CITY OF DARWIN COMMUNITY & CULTURAL SERVICES … · Exchange, Art Exchange, Harmony Day .....113...

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Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website at www.darwin.nt.gov.au, at Council Public Libraries or contact Arweena Smit on (08) 89300 685.

CITY OF DARWIN COMMUNITY & CULTURAL SERVICES COMMITTEE

MONDAY, 18, FEBRUARY 2013 MEMBERS: Member G I Galton (Chairman); The Right Worshipful, The Lord Mayor,

Ms K M Fong Lim; Member R M Knox; Member A R Mitchell; Member R Want de Rowe.

OFFICERS: Chief Executive Officer, Mr B Dowd; General Manager Community &

Cultural Services, Mr J Banks; Executive Manager, Mr M Blackburn; Manager Community Development, Ms K Hearn; Executive Officer, Ms A Smit.

Enquiries and/or Apologies: Arweena Smit

E-mail: [email protected] - PH: 89300 685 Committee's Responsibilities * Recreation & Leisure * Animal Management * Children & Youth * Inspectorial Services * Arts and Culture * Parking Control * Community Services & Support * Public Libraries * Human Services * Recreation * Community Use of Halls, Ovals, * Social Planning and Advocacy

Playing Fields, Public Pools * Darwin Entertainment Centre and other Council Facilities

* Sister Cities Management Community Committee’s THAT effective as of 16 April 2012 Council, pursuant to Section 32 (2)(b) of the Local Government Act 2008 hereby delegates to the Community & Cultural Services Committee the power to make recommendations to Council and decisions relating to Community & Cultural matters within the approved budget. * * * I N D E X * * * PAGE 1 MEETING DECLARED OPEN .....................................................................4 2 APOLOGIES AND LEAVE OF ABSENCE ..................................................4

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3 DECLARATION OF INTEREST OF MEMBERS AND STAFF.....................4 4 CONFIDENTIAL ITEMS ...............................................................................5 5 WITHDRAWAL OF ITEMS FOR DISCUSSION ...........................................6 6 CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES MEETING

Monday, 19 November 2012 ...................................................................6 7 BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES MEETING 7.1 Business Arising ...........................................................................................6 8 INFORMATION ITEMS 8.1 Variation to the Funding Agreement for the Darwin Entertainment Centre 1 July 2012 – 30 June 2013..........................................................................7 8.2 Breezes Muirhead Social and Planning Assessment - Summary of Workshop Outcomes held with key stakeholders on the 8 November 2012..........................................................................................9 8.3 Northern Territory Government’s Representative on The Darwin Entertainment Centre Board .......................................................................14 8.4 Darwin City Brass Band Application for Operational Funding 2013/2014, Proposed Budget for 2013/2014 & Audited Accounts for 2011/2012...................................................................................................17 9 OFFICERS REPORTS 9.1 Community & Cultural Services Team Report – January 2013...................38 9.2 Regulatory Services Monthly Update – January 2013 ................................49 9.3 Libraries Information Update for January 2013...........................................54 9.4 Minutes Youth Advisory Group Meeting 7 November 2012 ........................63 9.5 Homeless Connect .....................................................................................69 9.6 Street Art Policy and Examples of Best Practice ........................................76

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10 SISTER CITIES COMMUNITY COMMITTEE ITEMS 10.1 INFORMATION ITEMS...............................................................................93 10.2 OFFICER’S REPORTS 10.2.1 Minutes Dili Sister City Community Committee Meeting - 20 November 2012, Election Of Chair, Sister Cities Conference, Harmony Day .........................................................94 10.2.2 Minutes Anchorage Sister City Community Committee Meeting - 28 November 2012, Professional Skills Exchange, Art Exchange, Harmony Day ..................................113 10.2.3 Minutes Ambon Sister City Community Committee - 29 November 2012, Student Exchange, Harmony Day ............123 10.2.4 Minutes Kalymnos Sister City Community Committee - 30 November 2012, Glenti, Harmony Day ................................134 10.2.5 Darwin and Dili Youth Exchange Program................................142 11. GENERAL BUSINESS 11.1 Outstanding Items.....................................................................................152

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Community & Cultural Services Committee Meeting – Monday, 18 February, 2013


1 MEETING DECLARED OPEN 2 APOLOGIES AND LEAVE OF ABSENCE 2.1 Apologies 2.2 Leave of Absence Granted 3 DECLARATION OF INTEREST OF MEMBERS AND STAFF

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4 CONFIDENTIAL ITEMS 4.1 Closure to the Public for Confidential Items Common No. 1944604 COMMITTEE’S DECISION THAT pursuant to Section 65 (2) of the Local Government Act and Regulation 8 of the Local Government (Administration) Regulations the meeting be closed to the public to consider the following Items:

Item Regulation Reason C15.1 8(c)(iv) information that would, if publicly disclosed, be likely to prejudice the interests of the council or some other person.

DECISION NO.21\() (18/02/13) 4.2 Moving Open Items Into Confidential 4.3 Moving Confidential Items Into Open

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5 WITHDRAWAL OF ITEMS FOR DISCUSSION COMMITTEE’S DECISION THAT the Committee resolve under delegated authority that all Information Items and Officers Reports to the Community & Cultural Services Committee Meeting held on Monday, 18 February, 2013, be received and all recommendations contained therein be adopted by general consent with the exception of Item Number ....... DECISION NO.21\() (18/02/13) 6 CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS

COMMUNITY & CULTURAL SERVICES MEETING COMMITTEE’S DECISION THAT the Committee resolve that the minutes of the previous Community & Cultural Services Committee Meeting held on Monday, 19 November, 2012 tabled by the Chairman, be received and confirmed as a true and correct record of the proceedings of that meeting. DECISION NO.21\() (18/02/13) 7 BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE

PREVIOUS COMMUNITY & CULTURAL SERVICES MEETING 7.1 Business Arising

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8 INFORMATION ITEMS 8.1 Variation to the Funding Agreement for the Darwin Entertainment Centre 1

July 2012 – 30 June 2013 Document No.2418480 (18/02/13) Common No. 2175191 COMMITTEE’S RECOMMENDATION THAT it be a recommendation to Council:- THAT the incoming letter dated 25 January 2013 from the Acting Director of Arts NT, entitled Variation to the Funding Agreement for the Darwin Entertainment Centre 1 July 2012 – 30 June 2013, document number 2418480, be received and noted.

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8 INFORMATION ITEMS 8.2 Breezes Muirhead Social and Planning Assessment - Summary of

Workshop Outcomes held with key stakeholders on the 8 November 2012 Document No. 2391684 (18/02/13) Common No. 2352529 COMMITTEE’S RECOMMENDATION THAT it be a recommendation to Council:- THAT the Breezes Muirhead Social and Planning Assessment - Summary of Workshop Outcomes held with key stakeholders on the 8 November 2012, document number 2391684, be received and noted.

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Breezes Muirhead

Social and Cultural Planning Assessment

Summary of Workshop Outcomes

Project Background

The Australian Defence Force has a very strong presence in Darwin and it is important that housing

continues to be sourced to accommodate these personnel. Currently, approximately 4,500 Defence personnel reside in the Darwin area, of whom about 1,800 are Members with Dependents (MWD). To satisfy the MWD housing requirement, DHA manages 1,816 dwellings in and around Darwin.

Once fully complete, Breezes Muirhead will provide approximately 300 houses for ADF members

and their families. It will also provide more housing for the rest of the community, easing the pressure on the rental and property market.

Breezes Muirhead will comprise of a total of 930 lots with the potential to deliver approximately 1,200

dwellings to the Darwin community.

Stage 1 of the development is complete and the remaining six stages of the development are expected to be completed by 2019.

Breezes Muirhead is located on a 168 ha site, located in the northern suburbs of Darwin,

approximately 15km from the CBD. The site is located within close proximity to major facilities and services such as the Casuarina Shopping Centre, the Northern Territory University and the Darwin Hospital.

Overview of Workshop

As part of the preparation of the Social and Cultural Planning Assessment for Breezes Muirhead, a workshop was held with local service providers/agencies on Thursday 8th November 2012 at the Lyons Community Centre.

The aims of the workshop were to:

Provide information to local service providers about the Breezes Muirhead development

Gain feedback on the profile of the existing and the potential future residents

Consult with local service providers about the potential social issues and resultant social

requirements/opportunities for the Breezes Muirhead development

Use the above information to inform the Social and Cultural Planning Assessment being prepared by GHD.

The Workshop Agenda and Project Summary Sheet were sent to agencies prior to the workshop while

the masterplan for the site was distributed at the workshop. The workshop was facilitated and recorded by GHD. An overview of the Breezes Muirhead development was presented by Investa.

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The workshop began with an overview and group discussion on the existing and future community profile. Participants individually identified issues/opportunities in relation to the project and then split into

small focus groups to discuss strategies and actions to respond to the identified issues and opportunities.

A total of 15 stakeholders representing the following eight (8) agencies participated in the workshop:

Darwin City Council

Somerville Community Services

YWCA of Darwin

Defence Communities Organisation

Casuarina Community Care Centre

Wanguri Primary School

Holy Spirit Community of Learners

Holy Spirit Primary School.

GHD also conducted one-on-one meetings with stakeholders unable to attend the workshop including Darwin City Council’s Community Services Manager and the Northern Territory Government’s Department of Education and Children Services.

The following provides a summary of the outcomes of these consultation activities.

Outcomes of Stakeholder Workshop

Stakeholder Input on Existing and Future Community Profile

Participants noted the following characteristics of the existing and future community:

Existing Community Profile

– ABS Census data 2011 shows a high proportion of children in the suburb of Lyons, with 26 per

cent of the total population under 12 years of age. Participants agreed that the suburb is comprised predominantly of young families. However, participants also identified that a large proportion of Lyons’ residents are mature couples whose children have grown up and moved out

of home. This is reflected in the family composition of the area, with 37.5 per cent of the population being couple families without children.

– Approximately 46 per cent of homes in the suburb of Lyons are owned by Defence Housing Australia. Furthermore, ABS Census 2011 data shows that 40 per cent of the Lyons population work in the Public Administration and Safety sector. These figures indicate that a high proportion of persons living in Lyons are Defence families.

– School principals who attended the workshop indicated that Local schools and private schools are well attended by children living at Lyons, and enrolments in all local schools are rapidly increasing.

– Lyons comprises of a variety of income groups, predominantly those with subsidised rent (Defence Families) and higher income families.

– The existing community is culturally diverse with approximately 20 per cent of persons born overseas, in particular Greece, Germany, India and the Philippines.

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– Approximately 65 per cent of children in Lyons attend government schools for infants/primary and secondary school, and the remaining 35 per cent attended Catholic and independent schools (ABS, 2011).

Future Community Profile

– It is considered that the future profile of Muirhead will be very similar to that of Lyons with a high proportion of families with young children, and mature couples/retirees.

– It is expected that Muirhead will be culturally diverse with this already evident from the initial purchasers at Breezes Muirhead.

– Participants indicated that non-Defence households moving to Breezes Muirhead are most likely relocating from a nearby suburb and therefore, children would already be enrolled in a nearby

school. This may mean that new residents will continue to use services/facilities in suburbs where they have moved from and not use services/facilities in Lyons or Muirhead.

Stakeholder Input on Potential Social Issues and Opportunities

Participants identified the following social issues and opportunities in relation to the Breezes Muirhead development:

Social integration - Schools are important for Defence families in making social connections and

integrating into new areas. However, it is also important for the Defence community to connect outside of the school environment. Equally, Defence families find living close to other Defence

families supportive which can sometimes socially isolate them from the rest of the community. Opportunity exists to provide a community space and/or programs/activities/events to facilitate community interaction and integration.

Child Care – Existing child care facilities are currently at capacity. Opportunities exist for a

community facility to be built as part of Breezes Muirhead that provides child care (long day care), preschool and/or other early childhood services, whilst also functioning as a space to hold community functions and activities after hours.

Local Schools – limited capacity at local primary schools with some space for expansion (i.e. more

classrooms) and enrolments are rapidly increasing. Furthermore, after school care is an issue as service is at capacity and will be in high demand as more people move into the Muirhead area.

Service is typically attached to schools and therefore linked to school enrolments.

Existing Public Transport – There is limited public transport servicing the existing community, with

only one bus route (Route 2) travelling to Lyons daily. Opportunity exists to extend the bus route through the Breezes Muirhead development to provide residents with access to Casuarina Shopping

Centre, Bus Interchange and surrounding suburbs.

Open Space and Parks – the Breezes Muirhead development will provide open

space/parks/playgrounds. However, the use of open space and parks in Darwin is significantly

restricted during the summer/wet months as it is too hot/wet for children to use play equipment (if it is uncovered) and people prefer to stay indoors. Opportunity exists to develop covered playground areas and indoor spaces for recreation.

Transient Population - The region is subject to high population turnover, due to seasonal

employment contracts (persons working in Darwin only during the dry season – April to October),

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and the significant proportion of the population employed with Defence or the mining sector. Participants identified the transient nature of the Darwin population as an inherent issue affecting

social integration, housing affordability, and the provision/capacity of existing support services.

Stakeholder Input on Strategies to Address Potential Social Issues and Opportunities

To address the social issues /opportunities identified, the workshop considered that the Breezes Muirhead development should provide for:

Community Coordinator – DHA/Investa to engage a Community Coordinator to work

collaboratively with service providers and existing and new residents to develop and implement community events, activities and programs to support and build existing and new social networks.

Welcome programs – welcome information packs and local liaison to welcome new families to the

area. The programs would provide support to link to existing social networks, service providers,

facilities and links into the local community.

Establish a Community Hub – establish a multi-purpose space for the community to utilise which is

easily accessible, low cost, and promotes interaction and networking opportunities. Potential to

expand the Lyons Community Centre to cater for Muirhead residents or establish a new facility at Muirhead that provides child care (long day care), preschool services and/or other early childhood services for the community, whilst also functioning as a space to hold community events and

activities after hours.

Utilise existing services –work with Darwin City Council to expand existing services such as Free

Recreation and Entertainment for Everyone in Parks (FREEPS) and the Mobile Fun Bus to service the residents of Breezes Muirhead. Services provided by other existing providers may also be

extended to be meet the needs of future residents.

Expand bus route –include provision for an extended bus route into the Muirhead development to

provide residents with public transport access to surrounding suburbs. This is particularly important

for children and youth. This route should be negotiated with bus service providers.

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8 INFORMATION ITEMS 8.3 Northern Territory Government’s Representative on The Darwin

Entertainment Centre Board Document No. 2401322 (18/02/13) Common No. 1483019 COMMITTEE’S RECOMMENDATION THAT it be a recommendation to Council:- A. THAT the incoming letter from the Minister for Arts and Museums, The Hon Matt

Conlan MLA, dated 24 December 2012, nominating Mr Hugo Leschen as the Northern Territory Government’s representative on the Board of the Darwin Performing Arts Centre (trading as The Darwin Entertainment Centre), document number 2399691, be received and noted.

B. THAT the outgoing letter to the Department of Arts and Museums, dated 2

January 2013, advising that Mr Hugo Leschen’s nomination as the Northern Territory Government’s representative on the Board of the Darwin Performing Arts Centre (trading as The Darwin Entertainment Centre) is accepted, document number 2401322, be received and noted.

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8 INFORMATION ITEMS 8.4 Darwin City Brass Band Application for Operational Funding 2013/2014,

Proposed Budget for 2013/2014 & Audited Accounts for 2011/2012 Document No. 2423824 (18/02/13) Common No. 2423824 COMMITTEE’S RECOMMENDATION THAT it be a recommendation to Council:- THAT the incoming Darwin City Brass Band Application for Operational Funding for 2013/2014, Proposed Budget for 2013/2014 and Audited Accounts for 2011/2012, document number 2423824, be received and noted.

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ENCL: NO

COMMUNITY & CULTURAL SERVICES COMMITTEE/OPEN

AGENDA ITEM: 9.1

COMMUNITY DEVELOPMENT TEAM UPDATE - NOVEMBER, DECEMBER 2012 AND JANUARY 2013

REPORT No.: 13C0006 HB:es COMMON No.: 1733166 DATE: 18/02/2013

Presenter: A/Manager Community Development, Hayley Barich Approved: General Manager Community & Cultural Services, John Banks PURPOSE The purpose of this report is to provide an overview of activities within the Cultural & Community Services portfolio and selected projects. Each Officer within the Community Development Team has prepared their own sections to appraise Council of operational activities during November, December 2012 and January 2013. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 1. Collaborative, Inclusive and Connected Community Outcome 1.1 Community inclusion supported Key Strategies 1.1.1 Develop and support programs, services and facilities, and provide

information that promotes community spirit, engagement, cohesion and safety KEY ISSUES Disability Services Youth Services Arts and Cultural Family and Children’s Services Community Safety Sister Cities Recreation Services Healthy Darwin

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PAGE: 2 REPORT NUMBER: 13C0006 HB:es SUBJECT: COMMUNITY DEVELOPMENT TEAM UPDATE - NOVEMBER,

DECEMBER 2012 AND JANUARY 2013 RECOMMENDATIONS THAT it be a recommendation to Council:- THAT Report Number 13C0006 HB:es entitled Community Development Team Update - November, December 2012 And January 2013, be received and noted. BACKGROUND Monthly activity reports are provided to appraise Council of operational activities across the key portfolios. DISCUSSION COMMUNITY SERVICES (CSO) The Community Services Officer has carriage of disability services, community events, community grants, seniors and community development activities. Disability Advisory Committee (DAC) The first DAC meeting for 2013 is scheduled for 7 February. Disability Advisory Committee Community Forum: International Day of People with Disability (IDPWD) 2012 City of Darwin’s Disability Advisory Committee hosted their annual Community Forum on International Day of People with Disability on Monday 3 December 2012. The Forum was held in the Nightcliff Community Centre and there was a great turn out with 30 people in attendance. The Disability Advisory Committee Chairperson, Peter Mahony, and Deputy Chairperson, Martin Blakemore, opened proceedings with an overview of the role of the Disability Advisory Committee and the recent achievements of the Committee. They went on to launch City of Darwin’s Community Access Plan 2012 – 2017. This Plan outlines Council’s aims for delivering equitable access and inclusion to its services, facilities and programs by people of all ages and abilities. The next guest speaker, Dawn Lawrie, provided a presentation about the National Disability Insurance Scheme (NDIS). Dawn provided valuable information about the bill that was recently introduced by Prime Minister Julia Gillard to set up the NDIS. NT Arts Access Awards 2012 City of Darwin continued to support the NT Arts Access Awards by providing $500 to sponsor the Excellence in Inclusive Art Practices category. This is the major prize of the Arts Access Awards which are held in December each year in celebration of International Day of People with Disability. The Arts Access Awards deliver great impact in raising awareness amongst the Darwin community about people with disability, inclusion and the arts.

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DECEMBER 2012 AND JANUARY 2013 This year, Arts Access awarded Isobel Cammerano the City of Darwin Award for Excellence in Inclusive Practice, for her school holiday dance initiative at Henbury School. Isobel is only 17 years old but is already paving the way for a remarkable future, assisting people with disabilities to improve their lives through dance. Community Grants City of Darwin’s Community Grants Program provides up to $100,000 of funding per year for projects or events that directly benefit the Darwin community. Submissions for the funding of projects to be completed in the first half of 2013 (1 January to 30 June 2013) were presented to Council’s November round of meetings. There were 23 diverse and innovative applications received seeking a total of $159,265.00 in grant funding. Projects were prioritised based on the maximum benefit to the Darwin community and 12 applicants were successful for either part if full funding to the total value of $49,176.00. The presentation for the successful applicants was held on Friday 14 December 2012. National Arts and Disability Strategy (NADS) The NADS was released in October 2009 to provide a vision for improving access and participation in the artistic and cultural activities for people with disabilities. A 3 year review of NADS was proposed at the outset and is currently in progress. City of Darwin provided a response to the review of the National Arts and Disability Strategy (NADS) in January 2013. International Women’s Day (IWD) 2013 CSO facilitates monthly planning meetings for IWD events to be held in March 2013. The meetings are attended by representatives from various community organisations, NT government departments and private sector companies. A varied program of events is planned for IWD 2013. City of Darwin in partnership with United Nations Association of Australia NT are holding the International Women’s Day Walk and Community Morning Tea for the fifth consecutive year. The event is being held on Saturday 9 March. Participants will gather on the steps of Parliament House at 9am for a 9.30am start. The Walk will be lead by the Darwin City Brass Band through the CBD and back to Parliament House where information stalls, entertainment and morning tea will be served between 10.30am and 12.30pm. The Lord Mayor and other key note speakers will address attendees following the Walk. Confirmed entertainment includes the Groovy Grans, solo artist Tracey Bunn and Samantha Young as MC.

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DECEMBER 2012 AND JANUARY 2013 YOUTH PROJECTS The Youth Projects section facilitates involvement of young people in Council’s processes and decision making, creates and hosts youth exclusive events and activities in partnership with young people, hosts a Youth Services trainee position, advocates for the needs of young people and coordinates youth specific community information tools. GRINDonline The GRINDonline team held their last meeting for the year in November. The GRIND website is being utilised for the promotion of youth exclusive events such as the recent Media Makers workshop held in the January school holidays. News clips created form the workshop are now online. Articles are receiving regular internet traffic with most posts reporting a minimum of 200 readers. The GRIND website can be viewed at www.grindonline.com.au Youth Advisory Group (YAG) YAG held its last meeting for 2012 in November where discussion surrounded activities for National Youth Week 2012. YAG members renewed their profile pictures for GRINDonline. The YAG members were thanked for their hard work and commitment in 2013 and reminded when meetings would begin in 2013. GRINDonline and YAG End of Year Celebration Thursday 15 January held the final gathering of GRIND and YAG members where they could socialise with each other in a fun and relaxed space. All members were congratulated for another wonderful year of GRINDonline and YAG meetings and all wished happy and healthy holidays. Youth Arts Exhibition 2012 The 2012 Youth Arts Exhibition was held from Thursday 6 December 2012 to Thursday 10 January 2013. Amongst the artwork was paintings, sculptures, photographs, short films, costumes and drawings. The exhibition engaged over 100 young artists from Darwin and a gift voucher for art supplies was awarded to three young artists to further support their artistic endeavours. Media Makers Workshop From the 15th of January a program of three workshops was held for 15 young people between the ages of 10 – 17 years facilitated by Darwin young person Amy Hetherington. The workshops were created for the young people to learn about and make their very own news report. Throughout the program they discussed and picked topics, conducted interviews, edited footage, had a Q and A with the producer of Channel Nine News and got to sit on the news as it went live to air. Once completed the reports will be uploaded to www.grindonline.com.au

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DECEMBER 2012 AND JANUARY 2013 The Gig Gear The GIG GEAR was accessed eight times between November and January. The community groups that accessed the equipment were Corrugated Iron Youth Arts, Duke of Edinburgh, Mitchell St Child Care Centre Darwin Community Legal Service and City of Darwin. Networking The Community Events and Resource Officer has been meeting with a number of youth services and arts organisation to discuss and develop the program for Youth Week in April 2013. ARTS & CULTURAL DEVELOPMENT Arts and Cultural Development Advisory Committee (ACDAC) A large number of applications for Committee membership have been received after a call for expressions of interest and shortlisted applicants were interviewed in December. Recommendations for new appointments will be presented for endorsement in February. The Committee will hold its first meeting for the year on 14 February 2013. Civic Park Cultural Usage Plan Based upon the priorities identified in the Civic Park Cultural Usage Plan, an Action Plan is being drafted for Council’s consideration addressing short-term, medium-term and longer-term priorities and their projected costs. Public Art – Celebration of Darwin Artist Caroline Rannersberger has been invited to undertake design development for her proposed artwork celebrating the city’s history which will be situated at the north-western end of Bicentennial Park. Updated designs including 3D renders have been delivered and engineering designs are being progressed for presentation to Council. Public Art – Eye of the Explorer Technical advice is being sought regarding long-term maintenance of the artwork. Public Art – HMS Beagle Ship Bell Chime A selection panel was convened in February 2013 to assess applications from composers interested in writing new music for the Bell Chime with three composers selected for invitation to compose new musical works in 2013. Public Art – Chime Conservatory (outside Smith Street carpark) New bell strikers designed by artist Anton Hasell were retrofitted in December 2012 to enable members of the public to be able to play the bells. Repainting of the artwork will be carried out at the start of the next dry season.

