Classic Rockers is an integrated case with exercises that ...rmmartin/test/SAP student...

FOR ACADEMIC USE ONLYALL MATERIALS FROM SAP LIBRARY ADAPTEDWITH PERMISSION OF SAP AMERICA UNIVERSITY ALLIANCE

Classic Rockers CaseStudent Exercises

(Setup, MM, PP, SD, FI/CO)

Classic Rockers Case: Processing Transactions through the

Logistics and Support Processes of SAP with an Emphasis on Internal Control

Ronny DaigleFawzi NomanRoss Quarles

Version 2.09/15/2015

Sam Houston State UniversityHuntsville, Texas

Acknowledgements: The authors thank Chris McMillan, Kimberly Omura and Matt Williams for helpful edits of this case.

©2016 Ronny Daigle, Fawzi Noman, and Ross Quarles Page: 1


Chapter 1: Setup ExercisesEXERCISE 1: SETUP PARAMETER ID

This exercise establishes certain standard default entries for each individual user that are fixed and extensively used throughout all of the exercises of the case. Normally you would not want to create standard parameter values for entries that change frequently.

System User Profile Own Data

Maintain User Profile

1. Select the Parameters TABa. Enter the PID and Parameter values in ALL CAPITAL LETTERS as these entries are

case sensitive!

Set/Get Parameter ID Parameter valueShort Description (displays after selecting Enter below)

i. BUK C_ _ _ Company Code

ii. EKO C_ _ _ Purchasing Organization

iii. GJR 20yy (current year) Fiscal Year

iv. WRK C_ _ _ Plant

(ENTER) to display the short text description

(SAVE)

The parameters you have set up here will default into your transaction screens.

Back to SAP Easy Access Menu



EXERCISE 2: POST STATISTICAL KEY FIGURE

At the end of the month, the total rent expense posted in cost center A060 (in exercise FI/CO10) must be distributed to the various cost centers (in exercise FI/CO15) that use the building that has been leased. This distribution is based on the number of square feet that each cost center occupies in the building. This exercise sets up in statistical key figure “square feet” and the quantity of square feet for each cost center that will receive part of the rent expense charge when it is distributed.

Accounting Controlling Cost Center Accounting Actual Postings Statistical Key Figures Enter

1. Click on Extras Set Controlling area

a. Enter Your Controlling Area Value: ____________

(ENTER)

b. Doc. Date: Today

c. Postg Date: Today

d. Select Scrn Var: Cost center

Rec.CCtr StatKF Total QuantityFinance Value: ______ CRSQFT 480

H/R Value: ______ CRSQFT 520

Sales Value: ______ CRSQFT 200

Marketing Value: ______ CRSQFT 590

Purchasing Value: ______ CRSQFT 310

Administration Value: ______ CRSQFT 400

(SAVE)




EXERCISE 3: SET ACTIVITY PRICES

This exercise sets the fixed and variable costs for planned production activity (production will be performed in the PP exercises).

Accounting Controlling Cost Center Accounting Planning Activity Output/Prices Change

1. Version: Plan/Act - Version Value: ____________

2. From period: January Value: ____________

3. To period: December Value: ____________

4. Fiscal year: Current year Value: ____________

5. Cost Center group: Your Manufacturing Group Value: ____________

6. Activity Type: Labor hours Value: ____________

7. Check Entry: Free

(OVERVIEW)

Use the arrows to switch between production cost centers. The cost centers may not come up on order, so be sure you are on the correct cost center for each set of data input.

Cost Center P010 8. Plan activity: 500000 hours

9. Variable price: $5.00

10. (NEXT or PREVIOUS)

Cost Center P020 11.Plan activity: 500000 hours

12.Variable price: $8.00

13. (NEXT or PREVIOUS)

Cost Center P030 14.Plan activity: 500000 hours

15.Variable price: $6.00

(SAVE)




Chapter 2: Procurement Logistics (MM)

EXERCISE MM01: CREATE GENERAL LEDGER RECONCILIATION ACCOUNT (ACCOUNTS PAYABLE)

A sub ledger account is used wherever there is a high volume of transactions. The information is summarized for the general ledger into a reconciliation account. The sub ledger can be an Accounts Receivable or Accounts Payable account. The reconciliation account for Accounts Payable must be set up before business can be carried out with vendors.

Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing Centrally

1. G/L Account: 30000_ _ _

2. Company Code: C_ _ _

(CREATE)

Type/Description TAB:3. Account Group: Reconciliation Accounts

4. Select Balance Sheet Account

5. Short Text: AP Recon_ _ _

6. G/L Acct Long Text: Accounts Payable Reconciliation_ _ _

Control Data TAB:7. Account currency: United States Dollar Value: ______________

8. Recon. account for acct type: Vendors

Create/bank/interest TAB:9. Field status group: Reconciliation accounts Value: ______________

(SAVE)




EXERCISE MM02: CREATE VENDOR MASTER ACCOUNTING RECORDS

Permanent data is kept track of as Master Records in SAP. Here you are creating a vendor, which you will link to the reconciliation account created in MM01.

Accounting Financial Accounting Accounts Payable Master Records Create

1. Vendor: Leave blank2. Company Code: C_ _ _3. Account group: Vendor (int. number assgnmnt) Value: ______________4. If any entry is displayed in the Reference field – REMOVE IT

(ENTER)5. Name: Turned Spindles, Inc._ _ _6. Search term: ______________ (your own creation, such as your user number)7. Postal Code: ______________ (your own creation)8. City: ______________ (your own creation)9. Country: USA Value: ______________10.Region: Texas Value: ______________11.Language: English

12.Click on the More fields button located on the right side of the Street Address section13.Tax Jurisdictn: TX0000000 (ENTER)

NOTE: Page forward past views that are not needed using page forward icon Control N/A

Payment transactions N/A

Accounting information Accounting14.Recon. account: Your Accounts Payable Recon. Account Value: ______________

Payment transactions Accounting15.Payt Terms: Payable immediately Due net Value: ______________16.Chk double inv.: Chk double inv.

Correspondence Accounting N/A

(SAVE)17.Record the account (Vendor) no.___________________________

You may need to hit the enter key more than once to get to the next field you wish to fill. This depends on the screen layout, your font size and/or the size of your monitor.




EXERCISE MM03: CREATE VENDOR MASTER PURCHASING RECORDS

This exercise creates the purchasing views for the previously created vendor.

Logistics Materials Management Purchasing Master Data Vendor Purchasing Create

1. Vendor: Turned Spindles, Inc._ _ _ Value: ______________

2. PurchasingOrganization: C_ _ _

3. Account group: Vendor (int. number assgnmnt) Value: ______________

(ENTER)

4. Order currency: United States Dollar Value: ______________

5. Terms of paymnt: Payable immediately Due net Value: ______________

(SAVE)




EXERCISE MM04: CREATE VENDOR MASTER RECORDS CENTRALLY

This exercise demonstrates creating all the views for a vendor at one time, as opposed to creating certain views at specific points in time, such as in MM02 and MM03.

Logistics Materials Management Purchasing Master Data Vendor Central Create

1. Leave vendor field blank (system will generate the new number, just as it did in MM02)2. Company Code: C_ _ _3. PurchasingOrganization: C_ _ _4. Account group: Vendor (int. number assgnmnt) Value: ______________ (ENTER)5. Enter the vendor’s name Happy Bottoms_ _ _6. Search term: ______________ (your creation, such as your user number)7. Postal code: ______________ (your creation)8. City: ______________ (your creation)9. Country: USA Value: ______________10.Region: Texas Value: ______________

11.Click on the More fields button located on the right side of the Street Address section12.Tax Jurisdictn: TX000000013.Language: English (ENTER)

NOTE: Page forward past views that are not needed using page forward icon Control N/APayment transactions N/AAccounting information Accounting

14.Recon. account: Your Accounts Payable Reconciliation Value: ______________Payment transactions Accounting

15.Payt Terms: Payable immediately Due net Value: ______________16.Chk double inv.: Chk double inv.

Correspondence Accounting N/APurchasing data

17.Order currency: United States Dollar Value: ______________18.Terms of paymnt: Payable immediately Due net Value: ______________

(SAVE) 19.Record Account (Vendor) #__________________




EXERCISE MM05: CREATE MATERIAL MASTER FOR RAW MATERIALS

This exercise creates the raw material master file. Each view created contains relevant data for employees performing certain duties within an organization.

READ ENTIRE EXERCISE BEFORE STARTING YOUR INPUT

Logistics Materials Management Material Master Material Create (Special) Raw Material

1. Material: Wood Kit_ _ _

2. Industry sector: Retail

3. Defaults Industry Sector Industry sector: Retail

(ENTER)

4. Defaults Views

5. Select the following views: (click on the small box on the left end of the line item)Basic Data 1

PurchasingGeneral Plant Data / Storage 1Accounting 1Costing 1

6. Select Create views selected

(ENTER)

7. Defaults Organizational Levels

8. Enter Plant C_ _ _ in both the Plant field and the “Copy from” field.

9. Leave Stor. Location blank (storage locations to be created automatically)

(ENTER)

Continued on next page


Top Menu Bar

Top Menu Bar

Top Menu Bar


10.The following steps refer to data from the table shown after the last step

a. Make sure Wood Kit_ _ _ is entered in the Material field (step #1 of this exercise)

b. Press button to bring up the Basic Data 1 view

c. Insert information below for the material in the Basic Data 1 view

(ENTER)

d. Insert information below for the material in the Purchasing view

(ENTER)

(ENTER) To bypass the General Plant Data / Storage 1 view (no entries required)

e. Insert information below for the material in the Accounting 1 view

(ENTER)

f. Insert information below for the material in the Costing 1 view

(SAVE) [You will be taken to the Create Raw Materials Initial Screen]

TABs => Basic Data 1 Purchasing Accounting 1 Costing 1

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Wood Kit_ _ _ Wood Kit_ _ _ eachRaw & Op Supp

25 25 US pound CPG 3000 $35.00 X X



Data


EXERCISE MM06: CREATE MATERIAL MASTER FOR TRADING GOODS

This exercise creates the trading goods master file. Each view created contains relevant data for employees performing certain duties within an organization.


Logistics Materials Management Material Master Material Create (Special) Trading Goods

1. Material: Cushion_ _ _


3. Defaults Industry Sector Industry sector: Retail

(ENTER)

4. Defaults Views

5. Select ONLY the following views: Basic Data 1PurchasingGeneral Plant Data / Storage 1Accounting 1Costing 1


(ENTER)

7. Defaults Organizational Levels

8. Enter Plant C_ _ _ in both the Plant field and the “Copy from” field

9. Leave Stor. Location blank (storage locations to be created automatically)

(ENTER)



Top Menu Bar

Top Menu Bar

Top Menu Bar


10.The following steps refer to data from the table shown after the last step

a. Make sure Cushion_ _ _ is entered in the Material field (step #1 of this exercise)

b. Press button to bring up the Basic Data 1 view

c. Insert information in the table for the material in the Basic Data 1 view

(ENTER)

d. Insert information in the table for the material in the Purchasing view

(ENTER)

(ENTER) To bypass the General Plant Data / Storage 1 view (no entries required)

e. Insert information in the table for the material in the Accounting 1 view

(ENTER)

f. Insert information below for the material in the Costing 1 view

(SAVE) [You will be taken to the Create Trading Goods Initial Screen]

TABs => Basic Data 1 Purchasing Accounting 1 Costing 1

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Cushion_ _ _ Cushion_ _ _ eachTrading

& Finished

4 4 US pound CPG 3100 $ 15.00 X X



Data


EXERCISE MM07: CREATE MATERIAL MASTER FOR FINISHED PRODUCTS

This exercise creates the finished products master record. Each view created contains relevant data for employees performing certain duties within an organization.


