CCJ6A (:G;DGB6C8: CCJ6A *:EDGI 7

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Report

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CONTENTS

Part A General Information Page No:

1 Departmental General Information 5

2 List of abbreviations/Acronyms 6-8

3 Foreword by the MEC 9-10

4 Report of the accounting officer 11-13

5 Statement of responsibility and confirmation

of accuracy for the Annual Report

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6 Strategic overview 15

6.1 Vision 15

6.2 Mission 15

6.3 Values 15

7 Legislative and other mandates 15-16

8 Organisational structure 17

9 Entities reporting to the Minister\MEC 18-19

PART B

PERFORMANCE INFORMATION 20

1 Auditor General’s Report: Predetermined

objectives

20

2. Overview of the Departmental Performance 20

2.1 Service Delivery Environment 20-27

2.1.1 Overview of Departmental Expenditure 27-28

2.2 Service Delivery Improvement Plan 28-32

2.3 Organisational Environment 32

2.4 Key policy developments and legislative

changes

32

3 STRATEGIC OUTCOME ORIENTED GOALS

32

4 PERFORMANCE INFORMATION BY PROGRAMME

32

4.1 Programme 1:Administration 32-36

4.2 Programme 2:cultural Affairs 36-42

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4.3 Programme 3:Library and Archives 42-46

4.4 Programme 4:Sport and Recreation 47-59

5 Transfer payments 59

5.1 Transfer payment to public Entities 59

5.2 transfer payments to all organisations other

than public entities

60

6 Conditional Grants 61

6.1 Conditional Grants and earmarked funds paid 61

6.2 Conditional Grants and earmarked funds

received

61-63

7 Donor funds 63

7.1 Donor funds received 63

8 Capital investment 63

8.1 Capital Investment, maintenance and asset

management plan

63-64

PART C

GOVERNANCE 65

1 Introduction 65

2 Risk Management 65-69

3 Fraud and corruption 70

4 Minimising conflict of interest 70

5 Code of conduct 70

6 Health Safety and Environment issues 71

7 Portfolio committees 71

8 Scopa Resolutions 72-79

9 Prior Modifications to Audit Reports 80

10 Internal Control Unit 80-81

11 Internal Audit and Audit committees 81-82

12 Audit Committee Report 83-87

PART D

HUMAN RESOURCE MANAGEMENT

1. Introduction 88

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2. Overview of Human Resources 88

3. Human resource oversight statistics 89-122

PART E

FINANCIAL INFORMATION

123-132

1 Report of the Auditor General

2 Annual Financial Statements

133-293

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PART A: GENERAL INFORMATION

1. DEPARTMENT GENERAL INFORMATION

PHYSICAL ADDRESS: 21 BICCARD STREET

POLOKWANE

0700

POSTAL ADDRESS: P/BAG X9549

POLOKWANE

0700

TELEPHONE NUMBER/S : +27 15 284 4135

FAX NUMBER : +27 15 284 4520

EMAIL ADDRESS : [email protected]

WEBSITE ADDRESS : www.sac.limpop.gov.za

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2. LIST OF ABREVIATIONS /ACRONYMS

AET Adult Education and Training

AGSA Auditor General South Africa

ANC African National Congress

APP Annual Performance Plan

BAS Basic Accounting System

BAUD Barcoded Asset Audit

CoGHSTA Co-operative Governance, Human Settlement and Traditional Affairs

DPWRI Department of Public Works, Roads and Infrastructure

DoRA Division of Revenue Act

DRP Disaster Recovery Plan

DSAC Department of Sport, Arts and Culture

EAP Employee Assistance Programme

EPWP Expanded Public Works Programme

EXCO Executive Council

FY Financial Year

GNC Geographic Name Committee

HDI Historically Disadvantaged Individuals

HCT HIV Counseling and Testing

HIV/AIDS Human Immunodeficiency Virus, Acquired Immune Deficiency Syndrome

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HIV Human Immunodeficiency Virus