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DECEMBER 2012 AND JANUARY 2013 Poster Facilities in the Mall Council has endorsed the development of two dedicated poster facilities in the Mall, integrated with current shade structures, to provide for the promotion of community events by not-for-profit community groups. Troppo Architects have designed the structures, and structural certification is currently pending. Community Art Space (Civic Centre) In December 2012 – January 2013 the space hosted Council’s annual Youth Arts Exhibition (coordinated by Council’s Youth Projects). In February - March the space will host "Studio on the Street - Off the Street" presented by the Salvation Army Life Centre featuring work by artists who are homeless and/or disadvantaged. Arts Sector Forum 2013 An Arts Sector Forum will be held on 12 March 2013 with a morning session in the Civic Centre Function Area and afternoon session in the Casuarina Library Meeting Room. The Forum will inform the development of a new Five Year Arts Plan for Council (the current Plan is due to expire in June 2013). Legal Street Art Spaces Council has resolved to research best practice approaches by local government organisations in responding to and managing street art. A further report has been prepared for Council. FAMILY & CHILDREN’S SERVICES The Family & Children’s Services Coordinator (FCSC) manages Council’s Community and Child Care Centres, the Fun Bus, Fun in the Parks, special projects and facilitates the school civics program. Fun Bus The Fun Bus continues to provide high quality mobile play group services for children 0 to 5 years, their parents and carers. The Fun Bus operates weekdays 9.30am to 11.30am in parks and reserves for a total of 40 weeks each year.

Monday – Bagot Community, Ludmilla Tuesday – Wanguri Park, Wanguri Wednesday – Water Gardens, Jingili Thursday – Yanyuula Park, Anula Friday – Civic Park, Darwin

The last week of operation in 2012 saw the Fun Bus host a Christmas party each day, with Santa gifting a book to every child. The Fun Bus concluded for 2012 on 14 December 2012 for a 6 week break and recommenced the wet season program on 30 January 2013. Fun in the Parks Council’s Fun in the Parks is a school holiday program focused on primary school age participants. The program operates from 10am to 12.30pm every Monday, Wednesday and Friday of school holidays.

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DECEMBER 2012 AND JANUARY 2013 The December/January six week school holiday program was held at Council’s Community Centres, Nightcliff, Malak and Lyons. Santa attended the Fun in The Park’s Christmas party on 21 December 2012 and gifted books to every child. Food was also provided for the enjoyment of parents and children at the Christmas party. The School Holiday program collaborated with Corrugated Iron Youth Arts Snap It Up program, Territory Child Care Group and Kevin’s Mobile Disco. Fun in the Parks averaged 90 attendees at each session, which was excellent. In-Kind Support The Fun and Games In-kind Support program supported six community events during November 2012 to January 2013; City of Darwin Richard Ward Family Day, City of Darwin Fun in the Parks, Life Without Barriers, Create Foundation, D & R Community Services and Sanderson Middle School. Council provided Face Painters as in-kind support to the RAAF for a Christmas event in City of Darwin Richardson Ward Family Fun Day in November 2012. COMMUNITY SAFETY Senior Community Development Officer – Liveability attended the final Interagency Taskforce Coordination Group meeting for 2012 on 5 December. Members were advised that the group would go into recess until further notice. A small number of walkway complaints were resolved around security opening and closing times, gate repairs, rubbish in walkways and surface of walkways. SISTER CITIES PROGRAM eNewsletter The international relations eNewsletter was sent to 164 recipients in November and achieved an open rate of 43.6% (24.4% higher than the industry average and 5.1% higher than the list average) and a click rate of 11.0%. Volunteers Christmas Party Volunteers were invited to attend a volunteers Christmas Party held 10 December, hosted by the Lord Mayor, as a thank you from Council for their involvement over the last 12 months. Harmony Day A small planning Committee has been formed to organise a joint sister cities event for Harmony Day. The Committee had their first meeting on 24 January 2012. Ambon A ceremony unveiling two wooden statues from Maluku, donated by Council to the Indonesian Garden at Charles Darwin University, took place 7 December 2012. This ceremony capped off a two year project.

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DECEMBER 2012 AND JANUARY 2013 In November, a community member applied to a vacancy on the Ambon Sister City Community Committee. This application has been assessed and a recommendation will go to Council. The Ambon Sister City Community Committee met 29 November for their last meeting of 2012. The Committee nominated a Chair, discussed the Darwin to Ambon Yacht Race, student exchange and sister city joint events. Anchorage The Anchorage Sister City Community Committee met 28 November for their last Committee meeting of 2013. Members elected a Chair, discussed the professional skills scholarship, art exchange, joint sister city events, advisory committee workshops and planning for 2012-2013 term. The Anchorage Sister City Committee undertook a special planning workshop on 23 January 2013. Facilitated by the Chair, the Committee identified key projects they wanted to achieve during their term. Dili New Library facilities and study area are now complete at Action for Change Foundation due to assistance from City of Darwin. In December, funds were transferred to ACF who bought materials and organised staff and volunteers at ACF to work together and build this great new resource which they are all proud of. The Dili Sister City Community Committee met 20 November for their last Committee meeting of 2012. The Committee discussed the recent Sister Cities Australia Conference and elected a Chair. Planning is underway for a reciprocal Darwin and Dili Youth exchange. Haikou The Haikou Sister City Community Committee met informally Monday 19 November 2012. The Committee discussed the Lao Ou Memorial, joint sister city events and language scholarships. Kalymnos The Kalymnos Sister City Community Committee met 30 November 2012. The Committee discussed a number of items, including Glenti 2013, Harmony Day, advisory committee workshops, Greek Radio Program and elected a Chair. The Committee has applied to the Glenti Organising Committee for a stall at the 2013 Glenti.

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DECEMBER 2012 AND JANUARY 2013 RECREATION SERVICES Community Events November Casuarina Pool provided an ideal venue for the Richardson Ward Aldermen’s Community Family Fun Day/Christmas Party/FREEPS event on Saturday November 17. A wide range of activities and equipment pieces were available to event goers resulting in a well attended accessible family fun day. The Darwin Pride Festival’s first Pool Party was launched, accessing the Nightcliff pool on Sunday November 18. Council’s POPP (table tennis table) was on site to complement the activities conducted by the Festival organisers. Nightcliff Pool was also the venue for the Member for Nightcliff’s Family Christmas Party, held on the afternoon of Friday, November 30 with a free sausage sizzle, games in the pool and lolly bags for the children. Entry fees were waived for the duration of each of these events. Ovals Oval Maintenance Works Council’s Turf Team have Verti-cut Bagot Oval’s grass really low again which will help the grass grow horizontal and will also take out a lot of the dead and/or grass clippings left after normal mowing. Staff feedback indicate the surface is progressing well on account of the oval being rested until the end of February. The goal posts have been reinstated on Nakara Oval and oval is again fully accessible. Scheduled turf maintenance works and realignment of the soccer fields/goal mouths is also programmed. SbA (Skateboarding Australia) SkateWise Clinics The SbA SkateWise Clinics have temporarily been moved from Jingili Skate Park (CoD) to Leanyer Skate Park (NTG) for the Wet Season due to the provision of rain protection. Council’s partnership with SbA has been demonstrated by way of a newly branded banner, used for all events. Parap Recreation Facility Signage New signage for Parap Recreation Facility and its three tenants has been completed. The main sign was installed in late January; name plates for the three current tenants will be added once the concrete posts have set.

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DECEMBER 2012 AND JANUARY 2013 HEALTHY DARWIN Throughout the reporting period 60 new members signed up to the Healthy Darwin program, this brings the total number of members up to 259. Progress Report 3 was submitted to the Department of Health and Ageing on November 30 for review. The report has been accepted with minor points for clarification currently being addressed. The weekly group class program recommenced for most activities in early January with 24 sessions being offered weekly. The program has added free childcare provisions to the Wednesday and Thursday gym classes as well as new Aqua classes at Casuarina Swimming pool twice a week. In partnership with Darwin Community Arts the final ‘Growing Communities’ gardening sessions were held in November. The workshops were held in a number of local backyards and were focussed on building edible gardens. A education workshop around managing arthritis was hosted by Healthy Darwin at the Malak community centre. Nine community members attended the free interactive sessions run by a physiotherapist from Territory Sports Medicine. A lunch and awards ceremony was held in December to celebrate the fantastic achievements of the members and the commitment of Healthy Darwin suppliers. The lunch was attended by the Lord Mayor and around 100 service providers and community members. The delicious catering was through My Sisters’ Kitchen who are another program partner. Awards were given to participants who showed high levels of commitment to the programs as well as activity providers who had shown leadership in the delivery of their programs. The first learn to swim program was held over 5 sessions during November/December at Casuarina Pool. 16 community members participated in the program, many coming from refugee backgrounds. Participants commented that the course gave them more confidence in the water and they learnt new skills around swimming. More programs have been planned for February and March 2013. As reported in previous months Healthy Darwin continues to support the weekly refugee soccer group, Tai Chi at Day to Day Living, Bagot Women’s Group and Tai Chi with the Danila Dilba seniors group. The Bagot group got together over 25 women from the community to celebrate the end of the year. The day was celebrated with a cooked lunch and the opportunity to watch and participate in line dancing. Healthy Darwin has teamed up with the libraries to develop a monthly health display. The display will highlight a different theme each month and will include information pamphlets, Healthy Darwin program information as well as relevant library resources. Healthy Darwin has helped to purchase new display boards to hold this information.

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DECEMBER 2012 AND JANUARY 2013 The Cooking and Garden education program will commence in 2013 with two one off workshops. The ‘Wet Season Gardening Tips’ (January 30) and ‘Simple, Healthy Lunch Ideas’ workshops (January 31) will be held in Malak Community Garden and Karama Primary School. The interactive sessions are run by a qualified nutritionist and gardening expert. Planning has commenced for the following new activities starting in February:

Community Health Check – Nightcliff Shopping Centre (January 31) Sunday Group Cycle – Parap/East Point area (February 3) HEAL – 8 week healthy lifestyle program (February 5) Creating a Tasty Tropical Garden – Gardening workshop (February

20) Adult Learn to Swim – 5 week program Casuarina Pool (February

27). CONSULTATION PROCESS Nil. POLICY IMPLICATIONS Nil. BUDGET AND RESOURCE IMPLICATIONS Nil. RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil. ENVIRONMENTAL IMPLICATIONS Nil. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. HAYLEY BARICH JOHN BANKSA/MANAGER COMMUNITY DEVELOPMENT

GENERAL MANAGERCOMMUNITY & CULTURAL SERVICES

For enquiries, please contact John Banks on 89300633 or email: [email protected]

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AGENDA ITEM: 9.2

REGULATORY SERVICES UPDATE NOVEMBER, DECEMBER 2012 AND JANUARY 2013

REPORT No.: 13C0010 DN:mrg COMMON No.: 1330602 DATE: 18/02/2013

Presenter: Manager Regulatory Services, Dave Neall Approved: General Manager Community & Cultural Services, John Banks PURPOSE The purpose of this report is to provide Council with an update of activities undertaken within the Regulatory Services section during November 2012, December 2012 and January 2013. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 5 Effective and Responsible Governance Outcome 5.3 Good governance Key Strategies 5.3.1 Demonstrate good corporate practice and ethical behaviour KEY ISSUES Parking Enforcement Animal Management Public Places – Illegal Camping RECOMMENDATIONS THAT it be a recommendation to Council:- A. THAT Report Number 13C0010 DN:mrg entitled Regulatory Services Update

November, December 2012 and January 2013, be received and noted.

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PAGE: 2 REPORT NUMBER: 13C0010 DN:MRG SUBJECT: REGULATORY SERVICES UPDATE NOVEMBER 2012, DECEMBER 2012

AND JANUARY 2013 BACKGROUND Monthly reports are provided to Council to provide information on the operational activities undertaken by Regulatory Services. DISCUSSION CBD Parking During the months of November 2012, December 2012 and January 2013 Rangers regulated all areas of on street CBD parking and off street Council car parks. Rangers continued to regulate parking in Zone A on Saturdays between the hours of 8.00am and 2.00pm. Suburban Parking Rangers continued to patrol suburban areas for breaches of the Australian Road Rules and Council By-Laws. All major suburban shopping centres were regulated with a major focus being on non permitted vehicles parked in disabled bays. Rangers continued to monitor parking activities on the median strip in Bradshaw Terrace on a daily basis and on weekends. No Parking signs were installed on the medium strip during the month of December 2012 in an effort to remedy the illegal parking activities that had been occurring in the area over an extended period of time. An assessment of the signage in remedying illegal parking behaviours will be undertaken in April to measure the effectiveness of the signage and to determine whether alternative parking control options need to be explored. Rangers continued to regulate Dick Ward Drive and Progress Drive for illegally parked vehicles on the footpath/nature strip. This regulation was also performed over weekend periods to ensure parking compliancy was being achieved outside standard operating hours. Generals Generals Rangers actioned notices for abandoned vehicles, long grass, litter complaints and a full range of By-Law offences. During the months of November 2012, December 2012 and January 2013 Regulatory Services received a total of 176 abandoned vehicle reports from members of the public. Of these reported abandoned vehicles 32 were removed and impounded at Council’s Bishop Street Operations Centre. The remaining vehicles were removed by the owners upon receiving an abandoned vehicle notice.

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AND JANUARY 2013 Public Places Public Places Rangers continued to patrol the municipality for illegal camping activities. Patrols were carried out at the most popular areas such as Mindil Beach, East Point, Darwin Waterfront and all the CBD Council controlled car parks. Two Council Rangers attended the CSNG (Community Safety Networking Group) which meets once a fortnight and shares information with other organisations in relation to illegitimate and unlawful activities. Following a request from NT Police, Council Rangers and Police worked together over the period 18 January to the 28 January. Rangers patrolled the inner city and adjacent foreshore areas and reported back to Police persons consuming alcohol, camping and unlawful behaviour. A total of 31 reports were made to Police of persons consuming alcohol in various locations around the city. See table below: LOCATION NUMBER OF PERSONSParap Markets 14Spillett House 6Stuart Park Shops 9Civic Centre 6Parap - Stokes Park 15Wagaman Shops 5Millner Shops 15Entertainment Centre 14Parap Shopping Centre 14Bus Stop Stuart Highway opposite Parap Road 7Outside Department of Justice on Esplanade 7Civic Centre Park 29Bicentennial Park 7Frog Hollow 5Mindil Beach Toilet Block BBQ 15Cavenagh Street Car Park (Boab Tree) 23Westralia Street - Bill Sullivan Park 5Jingili Water Gardens 18Vesteys Beach 48Lake Alexander BBQ end 8Survivors Lookout 17Stokes 9

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AND JANUARY 2013 Waterfront Precinct Two Rangers continued to regulate parking at the Waterfront Precinct during the week and on weekends. Weekend Markets Rapid Creek, Parap and Nightcliff Markets continued to be patrolled every weekend. Patrol hours are between 9.00am and 1.00pm on Saturdays and Sundays. Due to an increase in illegal parking reports during the operation of both the Nightcliff and Rapid Creek Markets Rangers conducted supplementary patrols of the both areas both acting a visible deterrent and taking appropriate punitive action where necessary. Events and Road Closures Two Rangers were required for the 21 Gun Salute for Australia Day. Animal Management Council Rangers have continued with the wild dog trapping program at East Point, a program that commenced early November 2012. Since the commencement of the program reports of wild dog activity has decreased markedly. The Animal Management Team assisted the Northern Territory Police with the capture and removal of pigs that were causing traffic problems on Bagot Road. The pigs have since been destroyed by Police and removed by Council Rangers. A Dog Health Day program scheduled to be conducted at Bagot community has been postponed until March 2013 subject to the availability of AMRRIC (Animal Management of Rural and Remote Indigenous Communities) and veterinary staff. Over the Christmas and New Year period, there was increased pound activity with 249 dogs impounded, 162 dogs returned to owners and 37 were re-homed through the PAWS program. Cat impounding amounted to 67 with 2 cats returned to owners and 16 re-homed through the PAWS program. With more dogs and cats detected with microchips, most owners were able to be contacted and their animals returned home within a short period of time. Animal Education The Animal Education Officer (AEO) successfully completed the course ‘Train the Trainer’ through the Human Resource and Computer Academy. Train the Trainer will enable the AEO to design, structure and conduct presentations as part of the Animal Education role. Further training development to be implemented to complete all units of competency in the Certificate 4 Training and Assessment.

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AND JANUARY 2013 Visits were made to Karama, Nightcliff, Casuarina and the City Libraries with Council mascot dog ‘Pepper’. Purpose was to highlight responsible pet ownership over the Christmas period. Response was well received with all four libraries requesting further visits to be conducted throughout the 2013 year during their ‘Pet’s theme’ and at any other time during school holidays. Future events to be held over the February period include the City of Darwin’s participation at the Defence Community Expo to be held on Sunday 24th February at the Palmerston Recreation Centre. CONSULTATION PROCESS Nil. POLICY IMPLICATIONS Nil. BUDGET AND RESOURCE IMPLICATIONS Nil. RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil. ENVIRONMENTAL IMPLICATIONS Nil. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. DAVE NEALL JOHN BANKS MANAGER REGULATORY GENERAL MANAGER SERVICES COMMUNITY & CULTURAL SERVICES For enquiries, please contact John Banks on 89300633 or email: [email protected].

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AGENDA ITEM: 9.3

LIBRARIES INFORMATION UPDATE FOR NOVEMBER, DECEMBER 2012 AND JANUARY 2013

REPORT No.: 13P0001 KC:MD COMMON No.: 1943023 DATE: 18/02/2013

Presenter: Manager Library Services, Karen Conway Approved: General Manager Community & Cultural Services, John Banks PURPOSE The purpose of this report is to provide an update of November, December 2012 and January 2013 detailing events and comments relating to City of Darwin Libraries (CoDL). LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 2 Vibrant, Flexible and Tropical Lifestyle Outcome 2.3 Increased sport, recreation and leisure experiences Key Strategies 2.3.1 Enhance library and information services KEY ISSUES This report provides an overview of library activities for the past month including the activities at the Libraries during the school holidays. RECOMMENDATIONS THAT it be a recommendation to Council:- THAT Report Number 13P0001 entitled November, December 2012 and January 2013, be received and noted.

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PAGE: 2 REPORT NUMBER: 13P0001 KC:MD SUBJECT: LIBRARIES INFORMATION UPDATE FOR NOVEMBER, DECEMBER

2012 AND JANUARY 2013

BACKGROUND The purpose of this report is to provide a report detailing events and comments relating to City of Darwin Libraries and report on the school holiday activities. DISCUSSION The focus has been preparation for and management of the City Library refurbishment which took place whilst the Library was closed from 17 November to 2 December inclusive. Budget allocation was $105,000 and work involved:

Recarpeting the Library, Theatrette and workroom Painting the entire Library and Theatrette Installation of new Kingfisher mobile shelving bays for adult and junior fiction,

biographies, large print, spoken word and three non-fiction ‘living room’ style collection – ‘Language & travel’, ‘Health & wellness’, ‘Home & garden’.

New magazine and newspaper shelving was also purchased Relocating collections, including NT, Aboriginal, Reference and junior non-

fiction which necessitated rearrangement of existing shelving. In the process the number of face-out display shelves was increased significantly

New furniture, computer desks and chairs and laptop bench Recabling and electrical work Slatwall shelving end panels, display boards and accessories. New vinyl has been installed in front of workroom kitchen area.

Old library shelving surplus to requirements was given away to Taminmin, Serco (Detention Centre) and Darwin Middle School libraries. The remainder was taken to the Resource Recovery Centre at Shoal Bay. Excess furniture and other equipment was given away to other CoD sections with the remainder also going to the Resource Recovery Centre. New staff commenced in January, Justin Schmidt in the Digital Hub Project officer and Stacey Rosser, the library project Officer replacing Barbara Hickey. Library Trainee Vanessa Barathy has completed Certificate III in Library and information Studies. Her one year traineeship is almost at an end with her last day on 5 February. Renee Van Der Poel has completed her Library Technician qualification.

We received great feedback from customer Liz Keith about Library Assistant Tim Hansen on the facebook page. She posted:

“Sending Christmas wishes and a very big thank you to Tim at Casuarina Library, who has gone out of his way this year to share his knowledge with my two sons about everything from Metal to manga! His helpfulness and expertise has been much appreciated. Three cheers for fantastic librarians!!”

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In the lead up to Christmas City library staff had several disruptive and abusive customers to deal with and in one instance a trespass order was issued. Extra security was arranged for the library on Saturday mornings. In response to the high number of incidents involving customers with mental health issues in the last few months, Margaret Farrell from NT Government’s Mental Health Unit is coming to talk to City Library and Customer Service staff on 15 February and further visits have been arranged for staff at the other libraries. The Casuarina library has been lucky enough to be the recipient of some great art this month. Emu from the NT Correctional Services and Sustainable House from Anula School. They are great and the customers love them. Seniors @ Karama: Computers, gadgets, eBook readers, iPads, phones, … We told people to bring their questions and gadgets and library staff were available that morning to help one-on-one and in small groups. People loved it, and have already asked if there will be another sessions, others have made up their minds about what they would like to buy, as they had the opportunity to see and observe what others have and can do. One customer came back a few days later providing great feedback on the one-on-one session she had had on the day. Collection Development Our e-Book (downloadable) collection now stands at 635 items at a cost of $10, 880. This collection has grown rapidly in popularity with 118 circulations in its initial month August 2012, to 278 in January 2013. We have a broad collection focusing on Australian authors, mystery, biographies and a range of titles for Junior readers. We continue to add new items to the Collection on a monthly basis. This collection is well supported in our libraries with allocated training times for the public, on a weekly basis at Casuarina and the City Libraries. There seems to be many customers who got a new “toy” of an iPad or eBook reader for Christmas who have been asking us about eBooks. The Collection development manager attended a U3A meeting and presented them with an overview of eBooks and e-readers as well. They were very interested in the whole process and a number of them have since expressed interest in obtaining an iPad or similar device. Our new supplier, Peter Pal Library Services have been excellent. They communicate regularly with us and are always eager to improve their service. We receive weekly deliveries of resources and they have proved to be able supply the resources in a timely manner. All Library managers are on target with their spending as our plan is to have utilised all funding by the end of April. We received a very generous donation of 400 brand new items from the Airport bookshop. Cataloguing staff at all libraries are finalising the end processing of the items so they will be on the shelves for our customers very soon.