NOTE: The price of the finished good is a STANDARD price (not moving average, which is the type of price for both raw materials and trading goods in the two previous exercises).

Logistics Materials Management Material Master Material Create (Special) Finished Product 1. Material: Rocker_ _ _


3. Defaults Views

4. Select the following views: (Deselect any others that may be showing)Basic Data 1Accounting 1Costing 1


(ENTER)

NOTE: If the Organizational levels screen appears, press to bypass



Top Menu Bar


6. Make sure Rocker_ _ _ is entered in the Material field (step #1 of this exercise)

7. Press button to bring up the Basic Data 1 view

8. Enter the information from the table below on the views selected

TABs => Basic Data 1 Accounting 1 Costing 1

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Rocker_ _ _ Rocker_ _ _ eachTrading

& Finished

30 30 US pound 7920 $140.00 X X

(SAVE) when all data above is entered on the appropriate screen



Data


EXERCISE MM08: CREATE PURCHASING INFO RECORDS

These records reflect a relationship between a specific vendor and a material. When the material is being ordered, the vendor to supply that material will automatically be determined because of the established relationship (and resulting master record).

Logistics Materials Management Purchasing Master Data Info Record Create

1. Vendor: Happy Bottoms_ _ _ Value: ______________

2. Material: Material name from table below (use lookup button to find)

3. Purchasing Org.: C_ _ _

4. Plant: C_ _ _

5. Info category: Standard

(ENTER)

6. Select then input data for that material from table below

NOTE: After entering and saving the data for the first material, you will be returned to the Create Info Record Initial Screen where you input the second material name for step 2 above and related data for this step.

Material Pl. Deliv. Time Standard Qty Net PriceCushion_ _ _ 1 1 $ 15.00 SaveWood Kit_ _ _ 1 1 $ 35.00 Save

(SAVE after each material as indicated)




EXERCISE MM09: CREATE PURCHASE REQUISITION FOR STOCK ITEMS

Create a request for an initial supply of stock items.

Logistics Materials Management Purchasing Purchase Requisition Create

Do not be concerned if the left panel on the screen gives an error message such “This program cannot display the webpage.” This will not interfere with the completion of this exercise.

If the Item overview section is not expanded, click on the icon to left of Item Overview to expand the section of the screen.

Enter the following information in the Item Overview Screen

1. Requisition all Raw Materials and Trading Goods

Material Quantity Delivery Date Stor. Loc.

Cushion_ _ _ 1000(Future date,

such as a week from today)

Shipping

Wood Kit_ _ _ 1000(Future date,

such as a week from today)

Warehouse

(ENTER)

2. Review the information pulled from the Master Data. If receiving a message at the bottom of the screen regarding as to whether the delivery date can be met, ignore it and proceed with the exercise.




3. PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR)

(SAVE)

4. Record the new purchase requisition number.____________________




EXERCISE MM10: CREATE PURCHASE ORDER

Accept the requisition to order stock items.

Logistics Materials Management Purchasing Purchase Order Create Vendor Unknown

1. Order Type: Standard PO Value: ______________2. Purchasing Group: Class Rock Pur Grp Value: ______________

3. Select 4. Enter your Reference purchase requisition number

(ENTER)

5. Click on the green select all button

6. Click on the button to copy the details from the purchase requisition into your new purchase order

7. Verify material prices through each item – prices should agree with those entered in MM05 and MM06

8. Click on the green select all button

9. Select

o If a warning about existing sources will be lost appears, click on (ENTER)

10.Click on the green select all button

(GENERATE)11. If asked if delivery date can be met, click enter to bypass

12. If Header Panel is not visible, click on to open display13.On Header panel, click on Conditions TAB14.Record the order Net value ________________________

(SAVE)15.You may get a pop-up message stating that there are system messages (do you want to

save document or process data). Click on SAVE on the pop-up message.16. If asked about creating a new PO or adding to an existing PO, CREATE a NEW PO!17.Record the new purchase order number_________________________




EXERCISE MM11: CREATE A GOODS RECEIPT

Receive the stock items ordered into inventory and record a temporary liability before the vendor invoice is received.

Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order PO Number Known

1. Settings Default Values2. Select Propose the OK Function in Future3. Select Propose All Items4. Click to accept these values

Click to bypass any information messages if received

5. Enter the PO number from MM10 in the field to the right of Purchase order and click . Your PO number should appear and turn red on the left column.

(EXECUTE)

Select or (SAVE)6. Record the material document number_______________________


7. Make the following selections (in comparison to the selections made at the beginning of this exercise, you have already selected the selections highlighted in red):

Logistics Materials Management Inventory Management Material Document Display

8. If not already entered, enter your Material Doc. Number from step #5

Click

The screen shows a detail of your material receipt. Note the reference to your PO number on the screen.



Top Menu Bar


9. Click . The resulting screen shows the accounting document view of the transaction just recorded. Note the positive entries (debits) to inventory accounts and similar negative entries (credits) to account 31000000 – GR/IR-000. The total of the debits (credits) should equal the amount entered for step 14 of MM10. Compare and make sure they agree.

Account 31000000 is for “Goods Receipt/Invoice Receipt”. This is a temporary liability account that accrues a liability at the time goods are received, as opposed to recording the liability when the invoice is received (see MM12). The GR/IR account is useful at this point for three reasons.

First, the GR/IR account allows the inventory liability to be recorded in the accounting records in a more timely manner, as opposed to waiting until the invoice is received. The invoice may accompany the inventory and then be forwarded to the accounts payable function in accounting, which may be located at a different physical location than where the inventory is received (especially in organizations that use SAP). Alternatively, the invoice may be sent to the corporate location for accounting while the inventory is sent to an operational location. While the use of a GR/IR account weakens the strength of using the invoice to accurately record the amount of the liability, a properly designed ERP system should allow accurate liabilities to be recorded at the time of receiving based on the accuracy of purchase order prices.

Second, the GR/IR account allows inventory to be immediately recorded – thereby maintaining an effective audit trail (i.e., control) over inventory. The failure to record inventory received in a timely manner can increase the risk of loss or theft.

Third, the GR/IR account allows other processes such as production (PP) and sales and distribution (SD) to operate more effectively and efficiently by not hindering their activities. As will be seen in the PP and SD tutorials, these inventory items will be respectively used in production and/or sold to customers. Entering the inventory into the system at the actual time of receipt allows those processes to be more efficient and effective. The use of a GR/IR account is therefore an operational control at the time of inventory receipt.

In Exercise MM12, you will record the actual vendor invoice for the goods received, reclassifying the liability from this temporary account into your accounts payable reconciliation account.

10.Click . The resulting view is slightly different, showing the general ledger view of your accounting document and the entry made.




11.Click . Note that the pop-up screen identifies your user name as the one who entered this transaction. With this reference as well as other references such as the PO number (see step 8), SAP appears to have a good audit trail of transactions processed.

12.PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR) (FIRST MOVE THE POP-UP SCREEN TO THE SIDE OR BOTTOM SO THE SCREEN BEHIND CAN BE VIEWED IN YOUR SCREEN CAPTURE, AS WELL)

Click

back twice to SAP Easy Access Menu

Instructor note: Check T169P (OMRL) & T169V (SM30)



EXERCISE MM12 : CREATE AN INVOICE RECEIPT

Enter the Vendor invoice for the stock item order and reclassify the temporary liability recorded in MM11 to your accounts payable reconciliation account.

Logistics Materials Management Logistics Invoice Verification Document Entry Enter Invoice

1. Invoice date: Today's date2. Reference: 567 (the invoice # from the physical invoice shown above)3. Amount: 50000 (from the physical invoice shown above)4. Currency (the field to

the right of Amount): United States Dollar Value: ______________5. Note that the Company Code is C_ _ _6. PO number: Your purchase order number from exercise MM10

(PO # input in Purchase Order/Scheduling Agreement in middle of screen)

(ENTER)

Your resulting screen shows information from your purchase order created in MM107. Tax code: XI (Input Tax)

(ENTER)



INVOICE #567 5/6/2023 Happy Bottoms_ _ _

ITEMS: QUANTITY PER PRICE:CUSHION_ _ _ 1,000 $ 15.00 $ 15,000.00WOOD KIT_ _ _ 1,000 $ 35.00 $ 35,000.00

TOTAL $ 50,000.00Thank you for your order


8. Use the button to see if the postings are correctYour resulting pop-up screen shows the line detail of the invoice being entered. Specifically note the G/L column. The first line refers to your accounts payable reconciliation account linked to this vendor. The amount shown on that line is negative, indicating a credit to your accounts payable reconciliation account. The other two lines are to the Goods Receipt/Invoice Receipt account, which is referred to in MM11. In that exercise you credited this account to accrue a temporary liability at the time goods were received. In this exercise, you are debiting this account to remove the temporary liability and reclassify it to your accounts payable reconciliation account and record the payable within the accounts payable subsidiary records. In this entry, one line is the reclassification of the temporary liability for Cushions and the other is for Wood Kits. Further note that the purchase order number is shown to the right of reclassified amounts. SAP provides an audit trail linking the purchase order to the recording of the invoice.





(POST)10.Record the document number________________


11.Click to close the “branches” of the “tree” to return to the basic menu view

12.Make the following selections:

Accounting Financial Accounting General Ledger Account Display Balances

13.Enter the account number of your accounts payable reconciliation account in the first field to the right of Account Number

14.Click to execute

15.The resulting screen shows a credit in the amount of your invoice to your account during the current month. Double-click that line.

16.On the resulting G/L Account Line Item Display screen, double-click on one of the items of the transaction, such as document number, document date or amount.




The resulting pop-up screen provides detail about this part of the entry made by you. Scroll to the bottom of the pop-up screen. Note your user name as the one who recorded the entry. Again, SAP provides an audit trail for this transaction processed.

17.PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR) (FIRST MOVE THE POP-UP SCREEN TO THE SIDE OR BOTTOM SO THE SCREEN BEHIND CAN BE VIEWED IN YOUR SCREEN CAPTURE, AS WELL)

Click

Back three times to SAP Easy Access Menu



Chapter 3: Production Logistics (PP)

EXERCISE PP01: CREATE MRP VIEWS FOR RAW MATERIALS

Extend or expand the raw materials created in MM to include specific views of information required for materials requirement planning for production.

Logistics Production Master Data Material Master Material Create (Special) Raw Material

Defaults Views

1. Select the following views: MRP 1, 2, 3 (deselect any others present)


(ENTER)

3. Lookup and select your wood kit material that was created in MM

4. Press button to bring up the MRP 1 view (if you get a message telling you the material exists and will be extended, click to the left of the message, then close the resulting pop-up box)

5. If requested, enter manufacturing plant (Classic Rockers Manufacture Pt) but leave the StLoc blank.

(ENTER)MRP1 view:

6. MRP Type: MRP Value: ______________7. MRP Controller: CR MRP Controller Value: ______________8. Lot size: Lot-for-lot order quantity Value: ______________

(ENTER)MRP2 view:

9. Planned Deliv. Time: 110.SchedMargin key: 00111.Safety Stock: 100

(ENTER)



Top Menu Bar


MRP3 view:12.Availability check: Individ.requirements Value: ______________

(SAVE)




EXERCISE PP02: CREATE MRP VIEWS FOR TRADING GOODS

Expand the trading goods created in MM to include specific views of information required for materials requirement planning for production.

