Contents€¦ · as role models, demonstrating and reinforcing values, behaviors and expectations,...
Transcript of Contents€¦ · as role models, demonstrating and reinforcing values, behaviors and expectations,...
3Business Overview
9Leadership
15Planning
19Information
23People
29Processes
35Customers
39Results
Contents
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Qian Hu Corporation Ltd is a leading exporter of ornamental fi sh, together with other local farms supplying more than 30% of the world’s aquarium fi sh. Our homegrown company has played a signifi cant role in helping Singapore achieve prestigious status as the world’s leading exporter of ornamental fi sh in the past decade and recognition as the ornamental fi sh capital of the world. Our 3 local divisions contribute about 17% to the Singapore’s total ornamental fi sh export.
Singapore
Thailand Guangzhou
Shanghai
North America
South / Latin America
Europe
Middle East
Africa Asia
Oceania
Malaysia
Beijing
China
Australia
New Zealand
Global Distribution & Export Markets
Distribution Points
Our Export Markets
Business Overview
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MAIN PRODUCTS AND SERVICES
• Ornamental Fish
The farm carries about 500 types of ornamental fi sh and sales of ornamental fi sh grew in 2008 to $45.7 million. Fish are brought in from various parts of Asia, Africa and South America and then exported worldwide to over 80 countries. This operation is handled by our division, Qian Hu Fish Farm Trading.
Since 1995, Qian Hu was one of the fi rst registered with AVA for the breeding and distribution of Arowana. In 1999, we succeeded in breeding the 2nd generation of Arowana and was released for sale in 2000 after receiving the license from CITES, UN Convention on International Trade in Endangered Species of Wild Fauna and Flora. The Group exports mainly to our subsidiaries in Malaysia, Thailand and China along with markets like Japan and Hong Kong. This export sale contributed about 20% of the local fi sh turnover and 32% of the profi t before tax in 2008. This operation is handled by our division, Wan Hu Fish Farm Trading.
• Aquarium & Pet Accessories
The manufacturing and distribution of our aquarium accessories and pet food complements ornamental fi sh operation by providing a one-stop concept. The Accessories business is an important growth driver as every dollar spent on fi sh, the consumer would spend an average of $5 on accessories. This contributed to 38.3% ($35.6 million) of total turnover and net profi t grew 34.5% growth, year on year, from 2007. To date, we have distributed more than 5,000 types of accessories for about 27 major manufacturers and principals. Under our proprietary “Ocean Free” brand, are products like fi lters, fi sh tanks, and pumps that are manufactured at our Guangzhou, China subsidiary. “Ocean Free” foods, medications and tonics are also sourced from Taiwan, China, Malaysia and Thailand. Food products for dogs and cats, marketed under our own brand, “BARK”, “Nature Gift” and “Aristo-Cats” are distributed in Singapore, Malaysia and Indonesia. We also have some innovative products like the pets odour eliminator, a deodorizer made of pure natural ingredients. We have new fi sh medications, lightings and air pumps. This operation is handled by our division, Yi Hu Fish Farm Trading.
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GQHAP (China)
STAFF PROFILE
Our well-balanced workforce constitutes 43% at below age 30 and 43% of staff are above 5 years length of service. We do open for foreign talent from general workers to competent marketing executives, with non-local workforce at about 47%.
MAJOR EQUIPMENT, FACILITIES & TECHNOLOGIES
We continued investment in building up the farm infrastructure, upgrade facilities and expand our operations even during adverse economic condition. We had spent about $ 7.5 mil in 2008 and another $2 mil for 2009, not to mention our several R&D initiatives.
REGULATORY ENVIRONMENT
We abide strictly to all statutory regulations related to our operation, product and services and seek out necessary environment standards to ensure a high standard in meeting customer needs. We adhere to the CITES (Convention on International Trade in Endangered Species of Wild Fauna and Flora) and our operations are ISO9001:2008 and 14001:2004 certifi ed.
ORGANISATIONAL RELATIONSHIP
RELATIONSHIP WITH CUSTOMERS
We have a worldwide customer base and will gladly export provided there is appropriate fl ight access and distribution infrastructure. Whether the customer is individual or a retailer/wholesaler, we strive to maintain long term distribution relationship.
We have to meet our defi ned customer requirements:
• Quality• Timeliness• Varieties• Value for Money• Product Knowledge
In June 09, new JV, Qian Hu Aquastar (India)
Future plan: Vietnam, Indonesia, etc.
KK Aquaculture
(M) QH the Pet
Family (M)
QHM (Thailand)
QHTLP(S)
TQH (Thailand)
BQHAP (China)
QHAP(M)
QHC[QHFFT][YHFFT][WHFFT]
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RELATIONSHIP WITH SUPPLIERS
Suppliers with good track record, meeting set delivery and product criteria are given preferred status, with good payment terms, no inspection and given assistance in resolving operational problems.
RELATIONSHIP WITH PARTNERS
We have collaboration with institutions like Ngee Ann Polytechnic and ITE which we helped to train students in research on ornamental fi sh diseases and cross breeding program by our R & D department. Our research partnership with Temasek Life Science Laboratory continues.
KEY FACTORS DETERMINING COMPETITIVE SUCCESS
Our competitive success has largely been due to our:
• Customer centric business processes• Strong design capabilities, good quality, workmanship and competitive pricing• Innovation and continual improvements and design of products, breeding of better arowana species and
the sourcing of new fi sh species to sustain competitive advantage• Leveraging on technology for effi cient procedures and services
ORGANISATIONAL DIRECTIONS
The company shall continue to invest in technology to leverage our operation that can add value to our customers in our products and services and our shareholders. Overseas market will continue to grow and resources will be allocated to grow the business. We have taken new initiative to grow the retail business overseas offering a one-stop service to our customers and increased our distribution points to over 100. As to our core business, we continue to invest in regional acquisition of fi sh farms to support our global growth.