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A considerable amount of weeding was done at the City Library during their refurbishment. All other Libraries are continually weeded as well, most recently, Adult Fiction and Picture Books at Karama; Home and Garden at Casuarina and the NT Collection at Nightcliff. Digital Hub The theatrette at the City library is in the process of transforming into the Digital Hub for Darwin. Justin Schmidt has been employed on a two grant from the Commonwealth Government to deliver the digital hub programs. Work to date in the digital hub includes fit out of the room -

Data cabling Electrical cabling Ordered hardware Ordered furniture

Work has commenced on the design of the program

Digital literacy Gaming club Project club Mobile hub Community talks

All have been designed to cater for a diverse demographic while keeping the overall project goals of promoting the NBN in mind. A website is currently being developed to deliver much of the digital literacy program online. The website will be the portal to our customers for -

Promotion of events Newsletters Posting news and information Links from the City of Darwin page.

At present it is envisaged that the NBN connection to the hub will not be until June 2013, and in the meantime a temporary dedicated ADSL 2+ line has been installed until the NBN pipe is available. Children and Youth Services The children’s area has been well utilised during January, with lots of positive comments about how comfortable the space is after refurbishment. A special storytime was held at the City library with Pepper the dog and Mila, COD’s Animal Education Officer, saw a big turn out. Pepper was a huge hit, arriving to the song of '

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Who let the dogs out' and parents and kids alike were excited to see her. Mila was great at introducing Pepper and explaining about her temperament and what to look for in a pet dog. It was great to see so many parents taking a real interest in what Mila was talking about. Pepper was cuddled, patted, poked and photographed and always kept her cool. December/January 2012/ 2013 Holiday Report The theme of the holiday program was Untangled Tales. All activities were well received, especially the Theatre sports and Storytelling Workshop. Alison and King Simon really engaged the kids, stimulated their imaginations and channelled their energies in an active, fun and creative way. They handled the kids well giving them rules, boundaries and ownership of choosing to come along on the journey in the beginning and kept them anticipated and engaged throughout the workshop. Christmas Bedtime Stories Christmas Bedtime stories was held the week of Christmas, and was a success, with about 20 children and 15 adults attending, many of them were new faces. Almost all of the kids were dressed in their pyjamas, many carrying their favourite soft toy and blanket in tow. NABS interpreter Liz Temple joined us providing Auslan sign language. We capitalised on having Liz there, asking Liz to show us the action for various words; Happy Christmas, turkey, present, etc which was well received. The children enjoyed the stories, lots of Aussie versions of traditional Christmas stories and songs some of the older primary school kids were very familiar and were happy to join in. Many parents got up to support and encourage their kids to dance and participate. A small amount of soy milk and gluten free biscuits were purchased along with the standard teddy bear biscuits and milk, to cover all bases. A great night and well received by young and older. Christmas Craft Activities The first activity was a Christmas Craft Activity with the wonderful artist Aly De Groot the queen of making use of one person's junk into amazing artwork. Aly demonstrated how to entwine a hose to form the circle of the wreath and then it was just a matter of wrapping wire, rope, fishing nets, wool, baubles etc. to create the colourful and unique Xmas wreaths with no messy glue used. Lots of positive feedback by parents and kids leaving very proud and happy with their finished wreath. Aly was also amazed how the boys really got into the activity also. 80 children and 39 adults attended the Christmas craft activities. Theatre Sport Week four activity, we engaged entertainers Alison and King Simon to conduct the activity, they were brilliant and spent the entire session in character, they opened the session as a fairy and wizard in a mad flap looking for a map and had the kids running around in controlled chaos trying to help them find it.

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The actors took the kids on a journey from within the map in characters, one of the performers kept changing into different characters prompting the kids to interact in different ways, changing from a wizard to a king to a troll etc, showing kids lots of different mannerisms and voices. These guys were very good interacting with the kids and complimented them on their dancing or interpretations of different things. The children very young and older enjoyed it and it was great to see the older kids helping the younger ones. One of the games was the passing-clap, where the kids stood in a circle and passed a clap sideways to the person next to them. The younger kids took a little longer but everyone was encouraging and made the younger ones feel included. The actors handled all the different audience and participants well. When the journey was done the actors got all the kids doing the gangnam style dancing. Another much loved holiday activity at all our libraries with lots of happy and excited children leaving feeling very inspired. 106 children and 40 adults attended the theatre sports activities. Felted Fables Week five Activity ,'Felted Fables', with artist Ally De Groot was lots of fun.Aly started her session by reading a book to show the kids some examples of Australian animals they could create using wool, wire and feathers. Ally made a dingo as an example, but the children made all sorts of creative creatures, including snakes, spiders and horses, some of them turning out really well. There were a variety of ages in the group, with lots of parents sticking around to help out the younger kids. 87 children and 42 Adults attended the activity. Untangle Minds Youth Quiz Youth Quiz was a Great success, Local youth band Scarlett were fantastic, joining in with the quiz and ice breaker games before performing a half hour set while we all had a pizza and drinks break, and then running the third round of the quiz for us with 'name that tune'. 24 young people participated and had a really great time and everyone got involved, our book club regulars stayed to help clean up afterwards. Australian Animals Bedtime Stories In celebration of Australian Day the Nightcliff library hosted an Australian Bedtime Stories story time. Library staff read classic Australian stories 'Possum Magic' followed by 'Click go the shears' then the books 'My Aussie mum' and 'My Aussie dad' and finished with 'Waltzing Matilda' The children enjoyed the books with most knowing Possum magic already, but stumped them with Click go the shears.

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Corrugated Iron performers attended and wound up with a circus performance, it was very good and entertaining, followed by milk and biscuits. It was very popular event with 44 children, 10 young people and 31 adults squeezing into the space at Nightcliff library. Summer Reading Club The theme of the Dec/Jan Summer Reading Program was “Untangled Tales!” The Summer Reading Program received donations from The Bookshop, Cold Rock Ice-creamery and Birch Carroll & Coyle Cinemas. We had less children register this year but a larger amount of books were read. Overall the theme was very well received with the promotional material looked very eye-catching and appealing to all ages. SRC statistics 2011/12 Library Registered Prizes

collected No. books read

Casuarina 201 501 2805 City 42 107 655 Karama 95 173 1075 Nightcliff 50 146 290 Totals 388 927 4825 SRC statistics 2012/13 Library Registered Prizes

collected No. books read

Casuarina 112 571 4590 City 64 163 880 Karama 74 139 855 Nightcliff 24 132 1115 Totals 274 1005 7440 Wind Up Party Over 80 people attended the wind-up Summer Reading Club party at Karama Library. This year 274 children joined the Summer Reading Club and an amazing 7440 books were read. The lucky reader this year read over 400 books. Paige and Dewey our library mascots presented the winner with the major prize of an Ipad. Sara from Life Be In It and her amazing parachute kept children from very young to teenagers entertained with heaps of energetic games. With so much going on we dished out the ice-cream cakes a big thank-you to our sponsors The Book Shop,

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Cold Rock Ice-creamery and Birch Carroll & Coyle Cinemas for their generous donation who are so willing to be involved with our Reading Programs. Over the course of the Holiday Program and Summer Reading Club 802 children under the age of eighteen and parents accessed the activities and fun events on offer from the City of Darwin Libraries.

Training Library managers attended the opening of refurbished Alice Springs Public Library (ASPL) and participated in the Public Libraries Northern Territory meeting on 5-6 November. Whilst there, time was spent looking at Radio Frequency Identification system (RFID) recently installed at the ASPL and Centralian Middle School libraries. Defibrillators have been installed at the City and Casuarina libraries and a number of staff have been trained in their use. Other training attended by library staff Face painting workshop Risky Business training First aid refresher CONSULTATION PROCESS Nil POLICY IMPLICATIONS Nil BUDGET AND RESOURCE IMPLICATIONS Nil RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil ENVIRONMENTAL IMPLICATIONS Nil COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter.

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KAREN CONWAY JOHN BANKSMANAGER LIBRARY SERVICES GENERAL MANAGER

COMMUNITY & CULTURAL SERVICES

For enquiries, please contact John Banks on 89300633 or email: [email protected].

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AGENDA ITEM: 9.4

MINUTES YOUTH ADVISORY GROUP MEETING 7 NOVEMBER 2012

REPORT No.: 13C0007 SP:es COMMON No.: 2413994 DATE: 18/02/2013

Presenter: Youth Services Officer, Sean Pardy Approved: General Manager Community & Cultural Services, John Banks PURPOSE The purpose of this report is to present the minutes of the Youth Advisory Group meeting for November 2012 for information. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- Goal 1 Achieve Effective Partnerships and Engage in Collaborative Relationships Outcome 1.2 Effectively engage with community Key Strategies 1.2.3 Engage, communicate and consult with the community including schools KEY ISSUES Minutes of Youth Advisory Group 7 November 2012 RECOMMENDATIONS THAT it be a recommendation to Council:- THAT Report Number 13C0007 SP:es entitled Minutes Youth Advisory Group Meeting 7 November 2012, be received and noted.

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PAGE: 2 REPORT NUMBER: 13C0007 SP:es SUBJECT: YOUTH ADVISORY GROUP MEETING NOVEMBER 2012 BACKGROUND A. THAT Report Number 05C0071 KH:kl entitled Feedback Report Youth Event

PopArt 2, 2005, be received and noted. B. THAT Council continue to support youth participation opportunities that emerge

through the work of the GRIND Youth Newspaper Team and the Youth Advisory Group.

C. THAT Council congratulate the GRIND Youth Newspaper team and Youth

Advisory Group on the great success on the PopArt 2 youth event held on 28 May 2005.

DISCUSSION The November meeting was the last meeting for 2012. Members focussed their attention on shaping and designing a Youth Week activity for 2013. Members showed great enthusiasm for the creation of a temporary precinct for young people at the Darwin Entertainment Centre in the period 10-13 April. Members were keen to build on the successes of previous Youth Week events and provide access to groups and individuals who have not been involved in their past events by broadening the fields of activities that will be on offer. The group were interested in not only providing an opportunity for free entertainment options but also to provide avenues for skills and personal development for the young people of Darwin. Members focussed on which groups and individuals would be suited to partner with Council in the delivery of this event. The group were reminded of the Youth Arts Exhibition opening on 6 December 2012 and exhibiting into January. Over 80 submissions from young artists have been received. A list of meeting dates for 2013 was tabled. CONSULTATION PROCESS In preparing this Report the following parties were consulted: Youth Advisory Group. POLICY IMPLICATIONS Nil. BUDGET AND RESOURCE IMPLICATIONS Nil.

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PAGE: 3 REPORT NUMBER: 13C0007 SP:es SUBJECT: YOUTH ADVISORY GROUP MEETING NOVEMBER 2012 RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil. ENVIRONMENTAL IMPLICATIONS Nil. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. SEAN PARDY JOHN BANKSYOUTH SERVICES OFFICER GENERAL MANAGER

COMMUNITY & CULTURAL SERVICES

For enquiries, please contact John Banks on 89300635 or email: [email protected] Attachments: Attachment A: Minutes of the Youth Advisory Group 7 November 2012 Attachment B: Meeting Schedule Youth Advisory Group 2013

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MINUTES OF THE CITY OF DARWIN

YOUTH ADVISORY GROUP (YAG) MEETING HELD WEDNESDAY 7 NOVEMBER 2012

Chair: Danielle Broster Minutes: Emily Nancarrow Meeting opened 7:06pm

1. Present Alexa Morris YAG Member Lang Williamson YAG Member Angus Robson YAG Member Madelain Tait YAG Member Danielle Broster YAG Member Sarah Morris YAG Member Felix Baker YAG Member Emily Nancarrow City of Darwin Sean Pardy City of Darwin 2. Icebreaker (Emily) Emily conducted a short ice breaker. 3. Apologies Apologies were received and noted from: Aldermen Want de Rowe Krshna Capaque Gabrielle White Luxmy Chandran 4. Youth Week 2013 Members spent considerable time discussing Youth Week 2013. Members were informed that a tentative booking for the Darwin Entertainment Centre had been made for 10 – 13 April 2013. Members discussed organisations that would make appropriate project partners and youth service providers that could be invited to participate. The response from the members was very positive and the placement and programming for the event discussed. The group put forward an activity that they would be interested in hosting during the event; a skills swap meet, whereby young people would swap their skills with each other.

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Minutes of the Youth Advisory Group meeting 7 November 2012

5. Photo’s for the website YAG members renewed their profile pictures for the website. 6. Youth Art Exhibition Emily reminded members of the Youth Arts Exhibition opening on 6 December 2012. Members were encouraged to submit their own work and to spread the word about the exhibition to their friends and their colleagues. Approximately 80 submissions from a diversity of young people have been received. 7. End of Year Celebration: Plans were made for the end of year celebration to occur following the Youth Arts Exhibition. This event will help celebrate the contribution that the Youth Advisory Group and the GRINDonline Team have made during 2012. Sean thanked the members for their great work and commitment to Youth Advisory Group work throughout the year. 8. 2013 meeting dates: Sean tabled a listing of the dates for next years meetings. Sean reminded the group of the importance of their attendance at every meeting. 9. Any other business There was no other business.

10. Close The meeting was closed at 6:45pm.

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Youth Advisory Group meeting dates 2013

fore

National Youth Week 5th April – 13th April

YAG Wednesday 6th February 5 pm Meeting Room 1 YAG Wednesday 6th March 5 pm Meeting Room 1 YAG Wednesday 3rd April 5 pm Meeting Room 1 YAG Wednesday 1st May 5 pm Meeting Room 1 YAG Wednesday 5th June 5 pm Meeting Room 1 YAG Wednesday 7th August 5 pm Meeting Room 1 YAG Wednesday 4th September 5 pm Meeting Room 1 YAG Wednesday 2nd October 5pm Meeting Room 1 YAG Wednesday 6th November 5 pm Meeting Room 1

Transport home will be available if needed and should be arranged with Kay be the meeting. Please remember to phone in and let the group know if you are unable to attend. Phone Kay on 8930 0635 or

email [email protected]

www.grindonline.com.au/yag

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mailto:[email protected]

http://www.grindonline.com.au/yag

http://www.grindonline.com.au/yag

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Attachment B

ENCL: COMMUNITY & CULTURAL SERVICES NO COMMITTEE/OPEN

AGENDA ITEM: 9.5

HOMELESS CONNECT

REPORT No.: 13C0013 KH:es COMMON No.: 1963431 DATE: 18/02/2013

Presenter: Manager Community Development, Katie Hearn Approved: General Manager Community & Cultural Services, John Banks PURPOSE This report appraises the 21st Council of Homeless Connect events, an initiative of the Council of Capital City Lord Mayors, delivered by City of Darwin in 2010 and 2011. This report seeks a Council determination as to future conduct of the events or alternative mechanisms for connectivity with our local population of people who are homeless or without shelter. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 1. Collaborative, Inclusive and Connected Community Outcome 1.1 Community inclusion supported Key Strategies 1.1.1 Develop and support programs, services and facilities, and provide

information that promotes community spirit, engagement, cohesion and safety KEY ISSUES Nationally, Homeless Connect is an initiative of the Council of Capital City Lord Mayors. The events are held in all Australian capital cities annually and in some locations more frequently. Homeless Connect was delivered in Darwin in 2010 and 2011. Although Council resolved to conduct the event annually, 2012 saw Council’s composition alter significantly, thus, it is timely to provide Council with opportunity to review the event and confirm its preferred direction going forward. RECOMMENDATIONS That it be a recommendation to Council:-

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PAGE: 2 REPORT NUMBER: 13C0013 KH:es SUBJECT: HOMELESS CONNECT - FUTURE DIRECTIONS WORKSHOP A. THAT the report entitled Homeless Connect, be received and noted. B. THAT Council discontinue the conduct of Homeless Connect as an annual

event program and reallocate $35,000 resources to strengthen its engagement of people who are homeless or without shelter.

BACKGROUND Nationally, Homeless Connect is an initiative of the Council of Capital City Lord Mayors (CCCLM). Originating in the United States, the project has since been adopted in more than 300 American cities, Canada and is facilitated by local government in all Australian capitals. Homeless Connect, aims to service the needs of the homeless population by periodically bringing together services in a single location to remove barriers of access, provide practical services/support and information and linkage to people who are homeless, without shelter or at risk of homelessness. In April 2010, Council delivered its inaugural Homeless Connect event on World Health Day. The event saw a high attendance rate and was bolstered by diverse community and business partnerships. Some 40 plus agencies and service providers supported the event and Council’s evaluation of the program indicated a strong need and motivation to deliver the event as a regular Darwin community activity. In terms of responding to localised need it is useful to note that the Federal Government’s State of Australian Cities Report released in early 2010 found Darwin has the highest rate of homelessness in the country. In context, more than 276 people in every 10,000 are homeless in Darwin on any one night, a rate 39 times higher than Sydney. In 2011, Council hosted Homeless Connect on May 24th on account of the very wet and humid weather and the increased costs associated with hiring weatherproof infrastructure. In its second year, the number of partnerships with community organizations, business donors, community groups and volunteers increased substantially, with a trebling of volunteer numbers and an increase of community service and group partnerships, to total 72. In addition to the key base services which included dental, medical, legal, housing/accommodation, ID support, government, transport, Medicare, Centrelink and counselling services, the event also attracted a diversity of non government organizations, community groups and donors which enhanced guest offerings considerably. From donated hygiene packs, hairdressing services, bulk restaurant prepared hot dishes, bulk mosquito coils, fee waivers for freight, business donations, a cupcake and cookie drive, a widespread donation circle including Council staff and government departments who contributed to Op Shop stock and an Australian Bureau of Statistics (ABS) hosted community breakfast.

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PAGE: 3 REPORT NUMBER: 13C0013 KH:es SUBJECT: HOMELESS CONNECT - FUTURE DIRECTIONS WORKSHOP Notably, Home Connect is deeply embedded with partnerships and delivers a single supported and barrier free access point for vulnerable people who are homeless or without shelter. Additionally it positions Council to send a strong message of inclusion and respect for diversity. Whilst Homeless Connect provides a multitudes of favourable outcomes, including very positive relationship building across the community service sector, it is also a highly resource intensive undertaking requiring considered and creative engagement efforts, additional temporary staffing support, detailed planning and logistical coordination and substantial project coordination to ensure a safe and inclusive event, relevant and reachable to the target group. DISCUSSION Homeless Connect is an initiative of the Council of Capital City Lord Mayors (CCCLM) in Australia. Originating in the United States, the project has since been adopted in more than 300 American cities, Canada and is now also facilitated by local government in all Australian capitals. Homeless Connect, aims to service the needs of the homeless population by periodically bringing together services in a single location to remove barriers of access, provide practical services/support and information and linkage to people who are homeless, without shelter or at risk of homelessness. In April 2010, Council delivered its inaugural Homeless Connect event on World Health Day. The event saw a high attendance rate and was bolstered by diverse community and business partnerships. Some 40 plus agencies and service providers supported the event and Council’s evaluation of the program indicated a strong need and motivation to deliver the event as a regular Darwin community activity. In respect to meeting need, the Federal Government’s State of Australian Cities Report released in early 2010 found Darwin has the highest rate of homelessness in the country. In context, more than 276 people in every 10,000 are homeless in Darwin on any one night, a rate 39 times higher than Sydney. In 2011, Council hosted Homeless Connect on May 24th on account of the very wet and humid weather and the increased costs associated with hiring weatherproof infrastructure. The number of partnerships from community organizations, business donors, community groups and volunteers increased substantially as local awareness of the event and what it sought to deliver became more well known. Volunteer numbers trebled, and 72 partners worked with Council to deliver Homeless Connect 2011. In addition to the key base services which included dental, medical, legal, health and wellbeing, housing/accommodation referral, ID support, government, transport, Medicare, Centrelink and counselling services, the event also attracted a diversity of non government organizations, community groups and donors which bolstered guest offerings considerably. From donated hygiene packs, hairdressing services, bulk restaurant prepared hot dishes, bulk mosquito coils, fee waivers for freight, business

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PAGE: 4 REPORT NUMBER: 13C0013 KH:es SUBJECT: HOMELESS CONNECT - FUTURE DIRECTIONS WORKSHOP donations, a cupcake and cookie drive, a widespread donation circle including Council staff and government departments who contributed to Op Shop stock and an ABS hosted community breakfast. PARTNER FEEDBACK & EVALUATION Following the 2011 event, a survey of partners was undertaken to help inform future planning. A total of 35 organizations responded in addition to the numerous feedback emails received. Key findings: Event scheduling

54% of partners (20 respondents) prefer May for scheduling the event. Event Location

73% of partners (27 respondents) prefer Casuarina pool as event venue.

Event Planning and partnerships Although very resource intensive, a strong community development approach is employed to build a shared vision and engender collaboration. Going forward, in shaping the event 45.9% of partners (17) prefer a maximum of 3 meetings in the event preparation stage, supplemented by regular electronic communications. In view of the feedback, a monthly organising meeting would construct the event, coupled with regular electronic communications. Event service and wellbeing inclusions In participating in the event, all partners are asked to go beyond providing an information based stall to provide a practical response of some kind. Whilst there has been a high degree of willingness to provide and donate, partners frequently seek advice on what to provide. The 2011 evaluation indicated the majority of service providers would prefer to nominate from a list of identified needs to ensure a more targeted response.

64.9% (24 respondents) would prefer to choose from a list of identified needs. 40.5% (15 respondents) prefer to attend the meetings to find out what is

needed at the time. 5% (2 respondents) expressed interest in purchasing a pre-organized

service/practical element. Guest Outcomes In terms of outcomes, the event attracted upwards of 700 attendees. When service providers reviewed capacity to engage with guests during and post event, the following data rates outcomes with the score of 1 indicating limited outcomes to the score of 5 indicating solid outcomes achieved.

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PAGE: 5 REPORT NUMBER: 13C0013 KH:es SUBJECT: HOMELESS CONNECT - FUTURE DIRECTIONS WORKSHOP

Guest Engagement In planning future events, partners were asked to indicate their preference for guest linkage and engagement as a means of ensuring an accessible event or a continuation with full open access for guests with support from volunteers.

