CITY OF TEXARKANA, ARKANSAS 216 Walnut Street, Texarkana, Arkansas 71854

P.O. BOX 2711 – TEXARKANA, ARKANSAS 75504-2711

PHONE (870) 779-4952 – FAX (870) 774-3170

OFFICE OF THE CITY MANAGER

Date: October 7, 2013

To: Mayor N. Wayne Smith

Director Ruth Penney Davis—Ward 1 Director Chad Dowd—Ward 4

Director Laney Harris—Ward 2 Director James Mike Jones—Ward 5

Director Londell Williams—Ward 3 Director Sue Johnson—Ward 6

From: Jessica Hyman, Interim City Manager

Subject: Management Report ______________________________________________________________________________________________________________________________________

Animal Care and Adoption Center—Connie Slater

Reporting period 09/12/2013 thru 10/01/2013

Total intake from Texarkana Arkansas animal services officers are as follows: 49 cats, 72

dogs, and 1 wild life, for a total of 122 intakes from within our city limits.

Animal Care and Adoption Centers total intake for this reporting period is 311 animals.

Reclaimed animals by owners were as follows: 14 dogs and 1 cat, for a total of 15 reclaims.

Rescues – 2 animals was pulled for rescue.

Foster Care – 9 animals went into Foster care and 0 were returned from foster care.

Adoptions – 18 cats and 29 dogs were adopted, for a total of 47 adoptions.

City tags sold in our city were as follows: 4 to animals that had been spayed and neutered

and 11 to animals that have not been spayed or neutered, for a total of 15 city tags sold.

Activities for October – We will be at The October Fest on October 19th and The October

Fest at Hopkins Ice House on October 26th the Hopkins Ice House event is also a fund raiser

for our adoption center. We have lots of gift certificates that will be on silent auction that

was all donated by local businesses in our area. We appreciate all the support from our

community all items will be listed to our face book page on October 15th, 2013. A 50/50

raffle will be held to benefit our shelter. The band Jaw Bone will be playing and a costume

contest will be held by Hopkins Ice House. We would like to thank Robert DelGiorno owner

of Fox sports radio who gave free advertisement as a donation and Artex Animal Welfare

who purchased 1000 of our logo wrist band for our fund raiser this is only a few of many

donations all will be listed and recognized before during and after our event.

Employees – TAS officer Mays has returned to light duty until further notice from his

doctors. We have hired a new office staff Erwin Gibson. Erwin previously worked at our

local library and has excellent communication skills.

Volunteer program—we accept volunteers through our shelter if under the age of 18 must

be accompanied by a parent or adult family member. Volunteer services include, but are

not limited to, taking photos of pets to post on internet pages to help find homes, to bath

our available pets, take out to our fenced adopt a park here at the shelter, play and exercise

the pets, as well as to help teach pets basic commands to make them more adoptable pets.

If you can‘t adopt maybe you can volunteer or sponsor a homeless pet at our shelter. Adopt

don’t shop!

Bi-State Justice Center—Larry Vaden No information was submitted for this report. City Clerk Department—Patti Scott Grey No information was submitted for this report. District Court—Wanda Davis No information was submitted for this report. Finance Department—Jessica Hyman Finance staff attended the grand opening for Farm Credit on Tuesday, September 17th.

Controller has reviewed and approved payables, journal entries, trust statements, pension

statements, and grants billings.

Controller is working on Legislative Audit

Controller has worked on the 2014 Budget.

Accounts Payable disbursed mail, created check log of Incoming Mail, compared check

deposits with reports from Accounts Receivable, and processed/reconciled City travel each

day.

Accounts Payable also coded City utility bills, processed AP check run/direct deposits,

reconciled balance sheet to cover checks, and created Distribution Fund deposit.

Purchasing Technician processed purchase orders from all departments, reviewed orders by

making sure all appropriate approvals were made and sufficient funds are available for all

purchases. Purchasing Technician insured that all departments are following closely with

the purchasing policy.

Purchasing Technician ordered supplies and entered invoices for Administration

Department.

Purchasing Technician has prepared information for 2014 A & P funding , including placing

newspaper ads, sending out letters to organizations and commissioners, receiving requests

from organizations and submitting them to commissioners, and scheduling the A & P

meeting.

Staff Accountant/ Grants Administrator reconciled the trust statements for funds 611, 612, 613, and 614.

Staff Accountant/ Grants Administrator billed for DWI/STEP, VAWA, and Narcotics grants. Accounts Receivable cash receipted all incoming mail and walk in payments, and handled

any related deposits.

Accounts Receivable filed insurance claims.

Accounts Receivable insured new vehicles and removed uninsured vehicles no longer in use

or owned by the City.

Accounts Receivable scanned current accounts payables checks and journal entries.

Accounts Receivable filed cash receipts.

Accounts Receivable and Personnel Administrator attended a Laserfiche seminar at TWU on

September 19th.

Payroll Administrator completed Sept 18th and October 2nd payroll, entered direct deposit

changes, step increases, and routine changes for insurance.