We strive to:
• Enhance our expertise in ornamental fi sh• Pursue the growth strategy in accessories• Emphasis on Innovation• Build stronger relationship with investors• Continue the Business Excellence journey
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Senior Management at Qian Hu sets the strategic direction to create a Service oriented culture with a clear vision, values and the four strategic thrusts. The senior management strives to promote and sustain effective quality improvement efforts that are paramount to their organizational success. They are actively involved in creating strategies, developing plans, systems, and methods for achieving excellence, stimulating creativity and innovation, building knowledge and capabilities. These strategies and values help guide all activities and decisions in Qian Hu as a group. Through their leadership and personal involvement in planning, communicating, reviewing performance, recognizing and developing our people, Senior Management serves as role models, demonstrating and reinforcing values, behaviors and expectations, building leadership and championing customer excellence initiatives.
VisionObjectives
1) To achieve more than S$10 million profi t by year 2010;2) To make “Ocean Free” the most recognized aquarium accessories brand in Asia;3) To capture at least 10% of the China Aquarium Accessories market by year 2010;4) To expand aquarium accessories to more than 70 countries;5) To be one of the top 3 aquarium and pet accessories distributors in the Middle East;6) To capture 10% of the world market export of ornamental fi sh;7) To be the top 3 manufacturers of Aquarium Accessories in China;8) To be the most innovative and profi table Dragon Fish Breeder.
Mission To be the world biggest Ornamental Fish and Aquarium and Pet Accessories provider through Innovative and Quality Products and Services.
4 Core Values Integrity, Value Creation, Entrepreneurship, Teamwork
Strategic Thrust Guiding Principles
Customer Focus Our Customers is our priority. Our future depends on strong customer partnerships, which we strive to provide our best service, quality and value.
People Excellence
Our People are our biggest asset. We are committed to engaging and developing staff to their fullest potential so as to enable them to effectively participate and contribute effectively to Qian Hu’s growth.
Quality Excellence We are committed to provide superior Quality in our services and products. Through benchmarking, continuous learning and innovation, we will continuously improve our products and streamline our processes to not only meet customer requirements but also create value for all stakeholders.
Financial Strength Stability and growth through superior fi nancial performance. We view profi ts as the result of the value we created for our customers and from excellence in our people, systems and processes.
Value C
reation
IntegrityE
ntrepreneurship
Teamw
ork
Qian Hu Leadership System
Strategic Planning Process
Stakeholder Satisfaction Model
Leadership
Mission,Vision,Values,Policies, practices
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Platforms/Tools
Type of improvements
How improvement made Impact
360 feedback
Performance Appraisal, Annual Target Setting, Annual performance Target Bonus Plan
Employee Opinion Survey, EOS & Customer Feedback
Specifi c managerial competencies e.g. technical skills, fi nancial acumen, interpersonal skills etc.
Specifi c areas for improvement under self development target as part of annual performance target plan identifi ed by senior executives
Areas for developments identifi ed through the 360 and/or as discussed with superior would be put into their personal performance target plan for each executive to work on. Attendance of programs e.g. management development programs to further enhance their management capabilities, their global networking etc.
Enhance senior executive’s image in industry and among analysts – can be through participation in seminars, panel discussions and through analyst briefi ngs
Through general observation of behaviour and indirect feedback from peers and superiors.
Indirect feedback from staff and customers and stakeholders.
Senior Executives are more aware of how others perceive their behaviour/performance on the personal side as well as on the managerial competency aspects.
Thus efforts to change behavior style by adopting a more open & friendly approach in their communication, has further improved their leadership effectiveness and working relationship.
ORGANISATIONAL CULTURE
Recreational activities
Informal Gatherings
Suggestions/feedbacks
Learnings/CVM
Assessing current culture
• EOS• Performance• Feedback• Staff Involvement• Exit interview
Seek best practices
Open appraisals
Project Teams
Desired Culture
Desire to improve, take new challenges, exercise initiatives, ever wanting to do better
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Building a culture consistent with values that support innovation, learning and organizational objectives.
CORPORATE SOCIAL RESPONSIBILITY
“All lives should be cherished and treasured” is directed at two areas:
• Environment• Community at large (Social and Business Community)
The policy is built on three premises:
1. We aim to preserve the environment that is necessary for long-term viability, for example, effl ux water is treated/fi ltered. 2. We weigh economic interest as equal to the environmental interest.3. We must be mindful of the plight of underprivileged people in our society.
Areas Policy Program Goals
Environment Full compliance to regulatory requirements ISO 9001 and ISO 14001
EMS
Breeding of endangered species
Internal Audits/Training/Seminars
Nil Non-Conformance
Increase the number of endangered species
Community at large-Social Community
All staff to be involved
Build humanity in our employees
Promote Sports and Cultural events, eg. Advert promotion of Speak Mandarin campaign, etc
Participate in Company $1 for $1 donation by staff
Quarterly visit to old folks home
Annual Charity Fund raising event @ Parkway Parade
Poly/Teachers’ attachments and overseas youth internship
Free farm tour and use of facilities for the underprivileged
Visit as many special homes as possible and participate in socially positive activities.
Community at large- Business Community
Specifi c staff is involved
We give regular talks to fi sh hobbyist and some of our Directors are involved in relevant fi sh association (SAFEA: Singapore Aquarium Fish Exporters’ Association) and made speeches to share our success story on several occasions.
To share our business and management experiences to the community and help raise the standard in the industry.
Leadership, Review & Target setting; Assess
projects
Training & Participation;Induction, recreational and welfare activities
CULTURE
Rewards & Recognition;
Awards/Recognitions
Building and Infusing our Qian Hu DNA Values: Integrity, Value Creations, Entrepreneurship, Teamwork (I – T; V– E)
Communicate & Facilitate; display, meetings, staff handbook, analyst briefi ng, SIS
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CORPORATE GOVERNANCE
We maintain a high standard of Corporate Governance and comply as far as feasible in our context to the Singapore Code of Corporate Governance 2005.
