CITY COUNCIL MEETING AGENDA March 9, 2020 7:00pm 1) Call ...

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth.

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CITY COUNCIL MEETING AGENDA March 9, 2020 7:00pm

1) Call to Order a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, Shannon Bruce

and John Tschumperlin; Staff: City Administrator Michael Barone, Community Development Director David Abel, Finance Director Brian Grimm, Director of Public Safety Chief Paul Falls, Public Works Superintendent Gary Peters and City Clerk Kris Linquist. Consultants: City Attorney Dave Anderson, Kennedy & Graven and City Engineer Alyson Fauske, WSB Engineering.

c) Approval of Agenda

2) Special Presentations - None 3) Persons to Be Heard

The City Council invites residents to share new ideas or concerns related to city business; however, individual question and remarks are limited to three (3) minutes per speaker. No City Council action will be taken, although the Council may refer issues to staff for follow up or consideration at a future meeting. The mayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson for groups of individuals with similar views. Speakers should state their name and home address at the podium before speaking.

4) Consent Agenda a) Approve Work Session Meeting Minutes from February 18, 2020 b) Approve Regular Meeting Minutes from February 18, 2020 c) Res. No. 023-2020 Approve Claims d) Res. No. 030-2020 Update of City’s 457 Plan Trust Agreement

5) Public Hearings - None

6) Business Items a) Res. No. 024-2020 Award the sale of General Obligation Bonds, Series 2020 A, In the

Original Aggregate Amount of $2,515,000; Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing for Their Payment

b) Res. No. 025-2020 Approve Plans and Specifications, Authorize Advertisement for Bids, 2020 Local Street Improvement Project, City Project 01-20

c) Res. No. 026-2020 Accept Bids and Award Contract, 2020 Municipal State Aid Street Improvement Project, City Project 02-20

d) Res. No. 027-2020 Approve Professional Services Agreement for Construction Services, 2020 Municipal State Aid Street Improvement Project, City Project 02-20

e) Res. No. 028-2020 Approve Change Order 5, Halstead Drive Street Reconstruction, City Project 01-16

f) Res. No. 029-2020 Approve Offer of Employment for Allison Polsfuss as Director of Administration

7) Administrative Items

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth.

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a) Staff Reports i) City Administrator ii) City Engineer

b) Council Reports i) Mayor Lisa Whalen – Economic Development Authority; Personnel Committee; Planning Commission

(rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; Minnehaha Creek Watershed District; Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate); Parks Commission (rotating)

ii) Pam Mortenson – Acting Mayor; Personnel Committee; Economic Development Authority;

Planning Commission (rotating); Parks Commission (rotating); Westonka Community & Commerce

iii) Mike Molitor – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating);

iv) Shannon Bruce – Economic Development Authority; Planning Commission (rotating); Parks Commission

(rotating); Mound Fire Advisory Committee; St. Bonifacius Fire Advisory Committee; Pioneer-Sarah Creek Watershed Management Commission (alternate) v) John Tschumperlin –Planning Commission (rotating); Parks Commission (rotating); Economic

Development Authority; Pioneer-Sarah Creek Watershed District

8) Adjournment

The agenda packet with all background material is located at the back table for viewing by the public. Published agenda is subject to change without notice. Information and materials relating to the above items are available for review at city hall by appointment.

Minnetrista Work Session Minutes – February 18, 2020 Page 1 of 3

CITY COUNCIL

WORK SESSION MINUTES Tuesday, February 18, 2020

5:30 – 6:30pm

1) Call to OrderMayor Whalen called the meeting to order at 5:30 p.m.

Present – Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, JohnTschumperlin and Shannon Bruce; Staff: City Administrator Michael Barone,Finance Director Brian Grimm, Community Development Director David Abel,Public Safety Director Chief Paul Falls, Public Works Superintendent GaryPeters and City Clerk Kris Linquist;Consultant: City Engineer Alyson FauskeAbsent: None

2) Lisle Park Picnic ShelterCommunity Development Director Abel presented the staff report from theFebruary 18, 2020 Work Session packet.Highlights included:

At the November 4, 2019 work session, the City Council directed staffto include a picnic shelter in Lisle Park as part of the 2020 CIP.

Staff proposed replacing the playground equipment at Friendship Parkwith a budget of $75,000 - $100,000. The Council decided to use thatsame amount and dedicate it towards a park shelter at Lisle Parkinstead.

Staff is looking for direction from the Council prior to bringing aprofessional services agreement for final design.

It will cost approximately $100,000 just for the structure (cement and materials), this would not include picnic tables.

There was discussion on building a similar one like the one at Linden Park. It was also requested to get quotes for a 30x30 and a 40x40 structure.

There was discussion about having a metal roof versus a shingled roof.

Peters suggested a 40x60, he felt that ten feet really would not make a difference. He commented that only 4 picnic tables would fit under a 30x30 structure.

There was discussion on building a multi-use building and not completing the whole thing but to complete it in stages.

Item 4a


There was also discussion on building a shelter and adding on to it at a later date.

There was discussion on building the shelter between the parking lot and the

potential future playground. Consensus of the Council is to have a building similar to the shelter at Linden

Park with a metal roof. Potentially larger, if possible, depending on the quotes that are received from the vendors. They would like to see the shelter close to the parking lot.

There was discussion about possibly partnering with a civic organization, such

as the Lions Club, to help with the costs of construction. There was also talk of grants. Abel stated that he hasn’t heard of grants for such structures.

There was discussion on possibly using monies from the tree fund for the

landscaping, such as trees and grass.

3) 2020-2021 Roads Discussion City Engineer Fauske presented the staff report from the February 18, 2020

Work Session packet. Highlights included:

Staff would like Council direction with respect to potential overlay/partial mill and overlay areas.

Staff’s recommendations for the 2020 overlay/partial mill and overly streets are included in the attached Project Planning Information Packet, which has been updated to reflect anticipated cost increases and the estimated State Aid Construction Fund balance for the next five years.

Staff would like to continue the discussion on potential 2021 projects, both local and State Aid.

There was discussion on what Preventative Maintenance entailed. Fauske stated that it would be seal coating or possibly the 1” overlay. She will get clarification on that and bring it back to the Council. There was discussion on what the bids could possibly be for the 2020 Street Improvements project. Fauske stated that the City could get quotes on projects up to $150,000 and not have to go out for bids which could save some time and not cut into construction season. There was discussion about the fund balances that are left over from the road project from 2019. There was discussion about the condition of Scott Drive. Peters and Fauske will go out to Scott Drive and check on the condition of the road. There was discussion of having someone from public works go out with WSB


when scoring the OCI rating of roads. There was discussion on staff updating the list of roads that was presented in the staff report. Have staff keep an updated list of roads, then when there is extra money in the fund, Council can choose a road from the list to get quotes on fixing that road. 2021 Discussion There was discussion about Hardscrabble Road and Circle residents sending Council members emails over the weekend. Hardscrabble is a reclamation project and should be done soon. If the City waits too long, it will become a total reconstruction and that would be too expensive for residents to cost share since MSA dollars cannot be used on this road. There was discussion that Hardscrabble was not built in the right-of-way and the road was built over the Nature Conservatory. The Nature Conservatory would be interested in fixing the right-of-way issue. There was discussion about Loring Drive and the issues that it has. There was discussion on doing Hardscrabble along with Jennings that it might be financially too much for one year. There was discussion on keeping Hardscrabble in the 2021 road project and adding either Stonebridge and/or Loring to it. There was discussion on taking drainage repairs out of the storm water fund. There was discussion on pavement scores being done in 2017. Peters stated that it should be done every 3-5 years.

4) Adjourn

Motion by Bruce, seconded by Mortenson to adjourn the Work Session Meeting. Motion carried 5-0. Absent: None Mayor Whalen adjourned the meeting at 6:50 p.m. Respectfully Submitted,

Kris Linquist, MMMC, MMC

City Clerk

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining rural character, while effectively managing growth.

Minnetrista City Council Minutes – February 18, 2020 Page 1 of 4

CITY COUNCIL MEETING MINUTES

Tuesday, February 18, 2020 7:00 p.m.

1) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m.

a) Pledge of Allegianceb) Introductions:

City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, John Tschumperlinand Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director BrianGrimm, Community Development Director David Abel, Public Safety Director ChiefPaul Falls, Public Works Superintendent Gary Peters and City Clerk Kris Linquist;Consultants: City Attorney Andrew Biggerstaff, Kennedy & Graven and City EngineerAlyson Fauske, WSB EngineeringAbsent: None

c) Approval of AgendaMotion by Tschumperlin, seconded by Mortenson to approve the agenda aspresented.Motion carried 5-0. Absent: None.

2) Special Presentationa) 4th Quarter (Year-end) 2019 Financial Update

Grimm overviewed the 4th Quarter 2019 Financial report. General fund revenuesended up with our overall collections at 106% (about $300,000 better) of our budgetedamounts. Most of this was made up of building permits. Actual expenditures ended upcoming in at a little over 99% (about $45,000 less) in comparison to the 2019budgeted general fund expenditures. The actual expenditures for the general was$4,954,905. Which resulted in spending down of fund balance in the general fund of$52,610. Per the Final 2019 Budget, the City was projected to spend down fundbalance of $397,484 in the general fund. The current cash and investment total for allfunds as of December 2019 is $12,000,084.77

There was discussion on the interest on investments. Grimm overviewed that line item.

3) Persons to Be Heard - None

4) Consent Agendaa) Approve Work Session Meeting Minutes from January 21, 2020b) Approve Work Session Meeting Minutes from February 3, 2020c) Approve City Council Regular Meeting Minutes from February 3, 2020d) Res. No. 019-2020 Approve Claims

Item 4b



e) Res. No. 020-2020 Approve Agreement with District 277 for Sunnyfield RdTraffic Study, CP 01-21

f) Res. No. 021-2020 Approve Residual Fund Balance Transfers from Roundaboutand Kings Point Road Debt Funds to Road Maintenance Fund

Bruce requested to remove items 4b) Approve Work Session Meeting Minutes from February 3, 2020, 4c) Approve City Council Regular Meeting Minutes from February 3, 2020 and 4e) Res. No. 020-2020 Approve Agreement with District 277 for Sunnyfield Rad Traffic Study, CP 01-21

Motion by Bruce, seconded by Tschumperlin to approve items 4a, 4d and 4f as presented. Motion carried 5-0. Absent: None.

4b) Approve Work Session Meeting Minutes from February 3, 2020 Bruce expressed that she would like paragraph 5 on page 3 to be changed.

There was discussion on what the minutes should reflect.

The minutes will be corrected to read, “Bruce had concerns with financing the water tower

with general obligation bonds.”

Motion by Bruce, seconded by Molitor to approve the Work Session Meeting Minutes from February 3, 2020 as amended. Motion carried 5-0. Absent: None

4c) Approve the City Council Regular Meeting Minutes from February 3, 2020 Bruce expressed that she would like the comment she made during the motion for item 6a) Res. No. 016-2020 Accept Bids and Award Contract for the Southwest Water Tower, CP 03-19 be changed.

There was discussion on what the minutes should reflect.

The minutes will be corrected to read: Motion by Mortenson, seconded by Molitor to adopt Resolution No. 016-2020 Accept Bids and Award Contract for the Southwest Water Tower, CP 03-19.

Bruce commented that she would be voting no to this agenda item because she is not sure how the water tower is going to be funded. Bruce commented she would be voting no on this agenda item because she is not confident in how the water tower is going to be funded.

Motion carried 4-1. Opposed: Bruce. Absent: None.

Motion by Molitor, seconded by Mortenson to approve the City Council Regular Meeting Minutes from February 3, 2020 as amended. Motion carried 5-0. Absent: None.

4e) Res. No. 020-2020 Approve Agreement with District 277 for Sunnyfield Rd Traffic Study, CP 01-21 Bruce asked for clarification on the cost sharing portion of the project. Fauske overviewed the project and agreement in regards to the cost sharing.



Motion by Mortenson, seconded by Tschumperlin to adopt Res. No. 020-2020 Approve Agreement with District 277 for Sunnyfield Road Traffic Study, CP 01-21 Motion carried 5-0. Absent: None.

5) Public Hearing – None

6) Business Itemsa) Res. No. 022-2020 Accept Improvements and Approve Final Payment to RAM

Excavating for Halstead Drive Improvement Project, CP 01-16City Attorney Batty presented the staff report from the February 18, 2020 Councilpacket.Highlights included:

The Council previously discussed a proposed settlement related to CityProject 01-16 Halstead Drive Improvement Project and directed staff tonegotiate the terms of such an agreement with the respective parties.

Staff is recommending that the City Council review and approve the termsof the Settlement Agreement.

Over the life of this project, RAM has failed to meet the terms of the projectcontract documents. RAM has alleged that some of the delays were causedby circumstances outside of their control.

In preliminary discussions, each of the parties desired to avoid the prospectof costly and uncertain litigation as it relates to this project.

RAM has agreed to complete the final project closeout items, and the Cityhas agreed to pay RAM a negotiated outstanding balance in order tocomplete the contract. WSB has agreed to participate in a cost share withthe City to address some of the engineering overruns that occurred.

In return for the payment of the negotiated outstanding fees and completionof all remaining contract tasks, the parties have agreed to waive any claimsthey may have against one another under the contract, including anypotential claim the City may have against RAM for liquidated damages.

There was discussion on the remaining tasks that need to be performed.

Motion by Mortenson, seconded by Molitor to adopt Resolution No. 022-2020 Approve a settlement agreement related to Halstead Drive Street Improvement Project, CP 01-16. Motion carried 5-0. Absent: None.

7) Administrative Itemsa) Staff Reports

i) City Administrator

Next Meeting, Monday, March 9, 2020

Update on the Director of Administration position: A conditional offer ofemployment has been made and the City is just waiting on the backgroundcheck to come back.Public Safety Officer Position: Still going through the extensive backgroundcheck.



ii) City Engineer

Bid opening for 2020 Street Improvement Projects

Update on City projects

b) Council Reportsi) Mayor Lisa Whalen

Interview for Director of Administration

Police Advisory meeting

NW League

Drug Task Force

Pat Meisel memorial

Mayor Forum at the City Shorewood, March 12

Blog from Shannon Bruce

ii) Pam Mortenson

Westonka Chamber and Commerce was cancelled due to Pat Meisel’smemorial

iii) Mike Molitor

Nothing to report

iv) Shannon Bruce

Mound Fire Advisory meeting

v) John Tschumperlin

Pioneer Sarah Creek Watershed District meeting – 2/20

8) AdjournmentMotion by Mortenson, seconded by Molitor to adjourn the meeting at 7:40 p.m.Motion carried 5-0. Absent: None.