Logistics Production Master Data Material Master Material Create (Special) Trading Goods

Defaults Views

1. Select the following views: MRP 1, 2, 3


(ENTER)3. Lookup and select your cushion material that was created in MM



(ENTER)MRP1 view:


(ENTER)MRP2 view:

9. Planned Deliv. Time: 110.SchedMargin key: 00111.Safety Stock: 100

(ENTER)



Top Menu Bar


MRP3 view:12.Availability check: Individ.requirements Value: ______________

(SAVE)




EXERCISE PP03: CREATE MRP & WORK SCHEDULING VIEWS FOR FINISHED PRODUCTS

Expand the finished products created in MM to include specific views of information required for materials requirement planning for production.

Logistics Production Master Data Material Master Material Create (Special) Finished Product

Defaults Views

1. Select the following views: MRP 1, 2, 3, Work Scheduling


(ENTER)3. Lookup and select your rocker material that was created in MM



(ENTER)MRP 1 view:


(ENTER)MRP 2 view:

4. In-house production: 25. SchedMargin key: 0016. Safety Stock: 20

(ENTER)MRP 3 view:

7. Availability check: Individ. requirements Value: ______________8. Tot. repl. lead time: 3

(ENTER)



Top Menu Bar


Work scheduling view: 9. Prodn Supervisor: Classic Rockers Scheduler Value: ______________10.Prod. Sched. Profile: CR Release & Schedule Value: ______________

(SAVE)




EXERCISE PP04: CREATE BILLS OF MATERIAL

The bill of material (BOM) tells the system what components are needed to create the end product (in this case, the Classic Rocker).

Logistics Production Master Data Bills of Material Bill of Material Material BOM Create

1. Material: Rocker_ _ _2. Plant: C_ _ _3. BOM Usage: Production Value: ______________

(ENTER)4. Enter the following line items:

Item category (ICt) Component Quantity

Stock item Cushion_ _ _ 1

Stock item Wood Kit_ _ _ 1

(ENTER) and check to make sure columns are filled properly

(SAVE)




EXERCISE PP05: CREATE A ROUTING FOR FINISHED PRODUCTS

A routing is a description of each production operation and the order in which they are carried out to produce a product. Routings also contains details about the work centers at which the work is carried out.

Logistics Production Master Data Routings Routings Standard Routings Create

1. Material: Rocker_ _ _2. Plant: C_ _ _

(ENTER)General data

3. Usage: Production Value: ______________4. Status: Released (general) Value: ______________5. From Lot Size: 1

6. Click on the overview button7. Enter data for each operation: (Some columns may need to be widened to see the full

descriptions as shown below)

Operat. Work center* Control key Description Enter

Setup (time in

min)Enter

Labor (time in (min)

Enter

0010 CRAREA

Routing/Ref. op set – internal proc.

Sand and clean wood 5 60

0020 CRAREA


Glue wood kits together 5 60

0030 CRAREA


Attach cushion to

frame5 10

*Do not use the lookup button to find this value. Type this value into the respective fields.8. Enter Setup and Labor times for each item in table above (click after each entry)

Next task… Component allocation (see next page)



Create a Routing for Finished Product (Component Assignment)After the operational steps are laid out the components must be assigned to the individual operations. This is a progressive process where each operation builds off the materials that entered production in the previous operations.

9. Click on the button10.Select the materials required for operation 10: Wood Kit_ _ _

11.Select 12.Assign these components to operation: 10

(ENTER)

NOTE: The table on the previous page shows that operation 20 refers to an additional procedure to Wood Kit_ _ _, with Cushion _ _ _ not used until operation 30. Because no additional inventory items are used in the production of Rocker _ _ _ in operation 20, there is no assigning of components to operation 20.

13.Select the materials required for operation 30: Cushion_ _ _

14.Select 15.Assign these components to operation: 30

(ENTER

(SAVE)




EXERCISE PP06: DISPLAY LIST OF ROUTINGS

Use this reporting function to confirm creation of your routings and the material allocations.

Logistics Production Master Data Routings Reporting Print List 1. Task List Type: Routing Value: ______________2. Material: Rocker_ _ _3. Plant for Material: C_ _ _

4. Check Display Component Assignment5. Check For All Alternative BOMs

(EXECUTE)

Review report on screen for correct entries. Your screen should look like that shown on next page.




Note such things as the setup and labor times for each operation and material used for each particular operation. These should be consistent with the data entered in PP05.


Back twice to SAP Easy Access Menu



EXERCISE PP07: RUN MRP – SINGLE ITEM, MULTI LEVEL

Allow the system to plan the availability and requirements for the rocking chairs and all the components.

Logistics Production MRP Planning Multilevel Single-Item Planning

1. Material: Rocker_ _ _ 2. Plant: C_ _ _3. Processing key: Net change for total horizon Value: ______________4. Create pur. req.: Purchase requisitions in opening period Value: ______________5. Deliv. schedule: Schedule lines Value: ______________6. Create MRP list: MRP list Value: ______________7. Planning mode: Adapt planning data (normal mode) Value: ______________8. Scheduling: Basic dates will be determined for

planned orders Value: ______________9. Select Also plan unchanged components

10.Select Display material list

(ENTER)

11.A warning message appears - please check input parameters

(ENTER) again to confirm and bypass the warning message

12.See example results shown on next page. No screenshot capture is required for this output. Your screen will differ in terms of the exact computing statistics and CPU times. However, your screen should look similar in format, design and types of data shown, particularly your three materials in the bottom left of the screen. Compare yours to the example for reasonableness and consistency.




NOTE: Recheck material type attributes if MRP does not work




EXERCISE PP08: DISPLAY STOCK/REQUIREMENTS LIST

The Stock/requirements list is a dynamic list. It will change whenever a transaction occurs.

Logistics Production MRP Evaluations Stock/Requirements List

1. Material: Rocker_ _ _2. Plant: C_ _ _

(ENTER)

3. Note that an order has been planned for some point in the future to create these items. Also note the reference to safety stock considerations for Rocker _ _ _.

You can display the other components that are in your BOM by selecting a planned order and

clicking on the icon in the bottom left of the screen.





EXERCISE PP09: CONVERSION - PLANNED ORDER TO PRODUCTION ORDER

Accept the MRP recommendation to satisfy the safety stock requirement by converting the planned order to a production order.

Logistics Production MRP Evaluations Stock/Requirements List

1. Material: Rocker_ _ _

2. Plant: C_ _ _

(ENTER)

3. Double click on the planned order to be converted.

4. Click on and WAIT

5. Change Total Quantity to: 3006. Change the start date to one week from today

NOTE: For both this and the next steps, feel free to use the F4 function key on your keyboard or look-up button to the right of the field to call up an SAP calendar and double click on the appropriate date

7. Change the end date to two weeks from today

8. Accept all defaults

(SAVE)

9. Record the new production order number._____________________

10.Select the button to refresh the Stock/Reqmts List

11.Notice the MRP elements change from the old PlOrd (i.e., planned) to display the new PrdOrd (i.e., production)




EXERCISE PP10: GOODS ISSUE

Issue the required materials on the BOM to the production order.

Logistics Production Shop Floor Control Goods Movements Goods Issue

1. Verify Posting Date (today’s date).2. Movement Type: Consumption for order from warehouse Value: ______________3. Plant: C_ _ _

4. Click on the reference button5. Order: Your Order # (from exercise PP09) Value: ______________6. Click on the button. 7. Enter Storage Location (Stor. Loc.) for each material as you click through them as you

complete the step below

Cushion_ _ _ Shipping Value: ______________

Wood Kit_ _ _ Warehouse Value: ______________

8. Click on the button to accept the details for each material

(POST/SAVE)9. You may get a message that states the following: “in future batches are to be managed

uniquely at client level”. If you do, press (ENTER) to clear message and then go to the Goods Issue Menu on the Top Menu Bar and select Display. This will give the document number to be recorded in Step 10.

Goods Issue Display

If you do not get a message, then your document number will show at the bottom of the screen.

10.Record the document number____________



Top Menu Bar


EXERCISE PP11: ENTER COMPLETION CONFIRMATION OF PRODUCTION

This exercise tells the system the actual quantity of finished product that was produced.

Logistics Production Shop Floor Control Confirmation Enter For Order

1. Order: Your Order # (from exercise PP09) Value: ______________

(ENTER)

2. Click on Final Confirm.

3. Yield to conf. 300

(SAVE)

4. Ignore any messages you may receive regarding update terminated




EXERCISE PP12: GOODS RECEIPT OF PRODUCTION ORDER

Move the new finished product from the production line into inventory storage.

Logistics Production Shop Floor Control Goods Movements Goods Receipt

Enter the following information:

1. Movement Type: Goods receipt for order into warehouse Value: ______________

2. Order: Your Order # (from exercise PP09) Value: ______________

3. Plant: C_ _ _

4. Stor. Location: Shipping Value: ______________

5. Select

6. Click on the button to accept the details for the new rocking chairs received from production

(SAVE)

7. You may get a message that states the following: “in future batches are to be managed

uniquely at client level”. If you do, press (ENTER) to clear message and then go to the Goods Receipt Menu on the Top Menu Bar and select Display. This will give the document number to be recorded in Step 8.

Goods Receipt Display

If you do not get a message, then your document number will show at the bottom of the screen.

8. Record the document number____________________



Top Menu Bar


EXERCISE PP13: SETTLE COSTS OF PRODUCTION ORDER

This exercise moves any production cost differences to the appropriate general ledger accounts.

Logistics Production Shop Floor Control Period-End Closing Settlement Individual Processing


1. Controlling Area: C_ _ _ (If required)2. Order: Your Order # (from exercise PP09) Value: ______________3. Settlement period: Current month (choose appropriate

value between 01-12) Value: ______________4. Posting period: Current month (choose appropriate

value between 01-12) Value: ______________5. Fiscal Year: Current year Value: ______________

(EXECUTE)

Review the run: check for your production order; your finished product; current month period and posting period; current fiscal year; current date as last day of current month; your controlling area; correct currency; and value date of last day of current month.

(BACK)6. Turn off the test run indicator

(EXECUTE)

The previous results are shown again, but this time you have settled the production order

(BACK)

Review the cost settlement results: Environment Report

7. Choose Report: Actual/Plan/Variance

(ENTER)



Top Menu Bar


Compare your screenshot to that shown below. Please carefully note the following three matters:

1) Your screenshot will show a period range from January (1) through the current month in which you are completing these exercises.

2) Your amounts in the Actual column should agree with those shown below.

