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Alpha Phi Alpha Fraternity, Alpha Phi Alpha Fraternity, Inc.Inc.
Chapter Operations PlanChapter Operations Plan
• Internal data collection through the Strategic Focus Survey –Internal data collection through the Strategic Focus Survey – 11/05 – 1/0611/05 – 1/06• External data collection through the Maryland Association ofExternal data collection through the Maryland Association of Non-Profits – 9/05 – 3/06Non-Profits – 9/05 – 3/06• Board of Directors Planning Retreat – 5/06Board of Directors Planning Retreat – 5/06• General President’s Strategic Plan Overview/Dissemination ofGeneral President’s Strategic Plan Overview/Dissemination of Brochure – Centennial Convention – 7/06Brochure – Centennial Convention – 7/06• Regional, Foundation, Commission and Committee OperationsRegional, Foundation, Commission and Committee Operations Plans developed aligned with Strategic Plan – 6/06 – 11/06Plans developed aligned with Strategic Plan – 6/06 – 11/06• Board Approval of the Strategic Plan – 11/06Board Approval of the Strategic Plan – 11/06• Board Approval of the Chapter Operations Plan – 3/07 Board Approval of the Chapter Operations Plan – 3/07 • Implementation Training – General Convention – 8/07 Implementation Training – General Convention – 8/07
Alpha’s Strategic Planning ProcessAlpha’s Strategic Planning Process
• Establishes a clear set of goals and action steps that apply at Establishes a clear set of goals and action steps that apply at allall levels of the fraternity.levels of the fraternity.• Focuses the work of the fraternity so that we are all workingFocuses the work of the fraternity so that we are all working towards the same purposes.towards the same purposes.• Clarifies/specifies Alpha’s work (our brand) in theClarifies/specifies Alpha’s work (our brand) in the communities where we are located.communities where we are located.• Supports continuity of procedures and processes from oneSupports continuity of procedures and processes from one General Presidential administration to the next.General Presidential administration to the next.
Why Strategic Planning for Why Strategic Planning for Alpha?Alpha?
Alpha Phi Alpha Fraternity, Inc. Alpha Phi Alpha Fraternity, Inc. develops leaders, promotesdevelops leaders, promotesbrotherhood and academic excellence, brotherhood and academic excellence, while providing service and advocacy while providing service and advocacy for our communities.for our communities.
The MissionThe Mission
2006-2011 Strategic Plan
ORGANIZATIONAL MANAGEMENTORGANIZATIONAL MANAGEMENT
To implement a comprehensive set of To implement a comprehensive set of operational procedures and aoperational procedures and a plan to plan to
strategically focus the work of a chapter for the strategically focus the work of a chapter for the year consistent with expectations established by year consistent with expectations established by the National Board of Directors and Regional the National Board of Directors and Regional
Vice Presidents.Vice Presidents.
Chapter President and Public Relations CommitteeChapter President and Public Relations Committee11/0711/07
GOAL #1
ORGANIZATIONAL MANAGEMENTORGANIZATIONAL MANAGEMENT
Present the National Mission, Goal and Strategies to the Chapter Executive Committee. Provide an overview of the projects being developed in the National Strategic Plan as presented at the 2007 General Convention
Organizational Effectiveness Chair8/07
OPERATIONS PLAN 2006-2011
GOAL #1
ORGANIZATIONAL MANAGEMENTORGANIZATIONAL MANAGEMENT
Develop a set of chapter operating procedures consistent with Robert’s Rules of Order and national guidelines
Chapter President and the Chapter Executive Committee 9/07*
GOAL #1
ORGANIZATIONAL MANAGEMENTORGANIZATIONAL MANAGEMENTImplement a set of operating policies and procedures to govern all aspects of chapter operations. Assure that all Chapter Officers are familiar with the
Alpha Univ. Chapter & Officer Development (See
http://www.alphaphialpha.net/Under Membership/Forms)
Chapter President and Executive Committee10/07*
GOAL #1
ORGANIZATIONAL MANAGEMENTORGANIZATIONAL MANAGEMENTCommunicate Chapter Operating Policies and
Procedures to Chapter Members.