Respectfully submitted,

Kris Linquist, MMMC, MMC

City Clerk

RESOLUTION NO. 023-2020

CITY OF MINNETRISTA

RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS

WHEREAS, the City Council of the City of Minnetrista, pursuant to MS 412.241, shall have the full authority over the financial affairs of the City; and

WHEREAS, the City Council reviewed the Claims for payment, with checks numbered 64958 through 65016; electronic checks E1001707 through E1001715; Claims batch includes electronic transfers for payroll in the amount of $68,047.85.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the attached list of claims in the amount of $345,152.33 is hereby approved.

ADOPTED this 9th day of March 2020 by a vote of ______ Ayes _______ Nays.

___________________________ Lisa Whalen, Mayor

ATTEST:

________________________________ Kris Linquist, City Clerk

(seal)

Item 4c

*Check Detail Register©

CITY OF MINNETRISTA 03/05/20 11:37 AM

Page 1

FEBRUARY 2020 to MARCH 2020

Check Amt CommentInvoice

1010 1ST BK OF THE LAKES

BIFFS, INC.Paid Chk# 064958 3/2/2020

$390.00 Linden ParkE 101-42110-440 APPRECIATION EVENTS 32946

Total BIFFS, INC. $390.00

CANON FINANCIAL SERVICES INCPaid Chk# 064959 3/2/2020

$95.49 Copier-PDE 101-42110-202 COPY & PRINTING SUPPLIES 21121357

Total CANON FINANCIAL SERVICES INC $95.49

CLASSIC CLEANING COMPANYPaid Chk# 064960 3/2/2020

$435.00 Monthly City Hall Feb 20-Towels,Toliet Paper, BagsE 101-43121-211 CLEANING & MAINT SUPPLIES 29377

$700.00 Monthly City Hall Feb 20- Towels,Toliet Paper, BagsE 101-41940-211 CLEANING & MAINT SUPPLIES 29377

$815.00 Monthly Police Feb 20E 101-42110-211 CLEANING & MAINT SUPPLIES 29378

Total CLASSIC CLEANING COMPANY $1,950.00

CORO MEDICALPaid Chk# 064961 3/2/2020

$1,395.00 AED MachinesE 401-42110-560 EQIUP AND FURNISHINGS PS-INV113550

$1,395.00 AED MachinesE 401-43126-560 EQIUP AND FURNISHINGS PS-INV113550

Total CORO MEDICAL $2,790.00

FRONTIER OHPaid Chk# 064962 3/2/2020

$89.37 Fire AlarmE 101-43121-321 TELEPHONE 952-446-9997

$77.25 Fire AlarmE 101-43121-321 TELEPHONE 952-472-1082

$59.22 Well #5 Phone ServiceE 601-49440-381 ELECTRIC UTILITIES 952-495-0149

Total FRONTIER OH $225.84

GRIGGS, CHADPaid Chk# 064963 3/2/2020

$171.79 Battery-DTF VehicleE 101-42110-221 EQUIPMENT PARTS, TIRES

Total GRIGGS, CHAD $171.79

LOFFLER, INCPaid Chk# 064964 3/2/2020

$45.00 RecorderE 101-42110-410 COMPUTER SERVICES/FEES CW99943

Total LOFFLER, INC $45.00

MET COUNCIL ENVIRONMENTAL SVCPaid Chk# 064965 3/2/2020

$27,897.01 Monthly SewerE 602-49490-438 EXPENSE MWCC 0001106078

otal MET COUNCIL ENVIRONMENTAL SVC $27,897.01

OFFICE DEPOT -USEPaid Chk# 064966 3/2/2020

$45.37 PaperE 101-42110-201 OFFICE SUPPLIES 437526394001

$20.63 USBE 101-42110-201 OFFICE SUPPLIES 437526772001

$20.79 GlovesE 101-42110-201 OFFICE SUPPLIES 437526773001

$18.82 Tape and NotepadsE 101-41320-201 OFFICE SUPPLIES 442153390001

Total OFFICE DEPOT -USE $105.61

R & T ENTERPRISESPaid Chk# 064967 3/2/2020

$37.14 NeomarkerE 101-42110-240 SMALL TOOLS AND MINOR EQ 20539819

Total R & T ENTERPRISES $37.14

READY WATT ELECTRICPaid Chk# 064968 3/2/2020

$6,640.00 2019 Siren MaintE 101-42110-339 SIREN AND MAINTENANCE PO 102521

Total READY WATT ELECTRIC $6,640.00

Streicher sPaid Chk# 064969 3/2/2020

$14.99 Battery Door on Gun LightE 101-42110-404 VEHICLE & EQUIP MAINT I1408304

Total Streicher s $14.99

SUN LIFE FINANCIALPaid Chk# 064970 3/2/2020

$1,841.75 Life InsuranceG 101-2380 PAYROLL CLEARING LIFE INS March 2020



Page 2



$398.31 STDG 101-2340 PAYROLL CLEARING HEALTH INS March 2020

$619.74 LTDG 101-2340 PAYROLL CLEARING HEALTH INS March 2020

Total SUN LIFE FINANCIAL $2,859.80

VERIZON WIRELESSPaid Chk# 064971 3/2/2020

$409.76 PD Cell phonesE 101-42110-321 TELEPHONE 9848658610

$483.52 Admin Cell phonesE 101-41940-321 TELEPHONE 9848658610

$385.41 PW Cell PhonesE 101-43121-321 TELEPHONE 9848658610

$10.01 M2ME 101-41940-321 TELEPHONE 9848658610

Total VERIZON WIRELESS $1,288.70

WACONIA FORD MERCURYPaid Chk# 064972 3/2/2020

$746.84 Unit 73-ElectricalE 101-42110-404 VEHICLE & EQUIP MAINT FOCS138135

$1,067.22 Unit 67-AlignmentE 101-42110-404 VEHICLE & EQUIP MAINT FOCS139053

Total WACONIA FORD MERCURY $1,814.06

WILLIAMS TOWINGPaid Chk# 064973 3/2/2020

$155.00 FlatbedG 101-2399 FORFEITED PROPERTY 153014

Total WILLIAMS TOWING $155.00

XCEL ENERGY-MNPaid Chk# 064974 3/2/2020

$12.18 IrrigationE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-001102400

$1,451.94 Electricity-Lift StationsE 602-49490-381 ELECTRIC UTILITIES 51-6565409-5

$2,070.89 Electricity-Street LightsE 101-43160-381 ELECTRIC UTILITIES 51-6565411-9

$17.05 Flow 18E 602-49490-381 ELECTRIC UTILITIES 51-7712620-6

$25.73 ElectricityE 602-49490-381 ELECTRIC UTILITIES 51-8558010-1

$19.79 Lift 16E 602-49490-381 ELECTRIC UTILITIES 51-8724735-0

$11.54 Langewood SprinklerE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-9214996-5

$42.88 Electricity-SignalE 101-43160-381 ELECTRIC UTILITIES 51-9440119-3

$3,009.82 Electricity-PoliceE 101-42110-381 ELECTRIC UTILITIES 51-9597547-2

$383.87 Electricity-PWE 101-43121-381 ELECTRIC UTILITIES 51-9597553-0

Total XCEL ENERGY-MN $7,045.69

ADVANCED POWER SERVICES INCPaid Chk# 064975 3/9/2020

$1,385.00 Repair of PD GeneratorE 101-42110-401 BLDG/STRUCT MAINTENANCE 1984

$1,043.00 Repair of N WTP GeneratorE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 1989

Total ADVANCED POWER SERVICES INC $2,428.00

BADGER STATE INSPECTION LLCPaid Chk# 064976 3/9/2020

$4,613.00 Tower InspectionsG 801-1170 LAND USE RECEIVABLE 1000808

Total BADGER STATE INSPECTION LLC $4,613.00

BAUER BUILT TIREPaid Chk# 064977 3/9/2020

$261.45 Labor for Tires on PW VehicleE 101-43121-221 EQUIPMENT PARTS, TIRES 0518000255

Total BAUER BUILT TIRE $261.45

CANTEENPaid Chk# 064978 3/9/2020

$149.95 CoffeeE 101-41940-211 CLEANING & MAINT SUPPLIES MSP9341

Total CANTEEN $149.95

CAR-CO AUTO PARTSPaid Chk# 064979 3/9/2020

$54.95 Hydraulic Line RepairE 101-43121-221 EQUIPMENT PARTS, TIRES 49-569283

$18.24 Air Freshners and LightsE 101-43121-221 EQUIPMENT PARTS, TIRES 49-570416

Total CAR-CO AUTO PARTS $73.19

CARQUESTPaid Chk# 064980 3/9/2020

$8.66 HoseE 101-43121-221 EQUIPMENT PARTS, TIRES 5927-203749

Total CARQUEST $8.66



Page 3



CENTER POINT ENERGYPaid Chk# 064981 3/9/2020

$24.50 Gas UtilityE 601-49440-383 NATURAL GAS 10654144-4




$566.09 Gas Utility - Gov't BldgE 101-41940-383 NATURAL GAS 5651357-5

$56.96 Gas - Well #5E 601-49440-383 NATURAL GAS 5659223-1


$336.57 Gas Utility - PWE 101-43121-383 NATURAL GAS 6744979-3

$808.02 Gas Utility - PDE 101-42110-383 NATURAL GAS 8486433-9

$508.00 Gas Utility - PWE 101-43121-383 NATURAL GAS 8486442-0

Total CENTER POINT ENERGY $3,551.52

CINTASPaid Chk# 064982 3/9/2020

$98.55 UniformsE 101-43121-417 UNIFORMS 4042551009

Total CINTAS $98.55

CORE AND MAINPaid Chk# 064983 3/9/2020

$1,350.36 Waterline & Sewer Line Repair Parts and RestockE 602-49490-227 UTILITY SYSTEM MAINT SUPPL L923751

$1,792.06 Waterline & Sewer Line Repair Parts and RestockE 601-49440-227 UTILITY SYSTEM MAINT SUPPL L923751

$149.93 Repair BandsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL L923754

Total CORE AND MAIN $3,292.35

DPC INDUSTRIES, INC.Paid Chk# 064984 3/9/2020

$1,629.65 WTP ChemicalsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 827000140-20

$50.00 Chlorine CylE 601-49440-227 UTILITY SYSTEM MAINT SUPPL DE820000006-

Total DPC INDUSTRIES, INC. $1,679.65

EARL F. ANDERSON INC.Paid Chk# 064985 3/9/2020

$1,250.56 SignsE 601-49440-580 OTHER EQUIPMENT 0122572-IN

Total EARL F. ANDERSON INC. $1,250.56

ECM PUBLISHERS, INCPaid Chk# 064986 3/9/2020

$208.17 Street Improv BidE 406-43121-351 LEGAL NOTICE & ORD PUBLIC 758109

$177.33 Water Tower Rehab -SunnyfieldE 601-49440-351 LEGAL NOTICE & ORD PUBLIC 758110

$23.13 Accuracy TestE 101-41410-202 COPY & PRINTING SUPPLIES 759270

$57.83 Primary Election noticeE 101-41410-202 COPY & PRINTING SUPPLIES 759271

Total ECM PUBLISHERS, INC $466.46

FASTENAL COMPANYPaid Chk# 064987 3/9/2020

$109.59 Batteries/WipesE 101-43121-215 SHOP MATERIALS MNWAC65523

$89.40 Restock Bolt BinsE 101-43121-215 SHOP MATERIALS MNWAC65524

Total FASTENAL COMPANY $198.99

FLOYD TOTAL SECURITYPaid Chk# 064988 3/9/2020

$92.85 Fire MonitoringE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 1347942

$92.85 Fire MonitoringE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 1347943

Total FLOYD TOTAL SECURITY $185.70

FOBBE ELECTRIC INCPaid Chk# 064989 3/9/2020

$475.00 Repair Street Light on Maple CrestE 101-43121-224 STREET MAINTENANCE SUPPL

Total FOBBE ELECTRIC INC $475.00

FRONTIER OHPaid Chk# 064990 3/9/2020

$257.50 Well #5 Phone ServiceE 601-49440-381 ELECTRIC UTILITIES 952-196-1926

Total FRONTIER OH $257.50

GALLS INCORPORATEDPaid Chk# 064991 3/9/2020

$189.94 UniformsE 101-42110-417 UNIFORMS 014994311



Page 4



Total GALLS INCORPORATED $189.94

GREAT AMERICA FINANCIAL SVCSPaid Chk# 064992 3/9/2020

$139.95 Postage MachineE 101-41320-322 POSTAGE 26475005

Total GREAT AMERICA FINANCIAL SVCS $139.95

GREATER MN COMMUNICATIONSPaid Chk# 064993 3/9/2020

$830.00 Door HangersE 101-43121-224 STREET MAINTENANCE SUPPL 20804

Total GREATER MN COMMUNICATIONS $830.00

GRIMM, BRIANPaid Chk# 064994 3/9/2020

$40.18 MileageE 101-41320-433 DUES & SUBSRIPT & TRAINING

Total GRIMM, BRIAN $40.18

KENNEDY & GRAVEN, CHARTEREDPaid Chk# 064995 3/9/2020

$2,500.00 GeneralE 101-41610-304 LEGAL FEES - ATTORNEY 153338

$1,470.00 AdministrationE 101-41610-304 LEGAL FEES - ATTORNEY 153347

$4,130.00 Halstead Dr Improv ProjE 499-43122-304 LEGAL FEES - ATTORNEY MN415-00259

$3,558.75 * Jennings Bay VillasG 801-1170 LAND USE RECEIVABLE MN415-00302

$88.50 * Woodland Cove Master Development AgreementG 801-1170 LAND USE RECEIVABLE MN415-00314

