Challenges / Problems Facing Corporate & Association Planners Deb Lang, CME, Corporate Convention &...
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Transcript of Challenges / Problems Facing Corporate & Association Planners Deb Lang, CME, Corporate Convention &...
![Page 1: Challenges / Problems Facing Corporate & Association Planners Deb Lang, CME, Corporate Convention & Meeting Mgr Wells’ Dairy, Inc. Le Mars, IA Nancy Herselius,](https://reader031.fdocuments.net/reader031/viewer/2022032707/56649e2c5503460f94b1bada/html5/thumbnails/1.jpg)
Challenges / Problems Facing Corporate
& Association PlannersDeb Lang, CME, Corporate Convention & Meeting
MgrWells’ Dairy, Inc.
Le Mars, IA
Nancy Herselius, CMP, Independent PlannerCreative Meetings & Events, LLC
Bondurant, IA
![Page 2: Challenges / Problems Facing Corporate & Association Planners Deb Lang, CME, Corporate Convention & Meeting Mgr Wells’ Dairy, Inc. Le Mars, IA Nancy Herselius,](https://reader031.fdocuments.net/reader031/viewer/2022032707/56649e2c5503460f94b1bada/html5/thumbnails/2.jpg)
Association Challenges / Problems
We will cover four different topics –1.Membership and the impact on
meetings2.Increasing costs and the impact on
budgets3.Equitable contracts4.Space needs – guest rooms versus
meeting space ratios
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What does your membership look like for the past five years?
Membership down?
Conference attendance down?
How do you negotiate contracts four or more years out?
![Page 4: Challenges / Problems Facing Corporate & Association Planners Deb Lang, CME, Corporate Convention & Meeting Mgr Wells’ Dairy, Inc. Le Mars, IA Nancy Herselius,](https://reader031.fdocuments.net/reader031/viewer/2022032707/56649e2c5503460f94b1bada/html5/thumbnails/4.jpg)
Increasing Costs and the Impact on Meetings
Budgets are down.
You are asked to provide more with less money.
There is a need to be creative with budget items.
Members and other attendees are less willing to pay high registration rates but still expect the same type of experience at meetings and events.
What do you do?
![Page 5: Challenges / Problems Facing Corporate & Association Planners Deb Lang, CME, Corporate Convention & Meeting Mgr Wells’ Dairy, Inc. Le Mars, IA Nancy Herselius,](https://reader031.fdocuments.net/reader031/viewer/2022032707/56649e2c5503460f94b1bada/html5/thumbnails/5.jpg)
What are the biggest cost factors affecting meetings and events in the 21st century?
Facilities
![Page 6: Challenges / Problems Facing Corporate & Association Planners Deb Lang, CME, Corporate Convention & Meeting Mgr Wells’ Dairy, Inc. Le Mars, IA Nancy Herselius,](https://reader031.fdocuments.net/reader031/viewer/2022032707/56649e2c5503460f94b1bada/html5/thumbnails/6.jpg)
What are the biggest cost factors affecting meetings and events in the 21st century?
Facilities Transportation
![Page 7: Challenges / Problems Facing Corporate & Association Planners Deb Lang, CME, Corporate Convention & Meeting Mgr Wells’ Dairy, Inc. Le Mars, IA Nancy Herselius,](https://reader031.fdocuments.net/reader031/viewer/2022032707/56649e2c5503460f94b1bada/html5/thumbnails/7.jpg)
What are the biggest cost factors affecting meetings and events in the 21st century?
Facilities Transportation Food and Beverage
![Page 8: Challenges / Problems Facing Corporate & Association Planners Deb Lang, CME, Corporate Convention & Meeting Mgr Wells’ Dairy, Inc. Le Mars, IA Nancy Herselius,](https://reader031.fdocuments.net/reader031/viewer/2022032707/56649e2c5503460f94b1bada/html5/thumbnails/8.jpg)
What are the biggest cost factors affecting meetings and events in the 21st century?
Facilities Transportation Food and Beverage Audiovisual Equipment
![Page 9: Challenges / Problems Facing Corporate & Association Planners Deb Lang, CME, Corporate Convention & Meeting Mgr Wells’ Dairy, Inc. Le Mars, IA Nancy Herselius,](https://reader031.fdocuments.net/reader031/viewer/2022032707/56649e2c5503460f94b1bada/html5/thumbnails/9.jpg)
What are the biggest cost factors affecting meetings and events in the 21st century?
Facilities Transportation Food and Beverage Audiovisual Equipment Attrition
![Page 10: Challenges / Problems Facing Corporate & Association Planners Deb Lang, CME, Corporate Convention & Meeting Mgr Wells’ Dairy, Inc. Le Mars, IA Nancy Herselius,](https://reader031.fdocuments.net/reader031/viewer/2022032707/56649e2c5503460f94b1bada/html5/thumbnails/10.jpg)
Paper Explosion!!!
Paperless Society???
![Page 11: Challenges / Problems Facing Corporate & Association Planners Deb Lang, CME, Corporate Convention & Meeting Mgr Wells’ Dairy, Inc. Le Mars, IA Nancy Herselius,](https://reader031.fdocuments.net/reader031/viewer/2022032707/56649e2c5503460f94b1bada/html5/thumbnails/11.jpg)
Facility Contracts
Equitable to ALL Parties?
![Page 12: Challenges / Problems Facing Corporate & Association Planners Deb Lang, CME, Corporate Convention & Meeting Mgr Wells’ Dairy, Inc. Le Mars, IA Nancy Herselius,](https://reader031.fdocuments.net/reader031/viewer/2022032707/56649e2c5503460f94b1bada/html5/thumbnails/12.jpg)
Facility Contracts
Equitable to ALL Parties?
All costs up front or are some hidden?
![Page 13: Challenges / Problems Facing Corporate & Association Planners Deb Lang, CME, Corporate Convention & Meeting Mgr Wells’ Dairy, Inc. Le Mars, IA Nancy Herselius,](https://reader031.fdocuments.net/reader031/viewer/2022032707/56649e2c5503460f94b1bada/html5/thumbnails/13.jpg)
Important Contract Clauses
Walk ClauseAttritionCancellationForce MajeureArbitrationChange of OwnershipConstruction or RemodelingOthers?
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Do you ever feel like you are “out of this world” when searching for the right city and facility for a meeting or event?
![Page 15: Challenges / Problems Facing Corporate & Association Planners Deb Lang, CME, Corporate Convention & Meeting Mgr Wells’ Dairy, Inc. Le Mars, IA Nancy Herselius,](https://reader031.fdocuments.net/reader031/viewer/2022032707/56649e2c5503460f94b1bada/html5/thumbnails/15.jpg)
More meeting facilities are being built or renovated every year. Planners have many options.
Hotels in Las Vegas, for example, require so many rooms nights blocked for so many square feet of space.
You have a meeting that is very space intensive but doesn’t meet the required number of nights. How do you handle this?
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Corporate Challenges/Problems
Communication Knowing and understanding your group
Site selectionsLocationAttendees
Increasing costs and budgetsContractsProving your worth!
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Are You a Psychic?
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Groups & Site Selection
Who is attending?Is this a one day or a multiple day meeting?Is the location important?Objective of meetingAV companyTransportation
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Do More with Less!
Budget restrictions Escalating hotel costs Food & beverage
costs/options Airfare AV charges Service charges
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Contracts
Working with the legal departmentMaking sure it is a win/win for both partiesAttrition chargesAddendums
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Prove Your Worth
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Questions???!!!