Investment Area E. Capital Improvements – Equipment, Fencing, Farm Structures 1. Producers shall maintain ownership of the property for five years past the participation date in the program. a. Should a producer fail to maintain ownership of property for the entire 5-year period, administrators shall request a return of funds on a pro-rated basis.

VI. Producer Guidelines & Responsibilities (cont.) CAIP Standard Guidelines: Appendices 11 of 11

b. Emergency early release is possible in the case of death, illness, physical inability or transfers within immediate family and must be approved by the local administrative entity and documentation kept on file for future reference. c. Failure to return funds will result in the producer being ineligible to receive additional Kentucky Agricultur-al Development Funds until repayment is made. d. Administrators shall provide producers failing to meet the ownership requirement a written notice, giving a minimum of 30 days to repay the prorated amount. 2. Producers shall retain adequate insurance coverage, if applicable, to replace any and all capital improvement/equipment projects funded with Kentucky Agricultural Development Funds. 3. Tenant farmers or those leasing land where capital construction improvements will be located may be asked to provide an FSA-578 or a redacted copy of their Schedule F and written approval from the landowner, giving permission to use the owner’s FSN and granting access to the cost-share item(s) for a minimum of five years.

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The Cooperative Extension Service prohibits discrimination in its programs and employment on the basis of race, color, age, sex, religion, disability, or national origin. To file a complaint of discrimination, contact Jim Lawson, UK College of Agriculture, 859-257-3879; Terry

Allen or Patty Bender UK Office of Institutional Equity and Equal Opportunity, 859-257-8927; or the USDA, Director Office of Civil Rights, Room 326-W Whitten Bldg., 14th & Independence Ave. SW, Washington, DC 20250-9410 (202-720-5964).

KEY: 4-H 4-H Youth Development AG Agriculture HORT Horticulture FCS Family and Consumer Science

PLEASE ATTACH A COPY OF YOUR DRIVER’S LICENSE AND A UTILITY BILL SHOWING THAT THE ADDRESS ON YOUR LICENSE AND UTILITY BILL MATCHES THE MAILING

ADDRESS ON YOUR CAIP APPLICATION.

THANK YOU! Example

The address must show your permanent address (where you reside). The address on both the ID and utility bill must match the mailing address provided on the

CAIP application. The farm (FSN) you are applying under may be a different address. The sole purpose of this request is

to have documentation that only one person per household is applying for funds.

Driver’s License

Name: Judy White Address: 1117 Frankfort Rd. Shelbyville, KY 40065

Utility Bill

Name: Judy White Address: 1117 Frankfort Rd. Shelbyville, KY 40065

Informational meetings will be held on October 6th @ 2 p.m. and October 11th at 7 p.m.

Location: Shelby County Cooperative Extension Office 1117 Frankfort Road, Shelbyville, KY