$2,909.00 * Lythrum WayG 801-1170 LAND USE RECEIVABLE MN415-00315

$490.00 Sunnyfield Rd Improv.E 406-41610-304 LEGAL FEES - ATTORNEY MN415-00318

Total KENNEDY & GRAVEN, CHARTERED $15,146.25

LEAGUE OF MINNESOTA CITIESPaid Chk# 064996 3/9/2020

$300.00 Training-PetersE 101-43121-433 DUES & SUBSRIPT & TRAINING 317302

Total LEAGUE OF MINNESOTA CITIES $300.00

LEIF, ISAACPaid Chk# 064997 3/9/2020

$520.00 City Council 2/13/20 & 2/18/20E 673-49600-307 PROFESSIONAL SERVICES 03-073

Total LEIF, ISAAC $520.00

METERING AND TECHNOLOGYPaid Chk# 064998 3/9/2020

$9,945.23 Meters and ReadersE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 16348

Total METERING AND TECHNOLOGY $9,945.23

METRO CITIES ASSOC OF METROPaid Chk# 064999 3/9/2020

$3,202.00 Membership Dues 2020E 101-41320-433 DUES & SUBSRIPT & TRAINING 491

Total METRO CITIES ASSOC OF METRO $3,202.00

METRO SALES INCPaid Chk# 065000 3/9/2020

$96.24 CopiesE 101-41320-201 OFFICE SUPPLIES INV1545766

Total METRO SALES INC $96.24

MID COUNTYPaid Chk# 065001 3/9/2020

$467.91 Squad FuelE 101-42110-212 MOTOR FUELS AND LUBRICAN 38394

$116.14 Dyed Diesel FuelE 601-49440-212 MOTOR FUELS AND LUBRICAN 38395















Page 5





Total MID COUNTY $5,003.07

MINNESOTA PLAYGROUNDPaid Chk# 065002 3/9/2020

$619.05 Trash Can for Lisle parkE 101-45202-401 BLDG/STRUCT MAINTENANCE 2020014

Total MINNESOTA PLAYGROUND $619.05

MINUTEMAN PRESS MINNETONKA INCPaid Chk# 065003 3/9/2020

$74.16 Mailing LabelE 101-42110-202 COPY & PRINTING SUPPLIES 20927

otal MINUTEMAN PRESS MINNETONKA INC $74.16

MN DEPT OF HEALTHPaid Chk# 065004 3/9/2020

$4,112.00 Water Supply Svc Connection FeeR 601-400-37158 WATER TEST SURCHARGE

Total MN DEPT OF HEALTH $4,112.00

MUELLER, ANISHAPaid Chk# 065005 3/9/2020

$58.42 MileageE 101-41320-437 MISCELLANEOUS EXPENSE Jan-Feb 2020

Total MUELLER, ANISHA $58.42

NCPERS MINNESOTAPaid Chk# 065006 3/9/2020

$224.00 *PERA life Ins Employer PaidG 101-2380 PAYROLL CLEARING LIFE INS 632400320

Total NCPERS MINNESOTA $224.00

ONSITE MEDICALPaid Chk# 065007 3/9/2020

$250.00 Health ScreeningsE 101-42110-307 PROFESSIONAL SERVICES 19362

$225.00 Health ScreeningsE 101-43121-307 PROFESSIONAL SERVICES 19362

Total ONSITE MEDICAL $475.00

PERFORMANCE PETROLEUM CO.Paid Chk# 065008 3/9/2020

$475.05 Engine OilE 101-43121-212 MOTOR FUELS AND LUBRICAN 139726

$219.04 Hydraulic FluidE 101-43121-212 MOTOR FUELS AND LUBRICAN 139727

$349.83 Transmission FluidE 101-43121-212 MOTOR FUELS AND LUBRICAN 139728

Total PERFORMANCE PETROLEUM CO. $1,043.92

SEHPaid Chk# 065009 3/9/2020

$2,598.45 Southwest WatertowerE 601-43241-303 ENGINEERING SERV 381878

Total SEH $2,598.45

STAR TRIBUNEPaid Chk# 065010 3/9/2020

$45.50 PaperE 101-41940-437 MISCELLANEOUS EXPENSE 7633734

Total STAR TRIBUNE $45.50

TACTICAL ADVANTAGEPaid Chk# 065011 3/9/2020

$207.00 FirearmsE 401-42110-560 EQIUP AND FURNISHINGS 2020-0020

Total TACTICAL ADVANTAGE $207.00

UNITED FARMERS CORPPaid Chk# 065012 3/9/2020

$172.24 Air Filters and Spark PlugsE 101-43121-221 EQUIPMENT PARTS, TIRES 935755

Total UNITED FARMERS CORP $172.24

USA BLUEBOOKPaid Chk# 065013 3/9/2020

$1,204.78 Water Testing ChemicalsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 150668

Total USA BLUEBOOK $1,204.78

VERIZON WIRELESSPaid Chk# 065014 3/9/2020

$280.16 MDC ConnectionsE 401-42110-560 EQIUP AND FURNISHINGS 9849077541

Total VERIZON WIRELESS $280.16



Page 6



WSB & ASSOCIATES, INC.Paid Chk# 065015 3/9/2020

$394.00 * Woodland Cove Final PlatG 801-1170 LAND USE RECEIVABLE 0-002121-200-

$748.00 * Red OakG 801-1170 LAND USE RECEIVABLE 0-002121-340-

$702.00 * Woodland Cove 2nd AddnG 801-1170 LAND USE RECEIVABLE 0-002121-410-

$1,274.00 Enchanted Lane ReconstructionE 499-43122-303 ENGINEERING SERV 0-002121-690-

$131.50 * Woodland CoveG 801-1170 LAND USE RECEIVABLE 0-002121-920-

$1,678.00 * Woodland Cove 3rd AddtG 801-1170 LAND USE RECEIVABLE R-010544-000-

$1,267.00 * Ponds at Hunters CrestG 801-1170 LAND USE RECEIVABLE R-011356-000-

$315.00 * Jennings BayG 801-1170 LAND USE RECEIVABLE R-012767-000-

$360.00 * Bldg Permits/Review 2019E 101-42401-303 ENGINEERING SERV R-013364-000-

$150.00 MS4E 651-49590-303 ENGINEERING SERV R-013428-000-

$2,448.00 * Woodland Cove 3rd Lake AdditionG 801-1170 LAND USE RECEIVABLE R-013834-000-

$25,496.50 2020 Street Improv-Local ProjE 406-43121-303 ENGINEERING SERV R-014825-000-

$4,779.00 2020 MSA Street ImpovE 406-43121-303 ENGINEERING SERV R-014955-000-

$500.00 General Engineering SvcsE 601-49440-303 ENGINEERING SERV R-015081-444-



$1,000.00 General Engineering SvcsE 101-42600-303 ENGINEERING SERV R-015081-444-

$354.00 * WCA ServicesE 651-49590-303 ENGINEERING SERV R-015129-000-

$3,776.00 * WCA ServicesG 801-1170 LAND USE RECEIVABLE R-015129-000-

$86.00 * Lythrum WayG 801-1170 LAND USE RECEIVABLE R-015293-000-

$840.00 Bldg Permits/Review 2020E 101-42401-303 ENGINEERING SERV R-015299-000-

$12,342.50 Sunnyfield Road Water Tower RehabE 601-49440-303 ENGINEERING SERV R-015300-000-

$925.00 * Cove Point RdG 801-1170 LAND USE RECEIVABLE R-015381-000-

$301.00 * Lake Mtka Regional PhaseG 801-1170 LAND USE RECEIVABLE R-015417-000-

Total WSB & ASSOCIATES, INC. $60,867.50

XCEL ENERGY-MNPaid Chk# 065016 3/9/2020

$11.32 Langewood SprinklerE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-001093657

$33.04 Lift Station 21E 602-49490-381 ELECTRIC UTILITIES 51-001102157

$920.39 Electricity-City HallE 101-41940-381 ELECTRIC UTILITIES 51-6565407-3

$118.80 Electricity-PWE 101-43121-381 ELECTRIC UTILITIES 51-6565407-3

$41.07 Electricity-Signal SunnyfieldE 101-43160-381 ELECTRIC UTILITIES 51-6565407-3

$30.01 Electricity-Hunters TrailE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-6565407-3


MN PUBLIC FACILITIES AUTHORITYPaid Chk# 1001707E 2/18/2020

$1,494.36 INTEREST ON 2010 MN PUBLIC FACILITIES NOTE (WELL 2A)

E 601-47000-611 BOND INTEREST

$36,940.00 INTEREST ON 2016 MN PUBLIC FACILITIES NOTE (TREATMENT PLANTS)

E 601-47000-611 BOND INTEREST

Total MN PUBLIC FACILITIES AUTHORITY $38,434.36

INTERNAL REVENUE SERVICEPaid Chk# 1001708E 2/21/2020

$8,934.75 * PR - Fed w/hG 101-2300 PAYROLL CLEARING FED W/H

$10,243.70 * PR - SS/Medicare w/hG 101-2320 PAYROLL CLEARING FICA

Total INTERNAL REVENUE SERVICE $19,178.45

MN DEPARTMENT OF REVENUEPaid Chk# 1001709E 2/21/2020

$4,238.58 * State w/hG 101-2310 PAYROLL CLEARING STATE W/H

Total MN DEPARTMENT OF REVENUE $4,238.58

PUBLIC EMPLOYEES RETIREMENTPaid Chk# 1001710E 2/21/2020

$20,589.80 * Pera w/hG 101-2330 PAYROLL CLEARING PERA

Total PUBLIC EMPLOYEES RETIREMENT $20,589.80

ICMAPaid Chk# 1001711E 2/24/2020

$130.00 * Roth IRA ContributionsG 101-2370 PAYROLL CLEARING DEFERRED CO



Page 7



$230.00 * Deferred Comp ContributionsG 101-2370 PAYROLL CLEARING DEFERRED CO

Total ICMA $360.00

EDWARD JONESPaid Chk# 1001712E 2/21/2020

$2,294.96 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED CO

Total EDWARD JONES $2,294.96

OPTUMPaid Chk# 1001713E 2/24/2020

$5,607.22 HSA Employer and Employee ContG 101-2347 HSA CLEARING ACCT

Total OPTUM $5,607.22

POSTMASTERPaid Chk# 1001714E 2/19/2020

$500.00 POSTAGE FOR MACHINEE 101-41320-322 POSTAGE

Total POSTMASTER $500.00

XCEL ENERGY-MNPaid Chk# 1001715E 2/28/2020

$4,834.79 Electricity-Wells/WatertowerE 601-49440-381 ELECTRIC UTILITIES 51-6565410-8


1010 1ST BK OF THE LAKES $277,104.48

Fund Summary

1010 1ST BK OF THE LAKES

101 GENERAL FUND $97,826.00

401 CAPITAL IMPROVEMENT PROGRAM $3,277.16

406 ROAD MAINTENANCE FUND $30,973.67

499 2017 STREET PROJECTS $5,404.00

601 WATER FUND $82,381.94

602 SEWER FUND $31,776.96

651 STORM WATER MGMT FUND $1,004.00

673 CABLE $520.00

801 LANDUSE AGENCY $23,940.75

$277,104.48

CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject: Resolution for Updating City of Minnetrista 457 Plan Trust Agreement with John Hancock

Prepared By:

Meeting Date:

Issue

Michael Barone, City Administrator

March 9, 2020

The City of Minnetrista has multiple 457 Deferred Compensation retirement plans available for its employees. These plans are voluntary contribution retirement plans with all funding in these plans fully paid by city employees from their own earnings, and do not have any contributions provided by the city.

In the last few years, the fiduciary rule under which retirement accounts operate (like the City's 457 plans) was changed, and in order to comply with this change, the Lord Abbett 457 deferred compensation plan is being rolled to the John Hancock 457 deferred compensation plan. This move is triggering the City to resubmit and amend its 457 Trust Plan with the approval of a new plan document, along with the naming new trustees for this Trust Plan.

New Trustees will be Michael Barone, City Administrator, Brian Grimm, Finance Director, and Angela Boll, Associate Accountant and Deputy City Clerk. Also, with Cassandra Tabor leaving us in December, we need to remove her from the list of trustees, as well.

Background Attached are all the background materials for this 457 plan: Updated 457 Plan Trust Agreement; the Appointment and Acceptance of Trustees document; the City Resolution to Amend the Trust Plan, and the three individual Client Contact and Website Access Request forms which serves as the John Hancock Trustee Change fo1ms for the new Trustees - Barone, Grimm, and Boll.

Conclusion With approval of this Resolution, city staff can update all the 457 Plan Trust documents. The dates on the documents all are dated February 18, 2020, our last Council meeting date. There was a delay in getting a few final documents for that Council meeting. After checking with the vendor, they said this date discrepancy isn't a problem, and it can be approved 'as is' tonight.

Recommended City Council Action: Staff recommends amending the 457 Trust Plan with the approval of a new plan document via Resolution No. 030-2020; adding Michael Barone, Brian Grimm, and Angela Boll as new Trustees, and removing Cassandra Tabor as a Trustee.

Does Recommended Action meet City Mission Statement? Does Recommended Action meet City Goals/Priorities? D Yes Explain:

Mission Statement:

D Yes No

No

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a

high quality of life while protecting natural resources and maintaining a rural character.

Item 4d

Attest:______________________Kris Linquist, City Clerk Lisa Whalen

Mayor

RESOLUTION NO.