Scope Tools and Compliance
Setting/Approval of strategic directions
Code of Corporate Governance 2005
Review of management performance
Code of Corporate Governance 2005
Organizational controls/Risk management
Code of Corporate Governance 2005; All 8 types of risks are comprehensively addressed: Business, Operational, Product, Investment, Foreign Exchange, Credit, Interest rate and Liquidity, Sensitivity Analysis
Confl ict of interest policy Code of Corporate Governance and internal Company operational policy
Disclosure, reporting and audits Code of Corporate Governance 2005
Governance Board Code of Corporate Governance 2005
Kenny YapExecutive Chairman and
Managing DirectorOctober 2007
””
………by doing the right things, the market will reward you
more than you think.
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Planning
The Corporate planning process includes participation from both the corporate and the business sectors, carried out to map out strategic directions and mid-term (2012) and long-term (2018) growth targets for the group as a whole to achieve. The business sectors will in turn develop their strategic thrusts and short-term/annual plans that aim to achieve these 5- and 10-years targets.
QIAN HU STRATEGIC PLANNING PROCESS
HR ALIGNMENT OF STRATEGIES TO STRATEGIC THRUSTS & VALUES
4 Strategic Thrusts
Customer FocusQuality ExcellencePeople ExcellenceFinancial Strength
HR strategies
Competitive EmployerCompetent Resource
Learning and Thinking workforceFamily culture environment
4 Values
IntegrityEntrepreneurship
Value CreationTeamwork
Strategic Direction & Objectives
Development of Strategic directions and objectives:• Globalisation/Regionalisation• Technology Investment• Product Sales & Marketing• Mergers & Acquisition, Diversifi cation• Operational Capability
Communicate to SBA
• Monthly Corporate/Management Meetings• Newsletters• Feedback Sessions
Deployment of Implementation Plans
• Divisional/Subsidiary Plans• Dept/Program Plans• Team/Individual Plans• Resource and Budget Requirements• Risk Assessment• New and Revised Operational Strategies• New and Improved Business Process
Business Sector Analysis and Strategic Development
Analysis of:• Business Environment & Resources• Stakeholders/Employee expectation,
objectives & control
Competition Analysis
Development of Strategic Thrust, Set Key Performance, Short term and Long term targets
Strategic Analysis
Analysis of:• Business Environment & Processes• Stakeholders, expectation,
objectives & control
Competition Analysis
Quarterly & Annual Review
Quarterly & Annual Review
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Risk consideration in planning
Types of Risks How is it managed? Resource allocation
Business risk A comprehensive fi sh health management and quarantine system, ISO 9001 certifi ed.
ISO committee, annual ISO audits; Management reporting
Operational risk A broad base of customers managed by different country subsidiaries
Management reporting
Product risk Diversity through 500 species and over 5,000 types of accessories, distributing to over 70 countries
Operational meetings and controls, improvement measures, R&D, best sourcing
Investment risk Organic growth through acquisition of healthy business entities
Proposals are reviewed by the Board of Directors, Consultancy, monitoring
Foreign Exchange risk
US$, Euros and J¥ are our main exposures, able to manage through hedging contracts with banks
Group Finance and individual subsidiary fi nancial monitoring
Credit risk Credit evaluations, strict monitoring; ceilings, and prudent accounting policy
Group Finance and individual subsidiary fi nancial monitoring
Interest rate risk Cash placed in reputable banks; get best rate without increasing foreign exchange exposure
Group Finance and individual subsidiary fi nancial monitoring
Liquidity risk Net operating cash fl ow to meet working capital requirements
Subsidiary senior management, Group Finance and individual subsidiary fi nancial monitoring
COMMUNICATING THE PLANS
Communication of the corporate strategic directions, objectives and targets/SBA objectives and long & short performance targets supporting the strategic thrusts are through various channels e.g.
• Annual Management Session;• Bi-annual Staff Forums and briefi ngs;• Senior Management meetings• Monthly Corporate meetings• Corporate e-Portal & Quarterly Newsletters
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PROCESS MONITORING AND REVIEW
Key Performance Indicators are tracked, monitored and reviewed at various platforms such as the monthly management meetings of the various business sectors and functional groups, corporate management meetings. The various boards are also updated periodically on developments and progress at its meetings.
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As a knowledge company committed to automation and use of advanced technologies, Qian Hu has continuously embarked on information management initiatives that provide an appropriate balance between short-term and long-term improvements to achieve its performance goals and optimise savings and effi ciencies.
TYPES OF INFORMATION REQUIRED:
Customer Care Information
Qian Hu’s objective of maximizing customer satisfaction and providing customers with a positive and satisfying experience whenever they interact with Qian Hu. Appropriate shortcomings are addressed through training and coaching.
Supply Chain Data Qian Hu’s goal is to cut delivery cycle times and costs signifi cantly so as to drive up profi tability and improve service level, time-to-market, and effective use of assets.
Corporate Information
As a public-listed company with a worldwide presence, Qian Hu aims to develop a strong public standing for the corporate entity and promote the company’s relationships with its partners and the fi nancial community. Such prompt dissemination of accurate information fostered a strong sense of inclusiveness, trust and collaboration with its current and potential investors and partners.
Intellectual Capital Qian Hu’s intellectual capital – industry knowledge and expertise as an ornamental fi sh breeder, distributor and manufacturer – is a major component in the fulfi llment of Qian Hu’s mission to provide product innovations, high quality services and instill a learning culture. We seek to convert tacit knowledge into explicit training document. A good example is the fi sh quarantine training manual which is used as the basis for training of new and existing staff.
KEY SYSTEMS OF QIAN HU
Qian Hu CRM Provides an avenue for global networking, exchanging ideas, knowledge and best practices among investors, customers, suppliers, experts, hobbyists, academics and even competitors.
Qian Hu Supply Chain Management
A suite consisting of– automated packing and delivery system– comprehensive accounting system integrated into a cohesive supply chain workfl ow (Navision). PDA stock taking.
Qian Hu Knowledge Management
Web-based system that captures and disseminates the working knowledge of individuals within the organization, providing features such as access control, info approval, info subscription, automated reminder and mass broadcast capabilities. A Staff Interactive System, SIS, was added in 2009.
Informat ion
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HOW INFORMATION IS ANALYZED AND SUPPORT ORGANIZATION PLANNING AND REVIEW?
Analyses are facilitated by a combination of traffi c analysis software, reporting tool and business intelligence tool developed on a web-based platform which is seamlessly integrated with the customer care information, supply chain data, corporate data and intellectual capital information.
