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www.vita.virginia.gov
Culture Club
July 1, 2003
VITA’s Supply Chain Management – We’re in business !!
Teddy Cogbill
Associate Director, Supply Chain Management
Virginia Information Technologies Agency
2003 Public Procurement Forum
December 9, 2003
www.vita.virginia.gov 2expect the best
VITA’s Charter
VITA shall procure IT and telecommunications on its own behalf or on behalf of other state agencies and institutions in accordance with the VPPA and regulations as MAY be prescribed by VITA.
Code of Virginia, 2.2-2007
www.vita.virginia.gov 3expect the best
VITA’s Chief Information Officer
RESPONSIBILITIES OF VITA’s CIO:• Plan for the ACQUISITION, management and use of IT for state
agencies.• Direct policies/procedures that require VITA to review IT
projects > $100,000 and recommend whether such projects be approved or disapproved.
• Can enter into public-private partnerships to implement IT programs and projects.
• Review all procurement solicitations for major IT projects.
www.vita.virginia.gov 4expect the best
THE SITUATION
IT Procurement Reform•Develop and implement Best Practice technology procurement•Leverage Commonwealth’s technology buying power•Improve Industry Partner relationships
IT consolidation-VITA •Promote interoperability cost and resource sharing•Implement effective cost controls•Leverage service and infrastructure•Increase value to Commonwealth from procurement
Economic situation of Commonwealth•Increasing focus on budget savings•Cost reduction expected
www.vita.virginia.gov 5expect the best
Focus on key strategies will improve return on technology to Commonwealth
IntegrateDecisions & Aggregate
Requirements
Maximize Buying Power with Minimal Transaction
Costs
Highest Value to Cost Ratio
Business Solutions
Optimal Technology Return on
Investment
Achieving this value requires a change in focus fromthe historical value proposition of IT acquisition
www.vita.virginia.gov 6expect the best
VITA interaction model for IT categories
Increasing degree of Commonality
Increasing
Total Value
(Risk & Total
Cost of
Ownership)
LeadConsultCollaborate•Work on specific high-impact initiatives
•VITA provided framework
•Oversight
Self Service•Provide tools, capabilities that are easy to access
• “e-enabled” & training
•Monitor
•Reduce resource investment
Full Service•Provide end to end assistance
•Utilize best resources
•Actively manage
Partnership •Develop efficiencies
•Statewide agreements
•Prime contractor manage subs
•Manage cycle time
ProvideEnable
www.vita.virginia.gov 7expect the best
Who do I ?SUPPLY CHAIN MANAGEMENT STAFF
Susan Woolley, Director 804-343-9004
Kelley Hellams, Development and Integration Manager 804-343-9024Processes, tools, principles, procedures and measurements
• Develop, publish & maintain IT acquisition, supplier management, category management and transaction processes
• Develop standard form technology agreements, templates (RFP, etc.) and contract templates.
• Develop sourcing, supplier management and demand management methodologies.
www.vita.virginia.gov 8expect the best
Who do I ?
JB Edmonds, Manager 804-371-5948Supply Chain Analysis• Acquisition benchmark analysis• Spend analysis• Supply market research/Sourcing research• Industry analysis and research• Category analysis• Procurement Plan
www.vita.virginia.gov 9expect the best
Who do I ?
Teddy Cogbill Integrated Sourcing 804-371-5945
INTEGRATED SOURCING IS COMPRISED OF :• Supply Chain Sourcing • SCM Systems and Operations • Contract Management
www.vita.virginia.gov 10expect the best
Supply Chain Sourcing –
Tim Moore
Category Teams Manager 804-371-5972– Lead acquisition teams
– Demand aggregation and Industry/Supplier analysis
– Requirements definition consulting
– Issue solicitations and Analyze bids
– Long-term value/cost ratio analysis
– Contract negotiations
– Process measurement
– Establish and monitor supplier scorecards
– Maintain supplier overviews
– Publish supplier guide
www.vita.virginia.gov 11expect the best
SCM Sourcing – Category TeamsNetworks and Telecom:
Team focus * – MCI, Verizon, Dysis, Alltel, Alltel, Nortel, Cisco
Joe Parr 804-371-5991LaVerne Branch 804-371-5992
Distributed Computing, Consulting & General VITA:
Team focus * – Bearing Point, AMS, CACI, Unisys, Northrup- Grummon, Dell, Gateway, HP, NCS, Microsoft, PC Mall, Cognos, ESRI
Ann Sells 804-371-5988Doug Crenshaw 804-371-5993
www.vita.virginia.gov 12expect the best
SCM Sourcing – Category TeamsCentral Computing, MVS, Unix, Security:
Team focus * – IBM, Unisys, Hitachi, Fujitsu, Sun, BMC, Sterling, Computer Associates, Candle, Sunguard
John Tackley 804-371-5930Bob Gleason 804-371-5923
Applications, Middleware & Tools:
Team focus * – PeopleSoft, Oracle, Websphere/IBM, SAP, J.D. Edwards
Terri Hudgins 804-371-5919
* contracts identified are a subset of the team focus
www.vita.virginia.gov 13expect the best
Who do I ?Contract Management - Contracts, contract information and
contract analysis
• Design, build and manage contract database• Contract tracking, proactive notification, ad-hoc and routine reporting• Contract analysis and continuous improvement• Contract compliance and monitoring
– Jeff Davis, Manager 804-371-5563– Carmen Holmes 804-371-5614– Akua Burns 804-371-5987– Joyce Dandridge 804-371-5959
www.vita.virginia.gov 14expect the best
Who do I ?
Supply Chain Systems & Operations
• Manage VITA requisition and ordering processes.• Supplier catalog and interface• Provide e-procurement & e-sourcing capabilities • Ensure data is captured for effective decision support• Define vision and requirements for integrated requisition, ordering, approval
and payment systems
• Tim Moore, Interim Manager 804-371-5972• Nancy Tomlinson 804-371-5738• Linda Thorp 804-371-5536
www.vita.virginia.gov 15expect the best
How do I ?Activate a project or procurement ?• www.vita.virginia.gov and click on Procurement then…• www.asd.virginia.gov and click on Procurement Processing ProceduresUse a statewide contract for IT ?• www.asd.virginia.gov OR www.eva.gov and keyword search for the item
or vendor. VITA SCM supports DGS’ eVA efforts by including all contracts on the eVA tool.
Ask a question about SCM or IT procurement? • www.asd.virginia.gov and click on Staff. All staff, their respective
category areas, and their contact information can be found there. You may even email from the site itself.
Ask a question about VITA generally ?• www.vita.virginia.gov• Call us.