CITY OF MINNETRISTA

RESOLUTION TO AMEND THE CITY OF MINNETRISTA'$ 457 TRUST PLAN

WHEREAS, the following actions are hereby taken by unanimous consent of the City Council

of the City of Minnetrista (the "City"), and with respect to the amendment of the City of Minnetrista 457 Trust Plan (the "Plan") intends to amend the Plan in the following manner;

WHEREAS, that the City intends to amend the Plan to reflect the appointment three City of Minnetrista staff as Trustees, effective February 18, 2020; with those staff members being Michael Barone, City Administrator; Brian Grimm, Finance Director; and Angela Boll, Associate Accountant; as Trustee effective February 18, 2020; and

WHEREAS, that effective February 18, 2020, Cassandra Tabor is hereby removed as a Trustee of the Plan, and the proper Officers of the Employer shall act to notify her of her removal; and

WHEREAS, that Michael Barone, Brian Grimm, and Angela Boll, all shall be vested with all the estate, rights, powers, discretions and duties of a Trustee with full authority to act under the terms of the Plan; and

WHEREAS, that the appropriate officers of the City be, and they hereby are, authorized and directed to execute said amendment on behalf of the City;

THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF

MINNETRISTA, that the officers of the City be, and they hereby are, authorized and directed to take any and all actions and execute and deliver such documents as they may deem necessary, appropriate or convenient to effect the foregoing resolutions including, without limitation, causing to be prepared and filed such reports documents or other information as may be required under applicable law.

This resolution was adopted by the City Council of the City of Minnetrista on the 18th day of February, 2020, by a vote of __ Ayes and __ Nays.

ATTEST:

Kris Linquist, City Clerk (seal)

Lisa Whalen, Mayor

030-2020

_____________________________________________________________________________

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide

opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

BUSINESS/DISCUSSION ITEM

Subject: A Resolution Awarding the Sale of General Obligation Bonds, Series 2020A, in the Original Aggregate Principal Amount of $2,515,000; Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing For Their Payment

Prepared By: Brian Grimm, Finance Director

Meeting Date: March 9, 2020

Item: Attached is the resolution and agreement regarding the issuing of the 2020A Bonds for the new Water Tower Project and Equipment Certificates. With interest rates being historically low, it is anticipated we will get good interest rates in the quotes when the results come in. Todd Hagen from Ehlers will be here to review with the Council the final bond sale results received Monday and to answer any questions on the final results and updated resolution. A copy of the final credit report by Standard and Poor’s was received and is attached at the end of the packet item. The report shows that the City’s AA+ stable rating has been assugned and affirmed.

Recommended City Council Action: Approve Resolution No. 024-2020 A Resolution Awarding the Sale of General Obligation Bonds, Series 2020A, in the Original Aggregate Principal Amount of $2,515,000; Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing For Their Payment.

Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: This agenda item is for and adopting the final sale of the 2020A bonds as described above

Item 6a

Extract of Minutes of Meeting of the City Council of the City of

Minnetrista, Hennepin County, Minnesota

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of

Minnetrista, Minnesota was duly held in the City Hall in said City on Monday, March 9, 2020,

commencing at 7:00 P.M.

The following members were present:

and the following were absent:

* * * * * * * * *

The Mayor announced that the next order of business was consideration of the proposals which

had been received for the purchase of the City’s General Obligation Bonds, Series 2020A, to be issued in

the original aggregate principal amount of $2,515,000.

The City Administrator presented a tabulation of the proposals that had been received in the

manner specified in the Terms of Proposal for the Bonds. The proposals were as set forth in EXHIBIT A

attached.

After due consideration of the proposals, Member _________________ then introduced the

following resolution and moved its adoption:

2 636107v2MN415-317


CITY OF MINNETRISTA, MINNESOTA

A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION BONDS, SERIES 2020A, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $2,515,000; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT

BE IT RESOLVED By the City Council (the “City Council”) of the City of Minnetrista, Hennepin County, Minnesota (the “City”) as follows:

Section 1. Sale of Bonds.

1.01. Water Revenue Bonds.

(a) The City has determined the need to construct a new water tower in thesouthwest area of the City (the “Water Project”), pursuant to Minnesota Statutes, Chapters 444, specifically Section 444.075, and 475, as amended (the “Utility Revenue Act”).

(b) It is necessary and expedient to the sound financial management of the affairs ofthe City to issue general obligations in the aggregate principal amount of $2,000,000 (the “Water Revenue Bonds”), pursuant to the Utility Revenue Act, to provide financing for the Water Project.

1.02. Equipment Certificates.

(a) The City is authorized by Minnesota Statutes, Chapter 475, as amended, andMinnesota Statutes, Section 412.301, as amended (the “Capital Equipment Act”), to issue its general obligation equipment certificates of indebtedness on such terms and in such manner as the City determines to finance the purchase of items of capital equipment (the “Equipment”), subject to certain limitations contained in the Capital Equipment Act.

(b) The City has purchased and acquired or will purchase and acquire the Equipmentdescribed in EXHIBIT B attached hereto or other items of capital equipment authorized under and pursuant to the Capital Equipment Act.

(c) It is necessary and expedient to the sound financial management of the affairs ofthe City to issue general obligations in the aggregate principal amount of $515,000 (the “Equipment Certificates”), pursuant to the Capital Equipment Act, to provide financing for the acquisition of the Equipment.

(d) As required by the Capital Equipment Act:

(i) The expected useful life of the Equipment is or will be at least aslong as the term of the Equipment Certificates.

(ii) The principal amount of the Equipment Certificates to be issuedin the year 2020 does not exceed one-quarter of one percent (0.25%) of the estimated market value of taxable property in the City for the year 2020.

3 636107v2MN415-317

1.03. Issuance of General Obligation Bonds.

(a) The City Council finds it necessary and expedient to the sound financialmanagement of the affairs of the City to issue its General Obligation Bonds, Series 2020A (the “Bonds”), in the original aggregate principal amount of $2,515,000, pursuant to the Utility Revenue Act and the Capital Equipment Act (collectively, the “Act”), to (i) provide financing for the construction of the Water Project; and (ii) provide financing for the acquisition of the Equipment.

(b) The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiatethe sale of the Bonds, it being determined that the City has retained an independent municipal advisor in connection with such sale. The actions of the City staff and municipal advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects.

1.04. Award to the Purchaser and Interest Rates. The proposal of _____________________ (the “Purchaser”) to purchase the Bonds is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $__________ (par amount of $__________, [plus original issue premium of $__________,] [less original issue discount of $__________,] less underwriter’s discount of $__________), plus accrued interest to date of delivery, if any, for Bonds bearing interest as follows:

Year Interest Rate Year Interest Rate

2021 % 2031 % 2022 2032 2023 2033 2024 2034 2025 2035 2026 2036 2027 2037 2028 2038 2029 2039 2030 2040

True interest cost: ________%

1.05. Purchase Contract. The sum of $___________, being the amount proposed by the Purchaser in excess of $2,484,820, shall be credited to the accounts in the Debt Service Fund hereinafter created or deposited in the accounts of the Project Fund hereinafter created, as determined by the Finance Director of the City in consultation with the City’s municipal advisor. The Finance Director is directed to retain the good faith check of the Purchaser, pending completion of the sale of the Bonds, and to return the good faith checks of the unsuccessful proposers. The Mayor and City Administrator are directed to execute a contract with the Purchaser on behalf of the City.

1.06. Terms and Principal Amounts of the Bonds. The City will forthwith issue and sell the Bonds pursuant to the Act, in the total principal amount of $2,515,000, originally dated March 26, 2020, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as above set forth, and maturing serially on February 1 in the years and amounts as follows:

4 636107v2MN415-317

Year Amount Year Amount

2021 $ 2031 $ 2022 2032 2023 2033 2024 2034 2025 2035 2026 2036 2027 2037 2028 2038 2029 2039 2030 2040

(a) $2,000,000 of the Bonds, constituting the Water Revenue Bonds, maturing onFebruary 1 of the years and in the amounts set forth below, will be used to finance the Water Project:


2021 $ 2031 $ 2022 2032 2023 2033 2024 2034 2025 2035 2026 2036 2027 2037 2028 2038 2029 2039 2030 2040

(b) The remainder of the Bonds in the principal amount of $515,000, constituting theEquipment Certificates, maturing on February 1 of the years and in the amounts set forth below, will be used to finance the Equipment:


2022 $ 2025 $ 2023 2026 2024

1.07. Optional Redemption. The City may elect on February 1, 2029, and on any day thereafter to prepay Bonds due on or after February 1, 2030. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 7 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest.

5 636107v2MN415-317

[1.08. Mandatory Redemption; Term Bonds. TO BE COMPLETED IF TERM BONDS REQUESTED BY THE PURCHASER: The Bonds maturing on February 1, 20__ and February 1, 20__ shall hereinafter be referred to collectively as the “Term Bonds.” The principal amount of the Term Bonds subject to mandatory sinking fund redemption on any date may be reduced through earlier optional redemptions, with any partial redemptions of the Term Bonds credited against future mandatory sinking fund redemptions of such Term Bonds in such order as the City shall determine. The Term Bonds are subject to mandatory sinking fund redemption and shall be redeemed in part at par plus accrued interest on February 1 of the following years and in the principal amounts as follows:

Sinking Fund Installment Date

February 1, 20__ Term Bond Principal Amount $

____________________ * Maturity

February 1, 20__ Term Bond Principal Amount $

____________________ * Maturity]

Section 2. Registration and Payment.

2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein.

2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing February 1, 2021, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day.

2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating agent and paying agent (the “Registrar”). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows:

(a) Register. The Registrar must keep at its principal corporate trust office a bondregister in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged.

6 636107v2MN415-317

(b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by theregistered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an agent duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date.

(c) Exchange of Bonds. When Bonds are surrendered by the registered owner forexchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner’s attorney in writing.

(d) Cancellation. Bonds surrendered upon transfer or exchange will be promptlycancelled by the Registrar and thereafter disposed of as directed by the City.

(e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrarfor transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized.

(f) Persons Deemed Owners. The City and the Registrar may treat the person inwhose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the owner’s order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid.

(g) Taxes, Fees and Charges. The Registrar may impose a charge upon the ownerthereof for a transfer or exchange of Bonds sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange.

(h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or isdestroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment.

(i) Redemption. In the event any of the Bonds are called for redemption, noticethereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of

7 636107v2MN415-317

the redemption notice by first class mail (postage prepaid) in accordance with the requirements of DTC to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time.

2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services Corporation, Roseville, Minnesota, as the initial Registrar. The Mayor and the City Administrator are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon thirty (30) days’ notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of the City Council, the Finance Director must transmit to the Registrar monies sufficient for the payment of all principal and interest then due.

2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the Finance Director and executed on behalf of the City by the signatures of the Mayor and the City Administrator, provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed and authenticated, the Finance Director will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price.

Section 3. Form of Bond.

3.01. Execution of the Bonds. The Bonds will be printed or typewritten in substantially the form set forth in EXHIBIT C attached hereto.

3.02. Approving Legal Opinion. The City Administrator is authorized and directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, and cause the opinion to be printed on or accompany each Bond.

Section 4. Payment; Security; Pledges and Covenants.

4.01. Debt Service Fund. The Bonds are payable from the General Obligation Bonds, Series 2020A Debt Service Fund (the “Debt Service Fund”) hereby created. The Debt Service Fund shall be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all

8 636107v2MN415-317

other funds maintained in the official financial records of the City. The City will maintain the following accounts in the Debt Service Fund: the “Water Project Account” and the “Equipment Account.” Amounts in the Water Project Account are irrevocably pledged to the Water Revenue Bonds, and amounts in the Equipment Account are irrevocably pledged to the Equipment Certificates.

(a) Water Project Account. The City will continue to maintain and operate its WaterFund, to which will be credited all gross revenues of the water system and out of which will be paid all normal and reasonable expenses of current operations of such system. Any balances therein are deemed net revenues (the “Net Revenues”) and will be transferred, from time to time, to the Water Project Account of the Debt Service Fund, which Water Project Account will be used only to pay principal of and interest on the Water Revenue Bonds and any other bonds similarly authorized. There will always be retained in the Water Project Account a sufficient amount to pay principal of and interest on all the Water Revenue Bonds, and the Finance Director must report any current or anticipated deficiency in the Water Project Account to the City Council. There is also appropriated to the Water Project Account (i) capitalized interest financed with proceeds of the Water Revenue Bonds, if any; and (ii) a pro rata portion of amounts over the minimum purchase price paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.05 hereof.

(b) Equipment Account. The Finance Director shall timely deposit in the EquipmentAccount of the Debt Service Fund the following: (i) ad valorem taxes levied herein for the acquisition of the Equipment (the “Taxes”), which Taxes are pledged to the Equipment Account; and (ii) a pro rata portion of amounts over the minimum purchase price paid by the Purchaser, to theextent designated for deposit in the Debt Service Fund in accordance with Section 1.05 hereof.

4.02. Project Fund. The City hereby creates the General Obligation Bonds, Series 2020A Project Fund (the “Project Fund”). The City will maintain the following accounts in the Project Fund: the “Water Project Account” and the “Equipment Account.” Amounts in the Water Project Account are irrevocably pledged to the Water Revenue Bonds, and amounts in the Equipment Account are irrevocably pledged to the Equipment Certificates.

(a) Water Project Account. Proceeds of the Water Revenue Bonds, less theappropriations made in Section 4.01(a) hereof, will be deposited in the Water Project Account of the Project Fund to be used solely to defray expenses of the Water Project. When the Water Project is completed and the cost thereof paid, the Water Project Account of the Project Fund is to be closed and any funds remaining may be deposited in the Water Project Account of the Debt Service Fund.

(b) Equipment Account. The proceeds of the Equipment Certificates, less theappropriations made in Section 4.01(b) hereof, together with any other funds appropriated for the purchase of the Equipment, will be deposited in the Equipment Account of the Project Fund to be used solely to defray expenses of the Equipment. When the Equipment is purchased and the cost thereof paid, the Equipment Account of the Project Fund is to be closed and any moneys remaining therein shall be transferred to the Equipment Account of the Debt Service Fund.

4.03. City Covenants with Respect to the Water Revenue Bonds. The City Council covenants and agrees with the holders of the Bonds that so long as any of the Bonds remain outstanding and unpaid, it will keep and enforce the following covenants and agreements:

(a) The City will continue to maintain and efficiently operate the water system as apublic utility and convenience free from competition of other like municipal utilities and will

9 636107v2MN415-317

cause all revenues therefrom to be deposited in bank accounts and credited to the Water Fund, as hereinabove provided, and will make no expenditures from those accounts except for a duly authorized purpose and in accordance with this resolution.

