Item 16: Request to Award Work Wehmoff Bank Stabilization Project Page 1 of 9

COON CREEK WATERSHED DISTRICT

Request for Board Action

MEETING DATE: November 13, 2017

AGENDA NUMBER: 16

ITEM: Request to Award Work -Wehmoff Bank Stab Project

FISCAL IMPACT: $40,750

POLICY IMPACT: Policy

REQUEST

Review Quotes and Award contract for Wehmoff Bank Stabilization Project

BACKGROUND

On June 25, 2007 the resident at 309 117th Ave NW Coon Rapids (Wehmoff) contacted

the District concerning bank erosion on the property. Staff observed an approximately

250 linear foot eroded bank along four properties (including Wehmoff) of a shaded

outside bend of Sand Creek. Staff recommended the resident attempt vegetating the slope

to encourage deep roots to prevent or at least slow future erosion. Staff also

recommended the resident stop dumping lawn clippings onto the bank. The bank was

surveyed and photographed to monitor the rate of erosion. The site was added to the

Districts list of potential bank stabilization projects in the event vegetation alone did not

stabilize the bank.

As part of the Comprehensive and Capital Improvement planning process, the Wehmoff

Bank Stabilization project was prioritized and budgeted $40,750 for work in 2017 as part

of the District Bank Stabilization Program.

On September 12, 2016 the Board approved the 2017 budget. Including $40,750 for the

Wehmoff Bank Stabilization Project.

At the January 23, 2017 Board meeting the board received an itemization of projects

commencing in 2017 including the Wehmoff Bank Stabilization.

In June 2017 Staff met with the four adjacent properties to discuss the project details. All

residents were willing and excited about a project to address the erosion.

On September 28, 2017 Staff surveyed the site for design. A preliminary design of a

boulder toe bank stabilization project was created. The engineers estimate for the design

is $37,030.00 ($32,200.00 without 15% contingency).

At the October 9, 2017 Board meeting the board authorized staff to seek quotes from pre-

qualified contractors for the project.

Item 16: Request to Award Work Wehmoff Bank Stabilization Project Page 2 of 9

On October 11, 2017 a final design was established including an additional line item for

site grading. All 4 residents executed cooperators agreements with the District. A request

for quotes was sent to 7 prequalified contractors that the District has successfully

contracted with in the past for similar work. The City of Coon Rapids and Wenck were

copied on the request for quotes.

On October 25, 2017 a non-mandatory pre-quote meeting was held onsite. 4 contractors

attended. A representative from the City of Coon Rapids attended. Staff delivered a copy

of the cooperators agreement, final design and request to seek quotes staff report to the 4

residence adjacent to the project for their records.

On November 2, 2017 a quotes were due at noon to the District office. 7 contractors’

submitted quotes.

ISSUES/CONCERNS

Trees removal for site access: The District forester (YTS) will prepare the site access

for the bank stabilization project by removing trees as necessary along the top of slope.

Quote Completeness: Staff reviewed quotes for completeness.

Plan Holder Quote

Signed

Quote Schedule

Filled Out

Information

Required of Quoters

Blackstone Contractors Yes Yes Yes

GF Jedlicki Yes Yes Yes

MN Native Landscapes Yes Yes Yes

Northland Excavating Yes Yes Yes

Peterson Contracting Yes Yes Yes

Rachel Contracting Yes Yes Yes

Sunram Construction Yes Yes Yes

Costs:

Company Quote Rank

Blackstone Contractors $36,220.00 3

GF Jedlicki $43,840.00 6

MN Native Landscapes $36,400.00 4

Northland Excavating $30,275.00 1

Peterson Contracting $52,000.00 7

Rachel Contracting $33,785.00 2

Sunram Construction $36,490.00 5

Engineers Estimate* $32,200.00

Budget $40,750.00

*Excludes site grading and 15% contingency

PRIOR DECISIONS

• September 2016 Project included and approved as part of adopted 2017 budget

Item 16: Request to Award Work Wehmoff Bank Stabilization Project Page 3 of 9

OPTIONS

1. Award contract to lowest responsible bidder

2. Table action until next meeting with statement of reason and need

3. Reject all quotes

RECOMMENDATION

Award contract to Northland Excavating

Item 16: Request to Seek Quotes on Wehmoff Bank Stabilization Project Page 4 of 9

Quote Summary

Estimated

Quantity

Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price

Item Unit Engineer Blackstone

Contractors

GF

Jedlicki

MN Native

Landscapes

Northland

Excavating

Peterson

Contracting

Rachel

Contracting

Sunram

Construction

Mobilization –

Demobilization (MN

DOT 2021)

LS 1 $2,000.00 $2,500.00 $3,150.00 $1,500.00 $1,280.00 $2,010.00 $5,000.00 $4,750.00

Type V Non-woven

Geotextile Fabric

(MN DOT 3733)

SY 340 $5.00 $3.00 $3.50 $5.00 $3.00 $3.09 $4.00 $2.25

36” Fieldstone

Boulders TON 200 $120.00 $130.00 $134.00 $135.00 $113.00 $103.30 $115.00 $90.00

Erosion Control

Blanket Type 2S, No

Poly Netting (MN

DOT 3876 & 3885)

SY 150 $5.00 $5.00 $4.00 $3.00 $8.00 $6.60 $4.00 $2.50

Seed-MN 34-261

(Amended) SY 150 $5.00 $5.00 $5.00 $3.00 $2.50 $7.70 $3.50 $2.00

Site Grading LS 1 $1,200.00 $5,500.00 $3,800.00 $1,500.00 $20,559.40 $1,650.00 $5,700.00

Site Access

Restoration LS 1 $3,000.00 $4,000.00 $5,850.00 $1,500.00 $2,300.00 $5,575.00 $1,650.00 $6,600.00

$32,200.00 $36,220.00 $43,840.00 $36,400.00 $30,275.00 $52,000.00 $33,785.00 $36,490.00

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2010

2015

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