• Qian Hu’s highly mobile workforce could gain instant access to measurements of its local and overseas operational, inventory, fi nancial and sales performance that affect the organisation's bottom line.
• Empowered to explore data and analyse key performance indicators deepens insight and helps in making crucial decisions faster with better quality and precision
• Assessing product pricing and sales performance across customers helps to predict trends and demand forecast
• Capability to relate cross-functional operation information, to drill-down information hierarchies and to provide exploratory analysis increases visibility beyond basic operational reporting. This helps in the innovation/improvement of processes to increase effectiveness and effi ciency and keep operational costs below current level.
MANAGEMENT OF INFORMATION TO CREATE VALUE
EVALUATING AND IMPROVING MANAGEMENT OF INFORMATION
• Competency enhancement, lower daily losses, etc.
• Process improvement, cost savings
• Better quality staff suggestions
• CVM, learning from mistakes
• Customer feedback, better service and product improvements
Senior Management
Plan,
Initiate,
Monitor,
Check,
Review
OJT Manual
Project Teams
Staff Suggestions
CVM sharing
Business Excellence Committee
Customer Feedbacks
Conduct System Performance
Reviews
Make changes to refl ect new developments
Examine variances of performance
Document steps & performance indicators
for each process
Expand & Update long-term information
management plan
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COMPARISON & BENCHMARKING
Areas Companies benchmark Explanation
Customer
Distribution OSIM Qian Hu learnt from OSIM’s chain store strategy, adapting strong points into our own chain store concept.
Customer Service 77th Street, G2000 Qian Hu has adopted good customer service standards and practices and continued to reinforce through regular training of the retail staff.
Operations
Export of Fish, including sales and quarantine
Sunbeam (leading fi sh exporter in Singapore)
Qian Hu learned much and adapted on export sales strategy and procedures in the past years.
Innovation practices;Warehousing
Philips Electronics (S), Nanyang Polytechnic;Singapore Food Industries.
The various processes put in place like project teams and aggressive support of staff suggestions, and increased expenditure into R&D had led Qian Hu to be certifi ed SQC Innovation Class in November 2008.
Financial
Corporate Governance
DBS, ST Engineering, SingTel
Qian Hu’s adoption and creation of several good practices in these 2 areas had won several recognitions at the national level. Our consistent actions toward these are refl ected in the Corporate Transparency awards repeatedly given.
Corporate Transparency
ST Engineering
People
Training/Development/People Excellence
Attending information sharing and best practices seminars.Conrad Centennial, Singapore Food Industries, Hamilton Sundstrand.
Qian Hu has adopted and certifi ed under People Developer Standard (2006), incorporating appropriate best practices from other companies.Innovative ways also infused into many activities and in-house performance awards.
Compensation issues Learning from other companies that have implemented better systems.
Implemented fl exible bonus system tied in to sales/profi t performance for our subsidiaries’ management. Will be looking at other fl exible wage issues like what had been done by Philips Electronics and other “Cafeteria’ points staff benefi ts system.
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People
HR strategies address the needs and development of the workforce
Deployment of the Qian Hu’s HR requirements and plans are deployed through 5 HR Systems, namely:
Implementation and review of plans are done through meetings with line managers, senior management, surveys and studying relevant best practices.
HR Strategies
* Competitive Employer* Competent Resource* Learning & Thinking Workforce* Family Culture Environment
Business Sector Inputs
PeopleExcellence
Environment, labour laws & practices
Needs of Workforce
• Manpower Planning & Staffi ng
• Employee Engagement
• Learning & Development
• Employee Well-being & Satisfaction
• Performance Management & Recognition
Competitive Employer
Strategies
Competent Resources
Learning & Thinking
Family Culture Env
Management Inputs
Qian Hu’s Vision/Core Values/Strategy
Delivery Systems
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EMPLOYEE ENGAGEMENT
Overall Employee Involvement Framework
MECHANISM, CHAMPIONS, PARTICIPATIONS AND OBJECTIVES
Mechanisms Champion Participants Objective
Staff Suggestion Scheme HR Department All employees Encourage improvement ideas from individuals, innovation
Project Team Operation Department Operation staff and some supporting staff
Promote continuous improvements (part of ISO9001 & innovation) and promote teamwork
Staff Dialogue sessions HR Department All employees Promote 2-way communication and common cause/understanding
Staff Recreation Activities Recreation Committee(HR and Ops Staff)
All employees Promote bonding and healthy lifestyle
Annual Charity Event Operations Department
All employees Promote compassion & obligations of good corporate social responsibility
Community Projects (Home visits & Donations)
HR Department All employees Promote compassion & obligations of good corporate social responsibility
Exhibitions (Aquarama/Inter-Zoo)
Business Department Operation and Sales employees
Staff on rotation to man the booth in sales and setup/bench-in, creates identity, and business appreciation
Fish Matrix, corporate newsletter
HR and Ops staff All employees Promote identity, bonding, information sharing.