(b) The City will also maintain the Water Project Account of the Debt Service Fundas a separate account and will cause money to be credited thereto from time to time out of Net Revenues from the water system in sums sufficient to pay principal of and interest on the Water Revenue Bonds when due.

(c) The City will keep and maintain proper and adequate books of records andaccounts separate from all other records of the City in which will be complete and correct entries as to all transactions relating to the water system and which will be open to inspection and copying by any Bondholder, or the Bondholder’s agent or attorney, at any reasonable time, and it will furnish certified transcripts therefrom upon request and upon payment of a reasonable fee therefor, and said account will be audited at least annually by a qualified public accountant and statements of such audit and report will be furnished to all Bondholders upon request.

(d) The City Council will cause persons handling revenues of the water system to bebonded in reasonable amounts for the protection of the City and the Bondholders and will cause the funds collected on account of the operations of such system to be deposited in a bank whose deposits are guaranteed under the Federal Deposit Insurance Law.

(e) The City Council will keep the water system insured at all times against loss byfire, tornado and other risks customarily insured against with an insurer or insurers in good standing, in such amounts as are customary for like plants, to protect the holders, from time to time, of the Bonds and the City from any loss due to any such casualty and will apply the proceeds of such insurance to make good any such loss.

(f) The City and each and all of its officers will punctually perform all duties withreference to the water system as required by law.

(g) The City will impose and collect charges of the nature authorized bySection 444.075 of the Utility Revenue Act, at the times and in the amounts required to produce Net Revenues adequate to pay all principal and interest when due on the Water Revenue Bonds and to create and maintain such reserves securing said payments as may be provided herein.

(h) The City Council will levy general ad valorem taxes on all taxable property inthe City when required to meet any deficiency in Net Revenues.

4.04. General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City will be and are hereby irrevocably pledged. If the balance in the Debt Service Fund is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency will be promptly paid out of monies in the general fund of the City which are available for such purpose, and such general fund may be reimbursed with or without interest from the Debt Service Fund when a sufficient balance is available therein.

4.05. Pledge of Tax Levy. For the purpose of paying the principal of and interest on the Equipment Certificates, there is levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the City, which will be spread upon the tax rolls and collected with and as part of other

10 636107v2MN415-317

general taxes of the City. The Taxes will be credited to the Equipment Account of the Debt Service Fund above provided and will be in the years and amounts set forth in EXHIBIT D attached hereto.

4.06. Certification to Taxpayer Services Division Manager as to Debt Service Fund Amount. It is hereby determined that the estimated collections of Net Revenues and Taxes will produce at least five percent (5%) in excess of the amount needed to meet when due the principal and interest payments on the Bonds. The tax levy herein provided is irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax levies the Finance Director may certify to the Taxpayer Services Division Manager of Hennepin County, Minnesota (the “Taxpayer Services Division Manager”) the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the Taxpayer Services Division Manager will thereupon reduce the levy collectible during such year by the amount so certified.

4.07. Registration of Resolution. The City Administrator is authorized and directed to file a certified copy of this resolution with the Taxpayer Services Division Manager and to obtain the certificate required by Section 475.63 of the Act.

Section 5. Authentication of Transcript.

5.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein.

5.02. Certification as to Official Statement. The Mayor, the City Administrator, and the Finance Director are authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Official Statement.

5.03. Other Certificates. The Mayor, the City Administrator, and the Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or the organization of the City or incumbency of its officers, at the closing the Mayor, the City Administrator, and the Finance Director shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bonds.

5.04. Payment of Costs of Issuance. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Old National Bank, Chaska, Minnesota on the closing date for further distribution as directed by the City’s municipal advisor, Ehlers and Associates, Inc.

Section 6. Tax Covenant.

6.01. Tax-Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action

11 636107v2MN415-317

which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the “Code”), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds.

6.02. No Rebate Required.

(a) The City will comply with requirements necessary under the Code to establishand maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States, if the Bonds (together with other obligations reasonably expected to be issued in calendar year 2020) exceed the small-issuer exception amount of $5,000,000.

(b) For purposes of qualifying for the small issuer exception to the federal arbitragerebate requirements, the City finds, determines and declares that the aggregate face amount of all tax-exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities of the City) during the calendar year in which the Bonds are issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(D) of the Code.

6.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be “private activity bonds” within the meaning of Sections 103 and 141 through 150 of the Code.

6.04. Qualified Tax-Exempt Obligations. In order to qualify the Bonds as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations:

(a) the Bonds are not “private activity bonds” as defined in Section 141 of the Code;

(b) the City designates the Bonds as “qualified tax-exempt obligations” for purposesof Section 265(b)(3) of the Code;

(c) the reasonably anticipated amount of tax-exempt obligations (other than privateactivity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2020 will not exceed $10,000,000; and

(d) not more than $10,000,000 of obligations issued by the City during calendar year2020 have been designated for purposes of Section 265(b)(3) of the Code.

6.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section.

6.06. Reimbursement. The City may have incurred certain expenditures with respect to the Water Project and the Equipment that were financed temporarily from other sources but are expected to be reimbursed with proceeds of the Water Revenue Bonds and the Equipment Certificates. The City hereby

12 636107v2MN415-317

declares its intent to reimburse certain costs of from proceeds of the Bonds (the “Declaration”). This Declaration is intended to constitute a declaration of official intent for purposes of the Section 1.150-2 of the Treasury Regulations promulgated under the Code.

Section 7. Book-Entry System; Limited Obligation of City.

7.01. The Depository Trust Company. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities set forth in Section 1.06 hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC.

7.02. Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (the “Participants”) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Registrar), of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City’s obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Administrator of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words “Cede & Co.” will refer to such new nominee of DTC; and upon receipt of such a notice, the City Administrator will promptly deliver a copy of the same to the Registrar and Paying Agent.

7.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the “Representation Letter”) which shall govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times.

7.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue,

13 636107v2MN415-317

transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof.

7.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with respect to principal of, premium, if any, and interest on the Bond and all notices with respect to the Bond will be made and given, respectively in the manner provided in DTC’s Operational Arrangements, as set forth in the Representation Letter.

Section 8. Continuing Disclosure.

8.01. Execution of Continuing Disclosure Certificate. “Continuing Disclosure Certificate” means that certain Continuing Disclosure Certificate executed by the Mayor and City Administrator and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof.

8.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this section.

Section 9. Defeasance. When all Bonds and all interest thereon have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge all Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit.

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The motion for the adoption of the foregoing resolution was duly seconded by Member ______________.

Adopted by the City Council of the City of Minnetrista, Minnesota this 9th day of March, 2020, by a vote of ______ ayes and _____ nays.

Lisa Whalen, Mayor ATTEST:

Kris Linquist, City Clerk

636107v2MN415-317 A-1

EXHIBIT A

PROPOSALS

636107v2MN415-317 B-1

EXHIBIT B

LIST OF EQUIPMENT

Equipment Cost

2 Police Cars (Ford Police Intercepter) $ 90,000 2 Police Cars (Ford Police Intercepter Utility) 100,000 City Server Replacement 115,000 John Deere 722CH Grader 130,000 Ford F-350 Pickup 50,000 Front Plow/Lights/Bed Liner for Ford F-350 Pickup 10,000 Snowblower Attachment for 2014 Kubota Tractor 20,000

Total $ 515,000

636107v2MN415-317 C-1

EXHIBIT C

FORM OF BOND

No. R-_____ UNITED STATES OF AMERICA $_________ STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF MINNETRISTA

GENERAL OBLIGATION BOND SERIES 2020A

Rate Maturity Date of

Original Issue CUSIP

February 1, 20__ March 26, 2020

Registered Owner: Cede & Co.

The City of Minnetrista, Minnesota, a duly organized and existing municipal corporation in Hennepin County, Minnesota (the “City”), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum of $__________ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above (calculated on the basis of a 360 day year of twelve 30 day months), payable February 1 and August 1 in each year, commencing February 1, 2021, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by Bond Trust Services Corporation, Roseville, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged.

The City may elect on February 1, 2029, and on any day thereafter to prepay Bonds due on or after February 1, 2030. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify The Depository Trust Company (“DTC”) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest.

This Bond is one of an issue in the aggregate principal amount of $2,515,000 all of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interest rate, all issued pursuant to a resolution adopted by the City Council on March 9, 2020 (the “Resolution”), for the purpose of providing money to defray the expenses incurred and to be incurred in constructing facilities for the City’s water system and purchasing various items of capital equipment, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapters 444 and 475, as amended, and Minnesota Statutes, Section 412.301, as amended. The principal hereof and interest hereon are payable in part from net revenues of the City’s water system and in part from ad valorem

636107v2MN415-317 C-2

taxes, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy additional ad valorem taxes on all taxable property in the City in the event of any deficiency in net revenues and taxes pledged, which additional taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities.

The City Council has designated the issue of Bonds of which this Bond forms a part as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the “Code”), relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue.

IT IS HEREBY CERTIFIED AND RECITED that in and by the Resolution, the City has covenanted and agreed that it will continue to own and operate the water system free from competition by other like municipal utilities; that adequate insurance on said system and suitable fidelity bonds on employees will be carried; that proper and adequate books of account will be kept showing all receipts and disbursements relating to the Water Fund, into which it will pay all of the gross revenues from the water system; that it will also create and maintain a Water Project Account within the General Obligation Bonds, Series 2020A Debt Service Fund, into which it will pay, out of the net revenues from the water system, a sum sufficient to pay principal of the Water Revenue Bonds (as defined in the Resolution) and interest on the Water Revenue Bonds when due; and that it will provide, by ad valorem tax levies, for any deficiency in required net revenues of the water system.

As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner’s attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner’s attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange.

The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary.

IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness.

This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives.

636107v2MN415-317 C-3

IN WITNESS WHEREOF, the City of Minnetrista, Hennepin County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Administrator and has caused this Bond to be dated as of the date set forth below.

Dated: March 26, 2020

CITY OF MINNETRISTA, MINNESOTA

(Facsimile) (Facsimile) Mayor City Administrator

______________________________________

CERTIFICATE OF AUTHENTICATION

This is one of the Bonds delivered pursuant to the Resolution mentioned within.

BOND TRUST SERVICES CORPORATION

By Authorized Representative

______________________________________

ABBREVIATIONS

The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations:

TEN COM -- as tenants in common UNIF GIFT MIN ACT _________ Custodian _________ (Cust) (Minor)

TEN ENT -- as tenants by entireties under Uniform Gifts or Transfers to Minors Act, State of _______________

JT TEN -- as joint tenants with right of survivorship and not as tenants in common

Additional abbreviations may also be used though not in the above list.

________________________________________

636107v2MN415-317 C-4

ASSIGNMENT

For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________ the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint _________________________ attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises.

Dated:

Notice: The assignor’s signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever.

Signature Guaranteed:

NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program (“STAMP”), the Stock Exchange Medallion Program (“SEMP”), the New York Stock Exchange, Inc. Medallion Signatures Program (“MSP”) or other such “signature guarantee program” as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended.

The Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided.

Name and Address:

(Include information for all joint owners if this Bond is held by joint account.)

Please insert social security or other identifying number of assignee

________________________________________

636107v2MN415-317 C-5

PROVISIONS AS TO REGISTRATION

The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below.

Date of Registration Registered Owner Signature of Officer of Registrar

Cede & Co. Federal ID #13-2555119

636107v2MN415-317 D-1

EXHIBIT D

TAX LEVY SCHEDULE

YEAR * TAX LEVY

2021 $ 2022 2023 2024 2025

__________________________________ * Year tax levy collected.

636107v2MN415-317

STATE OF MINNESOTA ) )

COUNTY OF HENNEPIN ) SS. )

CITY OF MINNETRISTA )

I, being the duly qualified and acting City Clerk of the City of Minnetrista, Hennepin County,

Minnesota (the “City”), do hereby certify that I have carefully compared the attached and foregoing

extract of minutes of a regular meeting of the City Council of the City held on March 9, 2020, with the

original minutes on file in my office and the extract is a full, true and correct copy of the minutes insofar

as they relate to the issuance and sale of the City’s General Obligation Bonds, Series 2020A, in the

original aggregate principal amount of $2,515,000.

WITNESS My hand officially as such City Clerk and the corporate seal of the City this ______

day of March, 2020.

City Clerk City of Minnetrista, Minnesota

(SEAL)

Summary:

Minnetrista, Minnesota; GeneralObligation

Primary Credit Analyst:

Joseph Vodziak, Chicago + 1 312 233 7094; [email protected]

Secondary Contact:

Alexander Vargas, CFA, Chicago (1) 312-233-7093; [email protected]

Table Of Contents

Rating Action

Outlook

Credit Opinion

Related Research

WWW.STANDARDANDPOORS.COM/RATINGSDIRECT MARCH 4, 2020 1

Summary:

Minnetrista, Minnesota; General Obligation

Credit Profile

US$2.515 mil GO bnds ser 2020A dtd 03/26/2020 due 02/01/2040

Long Term Rating AA+/Stable New

Rating Action

S&P Global Ratings assigned its 'AA+' long-term rating to Minnetrista, Minn.'s $2.5 million series 2020A general

obligation (GO) bonds. At the same time, we affirmed our 'AA+' rating on the city's $18.6 million in previously issued

GO bonds. The outlook on all ratings is stable.

The city's full faith and credit unlimited ad valorem tax GO pledge secures the bonds. The city anticipates the debt

service will primarily be paid from water system net revenues. We base the rating solely on the GO pledge, which we

view as the stronger security. Officials will use the 2020A bond proceeds to construct a new water tower and

reimburse prior equipment purchases.

Credit overview

Located on Lake Minnetonka, Minnetrista is supported by a growing tax base. With access to jobs throughout the

Minneapolis-St. Paul metropolitan statistical area (MSA) and a large number of residential lots available for

development, the tax base is expected to continue its growth. The city has been diligent about keeping its tax rates

affordable, which should further help the tax base's expansion. However, the affordable tax rates have been achieved

with a series of planned reserve spend-downs over the past three years. Although the fiscal 2019 budget contains

another planned spend-down, the city reports it ended the year with close to breakeven results. The planned

spend-down was fueled by reserves being well in excess of the city's target. The adopted 2020 budget includes a

moderate tax levy increase and closer to breakeven net results. Given recent operating results outperforming the

budget, we expect fiscal 2020 to end with breakeven results. In our view, Minnetrista will maintain very strong

budgetary flexibility, with reserves well in excess of its fund balance policy. In addition, we believe the city's access to

the broad and diverse Minneapolis-St. Paul MSA provides additional rating stability. Therefore, we do not expect to

change the rating within the two-year outlook period.