20% 7 respondents were interested to trial the provision of a staff member to join a dedicated guest engagement team for the event.

14.3% 5 respondents were interested to trial the dedicated guest engagement

team as a model but could not provide staff.

20% 7 respondents thought a guest engagement team was a positive and worthwhile model to employ.

20% 7 respondents were unsure but were interested in developing a guest

engagement model further

17.1% 7 respondents would prefer to see this role remain with volunteers. Future Directions Currently, all Australian capitals provide Homeless Connect events as an initiative of the Council of Capital City Lord Mayors. To date, the City of Darwin has run 2 events that were well attended and supported strongly by community partnerships. Whilst generally attracting positive comment, some critique of the event model related to applying funds for a single day event for a long-term complex problem and the hefty draw on human resources in preparation and event delivery. Public comment has been wide ranging with a call for additional events to hosting no

Outcomes

1

Limited outcomes

2 3 4 5

Solid outcomes

N/A Average

Engaged with clients who had

not yet accessed service

11.4%

(4)

17.1%

(6)

8.6%

(3)

28.6%

(10)

28.6%

(10)

5.7%

(2)

3.48

Engaged with clients who

presented post event for follow up

25.7%

(9)

14.3%

(5)

11.4%

(4)

17.1%

(6)

14.3%

(5)

17.1%

(6)

2.76

Engaged with clients who our service already

worked with

22.9%

(8)

14.3%

(5)

5.7%

(2)

28.6%

(10)

20.0%

(7)

8.6%

(3)

3.09

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PAGE: 6 REPORT NUMBER: 13C0013 KH:es SUBJECT: HOMELESS CONNECT - FUTURE DIRECTIONS WORKSHOP events. As with all community initiatives, a diversity of views is expressed, particularly when responding to complex social issues. In exploring models alternative to the delivery of a single day event, consideration could be given to building upon the work of Council’s Regulatory Services response. This service currently engages with vulnerable population groups on a daily basis, however capacity to respond and refer to other agencies is limited by resourcing and operational demands. Should Council elect to opt for an alternative response to homelessness, exploration of strengthening this service is required. Examples could include provision of limited outreach and referral, building staff engagement capacity or provision of funds for a nongovernment service provider specialising in work with people who are homeless or without shelter to work with Council’s Regulatory Services to build capacity. Further investigation can be undertaken, dependant upon Council’s preferred way forward. CONSULTATION PROCESS This report is informed by survey findings following the 2011 Homeless Connect events in which 72 partner organizations participated and anecdotal feedback from guests who attended the events. POLICY IMPLICATIONS Council currently has limited policy guidance in relation to responding to homelessness, however, the City of Darwin 2020 Strategic Plan includes guiding principles to underpin its decision-making; - Council will be responsive to the needs of the community - Council will provide avenues of participation for, and be accessible to, the community. - Council will treat and provide services to the community in an equitable manner. - BUDGET AND RESOURCE IMPLICATIONS Budget Item No 05/221008/300 An established budget allocation of $35,000 is provided for the conduct of Homeless Connect events. The event however requires substantive collaboration from all Council Departments, particularly Community Development, Parks & Reserves and Regulatory Services.

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PAGE: 7 REPORT NUMBER: 13C0013 KH:es SUBJECT: HOMELESS CONNECT - FUTURE DIRECTIONS WORKSHOP RISK/LEGAL/LEGISLATIVE IMPLICATIONS Homeless Connect events nationally generate significant public interest and media attention. The Darwin event fosters both supportive and negative social commentary and importantly highlights the issue of homelessness on a local level. It further highlights need for education and community awareness of vulnerable people as a means of building understanding and a more inclusive community. On a practical level, to manage risks associated with the conduct of such a complex and major scale event, substantial work is undertaken with NT Police, Regulatory Services and key service providers who assist greatly in the coordination and conduct a safe and inclusive event. ENVIRONMENTAL IMPLICATIONS The location of Homeless Connect events must be readily accessible by people who are dependant on public transport and ensure limited interruption to the local surrounds by large numbers of visitors/vehicles to the area. For this reason, Casuarina pool grounds provided easy access which was supported by the NT Government’s provision of free public transport for all guests attending the event. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. KATIE HEARN JOHN BANKSMANAGER COMMUNITY DEVELOPMENT

GENERAL MANAGER COMMUNITY & CULTURAL SERVICES


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ENCL: COMMUNITY & CULTURAL SERVICES YES COMMITTEE/OPEN

AGENDA ITEM: 9.6

STREET ART POLICY AND EXAMPLES OF BEST PRACTICE

REPORT No.: 13C0012 AR:kl COMMON No.: 2353052 DATE: 18/02/2013

Presenter: Arts & Cultural Development Officer, Alice Rae Approved: General Manager Community & Cultural Services, John Banks PURPOSE The purpose of this report is to present draft policy wording on street art for inclusion in the Arts and Cultural Development Policy 007. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 4 Historic and Culturally Rich City Outcome 4.2 Community life rich in creativity Key Strategies 4.2.1 Encourage the growth and development of the arts KEY ISSUES

The successful management of street art depends upon clearly distinguishing between legal works of street art and illegal forms of graffiti vandalism.

It is recommended that Council develop a policy on street art to be included within the Arts and Cultural Development policy, in order to effectively manage street art in Darwin and support artists working in this medium.

RECOMMENDATIONS That it be a recommendation to Council:- A. THAT Report Number 13C0012 AR:kl entitled Street Art Policy and Examples

of Best Practice, be received and noted. B. THAT Council amend the Arts and Cultural Development Policy 007 by

including Street Art (Attachment A) as attached to Report Number 13C0012 AR:kl.

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PAGE: 2 REPORT NUMBER: 13C0012 AR:kl SUBJECT: STREET ART RESEARCH INTO BEST PRACTICE C. THAT Council endorse the amended Arts and Cultural Development Policy 007

(Attachment A) as attached to Report Number 13C0012 AR:kl.

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PAGE: 3 REPORT NUMBER: 13C0012 AR:kl SUBJECT: STREET ART RESEARCH INTO BEST PRACTICE BACKGROUND Decision No. 21\555 (30/10/12) A. THAT Report Number 12C0086 AR:kl entitled, Minutes of The Arts and

Cultural Development Advisory Committee (ACDAC) Meeting 25 September 2012 and Civic Park Cultural Usage Plan, be received and noted.

B. THAT a report be prepared to inform Council on best practice approaches to

facilitating legal spaces for Street Art. Decision No. 20\0504 (29/07/08) A. THAT Report Number 08C0103 entitled Graffiti at Water Gardens Skate Park

July 2008, be received and noted. B. THAT Council adopt a policy that designates the Water Gardens skate park

as a graffiti zone and that this policy be communicated to the Northern Territory Police and other stakeholders.

C. THAT Council continue to work in partnership with Northern Territory Police

and other stakeholders in identifying legal spaces for graffiti to occur. D. THAT Council coordinate a community information tool that identifies graffiti

zones across the municipality and within the Palmerston region in recognition that graffiti does and will occur.

Decision No. 20\0016 (22/04/08) A. THAT Report Number 08C0048 entitled Graffiti Management Program – April

2008 be received and noted. B. THAT Council endorse –

1. taking a leadership role in relation to graffiti management across the municipality.

2. The fastest possible removal of graffiti within budget constraints. 3. The continuation and promotion of a Graffiti hotline. 4. The provision of graffiti removal kits to residents and businesses. 5. The provision of paint vouchers to residents and businesses. 6. The establishment of a mural permit system for business owners/occupiers. 7. developing a partnership with retailers via a MOU with the intention at

restricting the sale of graffiti materials. 8. The variation of the schedule of rates for Council's period contractor for

painting and repairs by $40,000 to provide an after hours removal/paint out response service for any graffiti occurring on any property after hours that is racist, obscene or offensive in nature. Value of afterhours works to be limited to $1000 expenditure and approval to proceed to be delegated to Council Directors or Building Maintenance Manager.

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PAGE: 4 REPORT NUMBER: 13C0012 AR:kl SUBJECT: STREET ART RESEARCH INTO BEST PRACTICE

9. Seeking legislative amendments and petition the Northern Territory Government to compel property owners to remove graffiti occurring on their property, including increased penalties.

C. THAT Council endorse the 2008/2009 budget bid of $300,000 for the

establishment of a truck and two person graffiti response team. D. THAT Council endorse the conditional provision of graffiti removal kits to the

value of $60 to residents subject to the provision of Police reports. E. THAT Council endorse the conditional provision of a paint voucher to the

value of $50 to residents subject to the provision of Police reports. F. THAT Council endorse the budget bid allocation of $345,000 for the annual

supply of paint vouchers and graffiti removal kits. G. THAT Council establish a mural enhancement budget bid allocation of

$40,000 for the purpose of ensuring graffiti is rapidly removed from the artworks and that Council adopt a policy of applying a graffiti protection surface solution for all murals and artworks where possible in the future and that this item be referred to the 2008/2009 budget.

H. THAT Council endorse negotiations for the immediate pooling of resources

with the Northern Territory Government, Power and Water Corporation, Telstra, Casuarina Square, and other major stakeholders who are willing to share resources for the purpose of a unified graffiti removal service.

I. THAT consideration be given during the budget discussions for the

implementation of a graffiti levy. Decision No. 19\5423 (29/01/08) A. THAT Report Number 08C0006 entitled Draft Graffiti Management Program

2008, be received and noted. B. THAT Council work in partnership with NT Police in the formulation of a

coordinated community graffiti management plan to maximise outcomes and information sharing.

C. THAT Council endorse the strategies outlined within the draft Graffiti

Management Program 2008 for the purpose of stakeholder and community consultation.

Decision No. 19\3571 (17/10/06) A. THAT Report Number 06C0112 KH:kl entitled Community Safety and Security

Advisory Committee Minutes of 27 September 2006, be received and noted.

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PAGE: 5 REPORT NUMBER: 13C0012 AR:kl SUBJECT: STREET ART RESEARCH INTO BEST PRACTICE B. THAT Council consider the development of a graffiti management policy and

that a further report be prepared, detailing options for a contemporary graffiti management policy response.

C. THAT a graffiti management policy be based upon a conditional permit

system and the removal of unauthorised graffiti on public and private property by Council.

Decision No. 18\6319 (10/02/04) A. THAT Report Number 04C0006 entitled Anti-Graffiti Programs, be received

and noted. B. THAT Council advise the Top End Regional Organisation of Councils

(TOPROC) that there is insufficient evidence of the effectiveness of legislation to restrict the supply of graffiti tools as a means of reducing graffiti.

C. THAT Council continue to remove graffiti from its assets as it is reported. D. THAT Council support opportunities for legal art programs for young people

through its existing Youth Services Strategy. E. THAT Council acknowledges and thanks the Youth Advisory Group for their

efforts in relation to the Anti-Graffiti program. Decision No. 18\5346 (15/07/03) A. THAT Report Number 03C0243 DL:kl entitled, 'Proposed Graffiti By-Law', be

received and noted. B. THAT Council advise the Palmerston City Council that further information

from South Australia and Victoria on the nature and effectiveness of anti-graffiti programs and legislation in those states is required prior to Council making any decisions to enact by-laws to restrict the sale of spray paint to minors.

C. THAT a further report providing information on effectiveness of anti-graffiti

programs and legislation aimed at restricting access to graffiti tools, the views of the appropriate retailer and other relevant external organisations and the views of the Darwin City Council Youth Advisory Group be provided to a future Council meeting.

Decision No. 18\1323 (27/02/01) A. THAT Report Number 01C0028 KH:kl entitled NTSafe Submission Youth Arts

Graffiti Project, be received and noted. B. THAT Council endorse the 2001 grant submission to NTSafe for the purpose

of a youth arts graffiti project to the amount of $15,000.00

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PAGE: 6 REPORT NUMBER: 13C0012 AR:kl SUBJECT: STREET ART RESEARCH INTO BEST PRACTICE DISCUSSION Street art is gaining in respect and recognition internationally as a legitimate and distinct form of art. In cities like Melbourne and Sydney, street art is embraced for bringing vibrancy and character to the city, as well as being an accessible medium for young and emerging artists to practice their craft. Artists increasingly are finding their work celebrated not only at a local level, but by an international audience via online social media such as Instagram and Facebook. There are currently few options available for artists wishing to legally practice their craft in Darwin, with great competition for available space. Legal spaces include the Council-owned Jingili Water Gardens Skate Park and privately owned buildings in Austin Lane and McMinn Street in the City. The former Woolworths building on the corner of Smith Street and Knuckey Street has for several years been the city’s major legal site for street art, with a regular turnover of artwork, however permission to use the site has recently been revoked. Council has previously endorsed a range of strategies for facilitating legal street art spaces and managing graffiti. However, to actively manage street art it is vital for Council to have a policy that distinguishes clearly between the legal creation of street art on designated property, and illegal forms of graffiti vandalism (e.g. tagging). A dedicated page could be established on the Council website to communicate this policy along with information for artists wishing to work in legal spaces and a register of current legal works. The examples below illustrate various approaches in the successful management of street art. City of Sydney The City of Sydney curates new works of aerosol art as part of its acquisitive public art program. It requires artists to submit a development application for new works which is assessed by the Council’s Public Art Panel. Artists can apply for a two-year permit when submitting their Development Application, allowing for approved works to be modified and evolve over time. City of Melbourne The City of Melbourne has an active and highly respected street art program focused upon designated laneways within the city. The Council website includes information for artists wishing to access legal spaces, as well as a list of registered works. Registration of works (including retrospective registration) is encouraged. Registered sites are installed with a registration number designating its status as a legal art site, so that Council knows not to “clean” the building. City of Perth The City of Perth initiated a strategy in 2008 to reclaim Perth’s laneways, inspired by the success of similar projects in cities like Melbourne. As part of this strategy, the Council commissioned large scale murals and ephemeral artworks in these otherwise under-utilised areas in the City.

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Grand Lane Mural, Grand Lane, Perth, commissioned as part of the City of Perth strategy “Forgotten Spaces – Revitalising Perth’s Laneways”. http://www.cityofperth.wa.gov.au/imagedb/1223.JPG City of Adelaide The City of Adelaide promotes a number of commissioned murals on walls around the city. It also has a “free wall” under the Morphett Street bridge which is “available for street artists to create temporary, public works of art in the city’s west end. You can drive by and watch the work evolve on a daily basis.” (City of Adelaide website.) Brisbane City Council Brisbane City Council has for eight years supported the “Artforce” project in which community members are invited to paint one of the more than 1,000 Traffic Signal Boxes in the municipality which are owned by the Council. The project is managed by an external organisation, Urban Smart Projects, who have since expanded to deliver the same program in a number of other jurisdictions around Australia including Hobart City Council, Gold Coast City Council and the City of Ballarat. May’s Lane Street Art Project, Sydney – independently managed The “May’s Lane Street Art Project” in May’s Lane, St Peters (greater Sydney), presents an exhibition space with five large panels hanging in the wall’s window spaces every month, creating a “street art gallery”. Selected artists are invited to use the whole exhibition space and at the end of the month the panels are removed and kept and the rest of the wall is painted over.

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PAGE: 8 REPORT NUMBER: 13C0012 AR:kl SUBJECT: STREET ART RESEARCH INTO BEST PRACTICE The Alley Project, Cairns – independently managed In Cairns, a local government area with a similar population to Darwin, a group of business owners and artists worked together to create “The Alley Project” in Grafton St, which takes its cue from the Melbourne laneways scene, with a “tropical” twist.

http://www.cairns.com.au/article/2009/05/14/42401_entertainment.html Summary Vital to all of these responses is a commitment from local government to promote street art as a valid creative practice and assist artists with finding appropriate spaces to practice their art. As such, it is recommended that Council adopt a multifaceted response to facilitating legal street art spaces in Darwin, including:

establishing a Council policy on street art; establishing a dedicated webpage on the Council website with information for

artists and property owners; establishing a system for registering legal sites and works; identifying Council infrastructure that may be appropriate as legal street art

space (e.g. designated laneways and public toilet blocks); supporting local initiatives to expand the number and quality of sites available

to artists; promoting street art as a significant and valued part of Darwin’s creative

culture; and continuing Council’s existing approach to graffiti vandalism recognising it

does and will occur. This response includes rapid removal of illegal graffiti along with the provision of legal street art spaces.

Policy Statement It is proposed that Council Policy #007 (Arts & Cultural Development) be amended to include the following policy on Street Art, including policy statement, Goal, Strategies and list of Legal Art Spaces:

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PAGE: 9 REPORT NUMBER: 13C0012 AR:kl SUBJECT: STREET ART RESEARCH INTO BEST PRACTICE Street Art Council recognises street art as a legitimate and distinct artform which is celebrated internationally. Council distinguishes between legal street art, which is a legitimate art practice undertaken with the sanction of the property owner, and illegal graffiti (e.g. tagging) which is the vandalism of property. Council takes a strong stance on illegal graffiti and has a range of measures in place to ensure its rapid removal. Goal To facilitate, maintain and promote legal street art spaces for the benefit of local and visiting artists and the Darwin community. Strategies

Maintain a policy on street art and provide information both for artists and for business and property owners.

Maintain a register of street art, allowing for retrospective registration. Identify Council owned infrastructure that may be appropriate for street art,

and promote these accordingly as legal art spaces. Consider opportunities to sponsor innovative street art projects specifically

designed to increase the number and/or quality of legal art spaces available to artists.

Recognise and promote street art as a significant and valued part of Darwin’s creative culture.

Legal Art Spaces Following is a list of Council owned infrastructure designated as legal art space:

Skate Park, Jingili Water Gardens (Council Decision No. 20\0504, 29/07/08) CONSULTATION PROCESS In preparing this Report the following parties were consulted: Arts and Cultural Development Advisory Committee Carol Phayer (Art Warehouse) ‘Avnge’, local street artist Manager Community Development The following reports were consulted:

City of Sydney (2006) “Interim Aerosol Art Guidelines: For the Creation and Management of Murals in the Public Domain.” City of Sydney website.

City of Melbourne. “Street Art” (webpage – City of Melbourne website) City of Perth “Forgotten Spaces: Revitalising Perth’s Laneways. Episode 1”

(City of Perth website) Elise Moo, Felicity Wardle, Sharah Lyons, Justin Heim, Ethan Woods-Alum

(2009) “Public Entertainment, Graffiti and Street Art: Fostering the Creative

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Abilities of Darwin, Palmerston and Katherine Youth” Youth Minister’s Roundtable of Young Territorians.

POLICY IMPLICATIONS It is recommended that Council Policy #007 (Arts & Cultural Development) be amended to include a policy statement on Street Art. Policy #007 with proposed amendments is attached. BUDGET AND RESOURCE IMPLICATIONS A small budget may be required for signage plaques designating registered street art sites. These costs may be absorbed within the current Arts Operational budget. RISK/LEGAL/LEGISLATIVE IMPLICATIONS A policy on street art must distinguish clearly between the legal creation of artwork on designated property and illegal forms of graffiti vandalism. Graffiti removal is currently managed by the City of Darwin in partnership with the NT Police under the “Wipe Out Graffiti” strategy implemented 2008. ENVIRONMENTAL IMPLICATIONS Nil pertaining to this report. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. ALICE RAE JOHN BANKSARTS & CULTURAL DEVELOPMENT OFFICER

GENERAL MANAGER COMMUNITY & CULTURAL

SERVICES For enquiries, please contact John Banks on 89300633 or email: [email protected]. Attachment A Amended Arts and Cultural Development Policy 007

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policy

1

Title: Arts and Cultural Development

Policy No: 007

Adopted By: Council

Next Review Date: 23/02/2014

Responsibility: General Manager Community & Cultural Services

Document Number: 2117974

Version Decision Number Adoption Date History

1 20\2501 23/02/10 Adopted 2 3 4

1 Policy Summary

This policy sets out the terms of reference for the Arts and Cultural Development Committee, the strategies of the Darwin Five Year Arts Plan and Council’s approach to gifts of artwork in public places.

2 Policy Objectives

To facilitate the development of arts and culture which recognises Darwin's diversity of cultural resources and experiences, which enhances community awareness and involvement and which promotes the development of community confidence and sense of place.

3 Background

The Council has established the Arts and Cultural Development Advisory Committee (ACDAC) to ensure an integrated approach to developing strategies for implementing the arts and cultural development policy and the Public Art Strategy adopted in 1999.

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policy

2

4 Policy Statement

Cultural development for City of Darwin will involve an integrated approach to Council functions including not only arts, entertainment and cultural programs but also community services and facilities, urban and landscape design, heritage conservation, parks and recreation, planning and development control.

Arts and Cultural Development Advisory Committee

City of Darwin has established the Arts and Cultural Development Advisory Committee (ACDAC) to ensure an integrated approach to developing strategies for implementing the arts and cultural development policy.

The Committee will act to: Encourage the involvement of the community in art and cultural development

within Council's planning functions. Promote the need for arts to be considered in developments throughout

Darwin. Ensure public arts projects considered by the Committee include costings by

outside organisations for their involvement and the identification of any arts projects which may be appropriate for Council to seek funding to develop.

Provide a forum for the sharing of ideas and resources between Council and the community and provide mutual support and assistance in developing and implementing public art activities.

Monitor and evaluate the value of cultural development to Councils planning and development role.

Identify arts projects which may be appropriate for Council to seek funding to develop.

Provide advice to Council on issues falling within the Arts and Cultural Development policy.

Report information and recommendations to Council from each ACDAC meeting.

The Committee will comprise representatives of the arts community ie, artists and community arts and other related organisations, the Chairman of the Community and Cultural Services Committee and one other Alderman and the Arts and Cultural Development Officer.

Any requests to Council for support for projects involving art and cultural matters will be referred to the Arts and Cultural Development Advisory Committee for comment.

Five Year Arts Plan

Council has adopted the following strategies as the basis of its Five Year Arts Plan.

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3

1. Community access and engagement

Goal To ensure all residents have awareness of and access to the arts as participants and as audiences.

Strategies Incorporate cultural mapping exercise into the research for the Social Plan, to

identify the cultural values, needs and aspirations of all communities in the City and review the arts plan

Regularly promote and celebrate the achievements of Darwin’s artists and

creative practitioners in Council documentation and Council managed facilities.

Identify opportunities for housing arts groups or promoting arts activities in the

development of new community facilities including libraries and community centres.

Identify further opportunities to directly engage with artists in the

implementation of Council’s Youth Strategy.

Identify opportunities to work directly with arts organisations on community engagement strategies with different communities and neighbourhoods e.g. Responding to requests from residents to identify areas for legal graffiti.

Exploration of joint arts and community projects with Palmerston City Council

to share costs.

2. A healthy arts sector and creative economy

Goal To assist arts organisations and creative businesses to achieve their goals, play a role in the delivery of arts services to the community and contribute to the future economic growth of the city.

Strategies Development of database of local artists for engagement by Council,

community or private sectors.

Consider the recommendations from the Creative City research to strengthen the sector.