3) PLEASE READ THE FOLLOWING COMPLETELY AND VERY CAREFULLY: While the screenshot below shows amounts under the Plan column, your screen may not show amounts under the Plan column. The reason yours may not is because on the date your production was completed for obtaining your screenshot, start and finish dates in PP09 were changed to dates in the next period. With production actually run in the earlier month, there would be no Plan amounts to be shown in the report. DO NOT BE CONCERNED WITH ACTIVITY SHOWN UNDER THE PLAN, VAR (ABS.), AND VAR (%) COLUMNS. AS LONG AS YOUR AMOUNTS IN THE ACTUAL COLUMN AGREE WITH THOSE SHOWN BELOW, YOUR PRODUCTION RUN HAS BEEN SUCCESSFULLY COMPLETED AT PROPER COSTS.





EXERCISE PP14: REVIEW THE SETTLEMENT OF COSTS OF PRODUCTION ORDER

View the recording of the inventory produced to the finished products inventory account in the general ledger.

Logistics Materials Management Inventory Management Material Document Display

1. If not already entered, enter your Material Doc. Number from PP12

Click

2. Click

3. Click the first document listed, identified as the accounting document

The resulting screen shows the accounting document view of the transaction just recorded. Note the positive entry (debit) to Inventory -Finished and a negative entry (credit) to Manufactured Output Settlement. Each line should be $42,000, in accordance with the cost settlement seen in PP13.

As a reminder, there were other components of the settlement (raw materials and labor). These are settled to cost elements that will eventually net against the Manufactured Output Settlement account in the financial statements to the variance that was seen in PP13.

4. Click . The resulting view is slightly different, showing the general ledger view of your accounting document and the entry made

5. Click . Consistent with that seen in MM11, the pop-up screen identifies your user name as the one who entered this transaction. Please continue to recognize that SAP has a good audit trail of transactions processed.




6. PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR) (FIRST MOVE THE POP-UP SCREEN TO THE BOTTOM SO THE SCREEN BEHIND CAN BE VIEWED IN YOUR SCREEN CAPTURE, AS WELL)

Click




Chapter 4: Sales Logistics (SD)

EXERCISE SD01: CREATE GENERAL LEDGER RECONCILIATION ACCOUNTS (ACCOUNTS RECEIVABLE)

A sub ledger account is used wherever there is a high volume of transactions. The information is summarized for the general ledger into a reconciliation account.


1. G/L Account: 11000_ _ _


(CREATE)

Type/Description TAB:3. Account Group: Reconciliation Accounts


5. Short Text: AR Recon_ _ _

6. G/L Acct Long Text: Accounts Receivable Reconciliation _ _ _


8. Recon. acct for acct type: Customers

Create/bank/interest TAB:9. Field status group: Reconciliation accounts Value: ______________

(SAVE)




EXERCISE SD02: CREATE CUSTOMER

We have already created business partners (Vendors) in MM. Since we are in SD territory now, we will create general and sales views for the customer. Remember when we created vendors centrally in MM04? Here the same function is named Complete, indicating that we would include not only the Sales and Distribution views, but the Materials Management and Financial views, as well.

Logistics Sales and Distribution Master Data Business Partner Customer Create Complete The table below shows three customers – you will create a master record for each. Perform this ENTIRE exercise (all 35 steps) for EACH customer, ONE customer at a time.


1. Account group: Sold-to party2. Customer: leave blank3. Company code: C_ _ _4. Sales Organization: C_ _ _5. Distribution Channel: as listed in the table below for each customer – begin this

exercise by entering for the first customer listed6. Division: Standard Value: ______________

(ENTER)We will create the following customers:

Old Tyme Furniture HQ_ _ _ Sarasota, FL Dist.Ch: Direct Sunny Porch Pastimes_ _ _ Sunnyland, AZ Dist.Ch: Direct Stephanie’s Designs_ _ _ Conroe, TX Dist.Ch: Wholesale

Address : 7. Name: Customer’s name (see list in table above)8. Search term: Enter a term unique to your group (your creation, such as your

user number)9. Postal Code: Customer’s zip code (your creation)10.City: Customer’s city (from table above)11.Country: USA Value: ______________12.Region: Customer's State (from table above) Value: ______________




Click on the More fields button located to the right side of the Street Address section13.Transportation zone: Enter Transportation zone, based on comparison of

customer’s state with the two zone choices – use the lookup button to display choices (the value entered is used for route determination)

14.Tax Jurisdictn: _ _0000000 (State code plus 7 zeroes)15.Language: English16.Select

Account Management:17.Recon. account: Your A/R Reconciliation Account Value: ______________18.Sort key: Posting date Value: ______________ Payment Transactions:19.Terms of payment: Payable immediately Due net Value: ______________

20.Select Sales:

21.Sales Office: Enter a representative Sales Office (use drop down to display)22.Sales Group: Enter a representative Sales Group (use drop down to display)23.Currency: United States Dollar Value: ______________24.Cust. pric. proc.: Standard Value: ______________25.Cust. Stats. Grp: ‘A’ Material Value: ______________

(This field helps determine which data are updated in the Logistics Information System)Shipping:

26.Delivery Priority: Normal item Value: ______________27.Check Order Combination28.Shipping Conditions: standard Value: ______________

used for both shipping point determination and route determination

29.Delivering Plant: C_ _ _used for shipping point determination

30.Max.partial deliveries: 9 (default)Billing Documents:

31. Incoterms: Free on board Value: ______________32.Description field to the right: Receiving Dock33.Terms of payment: Payable immediately Due net Value: ______________34.Acct assgmt group: Domestic Revenues Value: ______________35.Tax classification: Exempt (for each category) Value: ______________

(SAVE)Continued on next page



36.Repeat steps 1-36 for each of the new customers and record the customer numbers of the new customers

NOTE: When you start Stephanie’s Designs be sure to change the distribution channel to the appropriate code

Old Tyme Furniture HQ ________________Sunny Porch Pastimes ________________Stephanie’s Designs ________________

When final customer created, remain on the Create Customer initial screen and turn to the next exercise



EXERCISE SD03: CREATE A GOOD RECIPIENT (SHIP-TO PARTY)

Old Tyme Furniture has a distribution center/branch office, where we ship goods. We create a specific “ship-to” customer for this separate address.

Logistics Sales and Distribution Master Data Business Partner Customer Create Complete

1. Account group: Goods recipient (hey, it’s different than before)2. Customer: Leave blank3. Company code: C_ _ _4. Sales Organization: C_ _ _5. Distribution Channel: Direct (it’s different than before) Value: ______________6. Division: Standard Value: ______________

(ENTER)Address TAB:

7. Name: Old Tyme Furniture Reg Dist Cntr_ _ _8. Search term: Enter a term unique to you (your creation, such as your user

number)9. Postal Code: Customer’s zip code (make one up)10.City: Las Vegas11.Country: USA Value: ______________12.Region: Nevada Value: ______________13.Transportation zone: Region West Value: ______________14.Language: English

15.Click on the More fields button located to the right side of the Street Address section16.Tax Jurisdictn: NV0000000

17.Select Account Management TAB:

18.Recon. account: Accounts Receivable Reconciliation_ _ _Value: ______________19.Sort key: Posting date Value: ______________

Payment Transactions TAB:20.Terms of payment: Payable immediately Due net Value: ______________




21.Select Shipping:

22.Delivery Priority: Normal Item Value: ______________23.Check Order Combination24.Shipping Conditions: standard Value: ______________

for both shipping point & route determination25.Delivering Plant: C_ _ _

used for shipping point determination26.Max.partial deliveries: 9 (default)

Billing Documents:27.Tax classification: Exempt (for each category) Value: ______________

(SAVE)28.Record the new “Ship-to” Customer number_________________




EXERCISE SD04: ASSIGN NEW SHIP-TO PARTY

This step will add the newly created ship-to account number to the Partner Functions of the sold-to party. The master customer record for Old Tyme Furniture Headquarters is already set up in your company. Now you have to change the “ship to” data in the master to reflect that items will NOT be shipped to the headquarters in Sarasota, FL but to the regional distribution center in Las Vegas. When you originally created the headquarters master record, it had to be set up so that all partner functions (sold-to, bill-to, payer, and ship-to) were for the headquarters. Now that the regional distribution center has been created, all shipments will go there so the ship-to party must be changed.

Logistics Sales and Distribution Master Data Business Partner Customer Change Complete 1. Customer: Old Tyme Furniture HQ_ _ _ Value: ______________2. Company code: C_ _ _3. Sales Organization: C_ _ _4. Distribution Channel: Direct Value: ______________5. Division: Standard Value: ______________

(ENTER)

6. If required, select 7. Select Partner Functions TAB8. On the row for Ship-to party, change the number to that of your Old Tyme Furniture Reg

Dist Cntr_ _ _

(ENTER) The Old Tyme Furniture Reg Dist Cntr_ _ _ should now show as the Ship-to party for this customer. Your screen should look like that on the next page.





(SAVE)




EXERCISE SD05: CREATE SALES VIEWS FOR TRADING GOODS

The views for all materials in the material group TRADE, already created in an earlier MM exercise, must now be extended to include sales views to make those materials sellable.

Additionally, the materials must have sales views created (extended) for:

The distribution channels where they will be sold: direct and wholesale; and

All storage locations.

Because the materials must have sales views created for both direct and wholesale, this exercise must be performed twice.

Logistics Sales and Distribution Master Data Products Material Trading Goods Create

Defaults Organizational LevelsCopy from…

1. Plant: C_ _ _ C_ _ _2. Sales Org: C_ _ _ C_ _ _3. Distr. Channel:* Direct Direct

(ENTER)

Defaults Views

4. Select only these views: Sales: Sales Org. Data 1Sales: Sales Org. Data 2Sales: General/Plant Data

Check

(ENTER)



Top Menu Bar

Top Menu Bar


5. Material: Lookup and select your cushion material that was created in MM

6. Select the button

Sales: sales org. 1 View7. Division: Standard Value: ______________8. Delivering Plant: C_ _ _

Tax Data (You may need to widen the column)9. Tax Jurisdict. Code: UTXJ Exempt Value: ______________10.County Sales Tax: UTX2 Exempt Value: ______________11.City Sales Tax: UTX3 Exempt Value: ______________

(ENTER)Sales: sales org. 2 View

12.Matl statistics grp: ‘A’ materials Value: ______________

(ENTER)Sales: General/Plant View

13.Trans. Grp: On pallets (for route determination) Value: ______________14.LoadingGrp: Handcart (for shipping pt determination) Value: ______________

(SAVE)* *Remember to reperform this exercise, changing the default from Direct to Wholesale for creating the Wholesale views for your cushion so it may be sold through the Wholesale distribution channel Back to SAP Easy Access Menu



EXERCISE SD06: CREATE SALES VIEWS FOR FINISHED PRODUCTS

Logistics Sales and Distribution Master Data Products Material Other Material Create

Just as you created sales views for both direct and wholesale Cushion products, you will also do so in this exercise for Rocker. You will therefore perform this exercise twice, once for each distribution channel.

1. Material: Lookup and select your rocker material that was created in MM2. Material Type: Finished Product

3. Select to see which distribution channel value (WH or DI) is currently entered. When performing this exercise the second time, change the value in the field to the other channel. The system will tell you if the material is already maintained for a channel.