Leadership InvolvementTraining & Development
Communication/FacilitationRewards & Recognition
• Staff Suggestions (individual)• Project Teams• Staff Dialogue sessions/Social event• Annual charity events, sales; home visits• Community projects• Exhibitions• Staff Recreation events• Fish Matrix, corporate newsletter
Staff Participation Committee/SQA Steering committee
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EMPLOYEE LEARNING AND DEVELOPMENT
TRAINING, DEVELOPMENT AND EVALUATION FRAMEWORK
Learning & Development using PDS Framework(Business Objectives)
Qian Hu Business Objectives
System Review
• Training Effectiveness• System Relevancy• Impact on business results
Implementation thru HODs
• Pre-Course Briefi ng• Post-course Review• Transfer of Learning Target
Achievements
Total Training Plan
Learning/Development Process Review Mechanism
• EOS• Feedback from customers • Pre & Post course evaluation• Feedbacks to/from HODs• Training Evaluation Review
Identify Education/Training Needs
TTP Implemented/Executed throughCourse Providers
(In House & External)
Education & Training Needs Analysis
• Inputs from Dept Heads• TNA Exercise• Annual Appraisal• Execs and Non Execs
Competency matrix
Monitoring by Line Managers and HR on
• Training investments• Utilisation rate• Training hours• Training evaluation• Review of training plan &
system
TechnicalCompetency
Soft skillsCreativity/Problem
SolvingIT Skills
Customer Oriented Skills
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EMPLOYEE WELL-BEING & SATISFACTION
EMPLOYEE WELL-BEING & SATISFACTION PROCESS
Review/Mechanism
1. HR-Line Manager meetings
2. Senior Manager meeting
3. Staff Participation Committee meeting
Employee Health & Satisfaction
Measures of Employee Satisfaction
1. Survey results
2.Turnover rate
3. Accident rate
4. Absenteeism rate
5. Participation in recreation activities
Attributes of Employee Health & Satisfaction
1. Open Communication
2. Equitable rewards system
3. People Development
4. Social, health and recreation activities
5. Conducive work environment
6. Good work relations
Method of Assessment
1. Employee Opinion Survey
2. Resignation/Exit interviews
3. Open Performance Appraisal
4. Staff Dialogue Sessions
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EMPLOYEE PERFORMANCE & RECOGNITION
Review Mechanism
* Benchmarking* Employee Opinion Survey* Management Review
Mgr/Exec
* Target* Annual Review
Non-Exec
* Annual Review* Annual Ranking
Effectiveness Measurement
* Staff Turnover* Employee Opinion
Survey Results* Innovation index
Performance Management System
CompanyP.I. Target
Employee Reward & Recognition
Non-Monetory
* Plaques for Contribution Awards, others
Monetary
* Cash Award* Incentive Payment* Performance Increment
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Kenny YapExecutive Chairman and Managing Director, BT
4 September 2007
”
”
Even in a family business, after you deplete all the capable members you must rely
on outsiders. You have to build a company culture and pull people in from outside.
How you define talent is important – everyone is talented but they may not be suitable for your
company. You don’t have to behave like an MNC, where everyone is determined by
data. There are thin layers of communication in an SME and you can get to know
each other better.
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Processes
Innovation Processes
Qian Hu senior management is always committed to innovation and is evident in the action we taken to improve the processes. Some of the innovations include:
• Automated packaging process, redesign, fl ow improvement• Mobile PDA sales transaction system• In IT, implemented VPN to link up our subsidiaries• New products in the Aquarium Accessories and Pet food• Arowana gender determination and reproductive behavioural study linked to genome and
variety identity through genome fi ngerprinting.
Qian Hu Corp’s behaviours and practices that encourage innovation comprise of:
• Openness to new ideas and trust in all relationships in the organisation• Innovation, creativity and encouragement of risk taking, also through the Creating Value from
Mistakes (CVM) initiative.• Teamwork mindset throughout project teams and CVM • Decision making is encouraged and supported at all levels• Stressed the importance of quality achievement• Full involvement in innovation process through projects and staff suggestions• Learning and development that supports the innovation process• Long term goals defi ned and recognised
PROCESS MANAGEMENT & IMPROVEMENT
QUARANTINE(Ornamental Fish)
PRODUCTION(Accessories, Pet Food)
Sales/D
elivery
PACKING
WAREHOUSINGArowana Breeding
Purchase
MARKETING
Supporting Processes
Outsource Processes
Custom
ersCus
tom
ers
Publication
Human Resource
Maintenance
P.R. & Design
Information System
Finance/Admin.
Research & Development
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QIAN HU KEY PROCESSES & SUPPORTING PROCESSES
Key Processes Requirements Key Performance Indicators
Marketing Customer Requirements • Sales and New Customers• Customers Complaints• Customer Satisfaction Survey• Competitors Rating
Purchase QualityTimeliness
• Vendor Performance• On-time Export Collection• Import Rejects
Packing & Warehousing Accuracy & Operation Standards
• Correctly picked items• Customer Returns
Quarantine/Production Quality and Effectiveness • Death on Arrival, DOA• Daily Losses• Export shipment return
Arowana Breeding Quality and Effectiveness • Death on Arrival• Daily Losses• Offsprings Production
Delivery Effi ciency • Export Shipment Return• Customer Returns• On-Time Delivery
Key Processes and main KPIs
Mgt Support Processes Requirements Performance Measures
Finance Accuracy & Timeliness • Accurate and timely fi nancial reporting• Cash and Cash equivalents
Quality Assurance (integrated in Operations)
System Effectiveness • Certifi cation to ISO 9001, ISO 14001• QA Audits
Human Resources Staffi ng • Employee Satisfaction Index• Staff Turnover Rate
Training • Average Training Hours/Places• Utilisation Rate
Product Development Meeting customer needs • Number of new products
Public Relations/Design Visitors satisfaction • Visitors’ feedback• Originality of packaging design
Publication Timeliness andMeeting requirements
• On-time delivery• Originality of designs
Information System ResponsivenessCompetency of staff
• Speed and quality of response• Reliability of service
Maintenance Availability of resources for operations
• Downtime frequency• Rectifi cation effi ciency
Support Processes and main KPIs
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Nature of Risks Processes/Measures Responsibility of
Computer server failure Daily backups and weekly maintenance Accounts and Admin.
Personnel risks • Succession plans• Overseas business trips to be planned
with continuity assurance in mind for home base operation, especially key personnel
Division Directors and Board
Electrical failure (critical as air pumps cannot be stopped)
• Activated sirens to prompt for re-setting• Standby generator
Operational staff; Security guard on duty
Water shortage (critical) Catchment/Ground water and huge storage tanks, enough to provide for 15 days of fi ltered water for all tanks.
Operational staff
Fire and injury related incidents; Risk assessment
• Fire drills and evacuation exercises as per ISO14001:2004
• Trained fi rst aid staff
Operation GM; Operational staff; Workplace Safety & Health Committee
Arowana protection/rescue Huge aquarium tanks, anytime available for recovery purpose in event where arowana survival is at risk.
Wan Hu division operational staff
Fraud • Whistle blowing policy and process in place
• Accounting approval limits/internal audits
Accounts and Admin.