Create a specific arts budget for support of the sector, with criteria based on

the vision, goals and principles agreed in this plan. Partner Arts NT on the preparation of a plan for the development of the arts in

Darwin over the next decade.

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Identify all opportunities in Council for the engagement of local artists and arts workers in achieving Council objectives and delivering services to the community.

3. City image and promotion

Goal To engage the arts sector in the promotion of the city’s unique culture, values and lifestyle.

Strategies Develop an image and DVD bank of promotional material to be used in city

promotions.

Raising the issue of city activation within the Capital Cities Committee.

Exploring the commissioning of all types creative work which considers the histories and contemporary stories of the city.

Research the opportunity to implement a code of conduct for retailers of

Indigenous product in the city, similar to that adopted by Melbourne City Council.

Support proposals which increase the display and promotion of Indigenous

artwork from the Top End in the city.

Gifts Of Artwork in Public Places Through Council’s Public Art Strategy adopted in April 1999 Council seeks to encourage collaborative projects between Council, artists, designers and the community, where public places are improved through community involvement and an enhanced sense of ownership, or where they offer a greater experience or appreciation of cultural and environmental diversity.

Artworks for the purposes of this policy, include performing works, building structures and the creation of art pieces by community groups and/or individuals.

The procedure below aims to assist the process of community participation rather than impede it, but will of necessity involve certain elements which Council must consider in terms of safety, public liability and aesthetics which groups and individual will need to be aware of.

Such elements include: City of Darwin reserves the right to approve the design of any projects submitted for installation in public places under its control.

Such approval will involve consideration of design elements, features of the site, the public benefit of the works and any risk factors.

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For existing works, Council reserves the right to remove any such works should they become, over the passage of time, a maintenance liability, unsafe or unsightly. These will be identified to the Arts and Cultural Development Advisory Committee and such recommendations made to Council through the Community & Cultural Services Committee.

In order for projects to be approved by Council, the designs submitted must identify their site requirements and consider durability, vandalism, safety, structural integrity and have low long term maintenance implications.

Projects are not in any way, to obstruct the natural growth of existing trees or contribute in any way to lessening the likely life span of trees. Projects should not overly compact soil areas or tree root zones, nor interfere with automatic reticulation systems where these are installed.

Arts workers or project developers will warrant that while working in any public place that adequate arrangements for insurance against personal injury and property damage are in place.

Ownership of materials acquired or produced for the benefit of the public and installed in public places, shall be vested in City of Darwin unless otherwise agreed in writing between the creator and City of Darwin or where it is agreed that the installation is of a temporary nature.

Where structures or materials owned by the creator are to be removed, they will be removed at no cost to Council.

To assist groups and individuals to effectively contribute to the development of public places in Darwin, Council will provide access to officer resources and technical advice where required.

The Artist must therefore liaise with Council’s Building Services Manager and Parks Manager regarding the works their location and how they are to be fixed in place.

Artists must also be aware that structural certification from a qualified engineer is necessary for any structure over 1.8m in height. This shall be undertaken at no cost to Council.

Council Rights And Responsibilities Council reserves the right to decline the offer of any work proposed for a public place which does not meet safety, aesthetic, structural or durability requirements.

Council shall contact the Artist if the work becomes damaged and if any repairs are required the Council will give the Artist the first opportunity to effect the repairs for a reasonable fee.

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If the work becomes unsafe or unsightly over time Council shall remove the work without further reference to the Artist.

Council will be responsible for the ongoing cleaning, maintenance and protection of the work.

Council will not take responsibility for providing water to any feature nor the ongoing maintenance of a water feature.

Maintenance - Council has a responsibility to care for the artworks in its collection, including those works located in public places.

Artist/Commissioning Group Rights and Responsibilities The Artist has a responsibility to ensure the Council has the necessary information to enable it to carry out routine maintenance. This includes a schedule of care, an indication of time and cost to carry out maintenance tasks, sources for materials, finishes and spares if they are specific to the work.

If the work requires or will require specialist attention from the Artist or another expert, this should be covered in the maintenance schedule and include names, addresses, firms or personnel.

The Artist shall provide the Council with a detailed description of the work with reference to materials, general description or title, size and other features including life expectancy of the work.

Copyright - the Artist retains copyright in the design and the work and the Artist’s name and title of work shall be used in conjunction with images of the work wherever practical.

Insurance - Until the work is complete and installed to Council’s satisfaction the Artist/Commissioning group shall carry appropriate public liability insurance cover and indemnify and keep indemnified the Council for all claims, actions, or legal proceedings that may arise out of injury or death to any third parties from use or in connection with the work.

Any request for the installation of an artwork in a public place controlled by City of Darwin must be in writing and contain:

An outline of the proposed project including why the work is requested and

any social, economic, environmental, commercial or philosophical basis for the work.

A proposal for the location of the works with reference to a specific site,

community, history, or sponsors.

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Specific information on the artwork (function, scale, description, title, materials, finishes, how the work is to be fixed in place, time schedules, site relevance and/or constraints etc.

Information on expectations of Council for the installation of the work (specific requirements such as preparation of site, provision of power etc).

Information regarding public acknowledgment of the work. Information regarding how the work will be launched including how the

Council is to be involved. Life expectancy and long term maintenance considerations.

In approving the acceptance of artworks in a public place Council shall have its Arts and Cultural Development Advisory Committee or other relevant expert judge the appropriateness of the work in its proposed location. Such applications will then be subsequently considered for recommendation to Council through the Community & Cultural Services Committee.

Street Art Council recognises street art as a legitimate and distinct artform which is celebrated internationally. Council distinguishes between legal street art, which is a legitimate art practice undertaken with the sanction of the property owner, and illegal graffiti (e.g. tagging) which is the vandalism of property. Council takes a strong stance on illegal graffiti and has a range of measures in place to ensure its rapid removal. Goal To facilitate, maintain and promote legal street art spaces for the benefit of local and visiting artists and the Darwin community. Strategies

Maintain a policy on street art and provide information both for artists and for business and property owners.

Maintain a register of street art, allowing for retrospective registration. Identify Council owned infrastructure that may be appropriate for street art,

and promote these accordingly as legal art spaces. Consider opportunities to sponsor innovative street art projects specifically

designed to increase the number and/or quality of legal art spaces available to artists.

Recognise and promote street art as a significant and valued part of Darwin’s creative culture.

Legal Art Spaces Following is a list of Council owned infrastructure designated as legal art space:

Skate Park, Jingili Water Gardens (Council Decision No. 20\0504, 29/07/08)

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10 SISTER CITIES COMMUNITY COMMITTEE ITEMS 10.1 INFORMATION ITEMS Nil

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AGENDA ITEM: 10.2.1

MINUTES DILI SISTER CITY COMMUNITY COMMITTEE MEETING - 20 NOVEMBER 2012, ELECTION OF CHAIR, SISTER CITIES CONFERENCE, HARMONY DAY


Presenter: Senior Community Development Officer - Liveability, Hayley

Barich Approved: General Manager Community & Cultural Services, John Banks PURPOSE The purpose of this report is to present the minutes (Attachment A) of the Dili Sister City Community Committee meeting held 20 November 2012 for Council’s information and presents recommendations arising for Council’s consideration. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- Goal 4 Historic and Culturally Rich City Outcome 4.2 Community life rich in creativity Strategies 4.2.2 Embrace national and international relationships KEY ISSUES

Appointment of Chair for the 2012 – 2014 term. Participation in a joint Sister Cities event for Harmony Day 2013. Proposed involvement in the 2013 Sister Cities Australia Conference. 10 year anniversary of the Dili Sister City relationship.

RECOMMENDATIONS A. THAT Report Number 13C0001 HB:es entitled Minutes Dili Sister City

Community Committee Meeting - 20 November 2012, Election of Chair, Sister Cities Conference, Harmony Day, be received and noted.

B. THAT the Dili Sister City Community Committee recommends that Mr John

Bailey be appointed as Chair of the Dili Sister City Community Committee from 20 November 2012 to 30 June 2014.

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PAGE: 2 REPORT NUMBER: 13C0001 HB:es SUBJECT: MINUTES DILI SISTER CITY COMMUNITY COMMITTEE MEETING - 20

NOVEMBER 2012, ELECTION OF CHAIR, SISTER CITIES CONFERENCE, HARMONY DAY

C. THAT the Dili Sister City Community Committee recommends that $100 is

allocated towards a joint Sister Cities event for Harmony Day 2013. D. THAT the Dili Sister City Community Committee recommends that Council

representatives attend the 2013 Sister Cities Australia Conference in Broken Hill.

E. THAT the Dili Sister City Community Committee recommends that Council

sponsor a Youth Representative to attend the 2013 Sister Cities Australia Conference in Broken Hill.

F. THAT the Dili Sister City Community Committee recommends that Council

invite the new Dili District Administrator to lead a delegation to Darwin in 2013 for the purpose of celebrating the 10 year anniversary of the Sister City relationship.

BACKGROUND The Dili Sister City Community Committee meet regularly to advise Council of ways in which Council can strengthen its Sister City relationship with Dili and the overall international relations program of Council. DISCUSSION The Dili Sister City Community Committee met 20 November 2012. This was the last Committee meeting for 2012. The Committee received briefings on; progress of Committee projects, the Sister Cities Australia Conference and recent visit of a Committee member to Dili. Additionally at this meeting, the Committee elected a new Chair. Appointment of Chair Mr John Bailey was nominated for the role of Chair and elected by the Committee for the 2012 – 2014 term. Harmony Day 2013 Project Objective Positively promote the Sister Cities Program in the Darwin community. Background In July 2012 a memo was sent to each Sister City Committee requesting feedback in relation to joint Sister City events. In summary, the Committees agreed they wished to participate in highly visible, promotional events that would join together all the Sister Cities. Additionally they agreed that a separate planning group should be established to develop the event. Harmony Day was chosen as the preferred event as it was possible to represent all the Sister Cities through this multi-cultural event.

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Project Plan A planning committee consisting of Sister City Community Committee members and Friends of Sister Cities will plan and develop a joint Sister Cities event to celebrate Harmony Day 2013. Each Committee to contribute ideas, a small amount of funds and volunteers for the event. Proposed recommendation THAT Council support a joint Sister Cities event for Harmony Day 2013 and contribute $100 of Dili Committee funds towards the event. Sister Cities Australia Conference 2013 Background Dili Sister City Community Committee member Lynnette Bigg attended the Sister Cities Australia Conference held 11 – 14 November in Devonport, Tasmania. Mrs Bigg presented a report of the conference to the Dili Committee including recommendations for the Committees consideration. The Committee endorsed Mrs Biggs recommendations which included; recommendation of City of Darwin representatives to attend the 2013 Sister Cities Australia Conference, recommendation that a youth representative also attend and recommendation that Council showcase its Sister City program. Council’s current Sister Cities policy allows for representation of the Sister Cities Program by, one Council Officer, one Elected Member and one community Committee member. Elected Members are invited to access their professional development funds to attend and the Council Officer and community representative are provided for in budget 05/224009/300. Due to the development of a large body of work across the Sister Cities program, it would be timely for the Sister Cities program to apply for awards and recognition at the 2013 conference, which can be carried out operationally. Currently there is not budget allocated for sending a youth representative to the Sister Cities Australia conference. Each year there is a youth specific program that runs concurrently to the Sister Cities Australia conference. Project Plan A youth representative to be selected to participate in the 2013 Sister Cities Australia conference. Council to cover flights, accommodation, transfers and associated conference costs for the delegate. Youth delegate to travel with other representatives of City of Darwin also attending the conference. Proposed recommendation THAT City of Darwin sponsor a Youth Representative to attend the 2013 SCA Conference in Broken Hill.

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10 Year Anniversary of the Dili Sister City Relationship Background Communications with the Dili District Administration have waned due to the removal of a Department of Foreign Affairs representative in Dili and work place issues with the then current Dili District Administrator, Mr Ruben Joao Braz De Carvalho. Mr Gaspar Soares was appointed as the new Dili District Administrator in 2012 and has already expressed interest in working more closely with Council in the context of the Sister City relationship. In an effort to re-establish these linkages and identify areas of opportunity, the Dili Sister City Community Committee wish to invite the Dili District Administrator to lead a delegation to Darwin. Additionally, 2013 marks the 10 year anniversary of the Dili and Darwin Sister City relationship. Not only would this provide an opportunity to celebrate the past achievements of the relationship, but it would allow the planning of future collaborations. Project Plan Council to invite the Dili District Administrator to lead a delegation to Darwin for three days. The three day program will include: courtesy call with the Lord Mayor, Sister Cities briefing, event to mark the 10th anniversary and meeting with local community groups. Proposed recommendation THAT Council invite the new Dili District Administrator to lead a delegation to Darwin in 2013 for the purpose of celebrating the 10 year anniversary of the Sister City relationship. CONSULTATION PROCESS In preparing this Report the following parties were consulted:

Dili Sister City Community Committee POLICY IMPLICATIONS All recommendations are made in line with the City of Darwin Policy 053 – Sister Cities (Attachment B). BUDGET AND RESOURCE IMPLICATIONS Harmony Day The following budget is proposed for the Harmony Day event with $100 being contributed by each Committee and remaining funds coming from general operating.

Work Order Amount Anchorage W1582/1 $100Ambon W1581/1 $100Dili W1583/1 $100Haikou W1579/1 $100

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Kalymnos W1584/1 $100General operating W401/1 $3000Total $3500

10 Year Anniversary of the Dili Sister City Relationship There is capacity within the Sister Cities Operational budget (05/224000/300/104) to meet expenditure relating to hosting a small delegation. Sister Cities Australia Conference The following outlines the proposed budget for sending an additional person to the annual Sister Cities Australia Conference (05/224009/300).

Item Budget Conference registration $850Flights $1,200Accommodation $760Total $2,810

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil. ENVIRONMENTAL IMPLICATIONS Nil. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. HAYLEY BARICH JOHN BANKSSENIOR COMMUNITY DEVELOPMENT OFFICER - LIVEABILITY


For enquiries, please contact Hayley Barich on 89300695 or email: [email protected] Attachment A: Minutes Dili Sister City Community Committee Meeting 20

November 2012 Attachment B: City of Darwin Policy 053 – Sister Cities

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MINUTES

DILI SISTER CITY COMMUNITY COMMITTEE MEETING

Tuesday 20 November 2012, 12:30pm Council Chambers, Level 1

CITY OF DARWIN CIVIC CENTRE

1. Meeting Open 12.35pm 2. Present

Lorraine Sushames Community representative Lynnette Bigg Community representative Alderman Bob Elix Elected Member Jill Kuhn Community representative John Bailey Community representative Luke Gosling Community representative Mick Hutton Community representative Hayley Barich Senior Community Development Officer -

Liveability 3. Apologies

Alderman Gary Haslett

4. Minutes Minutes of last meeting held 4 September 2012 were accepted as a true and accurate record. (Bigg/ Sushames) Carried

5. Election of Chair

John Bailey was nominated by Lynnette Bigg and elected unopposed to the role of Chair. Recommendation: THAT Mr John Bailey be appointed as Chair of the Dili Sister City Community Committee from 20 November 2012 to 30 June 2014. (Bigg/ Kuhn) Carried

6. Business Arising

6.1 Action for Change Library Project

It was noted that Jill Kuhn will no longer be travelling to Dili this year. Project acquittal and evaluation was received and noted.

6.2 Darwin and Dili Youth Exchange

Project update received and noted. 6.3 Proposal – Community water project, Dili No progress to report, therefore this item is to be taken off further agendas. 6.4 Joint Sister City Events

Recommendation: THAT the Dili Sister City Community Committee allocate $100 towards a joint Sister Cities event for Harmony Day 2013.

(Bailey/ Bigg) Carried

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Attachment A

Dili Sister City Community Committee Meeting - 20 November 2012

6.5 Advisory Committee Workshops

The Committee agreed that the training was useful and that it should occur for all new Committees.

Action: Memo to be sent to all Advisory Committees seeking interest in a joint committee meeting/ forum/ networking event.

7. General Business

7.1 Report on recent trip to Dili – Lorraine Sushames Report on Lorraine’s visit tabled at the meeting and noted by the Committee.

Action: Luke to make enquiries about laptops for ACF staff.

7.2 Report on Sister Cities Australia Conference – Lynnette Bigg

Report on Lynnette’s attendance tabled at the meeting and noted by the Committee. Action: Hayley to email link to conference material to all Committee members. Action: Hayley to forward information relating to Oaktree and Sister City Youth Programs to YAG.

Recommendation: THAT City of Darwin representatives attend the 2013 SCA Conference in Broken Hill. Recommendation: THAT City of Darwin sponsor at least one young person to attend the 2013 SCA Conference in Broken Hill. Recommendation: THAT City of Darwin showcase its Sister City Program at the 2013 SCA Conference in Broken Hill.

(Bigg/ Gosling) Carried

7.3 Timor-Leste POC in Dili

Action: Luke to write an email introducing Antonio to Hayley for the purpose of communicating about projects.

7.4 Timor-Leste representative on the Committee

Committee noted that there had been representatives from Timor on the Committee in previous years. There are currently two Youth Representative positions vacant. Committee members are encouraged to put any potential candidates in touch with Hayley.

7.5 Dili District Administration relationships

Recommendation: THAT Council invite the new Dili District Administrator to lead a delegation to Darwin in 2013 for the purpose of celebrating the 10 year anniversary of the Sister City relationship. (Bigg/ Gosling) Carried

7.6 City of Darwin Strategic Plan – 2012

Strategic Plan received and noted by the Committee.

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Dili Sister City Community Committee Meeting - 20 November 2012

7.7 Focus for the 2012 – 2014 Term Deferred until next meeting and to be moved to the first item on the agenda to ensure it is completed at the next meeting.

7.8 End of year volunteers Christmas function

Committee members encouraged to attend event which is a thank you to all Council volunteers. To be held in the Civic Centre on 10 December, 5:30pm – 7pm. Invites to be sent out shortly. Committee members advised to rsvp.

7.9 Financial Update

The Committee currently has $4000 in uncommitted funds. Additionally each Committee received $639 from the funds raised at the film night. These funds need to be committed by 30 June 2013.

7.10 Any Other Business

Action: Enquire about the status of the new printer for ACF

8. Meeting Closed 1.40pm

9. Date and time of next meeting Date: TBA Time: 12:30pm

Venue: Meeting Room 1

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Title: Sister Cities

Policy No: 053

Adopted By: Council

Next Review Date: 23/02/2014

Responsibility: General Manager Community & Cultural Services

Document Number: 2118626

Version Decision Number Adoption Date History 1 20\2501 23/02/10 Adopted 2 3 4

1 Policy Summary

The Policy establishes a framework for managing Council’s Sister Cities program Part A Sister Cities - Establishment And Assessment Of New Relationships Part B Establishment of Sister City Agreements Part C Sister City Meeting Cycles Part D Sister City Project ‘Planning and Development’ Part E Sister City Travel Subsidies Allocation Part F Sister City Delegations

2 Policy Objectives

The aim of this program is to attain cultural, social, economic and educational benefits for the City and its Sister City partners.

3 Background

City of Darwin has established a number of Sister city relationships. Formal agreements have been developed together with ‘Friendship Links’ consisting of a less formal arrangements which may be appropriate in meeting short term needs and supporting programs run by other sections of the community.

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Attachment B

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4 Policy Statement

Part A Sister Cities - Establishment And Assessment Of New Relationships Council has adopted a two-tier level of affiliations with cities and towns seeking sister city status with Darwin:

Sister City Relationships

which provide a formal agreement to develop and maintain a substantial program with mutual long-term benefits.

Friendship Links

consisting of a less formal arrangement with less administrative and financial expectation, which may be appropriate in meeting short term needs and supporting programs run by other sections of the community.

Prior to formalising a sister city agreement, City of Darwin will enter into a friendship relationship to explore the potential benefits.

Friendship agreements are to be reviewed on an annual basis at which time any decision to upgrade the affiliation to that of a sister city relationship or to discontinue the affiliation may be made based on actual program outcomes.

The consideration of new sister cities will be based on an assessment of historical links, cultural, social, economic and educational benefits for the city which may flow from the identified relationship. Existing relationships will be reviewed every five years based on the above criteria to ensure relevance in view of global change and to ensure that the original objectives are still appropriate and achievable. Sister City relationships may be re-classified to become friendship links if sustainability is no longer a viable reality. No more than one Sister City and one Friendship affiliation will be established with any one country, except in exceptional circumstances. Potential Sister City relationships only be explored once mutual interest has been established between City of Darwin and the municipal authority of the complementary city. Sister Cities Criteria The following are factors to consider in choosing or reviewing a sister city or friendship relationship. General Population and demographics (nationals of one Sister City residing in

the other) Geographic location and assets (eg Port, Frontier) Ease of access

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Comparison of key industries Existing linkages (eg student exchanges) Relevance to local community History of diplomatic relations and/or cooperation in political, economic,

commercial and cultural fields

Economic Similar economic conditions Trade and investment climates and opportunities Tourism potential's

Social Similar social infrastructure and issues Opportunity for broad based activity People to people interest, energy and commitment

Educational Across economic, social and environmental issues Student / teacher exchange programs University linkages

In considering the above factors, it is necessary to compare not only the similarities, but the potential for these similarities to provide mutual benefit within the existing scope and limitations of the program.

Existing relationships are also assessed against Level of communication with sister city History, outcomes to date, benefits seen Current and proposed projects

Part B Establishment of Sister City Agreements The establishment of any new Sister Cities Agreements will be subject to specific Council consideration.

Part C Sister City Meeting Cycles Meeting dates are scheduled no more frequently that a 6 weekly intervals except when agreed ‘special meetings’ are required for specific projects.

A minimum of 2 scheduled meeting per year to be held. Proposed meeting dates will be subject to Sister Cities Program Coordinator and venue availability.

It is understood that these guidelines apply only to ‘formal’ meeting, being those that are services by the Sister Cities Project Program Coordinator for the purposes of minute taking, and which have a venue and refreshments provided by Council.

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Part D Sister City Project ‘Planning and Development’ This policy relates to the planning and development of Sister City Community Committee Projects and should be read in conjunction with the 'Community Committee Project Funding Policy'.

A project plan should be documented and submitted to the Council at the time of concept development, prior to any commitments being made.

Approval of Committee Action Plans does not finalise the allocation of funds. Submission for approval and funds allocation must still be provided on a per project basis.

Community Committees are asked to give consideration to the following items in planning projects or events;

Relevance Is the project currently included in the Committee Action Plan? Does the project reflect the focus of the Sister City relationship? Does the project meet Action Plan objectives? Do the time and budget required for the project reflect it's level of priority in

the Action Plan? Will implementation of the project be detrimental in any way to other Action

Plan objectives and actions?

Timeframes Approval timeframes Time available within Committee Membership and Sister Cities Program

Administration. (Projects implemented at short notice can be detrimental to other program activities).

Human Resources The availability and willingness of committee members to volunteer time for

project realisation. Costs for staffing the event/activity; catering, manning displays, security,

delivery and set up of display items, clean up.

