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Staff Introductions Norman Cherry- Director of Accreditation Dr. Serena Walker – IE Specialist Randy Dean – Director of Grant Management Marquisa Rivers– Administrative Assistant Steve Brown- Director of Information Management

Systems Dr. Marjorie Kuezi-Nke– Executive Director,

Accountability and Institutional Effectiveness Vacant– Accountability Research Analyst


Office of Technical Education

Dr. Kathryn Hornsby - Assistant Commissioner Tech. Ed. Dr. Marjorie Kuezi-Nke - Exec. Director Acc. & IE Dr. Nichole Kennedy- Exec. Director Student Affairs Mr. Joe Dan Banker- Exec. Director Academic Affairs Mr. Robert Keown- Exec. Director GVTC Mr. Randy Dean – Director of Grant Management Ms. Jenny Williams– Director Partnerships


Where do I start as a PAS Coordinator/Director of IE/VPIE…. Answer = with ACRONYMS…

COE COC IE MRR PAS PASS PAR KMS IPEDS QEP


…HELP…

IE Peer Group famous for sharing No need to reinvent the wheel Peer Group Meetings (March & November) Read your email Ask questions Surf professional websites such as AIR, SAIR,

SACCR etc. and the IE website @ http://www.dtae.org/teched/pas.html

TCSG Office of Accountability and IE always available to assist


Planning Timeline


Your Role Provide decision support for the college

administration Evaluate the effectiveness and efficiency of

programs and departments at the college through ongoing evaluation

Support the development, implementation, data collection, and monitoring of the college’s strategic plan

Lead the accreditation efforts and monitor the college’s compliance with the requirements


Your Role continued Lead the state accountability efforts and monitor

the college’s compliance with requirements Solicit and report survey feedback from students,

graduates, employees, and community members/businesses that the college serves

Conduct national, state, county, institutional, and programmatic research to stay up on trends in workforce education


DutiesI. AccreditationII. PASIII. PAR VisitsIV. PerkinsV. SurveysVI. ResearchVII. Data Collection & ReportingVIII. CurriculumIX. PlanningX. Other duties


PAS…what do I with the trend report I received in November??? Develop a system of distributing the report to

instructional divisions. Send the trend report to VPAAs, Deans, Program

Directors with a memo of instructions. Instructions should focus on what type of

corrective plans are needed for program groups that do not meet the PAS key performance indicators.

Set deadline for submission that will give you ample time to enter information in PASS

Examples


Performance Accountability Reviews (PARs)

On-site, peer-review process Facilitated by TCSG Every three to six years based on risk PAS evaluations verified during these

visits Federal Perkins review


Accreditation

COC (Commission on Colleges)COC LiaisonCompliance Certification and

the QEP (Quality Enhancement Plan)

COE (Council on Occupational Education) The Agencies and SLOs


Organizing To Maintain Accreditation

First Six months• For COC: introduce yourself to and get to know your

COC Staff person (A COC VP) and Dr. Sarah Armstrong (Substantive Change Guru at COC)

For COE: introduce yourself to and get to know Sue Schooler, Cindy Sheldon (Annual Report)and Alex Wittig

Review last accreditation cycle documentation• For COC Electronic Compliance Certification, QEP if

Applicable and Substantive Change file• For COE Standard Crates and Substantive Change file

Create a system for continuous update of respective accreditation documentation.

Request TCSG staff visit AND make a TSCG office call


Organizing To Maintain Accreditation-2

Establish or Convene the IE CommitteeFor COC Schools Convene the QEP Committee too

Establish a COC and/or a COE library Attend Annual Meetings and Summer Institutes of

Accrediting Organizations within the First Year and annually thereafter if funds permit.

Serve on Accreditation Teams of all sorts Reaffirmation on and off site Substantive change Special


Perkins….How do I organize myself?

Establish Perkins Committee..include Special Populations, High School Coordinator, Instructional staff, Human Resources, Career Assessment Coordinator, Enrollment Management etc etc.

• Chair Perkins team• Organize Perkins eligible expenditures• Submit budget for approval(s)• Write plans• Monitor personnel• Monitor purchases• Track and tag inventory of equipment• Complete amendments• Maintain documentation and records of EVERYTHING• Assess benchmarks, write improvement plans if

necessary


Surveys First conduct an audit of who collects data/information on

campus and when Typically the function of IR is spread out across the

college Conduct Student surveys

New student, graduate, follow-up, program surveys etc. Conduct faculty/staff surveys/evaluations

Faculty evaluations by student, administrative evaluations by subordinates etc.

Conduct outside surveys Noel Levitz, IDEA, CSESSE etc.

Provide data for agencies via surveys IPEDS, College board


Research Each college has different levels of involvement

with regard to research on workforce needs Be prepared to assist or provide leadership in

gathering workforce data in your service areas Sources of data:

EMSIDOL labor statistics

○ http://www.dol.state.ga.us/em/occupational_outlook

○ http://www.dol.state.ga.us/wp/lmi_publications.htm


Planning

Ensure you have guidelines for planning, budgeting and evaluation (IE Manual)Define a clear calendar of planning and evaluationHave a planning model that is appropriate for your

college Strategic Planning

○ Lead the annual Strategic Plan Review○ Publish Annual Reports, IE assessment plans for

the entire college Capital Outlay

Be involved in the evolving Capital Outlay process


Other duties as assigned

Campus committees Community involvement Grant writing New college initiatives Employee management

AND MANY MORE………..


Useful links

http://intranet.tcsg.edu/aie.php http://www.tcsg.edu/ http://intranet.tcsg.edu/ http://www.dtae.org/teched/teched.html http://www.council.org/ http://www.sacscoc.org/ http://www.airweb.org/pages/default.aspx


Questions or Comments?

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