Processes and measures to ensure business continuity in the event of disaster
SUPPLIER & PARTNERSHIP MANAGEMENT
Defi ning and selecting suppliers are achieved through maintaining stringent criteria for ‘Approved Vendor List” (AVL), suppliers performance monitoring and supplier partnership programme.
Key Performance Requirements
The key suppliers peformance indicators are as follows:
• Reject rate• On-time Export Collection• Import D.O.A.• Import Rejects• AVL retention rate
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The following methods are used to ensure the suppliers meeting the requirements:
1) Approved Vendor List The Approved Vendor List keeps a record of all the suppliers & grade them based on their past
performance in terms of quality and delivery.
All new suppliers are required to submit their company profi le and quality certifi cation in order to gauge their experience, capabilities and organisation resources for audit purposes.
2) Quality Audits Quality audit function conduct audits of major suppliers on a regular basis to ensure conformance to their
quality system, process parameters and product characteristics.
For suppliers of critical components, an audit of their quality system is required before issue of the purchase order. The audit is usually conducted by Operations Manager and the Administration Manager.
3) Supplier’s Quality Feedback Suppliers are informed through the purchaser on non-conforming incoming goods. Inspection results
are closely monitored and suppliers will be informed timely of any deviations/rejects through the issue of Corrective Action Request form. This will be followed by a discussion and/or on-site verifi cation with the suppliers.
Supplier/Vendor Partnership Program
We have meetings in informal setting with vendors in mind to discuss and understand what the supplier needs and the ability to support Qian Hu’s requirements on a continual and long term basis. We will rely on the out-going inspection at source, & these suppliers will be given priority for new orders and sustained orders over the others. Feedback is provided to help the vendors improve.
Quality Audits/Trouble-shooting
In cases where the suppliers encountered any diffi culties in achieving the desired specifi cation, Qian Hu is always willing to offer our help and advice on areas of non-conformances and improvements.
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Customers
Customer Requirements
We want:
• Timeliness• Value for money• Quality• Varieties• Product Knowledge
Customer Requirement Management Process
Customer Focus
Individual
Listening Posts
1 Multi-prong contacts2 Information sharing3 Agents4 Overseas offi ce5 Customer involvement6 Involvement in customer activities7 Participation in conferences and exhibitions8 Customer survey/annual feedback
Determine customer requirements
Evaluate and improve processes of determining customers’ current and future requirements
Incorporate into strategic plans, macro and micro levels
Retailer/Wholesaler
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Customer Relationship Manager
Customer
Senior Management
Marketing, Product,Operation Manager
CUSTOMER RELATIONSHIP
Access Channels for Customers
Qian Hu provides easy access for customers’ feedback, enquiries, assistance and complaints. In case of emergencies, customers are given contact information of the organisation.
Other channels of contact:
i) Dedicated marketing personnel or managers are assigned to specifi c customers. This gives every customer direct access to Qian Hu on a regular basis.
ii) The organisation web site gives readily contact/feedback facility and follow-ups are done on a timely basis.
iii) Sales and production staffs interact with customers on a weekly basis, and in some cases on a daily basis if there is a need. The managers assigned to these projects have to ensure constant communication with customers e.g. through regular project meetings. There are arrangements to enhance daily contact and facilitates face-to-face communication.
iv) Qian Hu practices an open-door management style. Customers have open and direct access to the Directors/Managers of Qian Hu.
v) Qian Hu capitalizes on information technology such as e-mails; PDAs for marketers and web based technology for remote access purposes. Every executive has an e-mail account to communicate with customers.
vi) Customer survey results are monitored, analysed and reviewed at management meetings.
vii) The group participates in local and overseas exhibitions. These exhibitions give the group an opportunity to reach out to new customers, facilitate interaction with overseas customers, allowing them to provide direct feedback
viii) Qian Hu’s senior management communicates with top management on customers on a regular basis. This is in addition to the regular visits by marketing and sales personnel. We have new product launch seminar for customers, eg. The launch of Arcadia’s new lightings.
Key Customers’ Contact Requirements
Customers’ contact requirements are responsiveness, excellent customer service, accessability, good quality products/services, value for money and prompt resolution of problems.
All customer contact personnel are trained to provide excellent customer service. Managers assigned to assist customers are given a certain degree of authority to satisfy customers. All valid complaints would be deliberated by contacted personnel and documented. Complaints would be channeled accordingly for corrective actions. Problems or issues raised by customers that cannot be resolved would be forwarded to senior management via phone calls or e-mails for prompt decision-making within 24 hours depending on the level of urgency.
Ensuring Complaints are resolved effectively and promptly
The Customer Relationship Manager with the committee members co-ordinate and involve key staffs to ensure effective and prompt address of customer issues.
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Customer Satisfaction
Customer satisfaction is determined through:
• Customer Satisfaction Survey• Customer Commendations• Performance Indices (No. of complaints; Sales Return; On-time Delivery)• Front Line Staff Feedback
Translating Customer Satisfaction into Improvement Plans
Feedback mechanism/
Performance Indices
Analysis by Divisions
Division Improvement Plans
Review by Qian Hu Management
Strategic Plan
ImplementationProcedure; Process;
Training; Product/Service improvements
Acquire technology; New product; Partnership
development
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Results
7.1 Customer Results
• Customer Satisfaction Survey• Number of Customer Complaints• Repeat Customers• New Customers• Competitors Rating• Customer Return of goods• On-Time Delivery• Export Shipment Return
Customer Satisfaction level, %
Qian Hu 2005 – 08 Average
81.7%
National Index, Retail 08 2008 68.1%
National Index, Others 2008 65.4%
Baldridge winner-US Company
2004/05 85.0%
National Index, Retail 2008 68.1%
UKCSI Jan 2009 77%
UKCSI: UK Customer Service Institute
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7.2 Financial & Market Results
• Sales Turnover• Profi t after tax• Value Added per employee• Return on Assets• Return on Equity• Total Value Added• Operating Cash Flow• Cash & Cash Equivalent• Earnings per share• Net Asset per share• Market Share• Product/Services Range and Varieties
Business benchmark: Transparency Awards (SIAS), BT-CTI, Best Investor Relations awards, Best Managed Board, Annual Report award.