Activities on City of Darwin property, where public access is required, may incur the need for continuous presence of an official Council representative (employee or Elected Member), in this case, staffing costs should be incorporated.

Equipment Hire of equipment, display items, seating, audio visual, themeing. Some equipment may be available for loan form City of Darwin, however,

alternatives should be costed into project plans to accommodate availability issues.

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Budget Sponsorships over 25% of individual Committee allocations will only be

considered in unique circumstances. Sponsorships under 25% of Committee allocations will be considered 'promotional' and subsequently, project plans should demonstrate exposure for the program and Council.

Funds remaining at the conclusion of a financial year will not be 'rolled over' unless they have been specifically committed – this process requires internally documented invoices, work agreements and similar. Budget allocations identified in approved Action Plans do not meet these criteria alone.

Committee funds remaining at the end of March each year will be reallocated to ensure the best use of program funds.

Part E Sister City Travel Subsidies Allocation This policy relates to the allocation of approved travel budgets only and takes into consideration that costs for each individual conference or delegation will vary and may exclude the possibility of making the full recommended allocation.

Delegations Travel costs to be inclusive of the following:

Flights Transfers at Sister City Accommodation Itinerary Costs Transport Attendance Fees Arranged Meals

Darwin’s Sister City Program to be represented by one of either: Lord Mayor or an appropriate Elected Member *One Community Committee Member (or the Relevant Sister City)

*One community committee member refers to the allocation of costs (encompassing all expenses as outlines previously) for one person to the community committee. The committee may decide whether the allocation will fund the Chair or be divided amongst those appointed members who may like to attend.

Sister Cities Australia (SCA) Conference Darwin’s Sister City Program to be represented by:

One Council Officer One Elected Member from within the Sister City Program One Community Committee Member from within the Sister City

Accompanying Partners Partners and other interested parties may be approved for inclusion

in the delegation at their own expense Appointed delegates may choose to share their accommodation,

however, where accommodation upgrades are required to

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accommodate a non-appointed committee member or partner, excess costs will be at their own expense

Where group arrangements for the delegation may have to be amended at a higher costs to accommodate accompanying partners or interested parties, any increase in charges will be on-costed to that person (this may include transfers, meals or activities)

All parties included in or accompanying a delegation are considered representative of the Darwin Sister City Program

Part F Sister City Delegations Council will ensure that proper protocols are observed in respect of all official Sister City delegations and associated business and social visits to Darwin.

Procedure The following guidelines will apply:

Official Delegation Visits 1 Program/Itinerary

1.1 To be developed by Lord Mayor, Chief Executive Officer or General Manager Corporate Services.

1.2 Draft Program to Council and a copy to all Aldermen as notice of the arrangements by the delegation organiser permits (also in relevant language if time permits).

1.3 Translator to be provided when necessary.

2 Arrival 2.1 Reception group at Airport: Lord Mayor and partner, Chief Executive

Officer, Chairman of relevant Community Committee, Community Committee Members, Youth Ambassador and Sister Cities Program Coordinator.

2.2 Airport to Hotel - Lord Mayor to accompany Head of Delegation; other delegates, depending on numbers private hire cars or coach (allowing for luggage).

3 Accommodation

3.1 To be arranged with Travelodge Hotel or similar. Council responsible for costs of Mayor and Spouse or Head of Delegation and Spouse i.e. accommodation, meals and sundries. Normally a suite with adjoining lounge is obtained at excellent tariff. The Travelodge have always granted Council below Corporate and Government rates for Sister City bookings.

3.2 Other members of delegation single or double rooms and paid for by delegates, including meals and sundries.

4 Transport

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4.1 That transportation be provided for the Head of Delegation and partner to official dinner and other members by coach or private hire as appropriate. The Lord mayor to be at the venue to greet the guests.

5 Official Dinner

5.1 Venue to meet tastes/requirements of the official guests and be determined by the Lord Mayor.

5.2 Guest List 5.2.1 Lord Mayor and partner (Hosts), 5.2.2 Delegation members. 5.2.3 Chairman of relevant community Committee and partner,

Aldermen on particular Sister City Committee and partners, 5.2.4 Community Committee Members and partners, 5.2.5 Chief Executive Officer and partner or Department Head as

representative and partner, 5.2.6 Youth Ambassador and partner, 5.2.7 Sister Cities Program Coordinator and partner, 5.2.8 Chief Minister and partner or representative and partner, 5.2.9 Minister for Asian Relations, Trade and Industry and partner,

(where appropriate), 5.2.10 Consul and partner if applicable, 5.2.11 Chairman of Community Committee and partner, and others as

determined by the Lord Mayor. 5.3 Speeches - Welcome by Lord Mayor with response by Head of

Delegation. Gift exchange following speeches (microphone to be available at all times).

5.4 Seating - To be included on official table:- 5.4.1 Lord Mayor and partner 5.4.2 Delegation Head and partner 5.4.3 Chairman of particular Committee and partner 5.4.4 Chief Minister (or his representative) and partner when

appropriate 5.4.5 Chief Executive Officer (or Senior Officer of City of Darwin) and

partner 5.4.6 Translator 5.4.7 Aldermen and Committee Members to encourage remainder of

party to mix. 5.5 Refreshments - Beer, wine, soft drinks, water to be provided. Spirits at

own cost (waive for delegates if required).

6 Administrator of the Northern Territory Courtesy visit as appropriate eg. Governor of a Province if on an ‘official visit’. The exception to date is Haikou as His Honour has an affiliation with that City.

To Attend : Lord Mayor and partner, Chief Executive Officer, Aldermen from relevant Sister City Committee, Senior Members of Delegation and partners. Chairman of Community Committee and Youth Ambassador. Sister Cities

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Program Coordinator to accompany. Administrator’s Administration allow about 12 to 15 people in courtesy visits and no more.

7 Northern Territory Government

7.1 Chief Minister: Courtesy visit as appropriate.

7.2 To Attend : Lord Mayor, Delegation and partners, Chairman Sister City Management Committee. Sister Cities Program Coordinator to accompany.

7.3 Speaker of the House: as above.

The above mentioned courtesy visits only apply in the case of official visits not for example the visit for the start of the Darwin to Ambon Yacht Race, unless the Governor is in the party.

8 Activities

8.1 Always include visits to Territory Perspective, and give consideration to the N.T. Museum of Arts and Sciences, following consultation with visiting delegation.

8.2 Other activities selected from City Tour, East Point, Indo-Pacific Marine,

Jumping Crocodile Cruise, Fish Feeding, Mindil Beach Markets, Windows on the Wetlands, Fogg Dam etc. as time permits.

9 Free Time

Free Time - as determined by the Lord Mayor and Head of Delegation.

10 Help from other Committee Members and other interested Community groups if required.

11 Departure - as per Arrival

NB - Federal Airports Corporation are always willing to make special arrangements for parking for the Lord Mayor’s vehicle, they also make available V.I.P. lounge when required (this is not very large thus numbers limited). Arrangements for speedy execution through customs etc are able to be made and we no longer need to obtain departure tax stamps, as internationally they are now included in the price of the airline tickets.

Business Delegation Visits 1 Program/Itinerary

As per Official Delegation visits. Translator to be provided when necessary.

2 Arrival

2.1 Reception group at Airport : Lord Mayor, Chairman relevant Community Committee, Community Committee Members, Sister Cities Program Coordinator.

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2.2 Airport to Hotel - Lord Mayor to accompany Head of Delegation; other delegates - private hire cars, if party about 6 in number, otherwise coach (allowing for luggage).

3 Accommodation

As per Official Delegation visits.

4 Transport As per Official Delegation visits, although for business tours recommend keeping delegation as one party with coach transport the best option. Customary to utilise a staff member from Department of Asian Relations, Trade and Industry as tour guide on coach if available for some visits e.g. Trade Development Zone and East Arm development.

5 Official Dinner/s

5.1 Venue - as determined by Lord Mayor and appropriate to official party. 5.2 Guest List - As per Official Delegation visit, excluding Chief Minister but

invite Minister of ‘Asian Relations, Trade and Industry’ with partner. Consul and partner if applicable.

NB - The Department of ‘Asian Relations, Trade and Industry’ often hold a separate dinner hosted by them, to which they normally invite the Lord Mayor and partner.

5.3 Speeches - As per Official Delegation visit, although often smaller function, more intimate therefore suggest no need for microphones.

5.4 Seating - As per Official Delegation visit. 5.5 Refreshments - As per Official Delegation visit.

6 Administrator of the Northern Territory

Not normally necessary for a Business Delegation, although may vary according to requirements.

7 Northern Territory Government

Appropriate Minister or Departmental representative, eg. Haikou maybe Director - China Desk.

8 Activities

8.1 As appropriate to the interests of the Delegation. 8.2 Visit to Territory Perspective for business meetings and general

overview of exhibits. Trade Development Zone and East Arm Development. Some business delegation visits have to date, been two and three days therefore ‘time’ is a major factor, thus `tourist type’ visits cannot be included in the program or are severely limited, as the major purpose of these visits is to foster business and trade relations.

Depending upon interests of group, may include, as we have done in the past, visits to research projects. e.g. Aqua-culture projects at the NT University or Berrimah Research Farm etc.

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9 Free time

When requested, following itinerary discussions with delegation.

10 Help from other Committee Members and other interested Community groups if required.

Cultural/Sporting/Educational Delegation Visits 1 Program/Itinerary

As per Official Delegation visits. Liaise with relevant Darwin organisations e.g. Festival of Darwin Office or Departments of Education or Sport and Recreation. Translator to be provided when necessary.

2 Arrival

As per Official Delegation visits.

3 Accommodation Good motel style.

4 Transport

Usually coach most appropriate.

5 Official Dinner 5.1 Venue - Family type restaurant. 5.2 Guest List - As per Official Delegation visits. Vary according to

representation and purpose of delegation, (e.g. sporting group - possibly Minister for Sport and Recreation or Secretary of relevant department.

5.3 Speeches - As per Official Delegation visits (possibly excluding microphone depending on size of delegation).

5.4 Seating - As per Official Delegation visits. 5.5 Refreshments - As per Official Delegation visits.

6 Administrator of the Northern Territory

Visit normally not required.

7 Northern Territory Government Vary according to representation.

8 Activities

Governed by purpose of visit e.g. Cultural Dance Group for Festival of Darwin here to perform according to program arranged by Festival Office in liaison with Sister Cities Program Coordinator.

Allow time for shopping and some sight seeing if possible.

If an Educational Delegation, there may be a need to arrange a visit to the Minister for Education or the Secretary of the Department, a school and for

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example, a visit to meet with the NT University Vice-Chancellor, and/or Deans of various faculties including a tour of the University.

9 Help from other Committee Members and other interested Community groups

if required.

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AGENDA ITEM: 10.2.2

MINUTES ANCHORAGE SISTER CITY COMMUNITY COMMITTEE MEETING - 28 NOVEMBER 2012, PROFESSIONAL SKILLS EXCHANGE, ART EXCHANGE,

HARMONY DAY

REPORT No.: 13c0004 HB:es COMMON No.: 2395139 DATE: 18/02/2013


Barich Approved: General Manager Community & Cultural Services, John Banks PURPOSE The purpose of this report is to present the minutes (Attachment A) of the Anchorage Sister City Community Committee Meeting held 28 November 2012 for Council’s information and presents recommendations arising for Council’s consideration. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- Goal 4 Historic and Culturally Rich City Outcome 4.2 Community life rich in creativity Strategies 4.2.2 Embrace national and international relationships KEY ISSUES

Appointment of Chair for the 2012 – 2014 Term. Participation in a joint Sister Cities event for Harmony Day 2013. Development of an Emerging Artists exhibition. Development of a professional skills exchange scholarship.

RECOMMENDATIONS A. THAT Report Number 13C0004 HB:es entitled Minutes Anchorage Sister City

Community Committee Meeting - 28 November 2012, Professional Skills Exchange, Art Exchange, Harmony Day, be received and noted.

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PAGE: 2 REPORT NUMBER: 13C0004 HB:es SUBJECT: MINUTES ANCHORAGE SISTER CITY COMMUNITY COMMITTEE

MEETING - 28 NOVEMBER 2012, PROFESSIONAL SKILLS EXCHANGE, ART EXCHANGE, HARMONY DAY

B. THAT the Anchorage Sister City Community Committee recommends that Ms

Marie-Louise Pearson is elected to the position of Chair of the Anchorage Sister Cities Community Committee for the period 28 November 2012 to 30 June 2014.

C. THAT the Anchorage Sister City Community Committee recommends that

Council endorse establishment of a pilot professional skills exchange scholarship that will include:

i. Exchange of a Darwin person to Anchorage ii. An open application process iii. Include one of the following key areas of interest: arts, culture,

social issues iv. Carry forward of all available Committee funds

D. THAT the Anchorage Sister City Community Committee recommends that

Council endorse the development of an emerging artists exhibition between Darwin and Anchorage.

E. THAT the Anchorage Sister City Community Committee recommends that

Council support a joint Sister City event for Harmony Day 2013 and contribute $100 of Committee funds towards the event.

BACKGROUND Decision No. 20\4424 (27/09/11) A. THAT Report Number 11C0099 entitled Anchorage Sister City Community

Committee Minutes 10 August 2011 - Art Exchange, Book Donation, Halloween, be received and noted.

B. THAT the Anchorage Sister City Community Committee recommends that up to

$500 is allocated to the annual book donation and books are specifically gifted to schools/art groups that participated in the inaugural Anchorage and Darwin Art Exchange.

C. THAT the Anchorage Sister City Community Committee recommends that up to

$2500 is allocated to the 2012 Anchorage and Darwin Art Exchange project. D. THAT the Anchorage Sister City Community Committee recommends that up to

$1000 is allocated to a Community Halloween Event in October 2011. Decision No. 20\3777 (29/03/11) E. THAT Report Number 11C0031 HB:es entitled Sister City Community

Committee Informal Minutes - Anchorage 3 February 2011 - Professional Skills

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Exchange, Pen Pal Project, Art Exchange, Arafura Games, be received and noted.

F. THAT up to $6800 of the Anchorage Sister City Community Committee budget

(W1582) is allocated to a professional skills exchange between Anchorage and Darwin.

G. THAT up to $300 of the Anchorage Sister City Community Committee budget

(W1582) be allocated towards a pen pal project between Rogers Park Elementary in Anchorage, Alaska and a middle school in Darwin.

H. THAT up to $100 of the Anchorage Sister City Community Committee budget

(W1582) is allocated to the Sister Cities Night at the Arafura Games in May 2011.

Decision No. 20\2934 (29/06/10) A. THAT Report Number 10C0079 KH:es entitled, Minutes Anchorage Sister City

Community Committee 13 May 2010 Meeting & Project Proposal, be received and noted.

B. THAT the 2009/2010 Anchorage Sister City Community Committee Project

budget allocation of $4095.00 sponsor the participation of Ms Audrey Saganna, a Native Alaskan Elder, in the International Indigenous Women’s Wellness Conference to be held in Darwin from 22 to 25 August 2010.

DISCUSSION The Anchorage Sister City Community Committee met 28 November 2012. This was the last meeting for 2012. Members elected a Chair, discussed the professional skills scholarship, art exchange, joint sister cities event, advisory committee workshops, sister cities conference report and planning for the 2012-2014 term. The following details the recommendations arising from the meeting. Appointment of Chair Ms Marie-Louise Pearson was nominated for the role of Chair and elected by the Committee for the 2012 – 2014 term. Professional Skills Exchange Scholarship Project Objective Increased cultural understanding and exchange of professional skills and knowledge between Darwin and Anchorage. Background

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In July 2010 the Anchorage Committee was to host Ms Audrey Saganna, a Native Alaskan Elder, who was being sponsored by the Committee to attend the Indigenous Women’s Wellbeing conference in Darwin hosted by Larrakia Nation (Decision No. 20\2934). Ms Saganna was unable to attend at the last minute, consequently the project was not completed. The Committee indicated they would still like to pursue development of a scholarship for a professional skills exchange and passed a revised decision (Decision No. 20\3777) in early 2011. The exchange was open to citizens of Anchorage, and the Municipality of Anchorage and the Anchorage Sister Cities Commission were approached to nominate a candidate. No candidates were nominated, subsequently the project stalled. As agreed at the September 2012 meeting, a sub-committee was formed to discuss options for a professional skills exchange scholarship and to present a recommendation back to the Committee on how to proceed. A summary of the discussion is provided below:

The Committee has a desire to execute a professional skills scholarship. Timeframes for delivery need to be developed. There is a preference to send a local Darwin person to Anchorage on a short

term exchange. Key areas of interest for exchange are arts, cultural and social issues. Opportunity is to be open to the entire community. Application process needs to be developed. The successful applicant is required to join the Committee for a period of 12

months as an observer upon their return. Applicant will need to demonstrate promotion of the Sister Cities Program and

benefit to the City of Darwin brand. Exchange to be culturally beneficial to the applicant and the City of Darwin. Associated costs will need to be revisited.

The following proposed recommendation, if endorsed, will supersede the previous decision. Proposed recommendation THAT Council endorse establishment of a pilot professional skills exchange scholarship that will include:

Exchange of a Darwin person to Anchorage An open application process Include one of the following key areas of interest: arts, culture, social issues Carry forward of all available Committee funds

Art Exchange Project Objective

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Strengthen the sister city relationship between Darwin and Anchorage through arts and culture. To highlight the similarities between our arts and culture and to foster links between our respective arts communities. Background In 2011 and again in 2012 Darwin and Anchorage hosted a touring exhibition of student artwork submitted to the Anchorage and Darwin Community Art Exchange. The 2012 exchange built upon the strength of the 2011 exchange, expanding the number of schools involved and the attendance to the exhibition opening. The success of these two exchanges and a recent visit to the art exchange partners in Anchorage prompted discussions of expanding the exchange to include a greater diversity of community members in the program. Project Plan - Emerging Artists Exhibition Emerging artists from Darwin and Anchorage will be invited to submit artworks to an exhibition that will be held in Darwin and Anchorage. The exhibition will have a consistent theme and restrictions around what can and can’t be entered and quantity of items entered will be clearly defined to ensure it is cost effective to ship items and each gallery has the ability to display all items. There will be scope for the exhibition to include some sculpture and 3D items. To achieve greater coverage of the exhibition it will be shown at additional venues such as the Libraries, Schools, Darwin Entertainment Centre or commercial gallery spaces. Proposed recommendation THAT Council endorse development of an emerging artists exhibition between Darwin and Anchorage. Harmony Day 2013 Project Objective Positively promote the Sister Cities Program in the Darwin community. Background In July 2012 a memo was sent to each Sister City Committee requesting feedback in relation to joint Sister City events. In summary, the Committees responded favourably and all seek to participate in a highly visible, promotional events that would join together all the Sister Cities. Additionally they agreed that a separate planning group should be established to develop the event. Harmony Day was chosen as the preferred event as it was possible to represent all the Sister Cities through this multi-cultural event. Project Plan A planning committee consisting of Sister City Community Committee members and Friends of Sister Cities will plan and develop a joint Sister Cities event to celebrate

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Harmony Day 2013. Each Committee to contribute ideas, a small amount of funds and volunteers for the event. Proposed recommendation THAT Council support a joint Sister City event for Harmony Day 2013 and contribute $100 of Anchorage Committee funds towards the event. Sister Cities Forum Based on positive feedback from the Advisory Committee Workshops held October 2012, the Anchorage Sister City Community Committee recommended that a Sister Cities Collaboration Forum be established to provide a networking opportunity for Committee members and an opportunity to discuss sister city projects and ideas. Based on similar feedback from other Committees this will be progressed operationally. CONSULTATION PROCESS In preparing this Report the following parties were consulted:

Anchorage Sister Cities Community Committee POLICY IMPLICATIONS All recommendations are made in line with the City of Darwin Policy 053 – Sister Cities. BUDGET AND RESOURCE IMPLICATIONS Professional Skills Exchange Scholarship The Professional Skills Exchange Scholarship will require a carry forward of the $6800 previously allocated to the professional skills exchange decision from W1582/1 as well as $2700 of unspent Committee funds. Art Exchange A budget is yet to be developed for the Emerging Artists Art Exchange. As this project will span two countries/ cities and seeks a broad reach of participants, it will be necessary for some appealing marketing tools to be developed. Harmony Day The following budget is proposed for the Harmony Day event with $100 being contributed by each Committee and remaining funds coming from general operating.

Work Order Amount Anchorage W1582/1 $100 Ambon W1581/1 $100

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Dili W1583/1 $100 Haikou W1579/1 $100 Kalymnos W1584/1 $100 General operating W401/1 $3000 Total $3500

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil. ENVIRONMENTAL IMPLICATIONS Nil. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. HAYLEY BARICH JOHN BANKSSENIOR COMMUNITY DEVELOPMENT OFFICER - LIVEABILITY

GENERAL MANAGER COMMUNITY & CULTURAL

SERVICES For enquiries, please contact Hayley Barich on 89300695 or email: [email protected]. Attachment A: Minutes Anchorage Sister City Community Committee Meeting 28

November 2012.

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ANCHORAGE SISTER CITY COMMUNITY COMMITTEE MEETING Wednesday 28 November 2012, 5.00 – 6.00pm

Meeting Room 1, Level 1



Peter Harris Community representative Alderman Robin Knox Elected Member Alderman Kate Worden Elected Member Marie-Louise Pearson Community representative Korin Lesh Community representative Sue Wainwright Community representative

3. Apologies

Cassandra Deon

4. Minutes Minutes of Anchorage Sister City Community Committee held 5 September 2012 were approved as a true and accurate record of the meeting. (Ald. Knox/ Ald. Worden) Carried

5. Election of Chair Marie-Louise Pearson was nominated and unanimously elected by the Committee as Chair. Recommendation: THAT Ms Marie-Louise Pearson is elected to the position of Chair of the Anchorage Sister Cities Community Committee for the period 28 November 2012 to 30 June 2014. (Ald. Knox/ Ald. Worden) Carried

6. Business Arising

6.1 Professional Skills Exchange It was noted that in addition to the summary provided the following points were to be included: The exchange is to be culturally beneficial to the applicant and the

City of Darwin. The successful applicant would be expected to attend Anchorage

SCCC meetings as an observer for 12 months after the exchange.

Recommendation: THAT Council endorse establishment of a pilot professional scholarship program that will include: Exchange of a Darwin person to Anchorage An open application process Include one of the following key areas of interest: arts, culture,

social issues Carry forward of all available Committee funds

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(Pearson/ Ald. Knox) Carried 6.2 Art Exchange 2012

There is a possibility to link the project with Kormilda College and Emerging Indigenous Leadership Programs. Action: Peter to investigate grant funding opportunities

Recommendation: THAT Council endorse the development of an emerging artists exhibition between Darwin and Anchorage.

(Ald. Worden/ Ald. Knox) Carried

6.3 Sister City Joint Events

It was noted that each Committee should be represented in the planning process for the Harmony Day event.

