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Committees of Cooperatives Philippine Cooperative Code of 2008

(R.A. 9520)

Michelle Z. Bandola - Sotto

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Article V Section 5. Education and Training Committee

• appointed by the Board of Directors • serve for a term of one (1) year• Chairperson, Vice-Chairperson, Secretary• responsible for the planning and

implementation of the information, educational and human resource development programs of the Cooperative for its members, officers and the communities within its area of operation.

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Article V Section 6. Education and Training Committee

• Functions and Responsibilities. The Education and Training Committee shall:

• Keep members, officers, staff well-informed regarding cooperative’s goals/objectives, policies & procedures, services, etc.;

• Plan and implement educational program for coop members, officers and staff;

• Develop promotional and training materials for the cooperative; and

• Conduct/Coordinate training activities.

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Article V Section 11. Other Committees

• By a majority vote of all its members, the Board of Directors may form such other committees as may be deemed necessary for the operation of the Cooperative.

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Article VI. Officers and Management Staff of the

Cooperative

• Section 1. Officers and their Duties

• Chairperson, Vice – Chairperson (ex – officio Chairperson of Education and Training Committee), Treasurer, Secretary

• General Manager

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Article VI. Officers and Management Staff of the Cooperative

• Section 2. Liabilities of Directors, Officers and Committee Members

1. willfully and knowingly vote for or assent to patently unlawful acts;

2. who are guilty of gross negligence or bad faith in directing the affairs of the Cooperative;

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Article VI. Officers and Management Staff of the Cooperative

3. acquire any personal interest in conflict with their duties;

4. attempts to acquire any interest or equity adverse to the Cooperative which has been reposed in him in confidence as a trustee for the Cooperative, be liable for damages or loss of profits to the Cooperative.

Article VI. Officers and Management Staff of the Cooperative

• Section 3. Management Staff• The Board of Directors shall appoint, fix

their compensation and prescribe for the functions and responsibilities of the Management Staff not provided hereof.

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Article VI. Officers and Management Staff of the Cooperative

Sec. 4. Qualifications of the General Manager• familiar with the business operation of the

Cooperative; • at least two (2) years experience in the

operations of Cooperative or related business; • not engaged directly or indirectly in any

activity similar to the business of the Cooperative;

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Article VI. Officers and Management Staff of the Cooperative

• Must not have been convicted of any cases involving moral turpitude, gross negligence or grave misconduct;

• Must not be addicted to any form of gambling or immoral or vicious habits;

• Must have no pending case involving financial and/or property accountabilities; and

• Must undergo pre-service and/or in-service trainings.

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Article VI. Officers and Management Staff of the Cooperative

Section 5. The General Manager shall:a. Over all in-charge of all the phases of business

operations of the Cooperative;b. Responsible in maintaining records and

accounts of the Cooperative in such manner that may be ascertained at any time;

c. Render reports monthly, annually or as may be required by the Board of Directors or the general assembly;

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Article VI. Officers and Management Staff of the Cooperative

Section 5. The General Manager shall:d. Employ, supervise and/or dismiss any agent or

employee in the management staff; and e. Perform such other duties as the Board of

Directors may prescribe and turn over to his successor all properties belonging to the Cooperative in his possession or over which he has control upon the expiration/termination of his services.

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Article VI. Officers and Management Staff of the Cooperative

Section 6. The Accountant/Bookkeeper shall:a. Install an adequate and effective accounting

system within the Cooperative; b. Render reports on the financial condition and

operations of the Cooperative as may be required;

c. Provide assistance to the Board of Directors in the preparation of annual budget;

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Article VI. Officers and Management Staff of the Cooperative

c. Section 7. The Accountant/Bookkeeper shall:

d. Keep, maintain and preserve all books of accounts, documents, vouchers, contracts and other records and make them available for auditing purposes to the Chairman of the Audit Committee;

e. Perform such other duties as be required.

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Training Requirements of Directors, Officers and Committee Members

A. Board of Directors1. Basic Cooperative Course primarily on:

a. Articles of Cooperative and By-laws;b. Cooperative Vision;c. Cooperative Mission;d. Cooperative Strategic Plan;e. Fundamentals of Cooperative;f. Policies and Programs of Cooperatives;g. Cooperative Code of 2008 (RA 9520);h. Implementing Rules and Regulations of RA 9520;

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Training Requirements of Directors, Officers and Committee Members

A. Board of Directors2. Cooperative Management and Governance3. Policy Development4. Financial Management5. Conflict Management6. Parliamentary Procedure7. Leadership and Values Re-orientation8. Strategic Planning9. Orientation on Labor and Other Related Laws

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Training Requirements of Directors, Officers and Committee Members

B. Secretary1. Basic Cooperative Course2. Records Management for Non

Financial Transaction3. Parliamentary Procedure4. Basic Computer Program

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Training Requirements of Directors, Officers and Committee Members

C. Treasurer1. Basic Cooperative Course2. Records Management (Financial

Transaction)3. Basic Accounting for Non - Accountants4. Investment and Banking Procedures5. Financial Management

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Training Requirements of Directors, Officers and Committee Members

D. General Manager 1. Basic Cooperative Course2. Cooperative Management and Governance3. Human Resource Management4. Effective Communication Skills5. Entrepreneurial and Business Management Course6. Labor and other related Laws7. Leadership and Values Re – orientation8. Computer Literacy Course9. Strategic Planning and Management

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AUDIT COMMITTEE

Basic Cooperative Course

Records Management

Basic Computer Program

Audit Management Basic Accounting for Non –

Accountant Internal Control including

Inventory System

ELECTION COMMITTEE

Leadership and Values Re – orientation

Rules Formation

ETHICS COMMITTEE Leadership and Values Re –

orientation Conflict Management

MEDIATION / CONCILIATION COMMITTEE

Leadership and Values Re – orientation

Conflict Management Effective Communication

Training Requirements of Directors, Officers and Committee Members

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Section 6. Compliance

o The training is required for all cooperative officers.

o Non-compliance with the required trainings shall be considered grounds for disqualification for future election or appointment until such time that he/she has complied with all the trainings required for the position.

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Section 7. Duration of Trainings Attended

• All trainings attended by cooperative officers shall be considered valid compliance with the intent of this Rule for a period of five (5) years from date of issuance of the Certificate of Training.

• After which, they shall be required to undergo re-training of the same.

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Section 8. Transitory Period

• All cooperatives are hereby given two (2) years from effectivity of this Rule to comply with the Training Requirements as provided above.

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Section 9. Compensation

• In addition to per diems for actual attendance to board and committee meetings, and reimbursement of actual and necessary expenses while performing functions in behalf of the cooperative, be given regular compensation;

• Provided, further, that the directors and officers shall not be entitled to any per diem when, if in the preceding calendar year, the cooperative reported a net loss or had a dividend rate less than the official inflation rate for the same year.

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Thank you…