Chapin Hall Staff Meeting Wednesday, January 18 th, 2012 9:00am.

Chapin Hall Staff Meeting

Wednesday, January 18th, 20129:00am

UC/CH Lead Working Group

University• Beth Harris, General

Counsel • Ted Stamatakos, Legal

Counsel• Russ Herron, Legal

Counsel• Ingrid Gould, Provost’s

Office• Gwynne Dilday,

Human Resources• John Kroll, Financial

Services

Chapin Hall• Matt Stagner

• Ada Skyles

• Art Sussman, Board Member

• Christine DuSell

• Liz Bennett

UC/CH Working Subgroup: Employment

University• Gwynne Dilday, VP,

Human Resources• Mike Knitter, Benefits

Director• Ted Stamatakos, Legal

Counsel• Ingrid Gould, Provost’s

Office

Chapin Hall


• Todd Larkin

Employment SubgroupItems for Discussion

Employment• Establishment of benefits plans• University expertise to assist with employment & benefit transitions• Explore availability of ancillary benefits (educational, facilities, etc.)• Establishment of employment policies• Other Academic Appointees – University appointments will follow

customary Provost processes• Other employee transition issues

- Vacation accrual rollovers

- Extension of University “bridging of service” timeframe

UC/CH Working Subgroups: Financial Services

University• Casey Murray• Carol Zuiches

Chapin Hall

• Camille Turner


• Liz Bennett

• Ada Skyles (IRB related)

Sponsored Awards

Sponsored Awards SubgroupItems for Discussion

Sponsored Awards• Research contracts will be transitioned from URA to Chapin Hall review and

signature• Establishment of criteria for exceptions to above• University expertise to assist in research transitions• Indirect cost issues• IRB• Process for Faculty and University OAA to run projects through Chapin Hall

and vice versa, when appropriate• Transition of current projects to Chapin Hall• Transition/process for new proposals to be run through Chapin Hall• Transferring ownership of publications and projects to Chapin Hall• Fostering closer academic connections with SSA, Harris, and other University

units

University• Patti Ferriter• Mark Fehlberg

Chapin Hall

• Liz Bennett

• Camille Turner

• Jeff Gawel

Accounts Payable and Procurement


Accounts Payable and ProcurementItems for Discussion

Accounts Payable and Procurement• Accounting systems• Purchasing and payment systems• Access to University discounts for technology and services (e.g., Gleacher

conference center, hotel discounts, etc.)


University• Jim Hamaguchi• Mark Fehlberg• Ted Stamatakos• Janice Cobb

Chapin Hall

• Todd Larkin

• Liz Bennett

Payroll

Payroll Items for Discussion

• Establishment of Payroll system• Plan/process for transitioning employee information to new

Chapin Hall system

Payroll


Endowment, Investment Management, and Insurance

University• Jim Ribikawskis• Ron Kosary• Loryn Mischke• Luke Figora

Chapin Hall

• Liz Bennett

• Camille Turner

• Can Chapin Hall continue to participate in University insurance programs, and if so, at what cost?

• Access to University buying power for insurance• Review of Endowment and Investment Management Agreement

Endowment, Investment Management, and Insurance

Endowment, Investment Management, and InsuranceItems for Discussion

University• Eric Wieand• Michael Szczepanek• Alex Henson• Mandy Distel

Chapin Hall

• Ada Skyles

• Liz Bennett

• Jeff Gawel


Facilities/Lease and IT Subgroup

Facility/Lease Issues Items for Discussion

Facility/lease and IT issues• Provision of services by University Facilities Services (engineering,

facilities and security)• Review of financial and management responsibilities related to future

capital improvements• Extension of existing lease• Financial terms of University leaseback of space in Chapin Hall building• Confirm Chapin Hall bond debt unaffected by transition• Review terms and conditions of Spelman Trust• Review needs for IT connections• Review needs for systems transfer of data/information

UC/CH Working Subgroup: Communications

University• Ted Stamatakos, Legal

Counsel• Gwynne Dilday, VP,

Human Resources• Steve Kloehn,

Communications

Chapin Hall

• Matt Stagner

• Ada Skyles

Chapin Hall Core Transition Project Team

• Liz Bennett• Christine DuSell,

Transition Project Director

• Jeff Gawel, Transition Project Co-Director

• Todd Larkin• Camille Turner

Operational Transition Monitoring Team

• Membership will be determined by the end of the month and will be shared.

• Will consist of Senior Staff and Board.

Chapin Hall Staff Meeting Wednesday, January 18 th, 2012 9:00am.

Documents

Transcript of Chapin Hall Staff Meeting Wednesday, January 18 th, 2012 9:00am.