(ENTER)

4. If required, select the buttonSales: sales org. 1 View

5. Division: Standard Value: ______________6. Delivering Plant: C_ _ _

Tax Data7. Tax Jurisdict Code: UTXJ Exempt Value: ______________8. County Sales Tax: UTX2 Exempt Value: ______________9. City Sales Tax: UTX3 Exempt Value: ______________

(ENTER)Sales: sales org. 2 View

10.Matl statistics grp: ‘A’ materials Value: ______________

(ENTER)Sales: General/Plant View

11.Trans. Grp: On pallets (for route determination) Value: ______________12.LoadingGrp: Handcart (for shipping pt determination) Value: ______________

(SAVE)* *Remember to change the default to the other distribution channel and reperform this exercise a second time




EXERCISE SD07: CREATE MATERIAL PRICES

This exercise creates material prices that customers would pay, without any considerations or discounts. Prices are defined by sales organization and distribution channel.

Logistics Sales and Distribution Master Data Conditions Create

(At new screen) Prices Material Price 1. Select (click on) Cnty SOrg. DChl Material ReSt 2. Sales Organization: C_ _ _3. Distribution Channel: Direct Value: ______________4. Enter the following materials and prices:

(ENTER)The system will automatically enter the material descriptions and units of currency and measure

(SAVE)

5. Click

6. Select Cnty SOrg. DChl Material ReSt 7. Sales Organization: C_ _ _8. Distribution Channel: Wholesale Value: ______________9. Enter the following materials and prices:


(SAVE)If you are on the Create Condition Records screen you can remain where you are for the next exercise


Condition type Material

Amount(for DI)

Price Your Cushion $ 35.00Price Your Rocker $ 140.00

Condition type Material

Amount(for WH)

Price Your Cushion $ 25.00Price Your Rocker $ 115.00


EXERCISE SD08: CREATE CUSTOMER SPECIFIC MATERIAL PRICE

In this exercise, a specific customer (Sunny Porch Pastimes) receives special pricing with a specific validity period.

If you are already on the Create Condition Records screen you can avoid the following drill down by selecting and moving to the steps below

If you are not on that screen, select the following:


(At new screen) Prices Individual Prices 1. Select CnTy SOrg. DChl Customer Material2. Sales Organization: C_ _ _3. Distribution Channel: Direct Value: ______________4. Customer: Sunny Porch Pastimes_ _ _ Value: ______________5. Enter the following materials and prices:

Condition type Material AmountPrice Your Cushion $ 32.00

Price Your Rocker $ 132.00


(SAVE)

Stay where you are for the next exercise



EXERCISE SD09: CREATE CUSTOMER DISCOUNT

This example shows a value discount being created for a specific customer. This is also an example of a pricing scale. This condition type is currently set for 'Item condition', but could be changed to 'Header condition' in the IMG.

If you are already on the Create Condition Records screen you can avoid the following

drill down by selecting and moving to the steps below

If you are not on that screen use the following path:


(At new screen) Conditions By Customer


1. Select CnTy SOrg. DChl Customer ReSt2. Sales Organization: C_ _ _3. Distribution Channel: Direct Value: ______________4. Condition type: Customer Discount Value: ______________5. Customer: Old Tyme Furniture HQ_ _ _ Value: ______________

(ENTER)6. Select the line item (click on the box to the left of the line to select)

7. Click on the scales button to give the customer a discount of 5% for order values between $500 and $1500 and a discount of 10% for orders larger than $1500

Table Row Scale value Amount First 500.00 5Second 1500.00 10

(ENTER)The system will show the percentage amounts as negative, due to it being a percentage discount on price based on the size of the sale. While the percentage amounts could have been typed in with a negative value in front or at the end of the amount, SAP automatically records amounts entered into that field as negative.

(SAVE)




EXERCISE SD10: CREATE CUSTOMER MATERIAL INFO RECORD

When a customer wishes to order materials from us using a different naming convention than we do, we can set up a Customer Material Info Record which allows us to enter materials by the customer's specific naming convention. SAP will translate these materials into our material names, which enables the customer and our sales rep to communicate clearly.

Logistics Sales and Distribution Master Data Agreements Customer Material Information Create Enter the following information:

1. Customer: Stephanie’s Designs _ _ _ Value: ______________2. Sales Organization: C_ _ _3. Distribution Channel: Wholesale Value: ______________

(ENTER)4. Enter the material numbers for the following materials and the customer material number

as indicated:Material no. Cust. materialYour Cushion SC1001Your Rocker SC1002

(ENTER)

(SAVE)




EXERCISE SD11: CREATE AN ITEM PROPOSAL

In situations where a customer often places an order for the same items, an item proposal (order 'template') can be created with the standard line items and quantities already filled in. We can then pull the standard items in as we create the sales order by referencing the item proposal.

Logistics Sales and Distribution Master Data Products Item Proposal Create

1. Item Proposal Type: Item Proposal Value: ______________2. Sales Organization: C_ _ _3. Distribution Channel: Direct Value: ______________4. Division: Standard Value: ______________

(ENTER)5. Item Proposal: leave blank6. Description: 50 Rocker Pack_ _ _

NOTE: For the next two steps, feel free to use the F4 function key on your keyboard or the look-up button to the right of the field to call up an SAP calendar and double click on the requested date for each respective field

7. Valid-from date: Today’s date Value: ______________ 8. Valid-to date: A month from today Value: ______________9. Enter the following materials and target quantities:

Material Target quantityYour Rocker 50Your Cushion 100

(ENTER)

(SAVE)10.Record the item proposal number _____________________




EXERCISE SD12: ASSIGN ITEM PROPOSAL TO CUSTOMER

Now that the item proposal has been created, we can reference it in the master record of one or more customers. Whenever we ask for an item proposal in a sales order for a customer to whom it has been assigned, the system will default to the item proposal.

Logistics Sales and Distribution Master Data Business Partner Customer Change Complete 1. Customer: Old Tyme Furniture HQ_ _ _ Value: ______________2. Sales Organization: C_ _ _3. Distribution Channel: Direct Value: ______________4. Division: Standard Value: ______________

(ENTER)

5. If required, select Sales TAB:

6. Item proposal: Enter your item proposal numberfrom SD11 Value: ______________

(SAVE)




EXERCISE SD13: CREATE AN INQUIRY

A customer would like to find out about material pricing for particular inventory items, with the inquiry recorded for possible future reference if an order is placed by that customer for one or more of those items.

Logistics Sales and Distribution Sales Inquiry Create 1. Inquiry Type: Inquiry Value: ______________2. Sales Organization: C_ _ _3. Distribution Channel: Direct Value: ______________4. Division: Standard Value: ______________

(ENTER)5. Inquiry: leave blank (system will assign a number)6. Sold-To Party: Sunny Porch Pastimes_ _ _ Value: ______________7. Ship-To Party: Will automatically fill in later8. PO Number: Enter this exercise number (EX 13) as a reference number9. PO date: leave blank10.Valid from : Today’s date Value: ______________11.Valid to: A month from today’s date Value: ______________12.Enter the following materials and order quantities:

Material Order QuantityYour Rocker 150Your Cushion 100

Click (ENTER) and then select an item.

13.Select: (Item conditions) at the bottom of the screen and notice the special pricing for Sunny Porch Pastimes. Refer back to values entered in SD07 and SD08 to see where these prices originated.

(BACK)

CHECK AVAILABILITY14.Select the line with Cushion_ _ _




Environment Availability

15.Note the quantity Value: ______________and location (if available) of available inventory (ATP quantity) Value: ______________

(BACK)

(SAVE)16.Record the inquiry number ________________________



Top Menu Bar


EXERCISE SD14: CREATE SALES ORDER REFERENCING AN INQUIRY

If the customer who made an inquiry decides to place an order, we can create the order referencing the inquiry. At this point items may be added, deleted or changed.

Logistics Sales and Distribution Sales Order Create 1. Order Type: Enter the Standard Order value of OR2. Sales Organization: C_ _ _3. Distribution Channel: Direct Value: ______________4. Division: Standard Value: ______________

5. Select INQUIRY TAB:

6. Enter the number of the Inquiry you just created

7. Select Note the data on the screen, including the net value of the sales order being $23,000

8. PO number: Enter this exercise # (EX 14) to simulate the customers purchase order ITEM OVERVIEW TAB:

9. Select Cushion_ _ _ (Check the box to the left of the line item)

10.Click on the schedule lines for item button located across the bottom of the screenThe system has determined the order quantity available on the delivery date.

(BACK)We can check the pricing on an item, for example:11.Select Rocker_ _ _

12.Click on the item conditions and note the pricing

(BACK)We can also adjust quantities for our sales order. For example:

The customer has requested that the quantity Rocker_ _ _ be increased to 175.13.Change the quantity to 175 on this item

(ENTER)

(ENTER again, to acknowledge the warning that the “Reference quantity” of 150 was changed to 175 each)”




14.Verify that the quantity increased correctly, as well as the net value of the sales order now being $26,300

(SAVE)15.Record the sales order number (referred to as “standard order” at bottom of screen)

________________________




EXERCISE SD15: CHECK STOCK STATUS

This exercise allows you to obtain current availability of product.

1. Create a new session (or System Create session)

Keep the new session open at the end of the exercise for later use!

Logistics Materials Management Inventory Management Environment Stock Stock Overview 2. Material: Chose a material from your sales order

3. Plant: C_ _ _

4. Display version: All stock types Value: ______________

(EXECUTE)

5. Note the quantity in the “Unrestricted use” column

6. Double click on the line with your Plant’s stock

A pop-up window is displayed showing the details of the inventory by stock type at the

plant

7. Note the “Unrestricted use” quantity – it should be the same as that noted in step #5

above

8. Note “Sales orders” quantity

9. Note the ‘Schd. for delivery’ quantity – it should be zero

10.Exit the detailed display window

11.Go to your other session, leaving this session open (Alt + Tab)


Top Menu Bar


EXERCISE SD16: CREATE DELIVERY FOR SALES ORDER

At this time, you’re ready to make delivery on a customer order. Creating the delivery brings your order to the point where stock availability is re-determined, and the quantity of ordered items is moved to a 'scheduled for delivery' status.

Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document With Reference to Sales Order Enter the following information:

1. Shipping point: Classic Rockers Shipping Point Value: ______________2. Selection date: Enter a date 7 days from today3. Order: Sales order number (from exercise SD14)

(ENTER)

The system defaults the items and quantities from the sales order that are scheduled to be delivered

4. Complete the following for each line item on the outbound delivery (you will perform this step twice)

a. Click on the line item (box to left of line item number to select entire row)

b. (ITEM DETAILS)c. Picking TAB:

i. Verify system selected: Plant = C_ _ _ii. Storage Location for: Cushion_ _ _ Shipping

Rocker_ _ _ Shipping

(BACK AFTER EACH PICKING TAB ENTRY)

5. When all line items checked for Plant and correct Storage Location shown

(SAVE)6. Record the outbound delivery document number ____________________





To recheck the stock status (see previous exercises):

7. Switch back to your other session that is still on Stock Overview

(BACK)

8. Check the material number and check the plant number

(EXECUTE) again

9. Double click on the line with your Plant’s stock.

A pop-up window is displayed showing the details of the inventory by stock type at the

plant

10.Note the “Unrestricted use” quantity – it should be unchanged (and same as that on Stock

Overview: Basic List screen)

11.Note “Sales orders” quantity – it should now be zero

12.Now check the ‘Schd. for delivery’ quantity – it should now have a balance equal to that

which used to be the “Sales orders” quantity noted in SD15

13.Go to your other session, leaving this session open (Alt + Tab)



EXERCISE SD17: PICKING MATERIALS ON DELIVERY NOTE

The picking of materials function will indicate the quantity of the proposed materials for delivery.

Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Change Single Document 1. Outbound Delivery: Delivery note number from SD16

(ENTER)

The material delivery quantity is proposed

2. Enter Picked quantity to match the proposed delivery quantity

Picked Qty = Deliv. Qty

3. Check / Enter the storage location that contains each inventory line item

NOTE: check stock status if you do not remember

(SAVE)


4. Go to your other session (Alt + Tab)

5. Recheck the stock status of the materials (see steps 7-12 of previous exercise)

Note that no change has occurred in the stock status - the quantities are still in the “Schd.

for delivery” stock type field

6. Go to your other session, leaving this session open (Alt + Tab)



EXERCISE SD18: POST GOODS ISSUE

Posting the issuance of goods reduces unrestricted stock to reflect the inventory shipped. It also indicates a change of ownership of the goods. These goods have left your plant and are now owned by your customer.

Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Change Single Document 1. Enter the delivery note number from exercise SD16

2. Select

The system returns a message indicating your outbound delivery has been saved (i.e., a posting of the issuance of goods has been made)

To recheck the stock status (see earlier exercises): 3. Go back to your other session

4. Click to refresh the screen

Note that the quantity in the “Unrestricted use” column has now decreased by the amount per the shipment

5. Double click on the plant line

Note that the quantity in “Unrestricted use” has decreased, consistent with that on the Stock Overview: Basic List main screen. Also note that the quantity in “Schd. for delivery” is now zero.

6. Close the pop-up screen and until you have closed out your second session

7. Return to your first session and back to SAP Easy Access Menu



EXERCISE SD19: BILLING THE CUSTOMER

Once the issuance of goods has been posted, you can bill your customer for those goods.

Logistics Sales and Distribution Billing Billing Document Create The first field under Document should default to the last delivery document created – your

delivery document number from exercise SD16. If it does not, enter it in the field.

(EXECUTE)

The system displays the customer and the materials on the delivery with total values to be

billed. The amount billed should agree with that given in SD14, Step 14.

1. Record the total amount billed to the customer $____________________

(SAVE)

The billing document number is displayed at the bottom of the screen

2. Record the document number ________________________




EXERCISE SD20: REVIEW DOCUMENT FLOW

SAP allows us to see a whole transaction process from beginning to end (i.e., audit trail). For instance, we have created an order with reference to an inquiry, created a delivery for the order, posted the issuance of goods from the delivery and then billed for the goods delivered and issued. To examine this flow, any one of the document numbers can be referenced, and the document flow will show an audit trail of all documents tied to that number.

Logistics Sales and Distribution Sales Inquiry Display 1. Inquiry: Inquiry number from exercise SD13

2. Environment Display document flow

The system displays a list of documents associated with the quotation. Your screen should look similar to that shown below.




Top Menu Bar


Click on the line of the “GD goods issue:delvy ##########”

4. Select

The system displays the material document with a goods movement “601”, which is the movement type for goods issue to a delivery note

5. Select to view the data entry view postings for this goods movement

Note the two negative (credit) amounts to Inventory (Finished and Trading) that combine to $26,000.00. Likewise, there are two positive (debit) amounts to Cost of Goods Sold that combine to $26,000.00. $24,500.00 is the cost of Rocker sold, while $1,500.00 is the cost of Cushion sold.

6. Select and you will see a very similar display of data as seen on the Accounting Document

7. Click twice to return to the Document Flow. Click on the Invoice line and select

The system displays such data as each inventory item sold, the amount, net value sold of each and cost of each

8. Select to view the data entry view postings for the invoicing

Note the positive (debit) of $26,300.00 to your customer, as well as the two negative (credit) amounts to Sales Revenue. The first is from selling Rocker and the second is from selling Cushion.

9. Select

Note the similarity in the entry from the previous screen. However, this screen primarily differs by showing the debit being recorded to your AR Reconciliation account created in SD01. You linked your account to customer Sunny Porch Pastimes_ _ _ in SD02.

10.Click to display the document header. You should see key data such as the user who entered this document, the reference (purchase order), document, posting and entry dates, and posting period. Your screen should look like that shown on the next page.




11.PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR) (FIRST MOVE THE POP-UP SCREEN TO THE BOTTOM SO THE SCREEN BEHIND CAN BE VIEWED IN YOUR SCREEN CAPTURE, AS WELL)

Close the document header and (BACK) until you return to the Document Flow screen

Look at the document flow once more. The business cycle is complete except for cash collection. Note that the Accounting document has a status of “Not cleared” – this means cash collection has not yet occurred. Cash collection is processed in the Financial Accounting (FI) module. This processing will occur in the FI/CO exercises.

Besides viewing the document flow here, you can also view it from the “Display Sales Order” or “Display Delivery” screens, as well.

12. Back to SAP Easy Access Menu



EXERCISE SD21: CREATE SALES ORDER USING ITEM PROPOSAL

Old Tyme Furniture HQ calls in a weekly sales order, which normally has the same materials and quantities. We will use the item proposal assigned to this customer earlier in the tutorial to create a sales order.

Logistics Sales and Distribution Sales Order Create 1. Order Type: Enter the Standard Order value of OR2. Sales Organization: C_ _ _

3. Distribution Channel: Direct Value: ______________

4. Division: Standard Value: ______________

(ENTER)

5. Standard Order: leave blank

6. Sold-To Party: Old Tyme Furniture HQ_ _ _ Value: ______________

7. Ship-To Party: leave blank

8. PO Number: Enter this exercise number (EX 21)

9. PO date: leave blank

(ENTER)

10.Click the Item overview TAB:

11.To find the item proposal for this customer, select the propose items button

In the pop-up window, the system copies the number of the item proposal for this customer

12.Select

13.Change the Order Quantity for Cushion_ _ _ to 200

14.Review the availability for Cushion_ _ _ by selecting the display availability button

(BACK)




Review the pricing options:

15.Select the line item Cushion_ _ _

16.Select the item conditions button and note the pricing includes the 10% discount from

the customer-specific material pricing record for >$1500. Check the pricing for Cushion_ _ _ to verify this discount is applied.

(BACK)

17.Verify that the net value of the sales order is $12,600

(SAVE)

18.Record the sales order number ___________________________




EXERCISE SD22: CREATE SALES ORDER USING CUSTOMER INFO RECORD

In an earlier exercise, we created a customer info record with Stephanie’s Designs’ material numbers. We can now create a sales order using their material numbers.

Logistics Sales and Distribution Sales Order Create

1. Order Type: Enter the Standard Order value of OR2. Sales Organization: C_ _ _

3. Distribution Channel: Wholesale Value: ______________

4. Division: Standard Value: ______________

13. (ENTER)

5. Enter the sold-to party number for Stephanie’s Designs_ _ _6. Enter a purchase order number - the number of this exercise (EX 22)

14. (ENTER)

7. Select Ordering party TAB:A new field appears in the Sales Order line item: “Customer Material Numb”

8. Enter the following customer materials and quantities:

Customer Material Numb Order Quantity Material(Leave blank)

SC1001 30SC1002 20

15. (ENTER)

The system references the customer material numbers and copies our equivalent material

number and all relevant data. Your screen should look like that shown on the next page.





16. (SAVE)10.Record the sales order number _________________________

17. Back to SAP Easy Access Menu



Chapter 5: Accounting/Controlling (FI/CO)

EXERCISE FI/CO01: CREATE GENERAL LEDGER B/S ACCOUNT

In this exercise you will create a bank account in your general Ledger to be added to your chart of accounts and company code.


1. G/L Account: 10000_ _ _


(CREATE)

Type/Description TAB:3. Account Group: Balance sheet accounts


5. Short Text: Bank_ _ _

6. G/L Acct Long Text: Bank_ _ _


8. Only balances in local crcy Only balances in local crcy

9. Line item display Line item display

10.Sort key: Posting date Value: ______________

Create/bank/interest TAB:11.Field status group: General Balance Sheet Accounts Value: ______________

(SAVE)




EXERCISE FI/CO02: CREATE GENERAL LEDGER GR/IR ACCOUNT

This account is used for invoice verification.


1. G/L Account: 31000_ _ _


(CREATE)

Type/Description TAB:3. Account Group: Balance sheet accounts


5. Short Text: GR/IR-_ _ _

6. G/L Acct Long Text: Goods Receipt/Invoice Receipt-_ _ _


8. Check Only balances in local crcy

9. Tax category: All tax types allowed Value: ______________

10.Posting without tax allowed: Posting without tax allowed

11.Open Item Management: Open Item Management

12.Line item display: Line item display

13.Sort key: Posting date Value: ______________

Create/bank/interest TAB:14.Field status group: Material management GR/IR Accounts Value: ______________

15.Post automatically only: Post automatically only

(SAVE)




EXERCISE FI/CO03: CREATE P/L ACCOUNTS

Both a rent expense account and utilities expense account are to be created in your chart of accounts using a reference account already existing in the chart of accounts. Using a reference account copies much of the detail data from the reference account to the account being created thus saving time making repetitive entries and increasing the accuracy of data entry for those data items that do not have to be edited for the new account.


1. G/L Account: 78000_ _ _


3. Click

4. G/L Account: Labor Value: ______________

Hint: When looking up the Labor account, use the G/L account description in chart of accounts TAB


(ENTER)

6. Change the Short Text description to: Rent Expense_ _ _

7. Change the GL Account Long Text description to: Rent Expense – Your Last Name

8. All other settings remain unchanged

(SAVE)

9. G/L Account: 75000_ _ _

10.Company Code: C_ _ _

11.Click on

12.G/L Account: Labor Value: ______________

13.Company Code: C_ _ _

(ENTER)




Change the description to Utilities_ _ _

14.Change the GL Account Long Text description Utilities – Your Last Name

15.All other settings remain unchanged

(SAVE)




EXERCISE FI/CO04: CREATE GENERAL LEDGER P&L ACCOUNTS

To process billing we will need profit & loss statement accounts for sales revenue and sales discounts.

Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing Centrally 1. G/L Account: 60000_ _ _


(CREATE)

Type/Description TAB:3. Account Group: Profit and loss accounts

4. Select P&L statement acct5. Short Text Sales Revenue 6. G/L Acct Long Text: Sales Revenue_ _ _

Control Data TAB:7. Account currency: United States Dollar Value: ______________8. Posting without tax allowed: Posting without tax allowed9. Line item display: Line item display10.Sort key: Posting date Value: ______________

Create/bank/interest TAB:11.Field status group: Revenue Accounts Value: ______________12.Post automatically only: Post automatically only

(SAVE)* Repeat steps 1-12 substituting the following:1. G/L Account: 61000_ _ _5. Short Text Sales Discount6. G/L Acct Long Text: Sales Discount_ _ _

(SAVE)




EXERCISE FI/CO05: RUN GL ACCOUNTS REPORT

This report will give you a summary of all accounts assigned to your company code.

Accounting Financial Accounting General Ledger Information System General Ledger Reports (New) Master Data G/L Account List 1. Company code: C_ _ _

(EXECUTE)

2. Review the list of accounts

3. Scroll down to your bank account and PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR). See example screenshot below for G/L Acct 10000500. Find your bank account.




4. Scroll down to your Sales Discount account and PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR). See example screenshot below for G/L Acct 61000500. Find your sales discount account.




