Child Welfare Data Warehousing: Making Your Information Accessible

Jody Medeke, Business Intelligence Section ChiefRobert Salas, dWiSACWIS Project ManagerKelly Smithback, CPS Performance Planner

• Business Intelligence concepts - Jody

• Goals of CPS Data Warehouse - Kelly

• CPS Data Warehouse products and demonstration – Kelly and Robert

• Future plans – Kelly and Robert

• Questions – Jody, Kelly, and Robert

dcf.wisconsin.gov

Agenda

Business Intelligence Concepts

Business Intelligence (BI) unites data, technology, analytics, and human knowledge to optimize business decisions and ultimately drive an enterprise’s success.

BI helps organize data into manageable, easy to understand parts to help the problem of drowning in data, yet starving for knowledge

Business Intelligence Concepts

Key Concepts

• Data reconfigured for analysis and tracking trends

• Ability to drill into details

• Single version of the truth

• Timely

• Joint effort between the Program and I.T.

BI Concepts continued:Success Factors

Critical Success Factors for BI:• Program sponsorship and active involvement• Committed executive management

sponsorship• Data quality• Mapping solutions to user requirements• User training and support• Robust and expandable framework

Current BI at DCF

Source Systems

BI Systems

TEd

BRITE GL/Bal Sheet

BudgetsBudget to Actual

P-cardHR /Payroll

Procurement Card (PAL)

Job Access LoansFact Findings

FReDUI Wage

Other Data

dWIS CANS

Title IV-E Reimb Title IV-E Elig

CPS

eWISACWIS

Employment Programs

CARES

KIDS

WISCCRS

WISMART

Child CareEligibility Subsidy

WISCCRSYoungStar Red Flag

CASW

KIDS DW *Child Support

DCF LIFT Enterprise Warehouse *LIFT – Longitudinal Information of Family Touchpoints

Person with Key DemographicsParticipation in DCF programs

Race to the Top

YoungStar

Work Programs

Benefit Issuance

Investment in CPS Data Warehouse

The goal of the CPS Data Warehouse is to have:

1. Users understand their data quickly, easily, and accurately.

2. Users to take this new knowledge to make data-driven decisions.

• State researchers met with state leaders and county representatives from:

– Milwaukee, Barron, La Crosse, Rock, Marathon

• Discussed research needs and wants as it relates to dashboards and new reports

How was the CPS Data Warehouse designed?

New Initial Assessment Dashboards

1. I.A. Executive/ Performance Dashboard:Provides a high-level overview of how the County or State is doing in terms of Initial Assessments.

2. I.A. Detail Dashboard:Provides a view into the caseload of a

County, including providing information on alleged victims and alleged maltreaters.

Future Plans• Reports:

– Child Fatality Detail report– Child Fatality Summary report– Egregious Incidents report

• Dashboards:– County comparison of I.A. information– Worker and supervisor performance dashboard– Access dashboard

• Ongoing Data Warehouse:– Out-of-home care placements– Case information

Questions and Contact Information

• Kelly Smithback, CPS Performance Plannerkellye.smithback@wisconsin.gov608.279.3780

• Robert Salas, dWiSACWIS Project Managerrobert.salas@wisconsin.gov608.266.3793

• Jody Medeke, Business Intelligence Section Chiefjody.medeke@wisconsin.gov608.261.8862