Chapter President and Executive Committee10/07*
GOAL #1
ORGANIZATIONAL MANAGEMENTORGANIZATIONAL MANAGEMENTDevelop, at minimum, an annual chapter operations or business plan that specifies the work plan of the chapter for the year. Include in the plan such things as:
• Number of meetings for the year/meeting plans• Chapter dues and other financial obligations of membership• Number and type of open and closed social activities• Membership intake, reclamation and retention plans and targets• Membership training plans (e.g., risk management, chapter operations, etc.)• Timeframes/responsibilities for implementing the National Programs• Specifying which of the four Special Projects will be implemented and the
Implementation plan• Chapter operations and program budgets• Amenities for chapter members• Community outreach plans beyond the National Programs/social activities• Plans for working with associated area College and/or Alumni Chapters
Chapter President and Executive Committee Chapter Organizational Effectiveness Chair 10/07*
GOAL #1
ORGANIZATIONAL MANAGEMENTORGANIZATIONAL MANAGEMENT
Evaluate the Implementation of the Operations Plan
Chapter President and Executive Committee1&6/08*
GOAL #1
COMMUNICATIONS/PUBLIC RELATIONSCOMMUNICATIONS/PUBLIC RELATIONS
To develop a comprehensive plan to address chapter To develop a comprehensive plan to address chapter InternalInternal Communications and Public Relations
consistent with the plan developed by Alpha Phi Alpha Fraternity, Inc.
Chapter President and Public Relations CommitteeChapter President and Public Relations Committee2/082/08
GOAL #2
COMMUNICATIONS/PUBLIC RELATIONSCOMMUNICATIONS/PUBLIC RELATIONS
Chapter PresidentChapter President9/079/07
GOAL #2
Appoint a Communications/ Public Relations Committee and Chairman
Chapter President/Exec Com and PR CommitteeChapter President/Exec Com and PR Committee
GOAL #2
COMMUNICATIONS/PUBLIC RELATIONSCOMMUNICATIONS/PUBLIC RELATIONSDevelop an Internal Communications process
1. Development plan Chairman PR 10/07
2. Submit to Executive Committee for Review Chairman PR 11/07
3. Submit to Chapter for Chairman PR 12/07
PR CommitteePR Committee
GOAL #2
COMMUNICATIONS/PUBLIC RELATIONSCOMMUNICATIONS/PUBLIC RELATIONSDevelop a Marketing Plan
1. Development plan Chairman PR 12/07
2. Submit to Executive Committee for Review Chairman PR 1/08
3. Submit to Chapter for Chairman PR 2/08
Chapter President/Exec Com and PR CommitteeChapter President/Exec Com and PR Committee
GOAL #2
COMMUNICATIONS/PUBLIC RELATIONSCOMMUNICATIONS/PUBLIC RELATIONSDevelop a Public Relations Plan
1. Development plan PR Committee 12/07
2. Submit to Executive Committee for Review Chairman PR 1/08
3. Submit to Chapter for Chairman PR 2/08
MEMBERSHIP MANAGEMENTMEMBERSHIP MANAGEMENT
Chapter President and Membership/Intake Coordinator Chapter President and Membership/Intake Coordinator 6/086/08
GOAL #3
To Effectively and Efficiently Manage Membership
MEMBERSHIP MANAGEMENTMEMBERSHIP MANAGEMENT
Chapter President and Membership/Intake Coordinator Chapter President and Membership/Intake Coordinator 9/07*
GOAL #3
Implement the approved process to attract, select and initiate
members with outstanding academic
achievement and leadership qualities.
(Implement plan as developed by the Office of the Executive Director and Membership Standards and Extension Committee)
MEMBERSHIP MANAGEMENTMEMBERSHIP MANAGEMENT
Chapter President and Membership/Intake Coordinator Chapter President and Membership/Intake Coordinator 12/07*
GOAL #3
Implement the Plan to Retain and Reclaim
Brother(Implement plan as developed by the Office
of the Executive Director, Membership Standards and Extension Committee, and Reclamation Committee)
MEMBERSHIP MANAGEMENTMEMBERSHIP MANAGEMENT
Chapter President, Membership/Intake Coordinator,Chapter President, Membership/Intake Coordinator, Director of Educational Activities, Executive Committee
10/07*
GOAL #3
Implement the course of action for fraternal, personal, and professional development.