EXERCISE FI/CO06: CREATE PRIMARY COST ELEMENTS

Primary cost elements are costs that arise through the consumption of goods and services that originate from outside the company. They represent the link between FI and CO. This exercise creates the linkage between FI cost elements (GL accounts in FI) and the cost element categories to which they will link in CO. Accounting Controlling Cost Element Accounting Master Data Cost Element Individual Processing Create Primary IF REQUESTED, SET CONTROLLING AREA TO C_ _ _ AND CLICK ON ENTER

Create Primary cost elements for the listed expense accounts (use the following data to create these cost elements):

1. Cost Element: 75000_ _ _2. Valid From: 01/01/20yy to: 12/31/9999

(ENTER)3. Name: Utilities_ _ _4. Description: Utilities_ _ _5. CElem category: Primary costs/cost-reducing revenues Value: ______________

(SAVE)6. Cost Element: 78000_ _ _7. Valid From: 01/01/20yy to: 12/31/9999

(ENTER)8. Name: Rent Expense_ _ _9. Description: Rent Expense_ _ _10.CElem category:Primary costs/cost-reducing revenues Value: ______________

(SAVE)




EXERCISE FI/CO07 : CREATE VENDOR MASTER RECORD

Classic Rockers has rented new office space. The accountant in charge is requested to create a new vendor account for the real estate company.

Accounting Financial Accounting Accounts Payable Master Records Create 1. Vendor: Leave blank


3. Account group: Vendor (int. number assgnmnt) Value: ______________

(ENTER)

4. Name: Ross’ Rockin Rentals_ _ _

5. Search term: Lease

6. Postal Code: 54321

7. City: (your creation)

8. Country: USA Value: ______________

9. Region: Texas Value: ______________

10.Language: English

11.Click on the More fields button located on the right side of the Street Address section

12. Tax Jurisdictn: TX0000000

(ENTER three times)

13.Recon. account: Your Accounts Payable Reconciliation Value: ______________

(ENTER)

14.Payt Terms: Payable immediately Due net Value: ______________

15.Chk double inv.: Chk double inv.

(SAVE)

16.Record the Vendor Account no.___________________________




EXERCISE FI/CO08 : G/L DOCUMENT ENTRY

You receive the utility bill for the month for the plant and it must be paid immediately. The bill is for $1,000. The expense must be recorded in the general ledger. It will be initially charged to the administration cost center and charged out in a later exercise to manufacturing cost centers.

Accounting Financial Accounting General Ledger Document Entry Enter G/L Account Document

1. Document Date: Today’s date Value: ______________

2. Note that the Currency is USD

3. Note that the Company Code is C_ _ _

4. G/L acct: Your Utilities Account Value: ______________

5. D/C: Debit

6. Amount in doc. curr.: 1000

7. Cost center: Administration Value: ______________

On Next Line Enter:8. G/L acct: Bank_ _ _ Value: ______________

9. D/C: Credit

10.Amount in doc. curr.: 1000

(ENTER)

Note at the top right of the screen that total debits equal total credits




11.Use the button to see if the postings are correct in amount and to the correct accounts – see example below

(SAVE)

12.Record the document number.____________________________________

Back to SAP Easy Access menu – select ‘Yes’ to the pop-up message about “Data will be lost.”



EXERCISE FI/CO09 : DISPLAY ACCOUNT BALANCES (OR LINE ITEMS)

Accounting Financial Accounting General Ledger Account Display Balances (New)

1. Account Number: Your Utilities Account Value: ______________


3. Fiscal Year: Current year Value: ______________

(EXECUTE)

4. Examine the line items – yours should look similar to that shown below, with your activity happening in the month in which you performed the previous exercise




5. Double-click on the line item of the current period. The resulting screen displays the G/L View, with a reference to your document number from FI/CO08.

6. Double-click on the document number. The resulting pop-up screen displays key aspects of the transaction. Scroll to the bottom to note your user name as the one who entered the transaction.

18.PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR) (FIRST MOVE THE POP-UP SCREEN TO THE BOTTOM SO THE SCREEN BEHIND CAN BE VIEWED IN YOUR SCREEN CAPTURE, AS WELL)

Back three times to the SAP Easy Access menu



EXERCISE FI/CO10: POST VENDOR INVOICE

Ross’ Rockin Rentals_ _ _ has sent the invoice for the first month’s rent of $350. Please post the invoice using the general ledger accounts you have created in your company code.

Accounting Financial Accounting Accounts Payable Document Entry Invoice 1. Vendor: Ross’ Rockin Rentals_ _ _ Value: ______________2. Invoice date: Today’s date Value: ______________3. Amount: 350If your Company Code did not default in, Select Edit Set Company Code and enter yours.4. G/L account: Your Rent Expense Account Value: ______________5. D/C: Debit6. Amount in doc. curr.: 3507. Cost center: Administration Value: ______________

(ENTER)Note that the balance shown in the top right of the screen is zero, meaning that the invoice amount equals the amount(s) distributed to general ledger account(s) selected


8. Use the button to see if the postings are correct in amount and to the proper accounts. See below for example.


INVOICE #123 Ross’ Rockin Rentals_ _ _

CURRENT Month Rent

Total $350.00

Thank you


(SAVE) (Do NOT use either of these buttons )9. Record the document no._________________________________

Back to SAP Easy Access menu – select ‘Yes’ to the pop-up message about “Data will be lost.”

INSTRUCTOR NOTE: USE OBC4 TO CHANGE THE DEFAULT FIELD STATUS SETTING FOR PAYMENT TERMS FROM SUPPRESSED TO OPTIONAL IF THE PAYMENT TERMS FIELD IS NOT AVAILABLE



EXERCISE FI/CO11 : DISPLAY ACCOUNT BALANCES (AND/OR LINE ITEMS)

Accounting Financial Accounting General Ledger Account Display Balances (New) 1. Account Number: Your Rent Expense Account Value: ______________2. Company Code: C_ _ _3. Fiscal Year: Current year Value: ______________

(EXECUTE)4. Double-click on the line item of the current period. The resulting screen displays the G/L

View, with a reference to your document number from FI/CO10.

5. Double-click on the document number. The resulting pop-up screen displays key aspects of the transaction. Scroll to the bottom to note your user name as the one who entered the transaction. Close the pop-up screen.

To Display the Vendor account balance and line item

6. Create another session by clicking button or ( System Create session)

Accounting Financial Accounting Accounts Payable Account Display Balances

7. Vendor: Ross’ Rockin Rentals_ _ _ Value: ______________8. Company code: C_ _ _9. Fiscal year: Current year Value: ______________

(EXECUTE)

10.Double click on period balance to see document detail – see next page for example



Top Menu Bar


Note the document number on your screen. It is the same as that noted in step 4 of this exercise, as well as that noted in FI/CO10. You can click on the line and find out more information about the document, such as the user who recorded it. The current screen shows the accounts payable side of the entry from FI/CO10 while the first session shows the rent expense side of the entry.

11.PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR)

Feel free to use Alt + Tab to switch back and forth between the two sessions, seeing each side of the transaction

In second session, back three times to SAP Easy Access Menu and leave the session open

Switch to first session and back three times to SAP Easy Access Menu



EXERCISE FI/CO12 : POST OUTGOING PAYMENT

The invoice of Ross’ Rockin Rentals_ _ _ is now due for payment. You are requested to clear the invoice amount by posting an outgoing payment using the bank account (no. 10000_ _ _) in your chart of accounts.

Accounting Financial Accounting Accounts Payable Document Entry Outgoing Payment Post

1. Document Date: Today’s date Value: ______________Bank Data:

2. Account: Bank_ _ _ Value: ______________3. Amount: 3504. Text: Invoice #??? (the number in FI/CO10)

Open Item Selection:5. Account: Ross’ Rockin Rentals_ _ _ Value: ______________

6. All other settings remain unchanged

7. Select 8. Double click on the USD Gross amount to be assigned (may not be required if there was

only one open item to be processed)

9. Check that the “Not assigned” balance is zero

(SAVE)

10.Record the document no._______________________

Go back to the other session you have open (Alt + Tab) or open one if you do not have another one open by clicking

Accounting Financial Accounting Accounts Payable Account Display/Change Line Items

Enter the following information:11.Vendor account: Ross’ Rockin Rentals_ _ _ Value: ______________12.Company code: C_ _ _13.Select Cleared items

(EXECUTE)Your resulting screen should look similar to that shown on the next page




Your document numbers should agree to yours from this exercise and FI/CO10. You can click on either document number to find out more information about the document, such as the user who recorded it.

Note that the balance has been paid.

14.PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR)

In second session, back three times to close the session

In first session, back to SAP Easy Access Menu – select ‘Yes’ to the pop-up message about “Data will be lost.”



EXERCISE FI/CO13 : POST OUTGOING PAYMENT

The invoice of Happy Bottoms_ _ _ (entered in the MM exercises) is now due for payment. You are requested to clear the invoice amount by posting an outgoing payment using the bank account (no. 10000_ _ _) in your chart of accounts.

Accounting Financial Accounting Accounts Payable Document Entry Outgoing Payment Post

1. Document Date: Today’s date Value: ______________Bank Data:

2. Account: Bank_ _ _ Value: ______________3. Amount: The invoice amount from MM124. Text: Invoice #??? from MM12

Open item selection:5. Account: Happy Bottoms_ _ _ Value: ______________6. All other settings remain unchanged

7. Select 8. Examine the “Not assigned” balance at the bottom. If balance is other than zero, double

click on amount under USD Gross to apply. Ensure full amount is applied.

(SAVE)9. Record the document no._______________________

15. Back to SAP Easy Access menu – select ‘Yes’ to the pop-up message about “Data will be lost.”

Accounting Financial Accounting Accounts Payable Account Display/Change Line Items

Enter the following information:10.Vendor account: Happy Bottoms_ _ _ Value: ______________11.Company code: C_ _ _12.Select Cleared items

(EXECUTE)




13.Review for Open itemsThe screen should show that the invoice has been paid (the first line item entry), referring to your document number from above. The second line item is from when you recorded the invoice in Exercise MM12. Note the document number for that line, and compare it to the document number from your second screenshot from completing Exercise MM12. You can click on either document number to find out more information about the document, such as the user who recorded it.

Back twice to SAP Easy Access menu



EXERCISE FI/CO14: RECEIVE PAYMENT FROM CUSTOMER

A sale to a Sunny Porch Pastimes_ _ _ was processed and billed in the Sales Logistics system. That customer has received the invoice and now sends you payment. The payment will be posted to the customer’s account.

Accounting Financial Accounting Accounts Receivable Document Entry Incoming Payments

1. Document Date: Today’s date Value: ______________


Bank Data:

3. Account: Bank_ _ _ Value: ______________

4. Amount: The amount billed in SD19

Open Item Selection:

5. Account: Sunny Porch Pastimes_ _ _ Value: ______________

6. Select

7. If “Not assigned” balance is not equal to 0.00, then double click on the USD Gross amount until the “Not assigned” balance equals 0.00

(SAVE)

8. Record the document number for this posting ________________

16. Back to SAP Easy Access Menu – select ‘Yes’ to the pop-up message about “Data will be lost.”

Logistics Sales and Distribution Sales Inquiry Display

9. Enter your inquiry number (from the sale in SD13 to Sunny Porch Pastimes_ _ _)

10. Environment Display document flow

The resulting screen (see example on next page) shows the audit trail from the original customer inquiry through the accounting document. Note that the invoice has “cleared”, which means it has been paid by the customer



Top Menu Bar


Go back and compare your screen to the screenshot you took when performing Exercise SD20, step 2. That screenshot shows the accounting document for the invoice as “Not cleared”. The second bullet under SD20, step 11 states that “Not cleared” means collection has not occurred.

