CDIA+ certification, slide show sample

CDIA Presentation v4.6

Written and developed by: DataVault, Inc., Byron B. Aulick, CDIA+, DPI+, Project+ 110 Long Hill Road, West Brookfield, MA 01585 (877) 798-3282

www.DataVault.com

CDIA+ Training, Phase II

“Exam Preparation”(v4.6 Updated Oct ’10)

*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


About the Instructor

Byron B. Aulick, CDIA+ (author) Co-founder and CTO of DataVault, Inc. Subject Matter Expert to CompTIA Author of the materials you are about to use I have based my 24 year career on DM/DI systems□Consulting with clients□Designing systems (small to large DOD systems)□Installing hardware and software□Supporting installations□Training on the use of such systems

This is what I do, and imaging is my passion!

2*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


Class Times

“A”8:00 start9:30-9:45 break11:45-12:45 lunch1:30-1:45 break3:00 dismiss

Bathrooms are...Lunchroom is...Fire escape is...

Any questions??

“B”9:00 start10:30-10:45 break12:00-1:00 lunch2:00-2:15 break4:00 dismiss

No cell phonesNo computersBe on time -Why? Respect

3

Day 1: Doc-101 recapDay 2: CDIA+

Gather Business RequirementsAnalyze Bus. Process

Day 3: CDIA+DesignRecommendImplementSample Exam...

*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


Now the CDIA+ Details -CompTIA says:

CDIA+ certification is the IT sector’s first global standard of competency and professionalism in the document imaging/document management industry. Individuals who achieve CompTIA CDIA+ certification have demonstrated knowledge and mastery of scanning, storing and output of black-and-white and color documents; and have the expertise to analyze customers’ business processes and design appropriate document imaging and management solutions to support their needs.

The skills and knowledge measured by this examination are derived from an industry-wide and worldwide job task analysis, which was validated through a survey. The results of the skills survey are used in weighting the domains and ensuring that the possessed weighting is representative of the relative importance of that content to the job requirements of a document imaging professional with twelve to eighteen months on-the-job experience.

Author: CompTIA website

4*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


Domain 1. Gather Business Requirements

This section focuses on the candidate’s ability to assess a situation and determine if aDM/DI system is the proper solution for the business problem. The majority of this section focuses on the candidate’s knowledge of selling, proposing and specifying a DM/DI solution. In many instances the scenario suggests that the company already has a DM/DI system and is experiencing problems with it.

Sample:

A city has determined that it will provide access to City Council minutes and upcoming agenda items. Which is the best solution that will allow for the broadest access for all interested parties?

A. Use of an FTP siteB. Web-based Internet access.C. Publication on CD-ROM for distributionD. Public kiosk availability at various sites, including libraries

Author: CompTIA

5*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


Role play (Instructor –appoint the players)

First person; You are the owner of an accounting firm. You are called a “C-Level” and you are the ultimate decision maker. You control the money.

Second person; You are head of accounting dept., mid-level management, called the “Solution [or Project] Sponsor” or “Champion”. You control people.

Third person; You are “Project Manager (PM), slated with achieving the objectives –on-time and under budget! You interface with the vendor and the internal “Team” or “Committee”.

Next few people; You are the “End-Users” and together you form the “Committee”, slated with representing how the actual work flows, and knowing what needs to take place to help.

Fourth Person; You are the “Vendor”. You respond to the business need [perhaps an RFP] with a proposed solution. Your focus is to help the client!

NOW..

6*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


The Situation

The Solution Sponsor has had enough with losing docs!! He slates a PM to find a way out. The PM appoints a team, prepares an RFP and interviews vendors. Upon data gathering, he conveys all details to the Sponsor, who then boils down all info into a summary, then approaches the CEO for funding.

Now..

7*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


Lets Review…

Please turn to the Student Handout section of your book, page 1_____________________________________________

Now, lets review:

•Who is the C-Level?

•Who is the sponsor?

•Where do you as a Vendor, relay updates? _ _

•Who compresses a report, then passes it to the CEO?

•Who is assigned to achieve the objectives? _ _

If you understand this clearly, you now have 15 questions correct on the test!

8*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


Now some details: The Impact of Resolution Change

An increase in resolution at the scanner (during the capture phase) results in an increased file size. Images are large files (~25KBytes), but indexes are small files (~800 bits)

TIP: You will always plan for the worst-case scenario, then size the data storage accordingly. BUT – this will be predicated on a certain capture resolution. If the client changes that (increases for example), your calculations will not be accurate anymore. This drives the COST UP.

