HEADQUARTERS' OFFICEEMPLOYEES' STATE INSURANCE CORPORAnONPANCHDEEP BHAWAN : CIG ROAD: NEW DELHI

(ISO: 9001-2008 Certified)

No.D-13/11/Ref./2011-(Genl,)CT Dated: 15/4/2011

CIRCULAR

Subject:- Periodic inspection of Departmental Canteens - regarding.

Instructions have been received from Dept. of Personnel & Training

vide D.O.No.10/1/2010-Dir.( C) dated 20/22.12.2010 received through M/o

Labour and Employment, Govt. of India for conducting periodical inspection

of Departmental Canteens. A report is to be sent in the prescribed proforma

(proforma enclosed) to Ministry at an early date.

It is requested that the report may be sent to this office at an early

date latest by 25.04.2011 so that the same could be submitted to Ministry of

Labour.

~_ t--L--( GULSHAN KUMAR )DY. DIRECTOR (GENL.)

To

1. All Additional Commissioners I Regional Directors I Jt. Directors (lIcs) IRegional Office I NTA I Sub-Regional Office I Divisional Office, ESICorporation.

2. Medical Superintendents of ESIC Model Hospitals & OccupationalDisease Cen I D(M)D I D(M) Noida.

stem Division is requested to upload the same in ESIC website.

Type of Canteen~:

Annexe

REPORT OF THE PERIODIC INSPECTION OF DEPARTMETNAl CANTEENS( To be completed by the Inspecting Officer)

,

.: ,,:·1,..i'.',

Office/Department,(Full Address)withTel. No.

~::-,-'.:~*/" ,Date of Inspection

GENERAL

AreaFloorWhite wash

'Exhaust fans

Sufficient/insufficient *(mention area)Sufficient/un-satisfactorySatisfactory/NeededAdequate/lnadequate

1, ..;} .,

1.# Accommodation & Cleanliness:(i) , MahlHalllOining Hall :

(a)(b)(e)(d)

(ii)

"(a)(b)(c) "(d)

,.. (e)

(f)

'" c......•..

\. '

"i

Kitchen·

AreaFloor,Ge'neral CleanlinessShelves/Platform, ~If any, : •Exhaust fans provided

Adequate/InadequateSatisfactory/Un-satisfactory ••.*Excellent/Very Good/Good/SatisfactorySatisfactory/Un-satisfactory

Adequate/In-adequate(NO.of Exhaust fans)

Flv-proofing/Wire-mesh fixed Yes/No

(g) Appropriate Drainage Facility: Available/Not available

In case the condition is found 'Unsatisfactorv', details/nature of deficiency/defect may be 'specified.Areas '~equirement for sufficient space is that 1/3 of the office strength could beentertained at a time with the provision of a separate ladies room etc.The floor area for canteens set up after February, 1985 (including the space for dining-halland the kitchen etc.) may be so as to cater 1 sq.ft. (0.09 Sq. Metre) per employee of anoffice canteens set up prior to February, 1985 would continue to be governed by theearlier provision. ' v

(h)

#

*..•..•.

-s,

" ";"

Whether three 'sinkMethod of utensilCleaning is followed

Yes/No(If yes please reiterate the process inwriting)

",

: 2

(iii) .Store-Room Provided/Not provided.

(a) Absolutely clean/Moderately clean/Unclean

General Conditions (a)of Store Room

•(b) Storesproperty arranged/ '

Not prgperly arranged .',.;

(c) Exhaust fans provided/Not provided

(iv) Satisfactory/Un-SatIsfactoryFurniture.

(a) Personal hygiene ofEmployees

Nails Trimmed _

Hair Cut

Shave ," "

Cleanliness

Any Skin Disease _(Certificate to be taken from ·any Organisation)

(b) Req~rred vaccinationofcook/bearers

Done/Nbtdone

;, ',.:

(c).. '

Regular Medical Ye$/NoExa'~in'ati~'n . .

.(Me:dic~lfitness certificate in respect of' eachcook/beareretc ..be seen by the 1.0.)

3. Staff Strength Regular/Temporarv/Casual/ Daily'Wages/Outsourced '.

4. Whether the employees werein proper uniform

":,.; .

Yes/No

5. (a)(b)

.Excellent/Verv Good/Good/Satisfactory

. Excellent/Very Good/Good/SatisfactoryQuality of CrockeryDrill for cleanin~ Crockery

6. Use of detergent/Dlsinfectgnt Indicate name and periodicity

•7;,.,. (i)' Suggestion/Complaint Book Yes/No

Kept( Gist of recorded complaints & action taken tliereon

By the Management Committee be enclosed separately wIth the Report)

I,"

. "••;-... I (..:~

.14.

'.. , "

: 3 :

(ii) Sanitary Diary•.cum-InssectlonRegister • .

Inspections)

8. Whether names of the branded items(eatbles/Beveragesi.e. Herbal Tea,Sharbat/Butter Milk; .oil etc.) displayed

9. Display of Menu with rates

10. Rates

11. When the rates were last fixed

12•. Quality of eatable/beverages

13. Whetherthe norms for usageofMaterials-quality-wise & quality-Wise are in relation to theselling price

Opinion about. Customer'sSatisfaction

Drinking water facility provided

First-aid box for canteen employees:provided

Fire-safety measures provided

Type of Fuel used in the Canteen.•

•COMPLETION OF ACCOUNTS BOOKS :

r~19. Cash Book

20. Ledger

Available/Not Available(If available records of last five

Yes/No

Cost of inputs item-wise/Sales Price item-wise

:Excellent/Very Good/Good/Satisfactory(Detailed observation on this aspectbe appended by the 1.0. with theReport)

Fully Satisfied/Partly Satisfied/Not Satisfied(minimum 10Customers be intervieWed)

Yes/No

Yes/No

Yes/No

LPG,Kerosene Oil, Fire-Woodand Coal

(i) Complete upto (date)(ii)Authenticated : Yes/No

Complete upto {date)

21.

22.

Stock Register(raw materials)

Stock Register (furniture/crockery

etc.)

23. Sales Register

24. (a) Monthly Accountsbeing prepared.

(b) Annual Accounts completeupto (Receipt and PaymentA/Cs and Balance Sheet)

(cl Whether audited

25. Standard Quantity of output(Products) in proportion to thequantity of input (Materials)

26. Cash in hand

27. Cash in Bank Account

•28. Atter-iance Register complete upto

t¥j\:~~~"~~\ 29. Monthly sa(e,s, ";' ".

• c..;,-

30. Discipline and Service

(a) General level of discipline duringThe serving staff/Bearers

(b) Any complaints of misbehaviour-etc. :etc. received

(cl Any pending disciolinarv action

'.' ~ ,!.i)., Nature 9,f charge;."J I·. '. '," .t;\< • •

'(ii) Matter pending since when

: 4 :

Complete upto (date)

Complete upto (date)

Complete upto (date)

Yes/No

Explanation: (How much milk, sugar, tea,leaves, coffees, used for preparing howmany cups of tea/coffee)

Cash

Credit:

Yes/No(Give details)

'. ~.

: 5 :

31..... General observations by the Inspecting Officials

s-,

::.:: ..

~j~~::';":'~' -:"';...:-.".1._:'

'f

(i)

(ii)

(iii)

32.

(a).. (b).

(c).(d).

Overall rating of the canteen

ExcellentVery GoodGoodSatisfactory

33. Canteen Fund Reserve

Place:

Date:

•

R~ _

Signature of the Inspecting Official•