The rating reflects our assessment of the city's:

• Very strong economy, with access to a broad and diverse metropolitan statistical area (MSA);

• Strong management, with good financial policies and practices under our Financial Management Assessment (FMA)

methodology;

• Adequate budgetary performance, with a slight operating deficit in the general fund but an operating surplus at the

total governmental fund level in fiscal 2018;

• Very strong budgetary flexibility, with an available fund balance in fiscal 2018 of 56% of operating expenditures;


• Very strong liquidity, with total government available cash at 2.3x total governmental fund expenditures and 12.4x

governmental debt service, and access to external liquidity we consider strong;

• Weak debt and contingent liability profile, with debt service carrying charges at 18.6% of expenditures and net

direct debt that is 190.2% of total governmental fund revenue, but rapid amortization, with 68.3% of debt scheduled

to be retired in 10 years; and

• Strong institutional framework score.

Outlook

Downside scenario

If financial performance deteriorates significantly, or if the city significantly draws down reserves in the general fund,

we could lower the rating.

Upside scenario

If the city's operating performance demonstrates sustained improvements, reserves are sustained at levels

commensurate with those of higher-rated peers, and debt service carrying charges moderate, we could raise the rating.

Credit Opinion

Very strong economy

We consider Minnetrista's economy very strong. The city, with an estimated population of 7,291, is located in

Hennepin County in the Minneapolis-St. Paul-Bloomington, MN-WI MSA, which we consider to be broad and diverse.

The city has a projected per capita effective buying income of 169% of the national level and per capita market value

of $246,821. Overall, the city's market value grew by 5.7% over the past year to $1.8 billion in 2019. The county

unemployment rate was 2.5% in 2018.

The city's tax base is primarily residential (91.5%), with most residents commuting to jobs throughout the MSA. The

market value growth primarily stems from new residential developments. New developments are expected to continue

at a similar pace over the next few years. According to management, most of the development is occurring in a new

subdivision that has over 500 lots still available. Based on our assessment of the trends and proximity to the

Minneapolis-St. Paul MSA, we believe management's steady growth expectations are reasonable.

Strong management

We view the city's management as strong, with good financial policies and practices under our FMA methodology,

indicating financial practices exist in most areas, but that governance officials might not formalize or monitor all of

them on a regular basis.

Minnetrista uses at least three years of historical information for analyzing trends and numerous outside sources of

information when forming its line-item budget. The council receives a quarterly budget-to-actual report and

amendments can be made at any time. A formalized long-term financial plan is updated every year and includes a

break-out of line items in the preliminary budget plus three additional years. The financial plan also includes itemized


Summary: Minnetrista, Minnesota; General Obligation

capital outlays with funding sources identified for each.

The city has a formal investment policy and the council receives quarterly reports on investment balances and

earnings. It adheres to the statutory debt-management limitations. Also, it has a formal fund balance policy requiring

an unassigned reserve balance of at least 40% of operating expenditures for cash flow and contingency purposes and

the council aims to maintain at least 50%.

Adequate budgetary performance

Minnetrista's budgetary performance is adequate in our opinion. The city had slight deficit operating results in the

general fund of 1.1% of expenditures, but a surplus result across all governmental funds of 17.3% in fiscal 2018.

In recent years, Minnetrista has funded road and water system improvements with a combination of bond proceeds,

state funding, and special assessments. In our assessment we adjusted these state revenues from the total

governmental revenue and the related expenses. The capital expenses were also funded by bond proceeds, which were

adjusted from expenditures in our assessment. Our analysis also includes adjustments for budgeted transfers to the

general fund to cover administrative expenses.

With reserves in excess of management's target, the city has focused on minimizing local property tax increases over

the past few years. This has led to planned general fund spend-downs. While the city is trying to align its reserves

closer to its target level, it has a history of outperforming the budget. Management attributes the positive variances to

the excess building permit revenue and conservative expenditure forecasting. Historically, the city has levied special

assessments for debt service and capital needs. With recent capital outlays being addressed using funds from bond

proceeds and the early retirement of bonds, the special assessments drove a large surplus across the total

governmental funds in 2018. We expect the net results across total governmental funds will moderate but remain

balanced. The general fund is primarily supported by local property taxes (66% in 2018) followed by licenses and

permits (18%). We expect the revenue sources will remain stable over the near term, given recent trends in the tax

base and ongoing developments.

Minnetrista reports it ended 2019 with a $52,000 general fund deficit, a significantly better result than the $397,500

budgeted deficit. The 2020 budget was adopted with a $160,000 deficit. Given recent trends, we expect the city will

end with close to breakeven operating results. We believe the city will maintain operating results that are at least

adequate, in our view, over the outlook horizon.

Very strong budgetary flexibility

Minnetrista's budgetary flexibility is very strong, in our view, with an available fund balance in fiscal 2018 of 56% of

operating expenditures, or $2.8 million. We expect the available fund balance to remain above 30% of expenditures for

the current and next fiscal years, which we view as a positive credit factor.

Based on our expectations that the city will maintain at least adequate budgetary performance over the next two years

and management's discussion of the various methods it can use to restore balance to the operations once reserves are

more in-line with its 50% of expenditures target, we expect the available fund balance will remain at levels that we

consider very strong.



Very strong liquidity

In our opinion, Minnetrista's liquidity is very strong, with total government available cash at 2.3x total governmental

fund expenditures and 12.4x governmental debt service in 2018. In our view, the city has strong access to external

liquidity if necessary.

The city has demonstrated strong access to the capital markets, with a history of issuing GO debt over the past 20

years, supporting our view that it has strong access to external liquidity if necessary.

Minnetrista had $15 million in cash and investments at Dec. 31, 2018, and we understand that it used approximately

$880,000 of this to call a portion of the 2010A bonds during fiscal 2019. However, we do not expect this to materially

alter our assessment.

We do not consider the city's investments aggressive, as a majority of the holdings are in cash, certificates of deposit,

and Minnesota Municipal Money Market funds. The city does not have any private placements or contingent liabilities

that could create pressure on liquidity. Due to the city's strong operating performance and very strong reserves, we

believe the liquidity profile will likely remain very strong.

Weak debt and contingent liability profile

In our view, Minnetrista's debt and contingent liability profile is weak. Total governmental fund debt service is 18.6%

of total governmental fund expenditures, and net direct debt is 190.2% of total governmental fund revenue.

Approximately 68.3% of the direct debt is scheduled to be repaid within 10 years, which is in our view a positive credit

factor.

The city has road project plans for which it may issue approximately $1 million in additional GO bonds over the next

two years. In our assessment, we have included this debt minus the amount of debt scheduled for retirement over this

period.

The city has $14.8 million in net direct debt, excluding all of its GO sewer revenue bonds, which have demonstrated

sufficient self-support, and a portion of the $9.9 million in GO water revenue bonds. The water fund's net income plus

depreciation and special assessments provided 0.8x, 0.9x, and 0.6x debt service coverage in 2018, 2017, and 2016,

respectively. The city is utilizing a plan to improve the operations of its utilities. Improved operating performance in

the city's utility funds would result in more debt being classified as self-supporting, in our view, and would improve our

overall assessment of the debt profile.

Pension and other postemployment benefits (OPEB) highlights

• We do not believe that pension and OPEB liabilities represent a medium-term credit pressure, as contributions are

only a modest share of the budget and we believe the city has the capacity to absorb higher costs without pressuring

operations.

• Minnetrista participates in two multiple-employer, defined-benefit pension plans that have seen recent

improvements in funded status, although plan statutory contributions have regularly fallen short of actuarial

recommendations.

• The city does not make any retiree benefit contributions.



The city participates in the following plans:

• Minnesota General Employees Retirement Fund (GERF): 80.2% funded (as of June 30, 2019), with a city

proportionate share of the plan's net pension liability of $1.2 million.

• Minnesota Police and Fire Fund (PEPFF): 89.3% funded (June 30, 2019), with a proportionate share of $1.1 million.

• An implicit rate subsidy arising from retirees staying on the city's health care plan while paying active premium

rates: 0% funded with a liability of $92,000

The city's combined pension and OPEB contributions were 4.5% of governmental fund expenditures in fiscal 2018.

Total contributions to GERF and PEPFF were 89% and 94%, respectively, of our minimum funding progress metric in

2019 and were slightly above static funding in both cases. Annual contributions are based on a statutory formula that

has typically produced contributions less than the actuarially determined contribution for each plan, which we think

increases risk of underfunding over time if future funding shortfalls are not met with offsetting adjustments by the state

legislature. Other key risks include a 7.5% investment rate of return assumption (for both plans) that indicates some

exposure to cost acceleration due to market volatility, and an amortization method that significantly defers

contributions into the future through a lengthy, closed amortization period based on a level 3.25% payroll growth

assumption. Regardless, costs remain only a modest share of total spending and, we think, are unlikely to pressure the

city's medium-term operational health.

Strong institutional framework

The institutional framework score for Minnesota cities with a population greater than 2,500 is strong.

Related Research

• Criteria Guidance: Assessing U.S. Public Finance Pension And Other Postemployment Obligations For GO Debt,

Local Government GO Ratings, And State Ratings, Oct. 7, 2019

• S&P Public Finance Local GO Criteria: How We Adjust Data For Analytic Consistency, Sept. 12, 2013

Ratings Detail (As Of March 4, 2020)

Minnetrista taxable GO bnds ser 2013B dtd 10/10/2013 due 02/01/2030

Long Term Rating AA+/Stable Affirmed

Minnetrista taxable GO rfdg bnds


Minnetrista GO


Minnetrista GO bnds ser 2012A dtd 04/26/2012 due 02/01/2014-2027


Minnetrista GO bnds ser 2016A due 02/01/2031


Minnetrista GO imp bnds




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action can be found on S&P Global Ratings' public website at www.standardandpoors.com. Use the Ratings search box located in the left column.




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Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative

manner and provide opportunities for a high quality of life while protecting natural

resources and maintaining a rural character.

CITY OF MINNETRISTA


Subject: Approve Plans and Specifications and Authorize Advertisement for

Bids for the 2020 Street Improvement Project, City Project 01-20

Prepared By: Alyson Fauske, PE, City Engineer


Issue:

Should the City approve plans and specifications and authorize the advertisement for bids

for the 2020 Street Improvement Project, City Project 01-20?

Background/Discussion:

The 2020 Street Improvement Project, City Project 01-20, was initiated by the City

Council at their September 16, 2019, regular City Council meeting. Improvements

proposed for construction in 2020 include the following:

Full Depth Reclamation (FDR) and bituminous paving of Lakeview Drive,

Margaret Circle and Shady Lane,

Utility Improvements consisting of minor watermain repairs, the replacement of

sanitary sewer forcemain from Lift Station 7 to the Metropolitan Council of

Environmental Services connection manhole, the addition of minor storm sewer

infrastructure, and the adjustment of valve boxes and manhole rings and castings.

At the regularly scheduled meeting of the City Council on September 16, 2019, the City

Council passed Resolution 126-19, Accepting Professional Services and Authorizing

Preparation of the Feasibility Study for the 2020 Street Improvement Project, City Project

01-20.

At the regularly scheduled meeting of the City Council on November 18, 2019, the City

Council passed Resolution 152-19, Receiving the Feasibility Report and Calling for

Public Hearing for the Proposed 2020 Street Improvement Project, City Project 01-20.

A neighborhood informational meeting for residents proposed to be assessed was held on

September 16, 2019.

The Public Hearing was held on January 6, 2020; the City Council also authorized

preparation of plans and specifications at that meeting.

Recommendation:

Item 6b

Mission Statement:




Staff recommends the City Council approve the attached resolution approving the plans

and specifications and authorizing the advertisement for bids for the 2020 Street

Improvement Project, City Project 01-20.

Fiscal Impact:

The total estimate of probable project costs is outlined below.

Opinion of Probable Cost

Funding Source Feasibility

Report Pre-Bid

Local

Street

Improvement

Fund

Construction Costs $355,446.00 $358,128.50

Contingency $35,544.60 $17,906.43

Subtotal, Construction $390,990.60 $376,034.93

20% Indirect Cost $78,198.12 $75,206.99

Total, Local Fund $469,188.72 $451,241.91

Water

Fund


Contingency $4,305.00 $2,804.81


Indirect Cost $9,471.00 $11,780.21

Total, Water Fund $56,826.00 $70,681.28

Sanitary

Sewer

Fund


Contingency $12,788.08 $6,119.98


Indirect Cost $28,111.78 $25,703.91

Total, Sanitary Fund $168,670.66 $154,223.43

Storm

Sewer

Fund


Contingency $10,442.25 $4,400.03


Indirect Cost $22,972.95 $18,480.11

Total, Storm Fund $137,837.70 $110,880.63

Grand Total Project $832,523.08 $787,027.25

Mission Statement:




A bid alternate, Bid Alternate No. 1, is included to perform lining on two sanitary sewer

manholes within the project area to address inflow and infiltration issues. Bid Alternate

No. 1 has a total estimated cost of $33,169.50. Award of this bid alternate would be

considered if favorable bid prices are received.

During preliminary design a 10% contingency was budgeted; a 5% contingency is used

for final design.

At this time 20% indirect costs are estimated, which totals $131,171.21. To date, the

total indirect costs approved by the City Council is as follows:

Design Fees for Lift Station 7 Forcemain Replacement,

Approved December 3, 2018

$32,663.00

Preparation of Plans & Specifications for the street improvements,

Approved September 16, 2019

$48,453.00

Total indirect costs to date $81,116.00

A proposal for Construction Services will be provided for City Council consideration

after the project has been awarded.

The residents requested the entry monuments from the former Loring property (PID

3511724410002) be salvaged so that they could use the material for an entry monument.

