Club Officer Training

Utilizing materials developed by:

Exchange’s Volunteer Field Representatives

Model Exchange Club

• Program Excellence• Model Exchange Club• Leadership Is Vital• Club President, President-Elect, Past President• Secretary, Treasurer, Board of Directors• National Service Award & Big “E”• Planning Tools

Indicators of Excellence

• Meetings - efficient, effective

• Programs of Services - meet specific needs

• Prevention of Child Abuse is stressed

• Successful fundraising projects

• Budget - Planned, adopted annually

• Retention addressed positively

Indicators of Success

• Club membership is growing

• Bulletins - timely and informative

• Exchange Education is emphasized

• Members have F-U-N

Program Excellence

• Doesn’t just happen

• Would a stranger identify the group?

• Meeting surroundings = quality of your club

• TOP speakers’ forum in your area

• News media seeks to cover every meeting

• Projects reflect your excellence

Program Excellence

• Child Abuse Prevention a key part of Programs of Service

• Financially strong?

• Waiting list to join?

• Bulletin - monthly, timely & informative

• Exchange Education part of every meeting

• Members & guests have FUN at meetings

MODEL CLUB

48

COMMITTEES

PRESIDENT

IMMEDIATE PAST PRESIDENT

SECRETARY TREASURER PRESIDENT-ELECT

DIRECTOR DIRECTOR DIRECTOR DIRECTOR DIRECTOR DIRECTOR

AMERICANISM

FUND RAISING

PREVENTION OF

CHILD ABUSE

ATTENDANCE MEMBERSHIP FELLOWSHIP

HOUSE INTER-CLUB

EXCHANGE EDUCATION

COMMUNITY SERVICE

PUBLIC RELATIONS

s

NEW CLUB BUILDING

PROGRAMS YOUTH

Meeting the Challenge

as President

of Your Club

The quality of your leadership.…

The biggest mistake...

3 Simple Rules

• Rule #1 - Always give people more than they expect to get.

• Rule #2 - Do it right Rule #2 - Do it right the first time.the first time.

• Rule #3 - Pay attention to the details - sweat the small stuff!

As Club President

• Give leadership• Set goals• Program development

meeting• Develop an action plan• Plan & preside at

meetings• Manage the club

• Leadership training• Appoint committees• Publicity• Communicate• District/National

activities• Uphold Bylaws

As President-Elect

• Be ready to preside• Assist in training• Attend Board

meetings• District and National

events• Clutivate future club

leaders

• Develop ideas, goals and direction

• Smooth transition• Other such duties• Uphold Bylaws

As Club Secretary

• Maintain accurate records

• Submit reports to District and National

• Maintain accurate roster

• Receive and process statements

• Convention voting credentials

As Club Treasurer

• Collect Fees• Deposit and disburse

funds• Financial records• Annual financial

report• Help prepare budget

• Secure Bond• File IRS form 990• District and National

events• Uphold Bylaws

Board of Directors

• Program of Service• Budget, finance policy• Approve club goals• Operating policies and

procedures• Membership Growth• Fill vacancies• Cultivate leaders

• Report to club• Club bylaws• Minutes, directory,

bulletin• Monitor attendance• District, Nat’l events• Communication• Uphold Bylaws

6 Steps to Success

• Set your goals

• Organize your team

• Train your team

• Execute the plan

• Evaluate results

• Celebrate Success!