9*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


ECM Terms

Telnet Session / Terminal EmulationAllows a PC to look like a terminal and communicate with a

host mainframeUsed to access a “line of business” application like the

accounting package

KMKnowledge ManagementPredecessor to ECM (Enterprise Content Management)

Web Content Management System Used to author, edit and manage HTML content Can control large collections of web materials like HTML

documents and their associated images.

10*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


Terms (Cont.)

EDMS (also ‘DMS’ document management system)Electronic Document Management SystemAllows organized storage and retrieval of electronic dataComponents; scan, search & retrieve

CMS Content Management System Facilitates the organization, control, and publication of a large body

of documents and other content, such as images and multimedia resources.

11*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


Terms (Cont.)

Image-enabled Workflow•To add images to an existing database, i.e. Accounts Payable

VBA (Visual Basic for Applications)•Easy script language to add custom functionality

API (Application Program Interface)•More involved scripting allows communication between 2 programs, i.e. QuickBooks and DMS

DRM (Digital Rights Management)• Safely manage digital files, from any source, allowing distribution

with accountability• No matter how they accessed the files, they need rights to use

the content

12*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


Pages vs. Images

You see the client has 50 file cabinets, equaling 500,000 pages. But how manyimages are there to capture and store??

Pages = A piece of paper. 10,000 per file cabinet Images = Information on a side of a page

Simplex = Info on one side, yields 1 image

Duplex = Info on both sides, yields 2 images

Definitions

13*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


Project Management -101

Path and Milestone

During the planning phase, the CDIA will make a road map to identify certain tasks that must flow in a certain order. This is called a “Path” or a “Critical Path”, and where more than one converge, it is said you have reached a “Milestone”.

TIP: If a Critical Path is delayed 1 week, the project gets delayed 1 week.

14*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


Project Management -101 (Cont.)

Scope Document (10 pages)

Consultant goes onsite to gather details Identifies what is either included or not included in the project

[the ‘scope’] Presented to the Solution Sponsor (client)

TIP: If documents were overlooked in the design, but need to be included, communicate with the Sponsor for evaluation.

Executive Summary (1 page)

Defines the boundaries of the project from the high-level viewpoint

Presented to the executive level (“C” level)

TIP: If they want additional work, without controls [signed documents, funding and proactive plans], you have “scope creep”.

15*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


Sales Cycle Timeline

16*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


Math 4

A client receives 5,000 docs / day with 500 characters on each page. During QA, they notice that after 10 days, 250,000 characters are wrong!What is the accuracy of the OCR?

5,000 docs x 500 chars = 2,500,000 chars / day ..x 10 days = 25,000,000 total chars ..of which 250,000 are wrong. (=1% wrong) If 1% is incorrect, then 99% is correct!

•Accuracy = 99%

hyperlink

17*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


Math 5

A client needs to print 50,000 double-sided reports at the end of each month. Two nights, from midnight until 6 AM are allotted. What is the minimum print speed required to achieve this? 50,000 x 2 =100,000 pages Midnight to 6 is 6 hours, x 2 nights = 12 hours total 100,000 / 12 hrs / 60 min = 138.8 pgs per min needed

(Printer is simplex)hyperlink

18*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


Math 6

A bank uses a Digital Subscriber Line (DSL), operating at roughly 384Kbps, but has 13% overhead. They have 10 branches that need to transmit 1,000 pages per day each back to the main office. The average file size is 25KB G-4 compressed. If they start at 5PM, when can the cleaning crew turn the server off to vacuum? 384Kbps x .87 = ~334Kbps / 8 = 41.75KBps transmit rate 1,000 pgs x 25KB = 25,000KB x 10 sites = 250,000KB 250,000KB / 41.75KBps = ~5,988 seconds 5,988 seconds /60 = 99.8 minutes (~ 6:40 PM)hyperlink

19*Cop

yrigh

t 201

1, Data

Vault,

Inc.*


Math 7

.. 50,000 four page frequently used loan applications (simplex) each year. Each image is 50KB. Same volume for the previous three years, but less frequently used. And, the last 15 years for legal archival purposes only. 50,000 x 4 pg = 200,000 x 50KB ea = 10,000,000KB 10,000,000KB /1024 = 9,765MB /1024 = ~9.53GB yr On-line = 9.53GB 9.53GB x 3 previous years = 28.59GB Near-line = 28.59GB 9.53GB x 15years = 142.95GB Far-line = 142.95GBhyperlink

20*Cop

yrigh

t 201

1, Data

Vault,

Inc.*

CDIA+ certification, slide show sample

Documents

Transcript of CDIA+ certification, slide show sample