Engineering has since reviewed the feasibility of salvaging these monuments and has

determined that it would not be feasible and that the monument would crumble upon any

salvage operations. The easterly monument will be impacted by utility installation and

will thus be removed. The westerly monument should be able to be protected during

construction. Engineering has been in contact with Mr. Dennis who is the main contact

for the neighborhood and relayed this information. The HOA Board held a meeting and

determined it was acceptable that the easterly monument be removed. They are pursuing

a sign permit through the Planning Department for an entrance sign on Lakeview Drive /

County Road 44 and plan to add a sign to the existing westerly monument on Shady

Lane. To date approximately ten hours have been spent on this effort, for a total

additional engineering fee of $1,300. Costs to remove the easterly monument are

assessable.

The bid opening is scheduled for April 7, 2020 and the award of contract is scheduled for

April 20, 2020. Click HERE to view the Plans and Specifications

Recommended City Council Action: Staff recommends approval of Resolution No.

025-2020, approving the plans and specifications and authorizing the advertisement for

bids for the 2020 Street Improvement Project, City Project 01-20.

Does Recommended Action meet City Mission Statement? Yes No

Does Recommended Action meet City Goals/Priorities? Yes No

http://www.cityofminnetrista.com/media/Projects-Development%20Information/2020%20Street%20Improvement%20Project%20CP%2001-20.pdf


CITY OF MINNETRISTA

HENNEPIN COUNTY, MINNESOTA

RESOLUTION APPROVING PLANS AND SPECIFICATIONS

AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR THE

2020 STREET IMPROVEMENT PROJECT,

CITY PROJECT NO. 01-20

WHEREAS, pursuant to a resolution passed by the City Council January 6, 2020, WSB has prepared plans and specifications for the full depth reclamation of Lakeview Drive, Margaret Circle and Shady Lane; and utility improvements consisting of minor watermain repairs, replacement of sanitary sewer forcemain from Lift Station 7 to the Metropolitan Council Environmental Services connection manhole, the addition of minor storm sewer infrastructure, and minor watermain improvements; and has presented such plans and specifications to the Council for approval;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

MINNETRISTA, MINNESOTA:

1. Such plans and specifications are hereby approved and placed on file in the office of the City Clerk.

2. WSB shall prepare and cause to be inserted in the official City newspaper, the

Finance & Commerce, and QuestCDN.com an advertisement for bids upon the making of such improvement under such approved plans and specifications.

3. The advertisement shall be published in each of said publications at least once

not less than three (3) weeks before the date set for opening bids, shall specify the work to be done, shall state the bids will be publicly opened on Tuesday, April 7, 2020, at 3:00 o’clock p.m. at the Minnetrista City Hall in said City and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier’s check, bid bond, or certified check payable to the City Clerk for five (5%) percent of the amount of such bid.

BE IT FINALLY RESOLVED that the City Council hereby authorizes the Advertisement for Bids for the 2020 Street Improvement Project, City Project No. 01-20. This resolution was adopted by the City Council of the City of Minnetrista on the 9th day of March, 2020, by a vote of Ayes and Nays.

Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

Mission Statement:




CITY OF MINNETRISTA


Subject: Accept Bids and Award Contract for the 2020 MSA Street

Improvement Project- Halstead Drive Project, City Project 02-20



Issue:

The City received and opened bids for the 2020 Municipal State Aid (MSA) Street

Improvement Project, Halstead Drive Project, City Project 02-20. Attached for City

Council consideration of approval is a resolution accepting bids and awarding the

contract for this project.

Background/Discussion:

The 2020 MSA Street Improvement Project, Halstead Drive Project, City Project 02-20,

was initiated by the City Council at their October 7, 2019, regular City Council meeting.

Improvements proposed for construction in 2020 include the mill and overlay of Halstead

Drive from 135 feet west of Lakeside Drive to County Road 110 and paving the parking

area on the north side of the road.

At the January 21, 2020 City Council meeting the plans and specifications were accepted

and the City Council authorized advertisement for bids. Bids were opened February 11,

2020; eight bids were received and ranged from $196,645.45 to $238,293.22. The

Engineer’s Opinion of Probable Construction Cost was $239,142.23.

Recommendation:

Staff recommends the City Council approve the attached resolution accepting the bids

and awarding the contract for the 2020 Municipal State Aid Street Improvement Project,

Halstead Drive Project, City Project 02-20. The lowest responsive bid was received from

Northwest Asphalt, Inc. of Shakopee, Minnesota for $196,645.45. The City contracted

with Northwest Asphalt, Inc. for the 2019 Street Improvement cost; their work was

satisfactory.

Fiscal Impact:

The 2020 Municipal State Aid Street Improvement Project is proposed to be funded by

the Municipal State Aid Construction Fund, the Local Street Improvement Fund, and the

Sanitary Sewer Fund.

For budgeting purposes indirect costs were estimated at 20% of the sum of the estimated

construction cost and the contingency. At this time the indirect costs can be calculated,

Item 6c

Mission Statement:




pending City Council approval of a Professional Services Agreement for Construction

Services:

Actual Design and Bidding Services

(Hourly not to exceed $25,852.00 was approved

10/7/19, Resolution No. 132-19)

$20,469.00

Construction Services

(Item 6C of the 3/9/2020 City Council agenda) $24,934.00

Total, Indirect Costs $45,403.00

It is proposed that the indirect costs be prorated to each funding source for the project.

A breakdown of the project costs is as follows:

Funding Source

Engineer’s

Opinion of

Probable Cost

Bid

Municipal

State Aid (MSA)

Construction

Fund


5% Contingency $11,164.68 $9,186.32


Indirect Cost $46,891.65 $42,420.16

Total, MSA Fund $281,349.91 $235,332.94

Local

Street

Improvement

Fund


5% Contingency $522.43 $499.70


Indirect Cost $2,194.21 $2,307.49

Total, Local Fund $13,165.29 $12,801.19

Sanitary

Sewer

Fund


5% Contingency $270.00 $146.25


Indirect Cost $1,134.00 $675.35

Total, Sewer Fund $6,804.00 $3,746.60

Grand Total Project $301,319.20 $251,880.72

Mission Statement:




This is a unit price contract, meaning that the contractor is paid for the actual contract

units constructed.

Per the contract documents the project must be substantially complete by September 19,

2020 with final completion on or before October 5, 2020. If the project is awarded, Staff

will provide a more detailed schedule once its available from the contractor.


026-2020, accepting the bids and awarding the 2020 Municipal State Aid (MSA) Street

Improvement Project, Halstead Drive Project, City Project 02-20 to Northwest Asphalt,

Inc. for $196,645.45



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March 2, 2020 Honorable Mayor and City Council City of Minnetrista 7701 County Road 110 W Minnetrista, MN 55364 Re: 2020 Street Improvement - Halstead Drive City of Minnetrista S.A.P. 243-101-202

WSB Project No. 014955-000

Dear Mayor and Council Members: Bids were received for the above-referenced project on February 11, 2020 and were opened and read aloud. A total of 8 bids were received. The bids were checked for mathematical accuracy and tabulated. The bid tabulation indicates the low bidder as Northwest Asphalt, Inc., Shakopee, MN in the amount of $196,645.45 for the Base Bid. The Engineer’s Base Bid Estimate was $239,142.23. We recommend that the City consider these bids and award a contract to Northwest Asphalt, Inc., for the Base Bid for a total amount of $196,645.45. Sincerely, WSB

Adam Gadbois, Professional Engineer Enclosure cc: Michael Barone, City of Minnetrista Kris Linquist, City of Minnetrista Brian Grimm, City of Minnetrista Adam Gadbois, WSB Chris Sonmor, WSB jlr


CITY OF MINNETRISTA

HENNEPIN COUNTY, MINNESOTA

RESOLUTION RECEIVING BIDS AND AWARDING A CONTRACT FOR THE

2020 MSA STREET IMPROVEMENT PROJECT- HALSTEAD DRIVE

CITY PROJECT NO. 02-20

WHEREAS, the City Council of Minnetrista previously directed the City Engineer to advertise for bids for the 2020 Municipal State Aid (MSA) Street Improvement Project, City Project 02-20, and;

WHEREAS, bids were publicly received, opened, and read aloud on February 11, 2020.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

MINNETRISTA, MINNESOTA:

1. All bids for the construction of the 2020 MSA Street Improvement Project- Halstead Drive, City Project 02-20 have been received and are tabulated on the attached summary.

2. The bid from Northwest Asphalt, Inc., in the amount of $196,645.45, for the

construction of said improvements, is in accordance with the plans and specifications and advertisement for bids and is the lowest responsible bid.

3. The Mayor and Clerk are hereby authorized and directed to enter into a contract

with said bidder for the construction of said improvements for and on behalf of the City of Minnetrista.

4. The City Clerk is hereby authorized and directed to return forthwith to all bidders

the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until a contract has been executed.

This resolution was adopted by the City Council of the City of Minnetrista on the 9th day of March, 2020, by a vote of Ayes and Nays.

Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

PROJECT: 2020 MSA Street Improvements - Halstead Drive

S.A.P. 243-101-202

OWNER: City of Minnetrista, MN

WSB PROJECT NO.: 014955-000

Bids Opened: February 11, 2020 at 3:00 p.m.

Contractor Bid Security (5%) Grand Total Bid

1 Northwest X $196,645.45

2 Valley Paving, Inc X $213,783.00

3 S.M. Hentges & Sons, Inc. X $214,830.80

4 GMH Asphalt Corporation X $217,536.00

5 Park Construction Company X $223,981.25

6 Asphalt Surface Technologies Corp. X $228,697.94

7 Bituminous Roadways Inc. X $230,188.50

8 Omann Contracting Companies, Inc. X $238,293.22

Engineer's Opinion of Cost $239,142.23

Denotes corrected figure

Chris Sonmor, PE Project Manager

BID TABULATION SUMMARY

I hereby certify that this is a true and correct tabulation of the bids as received on February 11, 2020.

Mission Statement:




CITY OF MINNETRISTA


Subject: Proposal for Professional Construction Engineering Services

2020 MSA Street Improvement Project- Halstead Drive, City Project 02-20

Prepared By: Alyson Fauske, City Engineer


Issue:

Accept professional services proposal for construction engineering services for the 2020

MSA Street Improvement Project- Halstead Drive.

Background:

The City approved plans and specifications and authorized the advertisement for bids for

the 2020 MSA Street Improvement Project- Halstead Drive, City Project 02-20, on

January 21, 2020. The project includes the mill and overlay of Halstead Drive from 135

feet west of Lakeside Drive to County Road 110, and paving the parking area on the

north side of the road.

The City received bids on February 11, 2020, and award of the contract is scheduled for

March 9, 2020 immediately preceding this agenda item.

Discussion:

As part of the engineering services for the project, staff requested a professional services

proposal from WSB to perform the construction engineering. Construction engineering

services include project management, contract administration, construction observation,

construction staking, and construction materials sampling and testing.

Due to the scope of the work, part-time construction observation anticipated. The fee

estimate assumes that a construction observer will only be present for five hours per day

while construction is occurring. It is assumed that there will be two weeks of

construction. WSB has provided the scope of services and estimated fees in the amount

not to exceed $24,934 without prior Council authorization.

Item 6d

Mission Statement:




Conclusion:

Staff is recommending Council approve the proposal for professional services from WSB

and Associates, Inc. for the 2020 MSA Street Improvement Project- Halstead Drive, City

Project 02-20.

Fiscal Impact:

The 2020 MSA Street Improvement Project- Halstead Drive, City Project No. 02-20, bid

costs are funded by the Municipal State Aid construction fund, the Local Street

Improvement Fund and the Sanitary Sewer Fund. The construction bid amount is

$196,645.45 and proposed indirect costs are less than the estimated indirect costs

identified prior to bidding the project.


027-2020 Approving the professional services proposal with WSB for construction

services in an amount not to exceed $24,934 for the 2020 MSA Street Improvement

Project- Halstead Drive, City Project 02-20



Explain:

K:\014955-000\Admin\Docs\CC meetings\20200309 Item 6C Memo 2020 MSA Street Improvement Construction Services Proposal.doc

2020 Construction Project Construction Two Person EEO/ Labor Comp Office

Manager Inspector Survey Crew Manager Total

WORK TASK 02/14/2020 Staff Staff Staff Hours Cost

Task Description

A PROJECT MANAGEMENT

Project Management 8 8 $1,088.00

B CONTRACT ADMINISTRATION

Pre-Construction Conference 3 3 6 $816.00

Weekly Meeting 4 4 $544.00

Labor Compliance

Estimating/Change Management

Documentation Review/Labor Compliance 2 6 8 $818.00

Contract Administration 8 8 $1,088.00

Monthly Pay Estimates (Assume 1) 2 1 3 $355.00

Final Pay Voucher 2 1 3 $355.00

State Aid Final Documentation for Final 8 1 9 $1,171.00

C CONSTRUCTION INSPECTION SERVICES

Pre-Project Inspection / Removal Measurements 8 8 $1,088.00

Part Time Construction Inspection (20 hours per week) 40 40 $5,440.00

Traffic Control Inspection / Haul Roads 2 2 $272.00

Punchlist/Final Inspection 4 4 $544.00

As-builts/Warranty Inspection 6 4 10 $1,360.00

E SURVEY

Construction Staking & Coordination 26 26 $4,940.00

Assume 5 days per week, 4 hours per day, 2 weeks of

construction.

Assume 2 days of project closeout, punchlist, and warranty

work.