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7.3 People Results
• Employee Opinion Survey (Satisfaction Index)• Staff Engagement Index 2009• Number of Suggestions• Suggestion Implementation rate• Quality of Suggestions• Staff Participation
Qian Hu Y05 – Y08 62.8
BE winner 1 Y04 – Y06 109
BE winner 2 Y04 – Y06 62
BE winner 3 Y03 – Y05 45.7
BE winner 4 Y03 – Y07 43.9
BE winner 5 Y04 – Y07 77.5
Comparable Learning hours per staff, average past years
Stall Turnover Rate
Y05 Y06 Y07 Y08
Qian Hu 1.26% 1.01% 1.54% 0.62%
BE winner 5 1.14% 1.23% 1.21% n.a.
BE winner 6 0.8% 0.65% 0.9% 1.1%
BE winner 4 0.95% 2.0% 1.3% n.a.
BE winner 3 2.15% n.a. n.a. n.a.
MOM 2.4% 2.2% 2.3% 2.3%
CIPD – UK [average 12 mths] 1.84% 0.88% 1.66% 0.81%
CIPD: Chartered Institute of Personnel and Development-UK
• Average Learning hours• Training Utilization rate• Average Training Places• Training expense against payroll• Staff Turnover rate• Accident rate• Absenteeism (M/C days per staff)
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7.4 Operational Results
• Daily Losses• Export D.O.A.• Correctly Picked Items• Arowana Off-springs production• Water Quality• Audit• Equipment breakdown• Number of Trademarks• Innovation, R&D expenses per $Sales
Y 2008 France, Coy A
France, Coy B
Germany, Coy C
Qian Hu
Daily Losses 5.7% 4.88% 4.3% 2.87%
Export DOA 2.8% 2.74% 2.9% 2.5%
• Import D.O.A.• Import Rejects• On-time Collection• Vendor Retention rate• System Time-up• Financial Result announcement• Announcement of results, days• Analyst briefi ngs per year• Release of Financial Report
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Our consistent effort over the years in various areas of corporate responsibilities in transparency and accountability has been well recognized. The following acknowledgements emanate our commitment:
1) With reference to the benchmark set by the Singapore Code of Corporate Governance issued by the Ministry of Finance, Qian Hu is committed to meeting the standards.
2) Best Managed Board Award, Singapore Corporate Awards 2008, as assessed and presented by The Business Times and SGX.
3) Best Corporate Governance Award, as assessed by Investor Relations Professional Association and the SGX, in 2007.
4) Most Transparent Company Award, as assessed and presented by Singapore Investor Association of Singapore. We had been presented with this award every year since 2001.
5) Best Annual Report (SESDAQ) Award, in 2003 and in 2006.
6) Corporate Transparency Index at a highly impressive 94 points, as assessed by SGX, and remains to date in top position ranking for many years.
7) Singapore 1000 Public Listed Companies 2009 (SME 500), as ranked by DP Information Group, February 2009.
ISO9001:2008 and ISO14001:2004 compliance: All ISO certifications renewed annually.
Qian Hu earnestly participates in several charitable activities and social commitment in line with our company’s Public Responsibility statement:
“We believed that Lives should be Treasured and Cherished”
Our participation rate in charitable events has been positive so far.
Charitable Commitment – Time
2004 2005 2006* 2007 2008*
Total Hours 770 524 84 554 40
Target 800 750 750 700 650
* DuetounavailabilityofsuitablelocationfortheCharityexhibitioninJune
Charitable donations average of 1.72% ratio, way above the national average of
0.22% against net profit.
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AWARDS
Date Award/Award by
Nov 2009 Business Excellence Award 2009 (BE Governing Council)1) Singapore Quality Award, SQA Winner 2009 (2nd time)2) People Excellence Award (PE Award)
Oct 2009 Most Transparent Company Award, Mainboard – Small Caps category 1st
Singapore Investor Association of Singapore
June 2009 ITE – COJT Centre certifi cation (QHFFT)
May 2009 Aquarama 2009 Exhibition (Competition): (14)Cichlid – Class 1: 2nd PrizeCichlid – Class 2: 2nd and 3rd PrizesCichlid – Class 3: 2nd prizeCorydoras – 2nd and 3rd PrizesGourami – Class 1: 2nd Prize; Class 2: 1st PrizeMolly – Class 2: 2nd PrizePleco – Class3: 1st prizeNew Species/FW – Class 1, 1st and 2nd PrizesNew Species/FW – Class 2, 1st and 2nd Prizes
Apr 2009 Companies less than $300 mil. market capitalization:1) Best Managed Board Award (Merit)2) Chief Financial Offi cer of the Year (Ms Lai Chin Yee)3) Best Investor Relations Award (Bronze)4) Best Annual Report Award (Gold)Organised by SPH; The Business Times, supported by SGX, other partners
Feb 2009 Singapore 1000 Public Listed Companies 2009 (SME 500)DP Information Group (ranking body)
Nov 2008 SQC Innovation ClassSPRING
Nov 2008 Pro-Family Business Mark certifi cationSingapore Productivity Association, SPA
Oct 2008 Most Transparent Company Award, Mainboard – Small Caps categorySingapore Investor Association of Singapore
June 2008 Top 10 Outstanding Entrepreneur Award 2008 (China)
Feb 2008 Best Managed Board Award, Singapore Corporate AwardsMarket Cap. Below $500 mil. – Business Times and SGX
Nov 2007 Professional Enterprise Award 2007 (Top Tier)AMA – Asian Management Association and CCA
Oct 2007 Most Transparent Company Award, Mainboard – Small Caps category(1st) Singapore Investor Association of Singapore
Sept 2007 Best Overall Investor Relations, small or mid-cap, WinnerBest Corporate Governance, small or mid-cap, WinnerInvestor Relations Professionals Association (S) & Singapore Exchange
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Date Award/Award by