MEMBERSHIP MANAGEMENTMEMBERSHIP MANAGEMENT
Chapter President and the Executive CommitteeChapter President and the Executive Committee 11/07*
GOAL #3
Implement a process to maximize the members’ expertise and chapter efficiency in chapter operations
MEMBERSHIP MANAGEMENTMEMBERSHIP MANAGEMENT
Membership/Intake Coordinator and Membership Committee 6/08*
GOAL #3
Annually Collect, Analyze and Report Information on Reclamation Data for the Chapter
MEMBERSHIP MANAGEMENTMEMBERSHIP MANAGEMENT
Membership/Intake Coordinator and Membership Committee 1/08* and 6/08*
GOAL #3
Collect information on the academic achievement (GPA) of Brothers enrolled in college to monitor progress towards degree
completion
FISCAL MANAGEMENTFISCAL MANAGEMENT
Chapter President, Chapter Fiscal Officers, Chapter Advisor1/08
GOAL #4
To ensure that a financial infrastructure that clearly defines, processes for fiscal accounting and management, organizational integrity, and revenue generation is developed
FISCAL MANAGEMENTFISCAL MANAGEMENT
Chapter President/Executive Committee/Chapter Fiscal Officers9/07
GOAL #4
Plan to implement BOD approved financial controls at the Chapter level
FISCAL MANAGEMENTFISCAL MANAGEMENT
Chapter President/Fiscal Officers11/07
GOAL #4
Implement BOD approved policies and procedures that reflect transparency in chapter fiscal operations
FISCAL MANAGEMENTFISCAL MANAGEMENT
Chapter Fiscal Officers/Fundraising Chairman, Executive Committee12/07
GOAL #4
Develop and enhance income streams and fundraising opportunities
FISCAL MANAGEMENTFISCAL MANAGEMENT
Chapter Fiscal Officers/Fundraising Chairman, Executive Committee1/08
GOAL #4
Present any plans to enhance income streams and fundraisingOpportunities to the chapter for approval
PROGRAM MANAGEMENTPROGRAM MANAGEMENT
Chapter President/Director of Educational Activities/Executive Committee7/08
GOAL #5
To annually implement the mandated National Programs and selected Special Projects of the fraternity in a manner that will
facilitate community outreach and ensure the viability of Alpha’s programs and projects.
PROGRAM MANAGEMENTPROGRAM MANAGEMENT
Chapter President/Director of Educational Activities/Executive Committee 6/08
GOAL #5
Annually implement the mandated National Programs of the fraternity
Go-To-High School,Go-To-CollegePROJECT ALPHA A Voteless People
is a Hopeless People
PROGRAM MANAGEMENTPROGRAM MANAGEMENT
Chapter President/Director of Educational Activities/Executive Committee6/08
GOAL #5
Annually implement the approved Special Projects of the fraternity selected by the chapter.
THE WASHINGTON D.C. MARTIN LUTHER KING, JR NATIONAL
MEMORIAL FOUNDATION, INC.
Big Brothers/Big Sisters
Leadership Institute
PROGRAM MANAGEMENTPROGRAM MANAGEMENT
Director of Educational Activities/Executive Committee7/08
GOAL #5
Annually evaluate and report on the implementation of the National Programs using guidelines and materials developed by the fraternity.
PROGRAM MANAGEMENTPROGRAM MANAGEMENT
Chapter President/Director of Educational Activities/Executive Committee7/08
GOAL #5
Annually evaluate and report on implementation of selected Special Projects using guidelines and materials developed by the fraternity.
PROGRAM MANAGEMENTPROGRAM MANAGEMENT
Chapter President/Director of Educational Activities/Executive Committee7/08
GOAL #5
Evaluate and report on the implementation of local partnerships to ensure alignment with the Fraternity’s
mission statement and joint goals established at the national and local levels.
GENERAL CONVENTIONGENERAL CONVENTION
Training Workshops will be providedat the General Convention in Orlando to support Implementation of the Chapter Operations Plans.
• Alpha Advisor• Field Staff• Fiscal management• Media/Public relations• Reclamation
TRAINING
Alpha Phi Alpha Fraternity, Alpha Phi Alpha Fraternity, Inc.Inc.
Chapter Operations PlanChapter Operations Plan