Total Hours 17 87 26 6 3 139 $19,879.00

Labor Rate Hourly Costs 136.00 136.00 190.00 91.00 83.00

2,312.00 11,832.00 4,940.00 546.00 249.00 $19,879.00

TOTAL $19,879.00

Fee Estimate - 2020 MSA Street Improvement - Halstead Drive Project

City of Minnetrista, Minnesota

Total Labor Rate

WSB

WSB Unit Test Type/Material Minimum Required Testing Rate Quantity of Material Minimum TestsProbable

Tests

Cost Per

Test

Minimum

Cost

Probable

Cost

3025 Aggregate BaseRandom Sampling:

<250 CY = Small Quantity

Class 5:

20 CY

(Small Quantity)

0 1 $150.00 $0.00 $150.00


Tests

Cost Per

Test

Minimum

Cost

Probable

Cost

3250 Aggregate Base 1 / 1,000 yd^3 up to 10 maximum.Class 5: 20 CY

(Small Quantity)0 1 $15.00 $0.00 $15.00

WSB Unit Test Type/Material Minimum Required Testing Rate Number of Sources Minimum TestsProbable

Tests

Cost Per

Test

Minimum

Cost

Probable

Cost

3060

3110

Aggregate Base

Carbonate Quarry Rock

LAR, Insoluble Residue

1 per source

(unless directed by Engineer)

Class 5: 20 CY

(Small Quantity)0 1 $360.00 $0.00 $360.00


Tests

Cost Per

Test

Minimum

Cost

Probable

Cost

2040 Concrete Testing1 / 100 cubic yards / mix type / day

(1 set of 4 cylinders)

6" Walk: 4 CY

C&G: 2 CY2 2 $120.00 $240.00 $240.00


Tests

Cost Per

Test

Minimum

Cost

Probable

Cost

4090Verification Testing - MnDOT Gyratory Mix

Properties1 / mix type / day 2 3 $550.00 $1,100.00 $1,650.00

Hourly

CMT02Ordinary Compaction Roll Pattern Determination 1 1

WSB Unit Project Charges Rate ($) Quantity

CMT02 Field Technician Time 80 12

2160 Trip Charge 60 8

$1,340.00$2,415.00 CMT01 Sample Pick-Up Time 60 10

CMT70 Project Administration 70 1

CMT80 Project Assistant 90 3

CMT90 Project Engineer 130 2

Total Minimum Cost for Section

$360.00

Test Rolling

Total Probable Cost for Section

$0.00

$240.00

As directed by the Engineer the contractor will perform test rolling at the top of all subgrade, base layers (2211), non stabilized FDR (2215) and granular layers not meeting the

requirements of 3149.2B2 (2105 & 2106). Minimum 12' width and 300' length. Agency to observe test rolling. See G&B Manual 5-692.270.

*Assuming responsibility of on-site representative.

$0.00

Total Minimum Cost for Section $1,100.00

Moisture Content Test

Aggregate Quality

9.5 W (2,B): 1451 tons

(Small Quantity)

3" Wear: 37 SY

Bit Curb: 80 LF

$0.00

$150.00

$15.00

$260.00

2020 MSA Street Improvement - Halstead Drive

Gradation Testing



City of Minnetrista

SAP 243-101-202 / WSB R-014955-000 / CP 02-20

Construction Materials Testing Estimate of Costs (2019 SALT)

$960.00

$480.00

$600.00

$70.00

Subtotal

Test Type/Material Minimum Required Testing Rate

Bituminous Testing

Total Estimated Minimum Cost $3,980.00

Total Estimated Probable Cost $5,055.00



$270.00

Test Rolling

Concrete Testing


Total Probable Cost for Section $240.00

Total Probable Cost for Section $1,650.00

Field and Overhead Subtotal $2,640.00

Testing Subtotal

(minimum-probable)$1,340.00 - $2,415.00

Hourly

K:\014955-000\Admin\Contract\Construction Services PSA\LTR Minnetrista Proposal - Construction Services - 2020 MSA Street Improvement Halstead Drive 030920.docx

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March 9, 2020

Honorable Mayor and City Council Members City of Minnetrista 7701 County Road 110 West Minnetrista, MN 55364

Re: Proposal for Construction Services 2020 MSA Street Improvement – Halstead Drive City Project 02-20 WSB Project No. 014955-000

Dear Honorable Mayor and Council Members:

WSB is pleased to provide you with our proposal for construction services for the 2020 MSA Street Improvement – Halstead Drive Project.

Project Understanding

The City approved plans and specifications and authorized the advertisement for bids for the 2020 MSA Street Improvement – Halstead Drive Project, City Project 02-20, on January 21, 2020. Improvements proposed for construction in 2020 consist of the mill & overlay of Halstead Drive from County Road 110 to a point 350 feet west of Lakeside Drive. Additional improvements include paving the existing gravel parking bays with bituminous pavement, reconstructing the adjacent pedestrian ramps to meet current ADA requirements, and paving and restriping the boat launch.

The City received bids on February 11, 2020, with Northwest as the verified low bidder. The Contract is expected to be awarded on March 9, 2020.

Proposed Services

Construction Services:

• WSB will provide construction administration, observation and survey services includingproject management (construction meetings as necessary, utility coordination, contractorcoordination, and project close-out); construction survey staking; constructionobservation; record drawings; permit monitoring; materials testing; and compliancereview.

• Fees for construction inspection are based on a two-week construction scheduleassuming 20 hours per week for part-time inspection. The substantial completion date ofthe project is September 19, 2020. The Contractor is allowed to start construction anytime after spring load restrictions are lifted and before August 17, 2020. This flexibility inschedule was implemented to provide more competitive bid prices. The contractor mustcomplete all work within 30 days of starting construction, per the contract.

Proposal for Construction Services 2020 MSA Street Improvement – Halstead Drive City Project 02-20 Page 2

K:\014955-000\Admin\Contract\Construction Services PSA\LTR Minnetrista Proposal - Construction Services - 2020 MSA Street Improvement Halstead Drive 030920.docx

Proposed Fee

We are proposing to complete the work on a cost-reimbursable basis in accordance with our current fee schedule.

Estimated fees for Construction Services are estimated at $24,943:

Construction Administration $14,939Construction Survey $4,940Construction Materials Testing $5,055Total Not to Exceed Fee $24,934

This is a not to exceed fee without prior approval form the City. The estimated construction services fees are below the indirect costs identified in the resolution approving plans and specifications and authorizing advertisement for bids.

If you are in agreement with the scope of services outlined above, please sign where indicated below and return one copy to our office. By signing you also agree that these services will be governed by the terms and conditions of the Professional Services Agreement entered into between WSB and the City of Minnetrista on January 3, 2005.

Thank you for this opportunity to provide professional consulting services to the City of Minnetrista. If this proposal is acceptable, please execute the signature block below and return as our authorization to proceed. Please do not hesitate to contact me if you have any questions.

Sincerely,

WSB

Chris Sonmor, PE Project Engineer

Attachments – Construction Materials Testing Fee Estimate, Construction Services Fee Estimate

cc: Alyson Fauske, PE

PROPOSAL FOR:

Construction services – 2020 MSA Street Improvement - Halseast Drive, City Project 02-20

ACCEPTED BY: City of Minnetrista, MN

Name

Title

Date

Attest:

___________________________Kris Linquist, City Clerk

O:\City Council\Council 2020\Packets\2020.03.09\Word\CP02-20; Professional Services\20200309 Item 6C RSLN 2020 MSA Street Improvement Construction Services Proposal.doc


CITY OF MINNETRISTA HENNEPIN COUNTY, MINNESOTA

A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT FOR THE 2020 MSA STREET IMPROVEMENT PROJECT- HALSTEAD DRIVE

CITY PROJECT NO. 02-20 WHEREAS, the City of Minnetrista is scheduled to award the construction contract for the 2020 MSA Street Improvement Project- Halstead Drive, City Project 02-20 at the March 9, 2020 City Council meeting; and WHEREAS, it is proposed to approve a professional services agreement for the construction services for the 2020 MSA Street Improvement Project- Halstead Drive, City Project 02-20. NOW THEREFORE, BE IT RESOLVED by the City Council of Minnetrista that the professional services agreement between the City and WSB & Associates, Inc. for the construction services for the 2020 MSA Street Improvement Project- Halstead Drive, City Project 02-20 is approved. This resolution was adopted by the City Council of the City of Minnetrista on the 9th day of March, 2020, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative manner

and provide opportunities for a high quality of life while protecting natural resources and

maintaining a rural character.

CITY OF MINNETRISTA


Subject: Halstead Drive Street Improvement Project (City Project No. 01-16)

Approve Work Order 5



Attachments: Work Order 5, Resolution

Issue:

Request for Council approval of Work Order No. 5 for the Halstead Drive Street Improvement

Project (City Project No. 01-16).

Background:

On June 19, 2017, the City of Minnetrista awarded the Halstead Drive Street Improvement

Project, City Project 01-16, to RAM Excavating, Inc. The city previously approved the

following Work Orders:

Work Order 1, -$34,004.70 approved October 2, 2017

Work Order 2, $14,866.61 approved June 18, 2018

Work Order 3, $88,320.00 approved August 6, 2018

Work Order 4, $48,198.25 approved August 5, 2019

In 2018 the council requested that Halstead Drive remain unstriped. Work Order 5 (also referred

to as Change Order 5) deletes the striping from the contract with RAM. Striping at the

roundabout is necessary and was completed by another contractor.

Work Order 5 also documents the charge for project delays, consistent with the negotiated

settlement between the City, RAM and WSB.

RAM Excavating Inc. has signed Work Order 5, detailing the change in work items. MNDOT

reviews all work orders and supplemental agreements on State funded projects. MNDOT has

reviewed the draft Work Order and did not recommend any changes. Once approved by City

Council, Work Order 5 will be signed on behalf of the City and forwarded to MNDOT for their

signature.

Conclusion:

Item 6e

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative manner

and provide opportunities for a high quality of life while protecting natural resources and

maintaining a rural character.

Staff recommends approval of Work Order No. 5.

Fiscal Impact:

Work Order No. 5 results in a $50,403.00 reduction in the current contract amount with approved

Work Orders from $2,581,376.71 to $2,530,973.71.

The total amount of work certified per Pay Voucher 13 to RAM (the final pay voucher) is

$2,407.967.51. The $123,006.20 difference between the final contract amount and the work

certified is due to an overall net decrease in project quantities. The original contract amount was

$2,463,996.55.

Recommended City Council Action: Staff recommends adopting Resolution No. 028-2020,

Approving Work Order 5 for the Halstead Drive Street Improvement Project (City Project No.

01-16).



K:\02121-640\Admin\Docs\Council Report\08-05-19 Approve CO 4\1. AGN EXEC SUM-Approve WO 4 - 090519.doc

afauske

Typewritten Text

50,403.00

O:\City Council\Council 2020\Packets\2020.03.09\Word\CP 01-16; change order 5 Halstead Dr\item 6F RESLTN-Approve CO 5 20200309.doc


CITY OF MINNETRISTA HENNEPIN COUNTY, MINNESOTA

A RESOLUTION APPROVING WORK ORDER NO. 5 FOR HALSTEAD DRIVE STREET IMPROVEMENT PROJECT

(CITY PROJECT NO. 01-16)

WHEREAS, the City of Minnetrista Council awarded the contract for the Halstead Drive Street Improvement Project to RAM Excavating, Inc. of Winsted, Minnesota; and

WHEREAS, Work Order No. 5 reflects the City’s desired striping for Halstead Drive; and

WHEREAS, Work Order No. 5 reflects the charge to RAM Excavating, Inc. for project delays; and

WHEREAS, Work Order 5 will decrease the project construction costs in the amount of $50,403.00, from the contract amount of $2,581,376.71 to $2,530,973.71;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MINNETRISTA, MINNESOTA:

1. Work Order 5 in the total reduction amount of $50,403.00 is hereby approved.

This resolution was adopted by the City Council of the City of Minnetrista on the 9th day of March, 2020, by a vote of _______ Ayes and __________ Nays.

ATTEST: Lisa Whalen, Mayor


(seal)

Item 6f

At tonight's City Council meeting, we are asking the City Council to approve this full offer of employment, as Ms. Polsfuss has successfully completed all aspects required in the contingent offer of employment.

A little more information on Ms. Polsfuss' background: She has a Bachelor of A1ts degree in Political Science/Public Administration from Minnesota State-Mankato, and also has a Master's degree in Public Administration (MPA), also from Minnesota State-Mankato. While in her MP A program, she was on the Dean's list.

Ms. Polsfuss has 3+ years of experience with the City of Madison Lake, MN, initially as Administrative Assistant, and then as City Clerk/Assistant City Administrator. Most recently, she has spent the last 1 + years as the Assistant to the City Administrator at the City of Savage.

Summary Ms. Allison Polsfuss successfully completed all requirements in the conditional offer of employment (which is included in this packet item), and therefore, on behalf of the Personnel Committee, we are asking for approval of this full offer of employment at tonight's City Council meeting. We expect Ms. Polsfuss to join our staff at the City of Minnetrista in the next few weeks.

Recommended City Council Action: The Personnel Committee recommends Adoption Res. No. 029-2020 Approval of the full offer of employment for Ms. Allison Polsfuss as Director of Administration with the City of Minnetrista, based on successfully completing all aspects of the conditional offer of employment.

Does Recommended Action meet City Mission Statement? Does Recommended Action meet City Goals/Priorities? Explain:

Mission Statement:

181 Yes D No 181 Yes D No

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a

high quality of life while protecting natural resources and maintaining a rural character.


CITY OF MINNETRISTA

RESOLUTION APPROVING AN OFFER OF EMPLOYMENT FOR ALLISON POLSFUSS AS DIRECTOR OF ADMINISTRATION

WITH THE CITY OF MINNETRISTA

WHEREAS, the opening for the Director of Administration position occurred when Ms. Cassandra Tabor left employment in December 2019, and;

WHEREAS, after the recruitment and interview processes were completed, Ms. Allison Polsfuss emerged as the final candidate for the position, whereby a conditional offer of employment was extended in order to continue on in the hiring process. The contingent offer of employment items that had to be successfully completed were a complete background investigation ( criminal history, financial and credit history, driving record, and reference checks) performed by the Minnetrista Police depatiment, a psychological evaluation, and a one-on-one interview with the City Administrator, and;

THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF

MINNETRISTA, that all items required in the conditional offer of employment have been met by Ms. Polsfuss, and be it fmiher resolved that the City Council should approve the terms and conditions of this job offer as outlined in the conditional job offer letter included with this agenda item.

This resolution was adopted by the City Council of the City of Minnetrista on the 9th day of March, 2020, by a vote of __ Ayes and Nays.

ATTEST:


(seal)

Lisa Whalen, Mayor

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