11.PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR)The collection on the invoice can be viewed via the Line Item Display, similar to what was done in exercises FI/CO11 through 13 when looking at the Line Item Display of certain vendor invoices (except in this particular situation, you are selecting Accounts Receivable and not Accounts Payable).

You are encouraged to refer to instructions in prior exercises and modify to provide the Customer Line Item Display that shows customer collection in this exercise. Feel free to analyze the data throughout the audit trail.




EXERCISE FI/CO15: CREATE DISTRIBUTION CYCLE

Distribution accomplishes the charging of primary costs from a collection cost center to all of the cost centers that benefit from the incurrence of that primary cost. Periodically, usually at the end of the month, the primary cost element will be allocated (charged) to the receiving cost objects. The distribution process distributes the balance(s) from the original sender(s) to the receivers. The original sender account is credited and the original receiver account is debited by the distribution. In this manner the distributed primary cost retains its identity in the receiving cost object’s expense list.

In this exercise, you will distribute your rent expense that you recorded in total to administration to finance, human resources, sales, marketing, purchasing and administration. The distribution will be based on the pre-defined square footage amounts you entered into SAP in a setup exercise.

Accounting Controlling Cost Center Accounting Period-End Closing Single Functions Allocations Distribution

IF REQUESTED, SET CONTROLLING AREA TO C_ _ _ AND SELECT 1. Period: 1 (January) To 12 (December) Value: ______________2. Fiscal Year: Current year Value: ______________3. Extras Cycle Create

a. Cycle: DST_ _ _b. Start Date: 01/01/20yy

(ENTER)4. Text: Monthly DistributionsNOTE: Make sure Indicators does NOT have “Iterative” checked!5. Select 6. Segment Name and Description: Rent and Distribution of Rent

Segment Header TAB: Accept defaults

Senders/Receivers TAB : 7. Sender: (under From column)

a. Cost Center: Administration Value: ______________b. Cost Element: Rent Expense_ _ _ Value: ______________



Top Menu Bar


Receiver: (under Group column)a. Cost Center: CR Headquarters Group Value: ______________

Receiver Tracing Factor TAB:8. Var. portion type: Actual Statistical Key Figures

9. Click on to acknowledge message to maintain fields for statistical key figures

Selection criteria (below section for Tracing factors)10.Stat. key fig. in From column.:CRSQFT for Controlling Area C_ _ _

NOTE: You may have to do a special search to find your controlling area by selecting here

(SAVE)

Back three times to the “Execute Actual Distribution: Initial Screen” Save when asked whether to save cycle11.Cycle: DST_ _ _12.Start Date: 01/01/20yy

(EXECUTE) the distribution cycle with the Test Run indicator checked

13.Double click on the red Warning indicator

NOTE: IF THIS IS NOT THE FIRST MONTH OF THE YEAR, you should expect warning messages indicating that the system cannot find input data for the months previous to the current month

on the warning message to exit the message

14.Double click on the Monthly Distributions line




15.Review the resulting screen (an example is shown below), which shows the proposed allocation of your rent expense to the following cost centers:

A010 FinanceA020 Human ResourcesA030 SalesA040 MarketingA050 PurchasingA060 Administration

The reason it is proposed at this time is because you just performed a test run of the allocation.

If the top part of the screen is showing an error message of “This program cannot display the webpage”, please disregard. It will not interfere with the exercise being performed.

The amounts that have been allocated to each department are based on square footage values that you entered in a setup exercise. In step #12 of this exercise, you chose square footage as the statistical measure for distributing rent expense.




16.You can double-click on any line to find out further information about the distribution. Do so on the line for Object A030, and scroll down to see, among other things, your user name and the CO object name of Sales. Compare to the example shown below.

17.PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR) (FIRST MOVE THE POP-UP SCREEN TO THE BOTTOM SO THE SCREEN BEHIND CAN BE VIEWED IN YOUR SCREEN CAPTURE, AS WELL. MAKE SURE BOTH YOUR USER NAME AND NAME OF CO OBJECT NAME IS SHOWING IN THE POP-UP SCREEN, AS WELL.)

18.After the distribution cycle has been executed such that it looks like that above, close the

pop-up box, click and click on YES to exit the list. Click again and reply YES to leave the list. You should now be on the Execute Actual Distribution: Initial Screen.

19.Remove the check from the Test run indicator

(EXECUTE) the distribution cycle again and review by repeating the reviewing steps above beginning with step 15.


NOTE: The first time in the system may trip an error indicating that you must execute report RX811XST. This can be accomplished from the Error dialog box by double clicking on the proceed button (red lettering at bottom of error message). Click on the line item message and drop down in error message until highlighted red run report visible.



EXERCISE FI/CO16: REVIEW ACTUAL LINE ITEM REPORT

This exercise allows you to see how the rent expense cost element has been distributed to the various receiving cost objects using the statistical key figure set up as the basis for the distribution.

Accounting Controlling Cost Center Accounting Information System Reports for Cost Center Accounting Line items Cost Centers: Actual Line Items

IF REQUESTED, SET CONTROLLING AREA TO C_ _ _ AND SELECT

1. Cost Center: Finance to Administration Value: ______________2. Cost Element: Rent Expense_ _ _ Value: ______________3. Posting Date: 01/01/YYYY to Last day of current month/year

(EXECUTE)Review the report, noting your rent expense account and vendor – see below for an example. Rent expense is still recorded in your rent expense account, but now allocated among cost centers consuming that expense based on some specified manner.




If the top part of the screen is showing an error message of “This program cannot display the webpage”, please disregard. It will not interfere with the exercise being performed.

4. Double-click on any line item amount other than the one for $350.00 in Cost Center A060 Administration. The resulting screen describes the item as a “Monthly Distribution” and identifies your user name as the one who created the distribution.

5. Select to return to the prior screen. Select Yes on the resulting exit screen.

6. Double-click on the line item amount for $350.00 in Cost Center A060 Administration. The resulting screen shows the Data Entry View of your document, with a posting to your vendor. The document number should agree with that from FI/CO10. You can click to see the entry being recorded to your Accounts Payable Reconciliation account.

7. Click . A Document Header pop-up screen appears. Move it so that your screen looks similar to that below. Note the reference to your user name. As a continued reinforcement of the importance of the audit trail, note the consistent documentation of the user name associated with all transactions.

Exit from the pop-up screen and back three times to SAP Easy Access Menu



EXERCISE FI/CO17: CREATE ASSESSMENT CYCLE

With assessment, both primary and secondary costs can be allocated. You can define cost allocation by assessment if the composition of costs is not important for receiver – for example, receiver cost centers rarely require detailed breakdowns of cafeteria costs. In our case, certain charges from the local utility company on our plant are known to be exclusively attributable to the Manufacturing cost centers. Therefore, once a month the utility charges are assessed from the Administration cost center to the Manufacturing cost centers.

Accounting Controlling Cost Center Accounting Period-End Closing Single Functions Allocations Assessment

IF REQUESTED, SET CONTROLLING AREA TO C_ _ _ AND SELECT

1. Period: 1 (January) to 12 (December) Value: ______________2. Fiscal Year: Current year Value: ______________

3. Extras Cycle Create

o Cycle: ASM_ _ _o Start Date: 01/01/20yy

(ENTER)4. Text: Monthly AssessmentsNOTE: Make sure Indicators field does NOT have “Iterative” checked5. Click 6. Segment Name: Utilities7. Text: Assessment of Utilities

Segment Header TAB:8. Assessment CEle: Assessed Costs Value: ______________

Receiver tracing factor (still on Segment Header TAB): 9. Receiver rule: Fixed percentages



Top Menu Bar


Senders/Receivers TAB:10.Sender (under From column):

a. Cost Center: Administration Value: ______________b. Cost Element: Utilities_ _ _ Value: ______________

11.Receiver (under Group column):a. Cost Center: CR Manufacturing Group Value: ______________

Receiver Tracing Factor TAB:12. Cost Ctr Portion/percent

P010 50P020 25P030 25

(SAVE)

Back three times to the “Execute Actual Distribution: Initial Screen” Save when asked whether to save cycle13.Cycle: ASM_ _ _14.Start Date: 01/01/20yy

(ENTER)

(EXECUTE) the assessment cycle with the Test Run indicator checked

15.Double Click on the Monthly Assessments line

The resulting screen (see next page for example) shows the proposed allocation of utilities expense on the plant to the following manufacturing cost centers, based on the percentages entered in step #12:

P010 Assembly LineP020 WarehouseP030 Receiving Area

The reason it is proposed at this time is because you just performed a test run of the allocation.

Compare your screen to that on the next page for agreement. If the top part of the screen is showing an error message of “This program cannot display the webpage”, please disregard. It will not interfere with the exercise being performed.




16.You can double-click on any line to find out further information about the distribution. Do so on the line for Object P020, and scroll down to see, among other things, your user name. Compare to the example shown below.

17.PRINT THE SCREEN (IF REQUIRED BY YOUR INSTRUCTOR) (FIRST MOVE THE POP-UP SCREEN TO THE BOTTOM SO THE SCREEN BEHIND CAN BE VIEWED IN YOUR SCREEN CAPTURE, AS WELL. MAKE SURE YOUR USER NAME IS SHOWING IN THE POP-UP SCREEN, AS WELL.)

20.After the assessment cycle has been executed such that it looks like that above, close the

pop-up box, click and click on YES to exit the list. Click again and reply YES to leave the list. You should now be on the Execute Actual Assessment: Initial Screen.

21.Remove the check from the Test run indicator

(EXECUTE) the distribution cycle again and review by repeating the reviewing steps above beginning with step 15.




EXERCISE FI/CO18: REVIEW ACTUAL LINE ITEM REPORT

Review how the utility expenses have moved from cost center to cost center as assessed costs with no indication as to coming from the utilities cost element 75000000.

Accounting Controlling Cost Center Accounting Information System Reports for Cost Center Accounting Line items Cost Centers: Actual Line Items

IF REQUESTED, SET CONTROLLING AREA TO C_ _ _ AND CLICK ON ENTER

1. Cost Center: Administration to Receiving Area Value: ______ ______2. Cost Element: Assessed Costs Value: ______________

3. Click on 4. Open Documents/Objects folder, scroll down list to find User Name5. Select User Name and click 6. User Name: CRUSER-_ _ _ Value: ______________

7. (SAVE)

8. (EXECUTE)

The resulting screen (see next page for example) shows the actual allocation of your utilities expense to the following manufacturing costs centers:

P010 Assembly LineP020 WarehouseP030 Receiving Area

Compare your screen to that on the next page for agreement. If the top part of the screen is showing an error message of “This program cannot display the webpage”, please disregard. It will not interfere with the exercise being performed.

Consistent with documentation of other transactions in SAP, you can double-click on a line and learn further information about the assessment, such as the user who created the assessment. Feel free to do so.



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