Recommendation: THAT the Anchorage Sister City Community Committee support a joint Sister City event for Harmony Day 2013 and contribute $100 of Committee funds towards the event. (Ald. Worden/ Wainwright) Carried


The Committee agreed that the sessions were valuable and agreed that the Sister Cities Committees should have other opportunities to meet and share ideas. Recommendation: THAT an annual Sister Cities Committees Collaborative Forum be established. (Harris/ Ald. Worden) Carried

6.5 Halloween Festival

Korin gave a brief report of the event.

7. General Business 7.1 Report on Sister Cities Australia Conference – Lynnette Bigg

Report was noted by the Committee. The Committee see merit in developing a Sister Cities Conference to be held in Darwin. This item is proposed for discussion at the Sister Cities Collaborative Forum.


A final copy will be circulated to all Committee members for their reference.

7.3 Planning for the 2012 – 2014 term

Committee will hold a separate workshop to plan for the 2012 – 2014 Term. The workshop has tentatively been set for Wednesday 23 January 2013, 4pm.

7.4 End of year volunteer Christmas function

To be held Monday 10 December, 5:30pm – 7pm at the Civic Centre Function Room. Invitations to be posted shortly. Please rsvp.

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Anchorage Sister City Community Committee Meeting 29 November 2012

7.5 Financial Update The Committee has been allocated $4000 in Committee funds, $639 of which was spent on the Halloween Family Fun Day event. Committee funds need to be committed by 30 June 2013. Additionally each Committee received $639 of the funds raised from the film night at the Deckchair cinema.


Alderman Knox would like Public Art through Sister Cities to be included as an item to discuss at the Sister Cities Collaboration Forum. Peter would like information on the Anchorage Council including organisation chart. The Committee would like to identify what community events they have the potential to link with for promotion of the Sister Cities Program.

8. Meeting Closed 6.25pm 9. Date and time of next meeting

Date: TBA Time: 5pm

Venue: Meeting Room 1

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AGENDA ITEM: 10.2.3

MINUTES AMBON SISTER CITY COMMUNITY COMMITTEE - 29 NOVEMBER 2012, STUDENT EXCHANGE, HARMONY DAY



Barich Approved: General Manager Community & Cultural Services, John Banks PURPOSE The purpose of this report is to present the minutes (Attachment A) of the Ambon Sister City Community Committee meeting held 29 November 2012 for Council’s information and presents the recommendations arising for Council’s consideration. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- Goal 4 Historic and Culturally Rich City Outcome 4.2 Community life rich in creativity Strategies 4.2.2 Embrace national and international relationships KEY ISSUES

Appointment of Chair for the 2012 – 2014 term. Allocation of budget towards the 2013 student and teacher exchange. Participation in a joint Sister Cities Harmony Day event.

RECOMMENDATIONS A. THAT Report Number 13C0003 HB:es entitled Minutes Ambon Sister City

Community Committee - 29 November 2012, Student Exchange, Harmony Day, be received and noted.

B. THAT the Ambon Sister City Community Committee recommends that Mr Rick

Setter be elected as Chair to the Ambon Sister City Community Committee for the period 29 November 2012 – 30 June 2013.

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PAGE: 2 REPORT NUMBER: 13C0003 HB:es SUBJECT: MINUTES SISTER CITY COMMUNITY COMMITTEE - AMBON 29

NOVEMBER 2012, STUDENT EXCHANGE, HARMONY DAY C. THAT Council appoint Ms Marie-Claire Cull as a Community Representative of

the Ambon Sister City Community Committee in accordance with the Local Government Act 2008 for a period commencing 29 November to 30 June 2014

D. THAT the Ambon Sister City Community Committee recommends that $3500 is

allocated to the Ambon to Darwin students and teacher exchange program for 2013.

E. THAT the Ambon Sister City Community Committee recommends that Council

support a joint Sister City event for Harmony Day 2012 and contribute $100 of Ambon Committee funds towards the event.

BACKGROUND Decision No. 21\125 (29/05/12) A. THAT Report Number 12C0018 HB:es entitled Ambon Sister City Community

Committee - Minutes 1 March 2012, Student Exchange, Language Teachers Association of the NT Language Speaking Competition, Sister Cities Film Night, be received and noted.

B. THAT the Ambon Sister City Community Committee recommends that up to

$3500 be allocated to a three (3) week exchange of two students and one teacher from Ambon to Darwin in 2012.

C. THAT the Ambon Sister City Community Committee recommends that up to

$600 be allocated to the B’hasa Indonesia section of the Language Teachers Association of the Northern Territory 2012 Language Speaking Competitions.

D. THAT the Ambon Sister City Community Committee supports a joint fundraising

film night at the Deckchair Cinema in 2012. Decision No. 20\4635 (29/11/11) A. THAT Report Number 11C0118 HB:kl entitled Ambon Sister City Community

Committee Meeting - Ambon 1 March 2012, be received and noted. B. THAT the Ambon Sister City Community Committee recommends that the

student and teacher exchange program between Ambon and Darwin be supported in principal.

Decision 20\2828 (25/05/10)

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NOVEMBER 2012, STUDENT EXCHANGE, HARMONY DAY A. THAT Report Number 10C0066 JB:kl entitled Sister Cities Community

Committee Minutes – Haikou Meeting 19 April 2010 and Ambon Meeting 29 April 2010, be received and noted.

Haikou Sister City Community Committee Recommendations

B. THAT the Haikou Sister City Community Committee requests that Ms Maisy

Latif at Darwin High School be contacted to provide further detail on current Chinese study programs within Darwin’s schools and that a letter seeking further information on schools’ Chinese language programs be forwarded.

C. THAT the Haikou Sister City Community Committee requests Council

contacts Mr Brendan Doran at the NT Government in respect to the Government’s potential visit to Haikou during the Shanghai World Expo 2010 exploring opportunities for Council to be part of the visit.

D. THAT the Haikou Sister City Community Committee recommend that Council

writes to the Haikou Guide praising the guide as high quality and that Council would like to place a link to the guide on its website.

E. THAT the Haikou Sister City Community Committee recommend a Darwin

delegation visit Haikou for the purpose of –

a. Reaffirming the importance of the Haikou Sister City relationship. b. Celebrating 20 years since the signing of the Sister City agreement

between Darwin and Haikou. c. Visiting the completed road to the Soldiers Memorial in DongFang.

F. THAT the Haikou Sister City Community Committee recommend Council

invite the Mayor of Dongfang to visit Darwin to further explore a friendship link, military linkages and city similarities in June or July 2010 in accordance with the Sister Cities Delegation procedure.

G. THAT the Haikou Sister City Community Committee recommend a

contribution of funds towards the Sister Cities Fundraising Deckchair event to be held in July 2010.

Ambon Sister City Community Committee Recommendations

H. THAT the Ambon Sister City Community Committee recommend in principal

that funds be allocated to fund airfares and travel expenses (estimated cost between $3,000 and $4,000) for the exchange of two students and one teacher between SMU5, Ambon and Kormilda College, Darwin for three weeks during the second semester of the 2010 school year and that correspondence be sent to the Principals of the respective schools detailing the proposal.

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NOVEMBER 2012, STUDENT EXCHANGE, HARMONY DAY I. THAT the Ambon Sister City Community Committee recommend that Mr. Phil

Blumberg, NT Department of Education and Training, be contacted by Council staff to check insurance requirements of a student exchange program.

J. THAT the Ambon Sister City Community Committee recommend that

correspondence to the Principals of Kormilda College and SMU5 detailing the proposed student exchange be drafted by Council staff in consultation with the Chairperson of Ambon SCCC.

K. THAT the Ambon Sister City Community Committee requests a response

from Council prior to the next scheduled meeting of the Ambon Sister City Community Committee regarding the request for re-allocation of funds of $4,800 to the Ambon Sister City Community Committee that were not carried forward from the 2008/2009 financial year.

L. THAT the Ambon Sister City Community Committee recommend that the Chair of the Ambon Sister City Committee the Chair of the Ambon Sister City Committee explore options for the provision of a perpetual trophy for the Darwin to Ambon Yacht Race and that a response be forwarded by Council to the Darwin to Ambon Yacht Race 2010 Organising Committee stating this intention.

M. THAT the Ambon Sister City Community Committee recommend that the

Chair explore suitable race award categories and appropriate trophy designs up to the value of $1,000 and report back to the Ambon SCCC meeting of 10 June 2010.

N. THAT the Ambon Sister City Community Committee recommend a response

prepared by Council staff to the Darwin to Ambon Yacht Race 2010 Organising Committee stating that the Ambon SCCC is interested in sponsoring a perpetual trophy for the event and that the Chair of the Committee is currently exploring options.

O. THAT the Ambon Sister City Community Committee recommend that the

Ambon Sister City Community Committee be notified in writing of Council’s intention to carry over any funds remaining in the Ambon SCCC budget at the end of the 2009/2010 financial year to the 2010/2011 financial year.

DISCUSSION The Ambon Sister City Community Committee met 29 November 2012. The Committee discussed a number of items including; nomination of a Chair, Darwin to Ambon yacht race, student exchange, statue donation and Sister Cities joint events. The Committee discussed plans for the unveiling of the donated statues of the Indonesian garden at Charles Darwin University (CDU). The Lord Mayor and Vice-

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NOVEMBER 2012, STUDENT EXCHANGE, HARMONY DAY Chancellor of CDU will unveil the statues at a small ceremony Friday 7 December 2012. The following discussion provides details of the recommendations arising. Appointment of Chair Mr Rick Setter was nominated for the role of Chair and elected by the Committee for a 1 year term. Appointment of Committee Member Ms Marie-Claire Cull enquired via the website about becoming a member of the Ambon Sister City Community Committee. As a vacancy exists, Ms Cull completed a nomination form and attended an interview. Ms Cull met the selection criteria and is recommended for appointment as a Community Representative for the 2012 – 2014 term. Student and Teacher Exchange Project Objective Capacity building of students and teachers in language skills and cross-cultural communication and increased person-to-person linkages. Background In 2011 and again in 2012 the Ambon Sister City Community Committee, in partnership with Kormilda College, supported the short term exchange of two students and a teacher from SMA Negeri 5 in Ambon to Darwin. In 2012 the Mayor of Ambon visited Darwin and met with the Principal of Kormilda College. The exchange was discussed and the Mayor of Ambon reconfirmed his support for the program. The Principal of Kormilda has indicated that a teacher and two year 10 students will travel back to Ambon with the students from Ambon where they will spend a week in Ambon, attending school. Project Plan Two students and a teacher, selected by SMA Negeri 5, are invited by Council to participate in a three week exchange to Darwin in August 2012. The students and teacher will be hosted by Kormilda College. Council will work with Kormilda and the Indonesian Consulate to develop a program of social activities for the students and teacher during their time in Darwin. Upon completion of their exchange to Darwin, the students and teacher will be accompanied by a teacher and two year 10 students from Kormilda College back to Ambon. The three exchangees from Kormilda will undertake a 1 week program in Ambon before returning Darwin.

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NOVEMBER 2012, STUDENT EXCHANGE, HARMONY DAY Stage Timeline Resources Planning of exchange program and selection of candidates

January – May 2013

Senior Community Development Officer – Liveability, SMA N5, City of Ambon, Kormilda College, Hellen De Lima

Pre-departure July 2013 Senior Community Development Officer – Liveability, Ambon Sister City Community Committee, Kormilda College, Indonesian Consulate, Hellen De Lima

In-Country (Ambon students in Darwin)

August 2013, 3 weeks

Kormilda College, Ambon Sister City Community Committee, Indonesian Consulate, Senior Community Development Officer - Liveability

In-County (Darwin students in Ambon)

End August – early September 2013

Kormilda College, Ambon Sister City Community Committee, Indonesian Consulate, Senior Community Development Officer – Liveability, Hellen De Lima

Post assignment evaluation

September 2012

Senior Community Development Officer – Liveability, SMA N5, City of Ambon, Kormilda College

Proposed recommendation THAT $3500 is allocated to the Ambon to Darwin students and teacher exchange program for 2013. Harmony Day 2013 Project Objective Positively promote the Sister Cities Program in the Darwin community. Background In July 2012 a memo was sent to each Sister City Committee requesting feedback in relation to joint Sister City events. In summary, the Committees agreed they wished to participate in highly visible, promotional events that would join together all the Sister Cities. Additionally they agreed that a separate planning group should be established to develop the event. Harmony Day was chosen as the preferred event as it was possible to represent all the Sister Cities through this multi-cultural event. Project Plan A planning committee consisting of Sister City Community Committee members and Friends of Sister Cities will plan and develop a joint Sister Cities event to celebrate Harmony Day 2013. Each Committee to contribute ideas, a small amount of funds and volunteers for the event.

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NOVEMBER 2012, STUDENT EXCHANGE, HARMONY DAY Proposed recommendation THAT Council support a joint Sister City event for Harmony Day 2013 and contribute $100 of Ambon Committee funds towards the event. CONSULTATION PROCESS In preparing this Report the following parties were consulted:

Ambon Sister City Community Committee Kormilda College City of Ambon Ms Marie-Claire Cull

POLICY IMPLICATIONS All recommendations are made in line with City of Darwin Policy 053 – Sister Cities. BUDGET AND RESOURCE IMPLICATIONS Student and teacher exchange Based on expenditure of the last two exchanges the Committee recommends an allocation of $3500 from W1581/1 be allocated for the project to pay for return flights, transfers and accommodation of two students and one teacher. The proposed budget assumes that the teacher and two students from Kormilda College will self fund all travel and accommodation expenses. Harmony Day The following budget is proposed for the Harmony Day event with $100 being contributed to each Committee and remaining funds coming from general operating.

Work Order Amount Anchorage W1582/1 $100 Ambon W1581/1 $100 Dili W1583/1 $100 Haikou W1579/1 $100 Kalymnos W1584/1 $100 General operating W401/1 $3000 Total $3500

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil. ENVIRONMENTAL IMPLICATIONS Nil.

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NOVEMBER 2012, STUDENT EXCHANGE, HARMONY DAY COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. HAYLEY BARICH JOHN BANKSSENIOR COMMUNITY DEVELOPMENT OFFICER - LIVEABILITY


For enquiries, please contact Hayley Barich on 89300695 or email: [email protected] Attachment A: Minutes Ambon Sister City Community Committee Meeting 29

November 2012

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AMBON SISTER CITY COMMUNITY COMMITTEE MEETING

Thursday 29 November 2012, 5:00pm Meeting Room 1, Level 1



Alderman Allan Mitchell Elected Member Jherry Matahelumual Youth representative Rick Setter Community representative Christine Silvester Community representative Hayley Barich Senior Community Development Officer -

Liveability 3. Apologies

Judy Miller Leigh Gregory

4. Minutes Minutes of last meeting Thursday 14 June 2012 were accepted as a true an accurate record. (Setter/ Silvester) Carried Minutes of the informal meeting Thursday 6 September 2012 were accepted as a true and accurate record. (Silvester/ Ald. Mitchell) Carried

5. Election of Chair

Rick Setter was nominated as Chair and elected unopposed. Recommendation: THAT Mr Rick Setter be elected as Chair to the Ambon Sister City Community Committee for the period 29 November 2012 – 30 June 2013. (Silvester/ Ald. Mitchell) Carried

6. Presentation: Darwin to Ambon Yacht Race, Presenter Alderman Allan

Mitchell A video presentation was given and short discussion was had. The Committee thanked Alderman Mitchell for his presentation.

7. Business Arising from Previous Minutes

7.1 Student Exchange SMA N 5 Ambon Committee discussed the length of the exchange, possibility of the next exchangees from Ambon being boys and homestay options. The Committee was pleased that Kormilda College was considering sending students and a teacher as a reciprocal

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exchange. The Committee agreed that a simple agreement could exist between the two schools. Recommendation: THAT $3500 is allocated to the Ambon to Darwin students and teacher exchange for 2013.

7.2 Statue donation to CDU Indonesian Garden

The Committee requests that the Chair as well as the Lord Mayor be given the opportunity to speak at the presentation. Committee members have received invites to the unveiling which will take place on Friday 7 December, 2;30pm at the Indonesian Gardens at CDU.

7.3 LTANT Language Awards

Update noted by Committee. 7.4 Maluku/ Ambon Night

Jherry advised that there is potential for an Ambonese group to perform at the Darwin Festival 2013. Rick advised that the Darwin to Ambon Yacht Race would commence 17 August.

7.5 Sister City Joint Events

Recommendation: THAT the Ambon Sister City Community Committee support a joint Sister City event for Harmony Day 2013 and contribute $100 of Committee funds towards the event.

(Silvester/ Matahelumual) Carried

7.6 Advisory Committee Workshop

The Committee agreed that the workshop had been beneficial. 8. General Business

8.1 Report on Sister Cities Australia Conference – Lynnette Bigg Report received and noted by the Committee.


The final version of the Strategic Plan will be forwarded to all Committee members.

8.3 Update from the Indonesian Consulate

Pak Ardian Budhi Nugroho has been appointed Vice Consul for Information & Social Cultural at the Indonesian Consulate on a temporary basis. Action: Invite Pak Ardian to the next Committee meeting. Jherry advised that two students and one teacher from the Maluku province are currently in the NT. The students will leave December 7, the teacher will be at Dripstone Middle School until June 2013. Action: Students and teacher to be invited to the unveiling of the statues in the Indonesian garden.

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Ambon Sister City Community Committee Meeting 29 November 2012

8.4 End of year volunteers Christmas function

To be held Monday 10 December, 5:30pm – 7pm at the Civic Centre. Invitations have been posted.


The Committee has been allocated $4000 for the 2012/23 financial year. All funds must be committed by 30 June 2013. Each committee received $639 from the money raised at the Sister Cities Film Night at the deckchair cinema.


Rick advised that Kevin Davis will be writing to Council in relation to a bench project that the Committee may wish to consider. Alderman Mitchell advised that the Darwin to Ambon Yacht Race has been nominated for ‘event of the year’ in the Australia Day Awards.

9. Meeting Closed 6.16pm 10. Date and time of next meeting Date: TBA Time: 5pm Venue: Meeting Room 1

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AGENDA ITEM: 10.2.4

MINUTES KALYMNOS SISTER CITY COMMUNITY COMMITTEE - 30 NOVEMBER 2012, GLENTI, HARMONY DAY



Barich Approved: General Manager Community & Cultural Services, John Banks PURPOSE The purpose of this report is to present the minutes (Attachment A) of the Kalymnos Sister City Community Committee meeting held 30 November 2012 for Council’s information and presents the recommendations arising for Council’s consideration. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- Goal 4 Historic and Culturally Rich City Outcome 4.2 Community life rich in creativity Strategies 4.2.2 Embrace national and international relationships KEY ISSUES

Appointment of Chair for the 2012-2014 term. Involvement in the 2013 Glenti. Participation in a joint Sister Cities event for Harmony Day 2013.

RECOMMENDATIONS A. THAT Report Number 13C0002 HB:es entitled Minutes Kalymnos Sister City

Community Committee Meeting - 30 November 2012, Glenti, Harmony Day, be received and noted.

B. THAT the Kalymnos Sister City Community Committee recommends that Mr

Tony Miaoudis is appointed as Chair of the Kalymnos Sister City Community Committee for the period 30 November 2012 to 30 June 2014.

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PAGE: 2 REPORT NUMBER: 13C0002 HB:es SUBJECT: MINUTES KALYMNOS SISTER CITY COMMUNITY COMMITTEE

MEETING - 30 NOVEMBER 2012, GLENTI, HARMONY DAY C. THAT the Kalymnos Sister City Community Committee recommends that up to

$1000 is allocated to a display and interactive information stall at the Greek Glenti 2013.

D. THAT the Kalymnos Sister City Community Committee recommends that

Council support a joint Sister City event for Harmony Day 2013 and contribute $100 of Kalymnos Committee funds towards the event.

BACKGROUND The Kalymnos Sister City Community Committee meet regularly to advise Council of ways in which Council can strengthen its Sister City relationship with Kalymnos and the overall international relations program of Council. DISCUSSION The Kalymnos Sister City Community Committee met 30 November 2012. The Committee discussed a number of items including; Glenti 2013, Harmony Day, Advisory Committee Workshop feedback and a Greek radio program proposal. The Committee also elected a Chair. The following provides details of the recommendations arising. Appointment of Chair Mr Tony Miaoudis was nominated for the role of Chair and elected by the Committee for the 2012 – 2014 term. Glenti 2013 Project Objective Promote the Sister Cities program and philosophy and the relationship between Darwin and Kalymnos. Background Annually the Greek Glenti festival is held in Darwin during the long weekend in June. Glenti is a celebration of food, dancing and culture and is an iconic event in Darwin’s dry season calendar. Held in Bicentennial Park in Darwin’s CDB the event attracts local as well as interstate and international visitors. The Kalymnos Sister City Community Committee has previously been involved with Glenti; in 2009 the Committee had a food stall and in 2011 and 2012 an information stall and static display. Based on the positive feedback of the 2012 stall, the Committee would like to host another stall at the 2013 Glenti. Project Plan Committee to plan and develop a stall including interactive displays and information about the Darwin and Kalymnos Sister City relationship. The stall can include, but is

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MEETING - 30 NOVEMBER 2012, GLENTI, HARMONY DAY not limited to, pictures, artefacts, video, giveaways, etc. The stall will be manned by Committee representatives throughout the weekend. Stage Timeline Resources Request a stall from the Glenti Organising Committee

January 2013 Senior Community Development Officer – Liveability, Kalymnos Sister City Community Committee Chair

Plan and develop display January – May 2013

Kalymnos Sister City Community Committee, Senior Community Development Officer – Liveability, $1000

Bump-in Display 7 June 2012 Kalymnos Sister City Community Committee, Senior Community Development Officer – Liveability

Greek Glenti 8 - 9 June 2012

Kalymnos Sister City Community Committee, Senior Community Development Officer – Liveability

Bump-out Display 10 June 2012 Kalymnos Sister City Community Committee, Senior Community Development Officer – Liveability

Proposed recommendation THAT the Kalymnos Sister City Community Committee allocate up to $1000 to a display and interactive information stall at the Greek Glenti 2013. Harmony Day 2013 Project Objective Positively promote the Sister Cities Program in the Darwin community. Background In July 2012 a memo was sent to each Sister City Committee requesting feedback in relation to joint Sister City events. In summary, the Committees agreed to participate in highly visible, promotional events that would join together all the Sister Cities. Additionally they agreed that a separate planning group should be established to develop the event. Harmony Day was chosen as the preferred event as it was possible to represent all the Sister Cities through this multi-cultural event. Project Plan A planning committee consisting of Sister City Community Committee members and Friends of Sister Cities will plan and develop a joint Sister Cities event to celebrate Harmony Day 2013. Each Committee to contribute ideas, a small amount of funds and volunteers for the event. Proposed recommendation THAT Council support a joint Sister City event for Harmony Day 2013 and contribute $100 of Kalymnos Committee funds towards the event.