Payroll Administrator assisted employees with various requests including direct deposit, W-

4 and AR tax forms.

Payroll Administrator sent in APERS, TAPERS, ICMA, and LOPFI files for September.

Payroll Administrator maintained and updated employee master file.

Payroll Administrator reconciled all city bank account statements for September 2013 to the

General Ledger.

Payroll Administrator filled in for the Personnel Administrator while she was on vacation

and held one new employee orientation.

Payroll Administrator completed a reimbursement to all LOPFI employees for retirement

held out on clothing allowance.

Personnel Administrator sent the August 2013 TAPERS Trust Statement to the actuarial firm,

GRS.

Personnel Administrator prepared additional information for GRS which will be used for the

TAPERS valuation.

Personnel Administrator continues to update and maintain electronic employee files.

Personnel Administrator processed routine personnel changes and updates.

A Sales Report for September 2013 is attached.

Fire Department—Bobby Honea No information was submitted for this report. Marketing Department—Charlotte Hartwell Updated social media pages for Front Street Texarkana. ( This is done every day and several

times daily)

Attended Chamber events IE: groundbreakings, ribbon cutting, chamber breakfast, 5 minute

networking, etc.

Organizing 1st annual Oktoberfest for October 19th 2013

Working on Rider contracts for national bands for 2014 Mardi Gras, King/Queen Ball, and

Railfest

Working on relocating The Front street Caboose to Front Street getting bids.

Met with art sculpture people about “tie that binds’ sculpture for Front Street

Met with sound/stage /promoter to start looking for headliner for Railfest 2014 & Mardi

Gras

WIntergrate requisitions

Rounding up sponsorships for future events

Completed and met deadline- vendors for 4 states fair parade on Front street

Working on vendor applications for, Oktoberfest, Veterans Parade, Christmas Parade, and

Mardi Gras parades

Designed /mapping for , Oktoberfest, Veteran’s, Christmas, Mardi Gras layout

Organizational meeting with Chamber for Governors’ Conference

Balanced the Front Street Funds.

Met with contractors for structural changes to Front street (area 1)

Met with A & P for fund reallocation for (area 1 restructuring)

Working on staging area on Front street

Working with Paul Hackleman on Front street area 1 restructuring presentation to present

to HDC for approval

Meeting with media reps for advertising and promoting upcoming events.

Met with organizer for Master Gardner convention to possibly host their event on Front

Street May 2014

Developing new applications for upcoming events

Met with ABC rep about liquor license & liability insurance matters for future events.

Met with mapping specialist to create an online map for tourist to preview points of interest

in Texarkana

Research on events, promotions, and new strategies to reach the multitudes.

Putting together new event ideas for 2014, 2015.

Gathering information for 2014 A & P funding presentation

Researching the different BBQ sanctioning organizations to obtain information to determine

the feasibility of registering our Railfest BBQ contest, and Black Magic Blues, Bikers, & BBQ

contest.

Police Department—Bob Harrison

No information was submitted for this report. Probation Department—Debbie Nolte A full report is attached. Public Works—Paul Hackleman No information was submitted for this report. Retired Senior Volunteer Program (RSVP)—Ermer Pondexter No information was submitted for this report.

Texarkana Water Utilities—Bill King A full report is attached.

TEXARKANA ARKANSAS DISTRICT COURT

HONORABLE JUDGE WREN AUTREY

CHIEF PROBATION OFFICER DEBBIE NOLTE

October 4, 2013

There are 1350 defendants on active reporting

probation.

COLLECTIONS:

The Probation Department collected a total of $56,407.72

September 1 thru September 30, 2013. A total of $276,060.72

(fines), $175,147.00 (probation fees), and $51,963.00 (court

automation fees) for a total of $502,933.72.00 has been

collected year to date.

COMMUNITY SERVICE:

During the month of September there were 22

defendants ordered to complete 2680 hours community

service.

WARRANTS:

The Probation Department filed 128 Petitions to

Revoke Probation for Contempt of Court.

Texarkana Water Utilities – Bi-Weekly Report Sep 14-Oct 3, 2013 - Texarkana, Arkansas

Engineering Summary – Work Orders and Projects Status (change of status)

AHTD 030388 – Hwy 71 South Bridge Construction will start week of October 1st, 2013.

Airport Lift Station Construction is complete. Working on punch list items.

Airport Wash Rack Plans reviewed and not approved.

Arkansas Water Connections Working on list of customers served by water but not connected.

Broadmoor/Pinson Project is complete.

Cambridge Heights Subdivision Construction has started on the first phase of the project. Waiting on testing to start.

Chaparral Place Subdivision Construction has been stopped (by contractor)

City Street/Drainage Projects Reviewing plans for several ACH projects to see if water and sewer is affected.

Arkansas Blvd. Improvements Plans approved; no effect on the utilities.

County Ave. Improvements Plans approved. Utility has relocated/upsized three water main crossings.

East 18th

St. Improvements Plans approved; no effect on the utilities.