May 2007 Aquarama 2007 Exhibition (Competition): (13)Congo Tetra – Class 1, 3rd PrizeCichlid, African – Class 1, 1st & 2nd PrizeCichlid, Central American – 1st & 2nd PrizeCorydoras – Class 1, 2nd PrizeGourami – 1st & 2nd Prize; Metallic Dwarf, 1st PrizeMolly – 2nd PrizeNew Species/Varieties – Class 1, 3rd PrizeNew Species/Varieties – Class 2, 2nd & 3rd Prize
Sept 2006 Most Transparent Company Award, Mainboard – Small Caps category(runners-up) Singapore Investor Association of Singapore
Mar 2006 1) Best Investor Relations Award (Market Cap: below S$500mil)2) Best Annual Report Award (Market Cap: below S$500mil)Under the Singapore Corporate Award organised by The Business Times, ICPAS, IMAS, SIAS, SID
Jan 2006 Corporate Transparency Index (CTI) scored highly at impressive 94 points – SGX
Jan 2006 People Developer Standard certifi ed (SPRING)
Oct 2005 Most Transparent Company Award, Mainboard – Small Caps categorySingapore Investor Association of Singapore
May 2005 Aquarama 2005 Exhibition (Competition): (8)Molly – Class 2, 1st PrizeTetra – Class 1, 1st PrizeSwordtail – Class 1, 3rd PrizePlaty – Class 1, 2nd PrizeNew Species/Varieties – Class 1, 3rd PrizeNew Species/Varieties – Class 2, 1st; 2nd; 3rd Prize
Sept 2004 Most Transparent Company Award, Mainboard – Small Caps categorySingapore Investor Association of Singapore
Sept 2004 SQA: Singapore Quality Award 2004 for Management Excellence(BE Governing Council/SPRING)
Nov 2003 Best-Managed Board Award – Special MentionSingapore Institute of Directors (SID), the Singapore Business Federation, Hewitt Associates & The Business Times, Singapore
Oct/Nov2003
Aquarama 2001 Exhibition (Competition): (8)Tetra – Class 1 (Open) 1st PrizeGourami – Class 1 (Dwarf) 1st PrizeSwordtail – Class 1 (Open) 1st PrizeSwordtail – Class 1 (Captive-bred, New Species) 1st PrizeSwordtail – Class 2 (Wild Caught, New Species) 1st PrizeGourami – Class 2 (Other Gourami) 2nd PrizeGourami – Class 2 (Wild Caught, New Species) 3rd PrizeDragon Fish – Class 1 (Red) 3rd Prize
2003 Services Entrepreneur of the Year Award – Dr Kenny Yap– Ernst & Young, Singapore
Sept 2003 Most Transparent Company Award under Services/Utilities/Agriculture category (3rd time recognition)– Singapore Investor Association of Singapore
Sept 2003 Golden Circle (Special Merit Award)– Singapore Investor Association of Singapore
2003 Singapore’s Top 3 Best-Run Small Companies– 11th Asiamoney Best-Managed Companies Poll, Hong Kong
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Date Award/Award by
July 2003 International Headquarters Status– Economic Development Board
2002/03 Best Annual Report, Companies (SESDAQ) – First Runner Up– 29th Annual Report Awards, Singapore (ICPAS; SID; SIAS; SGX; BT)
2002 Young Chinese Entrepreneur Award – Dr Kenny Yap– Yazhou Zhoukan, Singapore
2002 Highly Commended in “Grand Prix for Investor Relations by a Small or Medium Sized Company” category– Investor Relations Magazine Asia Awards 2002, Investor Relations Society (Asia) &
Asian Wall Street Journal
2002 Most Favoured SESDAQ Stock – 2002 – Smart Investor Magazine, Singapore
2002 Most Transparent Company Award, SESDAQ & Small Caps category– Singapore Investor Relations Association of Singapore
2002 #1: The Business Times Transparency Poll– The Business Times, Singapore
2001 “The Stars of Asia – Entrepreneurs” – Dr Kenny Yap– Asiaweek, Hong Kong
2001 Singapore Quality Class Award– SPRING Singapore
2001 Most Transparent Company Award, SESDAQ & Small Caps category– Singapore Investor Relations Association of Singapore, Singapore
2001 Aquarama 2001 Exhibition (Competition): (5)Dragon Fish – Class 1 (Red) 1st PrizeDragon Fish – (New Species/Varieties: Wild Caught) 1st PrizeGoldfi sh Orandas – 2nd PrizeGoldfi sh Ryukin – 3rd PrizeGoldfi sh Ryukin – (New Species/Varieties: Bred-in-Captivity) 3rd Prize
Nov 2000 International Management Action AwardInstitute of Management (Singapore) and Singapore Productivity and Standards Board, Singapore
Sept 2000 Entrepreneur of the Year Award12th Rotary-ASME Entrepreneur of the Year Award 2000
Nov 1999 The International Europe Award for QualityThe 13th International Europe Award for Quality, Paris
1999 Aquarama 1999 Exhibition (Competition)(5)Grand Champion, Dragon Fish CategoryDragon Fish – Class 2 (Gold) First PrizeDragon Fish – Class 1 (Red) First PrizeGoldfi sh – Class 2: Pearl Scaled Varieties (3rd Prize)Tetra – Class 1: Wild type (3rd Prize)
1998 Finalist: 10th Rotary ASME Entrepreneur of the Year AwardRotary Club of Singapore, Singapore
1998 Singapore Youth Award for EntrepreneurshipNational Youth Council of Singapore, Singapore
1998 ISO 14001 Award: Environmental Management SystemInternational Organization for Standard
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Produced by Qian Hu Corporation Ltd.
Copyright Notice© Qian Hu Corp. Ltd, 2010
All rights reserved. These materials are confi dential and proprietary to Qian Hu Corporation Ltd and no part of these materials should be reproduced, published in any form by any means, electronic or mechanical including photocopy or any information storage or retrieval system nor should the materials be disclosed to third parties without the express written authorization of Qian Hu Corporation Ltd.
QIAN HU CORPORATION LIMITED COMPANY REG. NO.: 199806124N
No. 71 Jalan Lekar Singapore 698950
Tel: (65) 6766 7087 Fax: (65) 6766 3995
www.qianhu.com