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MEETING - 30 NOVEMBER 2012, GLENTI, HARMONY DAY CONSULTATION PROCESS In preparing this Report the following parties were consulted:

Kalymnos Sister City Community Committee POLICY IMPLICATIONS All recommendations are made in line with City of Darwin Policy 053 – Sister Cities. BUDGET AND RESOURCE IMPLICATIONS Glenti A budget of $1000 is available from W 1584/1 which will be used for hire of display boards/ cabinets, promotional material, advertising and giveaways. Harmony Day The following budget is proposed for the Harmony Day event with $100 being contributed by each Committee and remaining funds coming from general operating.

Work Order Amount Anchorage W1582/1 $100Ambon W1581/1 $100Dili W1583/1 $100Haikou W1579/1 $100Kalymnos W1584/1 $100General operating W401/1 $3000Total $3500

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil. ENVIRONMENTAL IMPLICATIONS Nil. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. HAYLEY BARICH JOHN BANKSSENIOR COMMUNITY DEVELOPMENT GENERAL MANAGER COMMUNITY &

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MEETING - 30 NOVEMBER 2012, GLENTI, HARMONY DAY OFFICER - LIVEABILITY CULTURAL SERVICES For enquiries, please contact Hayley Barich on 89300695 or email: [email protected] Attachment A: Minutes Kalymnos Sister City Community Committee Meeting 30

November 2012

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KALYMNOS SISTER CITY COMMUNITY COMMITTEE MEETTING Friday 30 November 2012, 5.00 – 6.00pm

Community Meeting Room, enter via courtyard

CITY OF DARWIN, CASUARINA LIBRARY 1. Meeting Open 5.10pm 2. Present

Alderman George Lambrinidis Elected Member Tony Miaoudis Community representative Costa Miaoudis Community representative Alexia Koumpa Community representative (5.35pm) Hayley Barich Senior Community Development Officer -

Liveability

3. Apologies Alderman Rebecca Want de Rowe Fay Karamanakis

4. Minutes

Minutes of the last meeting held 7 September 2012 were accepted as a true and accurate record of the meeting. (Alderman Lambrinidis/ C. Miaoudis) Carried

5. Election of Chair Tony Miaoudis was nominated and elected unopposed to the position of Chair. Recommendation: THAT Mr Tony Miaoudis is appointed as Chair of the Kalymnos Sister City Community Committee for the period 30 November 2012 to 30 June 2014. (Koumpa/ C. Miaoudis) Carried

6. Business Arising

6.1 Glenti 2013 The Committee agreed they wished to host a stall at the Glenti in 2013. The Committee agreed to include an information stall/ interactive display with small give-aways. The Committee would like to provide samples of Greek tea with honey for a gold coin donation towards a nominated charity. Action: Contact the Glenti Organizing Committee to discuss options for position of the Kalymnos SCCC stall.

Recommendation: THAT $1000 be allocated towards a promotional stall at the Glenti 2013.

(Ald. Lambrinidis/ C. Mioudis) Carried

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eszegedi

Typewritten Text

Attachment A

6.2 Greek Orthodox Committee Museum proposal

Update noted by the Committee. 6.3 Joint Sister City Events

The Committee agreed they wouldn’t be able to do an event for Greek Halloween in 2013, but could look at doing something in 2014. Action: Talk to CDU about a possible Greek Halloween party. Recommendation: THAT the Kalymnos Sister City Community Committee support a joint Sister Cities event for Harmony Day and contribute $100 to the event.


The Committee agreed that the workshops were useful and a good opportunity to network with other sister city volunteers.

7. General Business

7.1 Report on Sister Cities Australia Conference – Lynnette Bigg Committee received and noted the report provided by Mrs Bigg.


Committee received and noted the Strategic Plan. 7.3 Committee focus for the 2012 – 2014 Term

Deferred until the next meeting. 7.4 End of year volunteers Christmas party

Volunteers Christmas event to be held Monday 10 December, 5:30pm – 7pm in the Function Room at the Civic Centre. Invitations have been posted, please rsvp.


They Committee have been allocated $4000 for the 2012/13 financial period. Additionally each Committee received $639 of funds raised at the sister cities film night at the Deckchair cinema. The Committees request for a carry forward of $1784.74 has been approved. These funds need to be committed by 30 June 2012.

7.6 Any other business

Zorba dancing Action: Costa to investigate world record attempt for Zorba dancing Action: Hayley to check Council guidelines for support of world record attempts.

Greek Radio Program There are advertising packages available on a Greek radio station that is broadcast nationally. A $300 per month package includes on-air ads and links on the website. A $500 per month package includes on-air ads, links on the website and 1 hour per day of content determined by the sponsor.

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Action: Organise a meeting with the Greek School to discuss the possibility of students developing the content of a Sister Cities radio program.

8. Meeting Closed 6.14pm 9. Date and time of next meeting Date: TBA Time: 5pm Venue: Community Meeting Room, Casuarina Library

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ENCL: NO

COMMUNITY AND CULTURAL SERVICES COMMITTEE

AGENDA ITEM: 10.2.5

DARWIN AND DILI YOUTH EXCHANGE PROGRAM



Barich Approved: General Manager Community & Cultural Services, John Banks PURPOSE The purpose of this report is to provide a recommended approach for a Darwin and Dili Youth Exchange as part of the Sister Cities Program for Council’s consideration. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 2 Vibrant, Flexible and Tropical Lifestyle Outcome 2.3 Increased sport, recreation and leisure experiences Key Strategies 2.3.4 Enhance services for youth KEY ISSUES

Providing opportunities for Darwin youth to be involved in the Sister Cities program.

Tangible outcomes and increased awareness of the Sister Cities Program Capacity building of youth in a cross-cultural environment. Safety and security of volunteers in Dili.

RECOMMENDATIONS A. THAT Report Number 13C0011 HB:es entitled Darwin and Dili Youth Exchange

Program, be received and noted. B. THAT Council endorse a reciprocal exchange of Dili and Darwin Youth that will

include:

Two Dili youth to Darwin for National Youth Week Two Darwin youth and a project supervisor to Dili to volunteer at

Action for Change Foundation Allocation of $9114 from W1584/1 and W401/1

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PAGE: 2 REPORT NUMBER: 13C0011 HB:es SUBJECT: DARWIN AND DILI YOUTH EXCHANGE PROGRAM C. THAT Council support sending a Council Officer or Community Representative of

the Dili Sister City Community Committee to act as project supervisor. BACKGROUND Council previously endorsed a youth exchange between Darwin and Dili (Decision No. 21\123) and an allocation of Committee and Quiz4Dili funds to the value of $4475. This report provides details of the recommended approach for the exchange project including; previous decisions that inform the project, objectives of the project, key milestones and timing, major risks and minimisation strategies, expected outcomes and proposed financial outlay. This report seeks Councils endorsement for the allocation of funds towards a Darwin and Dili reciprocal youth exchange. PREVIOUS DECISIONS Decision No. 21\123 (29/05/12) A. THAT Report Number 12C0021 HB:kl entitled Dili Sister City Community

Committee Meeting - Dili 28 February 2012 – Youth Exchange, be received and noted.

B. THAT the Dili Sister City Community Committee recommends that up to $4475

is allocated to a youth exchange between Darwin and Timor-Leste.

C. THAT the Dili Sister City Community Committee recommends that up to $2500 is allocated to the development of Library facilities for Action for Change Foundation, Dili, Timor-Leste.

D. THAT the Dili Sister City Community Committee recommends that up to $500 is

provided as ongoing support for the development of basketball facilities at No. 3 School Tuana-Laran, Dili, Timor-Leste.

Decision No.20\4636 (29/11/11) A. THAT Report Number 11C0128 HB:es entitled Sister City Community Committee

Meeting - Dili 28 February 2012, be received and noted. B. THAT the Dili Sister City Community Committee recommends that the

Committee continues to support existing partnerships with a focus on youth and encourages the development of relations between schools and youth organizations in Dili and Darwin, eg. Essington School.

C. THAT the Dili Sister City Community Committee recommends that up to $660 is allocated to the development of basketball facilities for the No. 3 School Tuana-Laran in Dili, Timor-Leste.

D. THAT the Dili Sister City Community Committee recommends that up to $1450 is

allocated to sponsoring the 2011/2012 Timor Cup hosted by the East Timor Brothers United.

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PAGE: 3 REPORT NUMBER: 13C0011 HB:es SUBJECT: DARWIN AND DILI YOUTH EXCHANGE PROGRAM E. THAT the Dili Sister City Community Committee recommends that the Lord

Mayor host a reception during the 2011/2012 Timor Cup to welcome the sporting delegation from our Sister City, Dili, Timor-Leste.

Decision No. 20\3779 (29/03/11) A. THAT Report Number 11C0033 HB:es entitled Sister City Community Committee

Meeting - Dili 28 February 2012, be received and noted. B. THAT the Dili Sister City Community Committee recommends that up to $4860 is

allocated to sponsoring three members of Action For Change Foundation to visit Darwin during National Youth Week and actively participate in hosting of The Big Gig.

C. THAT the Dili Sister City Community Committee recommends that up to $100 is

allocated to the Sister Cities Night at the Arafura Games in May 2011. D. THAT the Dili Sister City Community Committee recommends that up to $2000 is

allocated to sending youth representatives from Darwin to attend a Youth Conference in Timor-Leste from August 5 – 8 and/ or September 7 – 14 2011.

E. THAT the Dili Sister City Community Committee recommends that up to $1000 is

allocated to the Waste Management Mentorship project for two nominees from Dili, Timor-Leste.

F. THAT the Dili Sister City Community Committee recommends that the Sister City

Film Night on 30 June 2011 be supported in principle. Decision No. 20\1012 (25/11/08) A. THAT Report Number 08C0153 entitled Sister City Community Committee

Meeting - Dili 28 February 2012, be received and noted. B. THAT the Dili Sister City Community Committee focus its resources for the term

1 July 2008 to 30 June 2010 towards youth focused projects with the appropriate community organisations based in the Dili District in Timor-Leste.

C. THAT the Dili Sister City Community Committee supports in principle the Husi

Bei Ala Timor Sira Nia Liman – From the Hands of our Ancestor program that is to be presented at the Museum and Art Galley of NT, as this will provide a positive learning opportunity in relation to Timor-Leste’s culture and people.

Decision No. 20\2474 (23/02/10) A. THAT Report Number 10C0021 KP:kl entitled, Sister Cities Community

Committee Minutes for Meetings held in November 2009 & Calendar of Events January to March 2010, be received and noted.

B. THAT the Ambon Sister City Community Committee express its disappointment

to Council that the $4800 carry forward from 2008/2009 were not allocated to the

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Ambon Sister City Community Committee budget despite the commitment of funds in Council’s 2009/10 budget and request that Council reconsider this item with the view to re-allocating the $4800 to the Ambon Sister City Community Committee.

C. THAT the concept of an exchange between Anchorage and Darwin specifically in

areas of Indigenous Health training be explored further and a project plan be developed for Council’s consideration.

D. THAT Council endorse the allocation of $3,000 from the Dili Sister City

Community Committee project budget for the purpose of facilitating and supporting internet connection and internet services for the young students at Hafoun Rai Timor Foundation (FHRT) Dili, Timor Leste in conjunction with YAG and GRIND participants.

E. THAT the Sister Cities Garden design concept incorporate the existing trees and

feature sculptures and plants from our Sister Cities (where possible) or plaques from each of Darwin’s Sister Cities.

F. THAT a Sister Cities Garden design concept be obtained from Cloustons based

on the 330m² area of land outside the City Library in the courtyard opposite the “Tree of Knowledge” at the Civic Centre.

Decision No. 20\2697 (27/04/10) A. THAT Report Number 10C0048 KH:kl entitled, Dili Sister City Community

Committee Minutes 23 March 2010 and Project Proposals, be received and noted.

B. THAT the Dili Sister City Community Committee has committed its funds for

community development programs however raises no objection to the development of a Sister Cities garden, and recommends that establishment costs be sought external to committee budget allocations.

C. THAT the Dili Sister City Community Committee recommend that $4000 in

annual project funds, coupled with the fundraising dollar match, totaling $5245.40 for 2009/10 from Budget Item 05/224001 be expended as follows:

i) Fundasaun Hafoun Rai Timor Foundation (FHRT) Internet cafe seed

funding and computer replacement program - $2245.00.

ii) Canossian Convent Orphanage – provision and freight of sewing machine(s) - $3000.00.

D. THAT the Dili Sister City Community Committee, in partnership with the Youth

Advisory Group conduct a quiz night to raise funds for Fundasaun Hafoun Rai Timor internet connection project and request that Council note this event as a Committee project in which application will be made for dollar for dollar matching of funds raised up to $1000.

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PAGE: 5 REPORT NUMBER: 13C0011 HB:es SUBJECT: DARWIN AND DILI YOUTH EXCHANGE PROGRAM Decision No. 20\2165 (27/10/09) A. THAT Report Number 09C0157 entitled, Report on Sister Cities Delegation to

Dili, Timor-Leste in May 2009, be received and noted. B. THAT Council support the proposal to mentor a staff member from Dili District

Administration and that a letter of invitation be sent to the Dili District Administrator inviting him to nominate a Dili staff member from Dili District Sanitation to come to Darwin for a period of up to 2 weeks to be mentored/trained by Darwin City Council staff on Council’s Waste Management and Environmental Services.

C. THAT the cost of accommodation during the staff exchange be covered by

Council or home stay be arranged. D. THAT Council support sending staff from Council to Dili to conduct training for

Dili District Administration staff and other community partners. E. THAT the Dili Sister City Community Committee in collaboration with the

Council’s Youth Services Officer and members of the Youth Advisory Group (YAG) and GRIND develop and support projects and exchanges to directly benefit Fundasaun Hafoun Rai Timor.

F. THAT the Dili Sister City Community Committee continue to support other non

government organisations and community groups such as Arte Moris, HIAM Health, The Canossian Convent, Plan international and Atauro Island when necessary and appropriate.

DISCUSSION Dili and Darwin Youth Exchange Project Objective Build on existing linkages to provide; increased skills capacity, enhanced person-to-person links, increased cultural understanding and awareness for youth and promotion of the Sister Cities Program. Background Since the commencement of the 2008/09 financial year, Council has supported projects in Dili that have had a focus on youth. Council investigated appropriate community organisations in Timor Leste and in 2009 began supporting a Dili non-government organisation, Action for Change Foundation (ACF) (Formally Fundasaun Hafoun Rai Timor) in their delivery of English, management and computer training to Dili’s youth. In the 2009/2010 financial year, Council provided ACF with a seeding grant which enabled the development of a fee for service internet café. The fee for service model

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PAGE: 6 REPORT NUMBER: 13C0011 HB:es SUBJECT: DARWIN AND DILI YOUTH EXCHANGE PROGRAM provides a level of sustainability for ACF as it enables capacity to fund internet service provider fees, which are expensive in Timor Leste. During the 2010/11 financial year, Council assisted with the donation of six computers and a visit by a City of Darwin IT staffer to enable the successful set up of the internet café. In August 2010 a fundraising quiz night, Quiz4Dili was organised by Council’s Youth Advisory Group. With the matched funds, a total of $4429 was raised. This money enabled the development of Dili learns the BIG GIG. In April 2011, Council hosted three volunteers from Action for Change Foundation on a three week exchange to Darwin as part of Dili learns the BIG GIG. The three volunteers assisted in the planning and delivery of Council’s youth week events as well as undertaking work experience across Council. In May 2012 Council endorsed a youth exchange between Darwin and Dili (Decision No. 21\123) and an allocation of Committee and Quiz4Dili funds to the value of $4475. At the time a comprehensive project plan was yet to be developed. Council’s Youth Advisory Group, Action for Change Foundation, and other key stakeholders were consulted in the development of the 2013 exchange program which is detailed below. To build on the strengths of the Dili learns the BIG GIG project and further develop the relationship between the youth of Dili and Darwin, it became evident that a reciprocal exchange was the way forward. A reciprocal exchange would lead to a significant increase in benefits for the Darwin community and would be a tangible way to promote the Sister Cities Program. Project Plan Two volunteers from Dili selected by Action for Change Foundation will travel to Darwin where they will undertake three weeks of work experience at the City of Darwin. The two volunteers will have home stay accommodation. The volunteers will participate in National Youth Week, 5 – 14 April events, specifically those hosted by Council. Two volunteers from Darwin, selected by City of Darwin, will travel to Dili where they will undertake a three week volunteer assignment with Action for Change Foundation. A program supervisor will travel with the two volunteers to Dili.

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PAGE: 7 REPORT NUMBER: 13C0011 HB:es SUBJECT: DARWIN AND DILI YOUTH EXCHANGE PROGRAM Stage Timeline Resources Dili to Darwin Pre-departure: Selection of Dili candidates, pre-departure training and passport/ visa application, travel bookings

February – March 2013 Senior Community Development Officer – Liveability, Action for Change Foundation

In-Country: volunteers arrive and undertake work experience

3 April – 24 April 2012 Senior Community Development Officer – Liveability, Youth Services Officer, YAG, GRIND, Volunteers, Host Families

Post Assignment: Wrap-up, debrief and project evaluation.

May 2013 Action for Change Foundation, Senior Community Development Officer – Liveability

Darwin to Dili Pre-departure: Selection of Darwin candidates, pre-departure training, visa application, travel bookings

February – May 2013 Senior Community Development Officer – Liveability, Action for Change Foundation

In-Country: volunteers arrive in Dili and undertake assignments

24 June – 15 July 2013 Senior Community Development Officer – Liveability, Youth Services Officer, YAG, GRIND, Volunteers, Action for Change Foundation Members and Volunteers

Post Assignment: Wrap-up, debrief and project evaluation.

August 2013 Action for Change Foundation, Senior Community Development Officer – Liveability, Volunteers

Expected Outcome Increased skills capacity In a friendly and encouraging environment, the volunteers from Dili will be involved in all aspects of City of Darwin’s National Youth Week events. This includes practical experience in event planning and front of house. The volunteers will complement these activities with work experience across various sections of Council. The skills of Darwin’s youth will also improve as they learn how to communicate, teach and apply their own skills in a cross-cultural environment. They will gain practical experience in community development, monitoring and evaluation, event planning and management and training and development.

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PAGE: 8 REPORT NUMBER: 13C0011 HB:es SUBJECT: DARWIN AND DILI YOUTH EXCHANGE PROGRAM Increased person-to-person links, supporting harmony within the Community. This project will be a continuation of the person-to-person friendships between Darwin and Dili’s youth established during Dili learns the BIG GIG. The volunteers will have the opportunity to make networks within various sections of their host community. In particular the Darwin volunteers will for the first time get to meet the students at the Action for Change Foundation training centre. Increased cultural understanding, promotion of Darwin and its culture. This project will enable the exchange of cultural information and norms between our two cities. It provides an opportunity to showcase Darwin and its culture with our Sister City visitors who will potentially act as ambassadors of Darwin when back in Dili. The volunteers from Darwin will act as ambassadors for Darwin and will be able to provide a first hand account of Darwin culture and norms to people in Dili whom might otherwise not experience Australian culture. Promotion of the Sister Cities Program Providing an opportunity for Darwin’s youth to be involved not only increases the number of participants involved with the Sister Cities Program but adds to positive word-of-mouth promotion for the Program. CONSULTATION PROCESS In preparing this report, the following parties were consulted:

Youth Advisory Group Dili Sister City Community Committee Action for Change Foundation Youth Services Officer Youth Services Trainee

POLICY IMPLICATIONS Recommendations are in line with Council Policy 056 – Sister Cities. BUDGET AND RESOURCE IMPLICATIONS The recommendations of this report have financial implications. Below is the proposed budget for this project. A total of $9114 is required for this project in line with the recommended project plan. Currently $4475 is allocated to this project from W1583/1 (Decision No. 21\123). There are funds available in W401/1 to meet the project budget. This report is seeking endorsement to use additional funds for the project. Item Budget Work Order Flights, insurance, visa $4650 W1584/1 Accommodation, transport, allowance, materials $4464 W401/1 Total $9114

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PAGE: 9 REPORT NUMBER: 13C0011 HB:es SUBJECT: DARWIN AND DILI YOUTH EXCHANGE PROGRAM RISK/LEGAL/LEGISLATIVE IMPLICATIONS Major Risks and Minimisation Strategies The following table identifies the major risks of this project and what minimisation strategies will be in place.

Risk Minimisation Strategy Safety and security of volunteers in Dili

A project supervisor will travel with the two volunteers to Dili to assist with orientation and problem solve any issues that may arise. Volunteers will receive a safety and security briefing. Comprehensive insurance will be purchased for the volunteers. Volunteers will register online with DFAT and at the Australian Embassy in Dili. ACF currently hosts two Australian Youth Ambassadors for Development, who will also be a point of contact and support for the volunteers.

Unsatisfactory adaptation to new work environments

Volunteers will be provided a full orientation to the host organisation and assignment location. The volunteers will be provided with accommodation and will receive support in negotiating transport, restaurants, shops, etc. The host supervisors will meet regularly with the volunteers to ensure that the assignment is on track to meet objectives and to resolve any issues as they arise. The host supervisors will also be working in close physical proximity to the volunteers on a daily basis. The volunteers will be included in all staff events and meetings.

Unable to obtain passport/ visa in appropriate timeframe.

Set generous timeframes for visa and passport application. Monitor the process. Letters of support by Council to be furnished.

Unable to travel at the last minute.

Have a plane ticket that is flexible/ refundable. Ensure the volunteers are aware of their responsibilities and the expectations of them whilst on assignment.

Cultural shock for volunteers Ensure application process for Darwin volunteers assesses their resilience.

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Ensure volunteers have appropriate training/ information about each country before they depart. Link volunteers with support persons in their host country. The volunteers will meet with City of Darwin’s Friends of Sister Cities members located in Dili. Assign them a “buddy” from the Youth Advisory Group.

Unsatisfactory host family experience Provide guidelines to host families, ensure appropriate checks, families to undertake briefing. Criminal records check to be undertaken by Council of host families.

Project Supervisor One of the key concerns in developing this exchange is the safety and security of the Darwin volunteers in Dili. Therefore it is recommended that a project supervisor travel with the volunteers to Dili to assist with orientation, connecting them with resources in Dili and finalising working and living arrangements. The project supervisor would be on the ground for the first 7 – 10 days. It is recommended that a Council Officer accompany the volunteers as the project supervisor. In the event that a relevant Council Officer is not available, expressions of interest would be sought from a Community Representative on the Dili Sister City Community Committee. Travel Advisory Current travel advice for Timor Leste is to exercise a high degree of caution (2/4). As it is a non-election year and the volunteers will be located in an outer suburb of Dili chances of them experiencing civil unrest or petty crime is reduced. ENVIRONMENTAL IMPLICATIONS None pertaining to this report. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. HAYLEY BARICH JOHN BANKSSENIOR COMMUNITY DEVELOPMENT OFFICER - LIVEABILITY



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11 GENERAL BUSINESS 11.1 Outstanding Items Nil

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