East 35th

Improvements Plans approved. Utility is replacing a 2” water main at Cherry Street with a 6” water main.

East 24th

St. Improvements Plans approved. No effect on the utilities.

East 42nd

St. Improvements Plans not approved. Need utilities shown on plans.

Ferguson St. Improvements Plans approved. No effect on the utilities.

Garland Ave. Improvements Plans approved. Utility is CCTV sewer main for any needed repairs.

MacGee Drive Improvements Plans approved. Utility has adjusted the 6” water main to clear proposed culvert

Nix Creek Drainage Improvements Plans approved.

Phillips Lane Improvements Plans approved. The Utility will relocate a section of the 12” water main at the bridge crossing.

Cherry Street Replace 2” water main with a 6” water main.

County Ave. Baptist Church – Water & Sewer Plans

Plans have been reviewed and approved. Construction complete. Working on punch list items.

1209 East Broad – Remodel Project stopped (by owner).

12th

Street & Nix Creek Plans underway to reconnect existing water main.

24th

Street @ Nix Creek Plans underway to re-connect an existing 10” water main.

24th

& Grand Relocate Sewer Main. Construction has started.

EZ Mart Hwy 82/Loop 245 Plans have been reviewed and approved. Construction has started.

Glendale & 23rd

Street Construction is complete.

Hwy 71 South Mini Storage Plans reviewed and approved.

I.C.E. – Building addition Plans have been reviewed and approved.

I/I studies Daily inspections of our sewer system by smoke testing and CCTV inspection

Langford Place Subdivision Construction complete. Due to no activity the Utility has severed the connection to the City’s water system.

MaGee Drive Relocate 6” water main. This has been completed.

Manhole Replacement/lining Project Evaluating manholes needing replacement or lining - several have been completed: This is an ongoing project.

Millwood Water Main Crossing @ Red River - Repainting

Paint the 42" water main crossing the Hwy 71 bridge at the Red River - Specs ready to send for bids.

New Haven Golf Course – New Building

Plans reviewed and approved. Construction has started.

North Texarkana WWTP Expansion Project to double capacity of the existing WWTP - Currently working with CEA Engineers on study

North Texarkana WWTP I/I Study Checking for inflow and infiltration areas

Phillips Lane Construction has started to relocate a 12” water main to clear the proposed box culvert.

Riverview Behavioral Health TWU portion is complete.

Sewer Master Plan MTG Engineers - Studying locations for future sewer plant (if required) and sewer build out

Starbucks Plans reviewed and need revisions.

Trice Elementary School – Storm Shelter

TWU portion is complete.

Trinity Blvd. Offices Plans have been reviewed and approved.

Union Elementary School – Storm Shelter

Plans have been reviewed and approved.

Wendy’s Plans have been reviewed and approved.

Treat Water Pumpage - High Service Flow (MGD) Sep 13-Oct 2, 2013

Wright Patman Millwood Total

Sep 13 15.833 6.563 22.396

14 15.487 5.914 21.401

15 16.876 5.635 22.511

16 16.747 6.462 23.209

17 14.137 7.228 21.365

18 13.686 7.569 21.255

19 13.689 6.387 20.076

20 10.366 5.437 15.803

21 12.668 4.871 17.539

22 14.239 2.572 16.811

23 11.518 4.981 16.499

24 11.150 7.014 18.164

25 11.620 5.724 17.344

26 11.385 5.623 17.008

27 13.039 5.980 19.019

28 11.884 5.003 16.887

29 14.285 14.285

30 12.016 4.775 16.791

Oct 1 11.768 4.423 16.191

2 10.075 4.726 14.801

Wastewater Treated – Average Daily Flow (MGD) Sep 13-Oct 2, 2013

N. Texarkana South Regional

Sep 13 0.347 6.1

14 0.361 6.2

15 0.379 6.1

16 0.336 5.8

17 0.390 6.3

18 0.374 8.0

19 1.108 18.0

20 0.881 14.4

21 0.435 11.3

22 0.418 7.9

23 0.337 6.2

24 0.351 6.3

25 0.365 6.3

26 0.381 6.6

27 0.332 6.8

28 1.002 11.3

29 0.932 17.1

30 0.456 11.9

Oct 1 0.432 5.9

2 0.388 6.1

Texarkana Water Utilities

Department Report

Operations

Manager: John Murphy

Week of: 9/13/2013 through 10/02/2013

Prepared By: Tessa Duhon

Water Repairs: # of Repairs made:

Repair Water Main 19

Water Main Valves Repaired 1

Water Main Valves Installed 2

Kill Out Water Service 1

Fire Hydrants Repaired 3

Fire Hydrants Installed 1

Renew Water Service 1

Repair Water Service 1

Locates 112

Sewer Repairs: # of Repairs made:

Sewer Calls 10

City Main Problems 3

Private Service Lines 7

Linear Feet of Sewer Mains Cleaned 9,160’

Sewer Taps Capped due to Demolition 4

Manholes Repaired 2

Cleanouts Installed 2

Locates 79