HOA Home Owners Allowance

HOD Head of Department

HRM Human Resource Management

ICT Information Communication Technology

IDT Independent Development Trust

LACC Limpopo Arts and Culture Council

LIHRA Limpopo Heritage Resource Authority

LIS Library Information Services

MEC Member of the Executive Council

MINMEC Minister and Members of Executive Council

MPP Mass Participation Programme

MRM Moral Regeneration Movement

NGO Non-Governmental Organisation

OHS Occupational Health and Safety

PFMA Public Finance Management Act

PANSALB Pan South African Language Board

PLC Provincial Language Council

PMDS Performance Management Development System

PPP Public Private Partnership

PSA Public Servants Association

RWoPS Remunerative Work outside Public Service

SABC South Africa Broadcasting Corporation

SCM Supply Chain Management

SALGA South Africa Local Government Association

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SASA South African Sport Association

SCOPA Standing Committee on Public Accounts

SITA State Information Technology Agency

SLA Service Level Agreement

SLIMS SITA Library Information Management System

SMS Senior Management Service

SRSA Sport and Recreation South Africa

STI Sexual Transmitted Infections

TB Tuberculosis

UNIVEN University of Venda

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Thandi Moraka

Title: Member of the Executive Committee

1. FOREWORD BY THE MEC

It is momentous for me to convey my warm and heartfelt greetings to the inhabitants of Limpopo as we present the Annual Performance Report (APR) emanating from the 2017/18 Annual Performance Plan (APP). The report contains our important milestones, as well as areas that require urgent improvement in our quest for quality and expanding services to the masses of our people.

Our milestones in the period under review are as follows; the department supported 40 club development leagues in basketball, volleyball, rugby, netball, boxing and softball. In July, four softball players, an umpire and two coaches were selected to form part of the under 19 national team that represented the country in the International Championships hosted in Canada.

The departmental Club Development Programme located in Mopani produced five soccer players whose talent and skills are noticed at the ABSA Premier Soccer League, Wiseman Maluleke (Polokwane City FC), Tshepo Hlatswayo (Bloemfontein Celtic FC), Judas Moseamadi (Cape Town City FC), Gladwin Shitolo and Justice Chabalala (Orlando Pirates FC).

We have distributed 400 chess sets to various public schools in Waterberg District. We have reintroduced boxing and two tournaments had been hosted in the province for both male and female categories. This initiative was successful because of our collaboration with Limpopo Boxing Association and Limpopo Boxing Promoters Association. We should build on these achievements and make diverse sports fashionable.

We are elated to work with existing artists and determined to produce talented entrepreneurs in the creative industry in collaboration with David Tlale, a highly acclaimed and talented fashion designer, who is mentoring over 100 fashion

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designers and models in the province, five of whom partook in the National Fashion Show Competition in which Keletso Moraba emerged as a winner in the competition.

We have concluded a Memorandum of Understanding between Sport, Arts and Culture and Basic Education departments in which the two departments committed to enhance our arts to produce choral music, drama, drum majorettes in our public schools. Our 94 libraries are equipped with Information, Communication and Technology (ICT) facilities to improve connectivity and wider access to library services to our population. The department together with Bakone Mine built a multi-purpose Community Sport Centre in Burgersfort in Sekhukhune district. We will strive to position Mapungubwe festival as landmark cultural event in Limpopo; combat xenophobia and assert our common heritage and African identity.

We will not rest on our laurels, we will focus on compliance issues raised by the Auditor General of South Africa and to stabilise our senior management and ensure good governance in order to build stronger momentum towards attaining our strategic goals and vision of an active, healthy and cohesive society. In this connection, our new Annual Performance Plan will assert our developmental imperatives to prove our performance.

We will work together with our federations, district confederations provincial sport confederations, artists and local communities to celebrate our culture, heritage and encourage sport in all our communities.

Ms. Thandi Moraka MPL

MEC of the Department of Sport, Arts and Culture

Date:

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2. REPORT OF THE ACCOUNTING OFFICER The Department has obtained a performance of 85% on the predetermined

objectives in the key programmes and has spent 96% of the adjusted allocation of its

budget. The delayed capacity to deliver the infrastructure accounts for the

underspending of 4%. The organisational structure is under review and has not been

finalised as the department is making efforts to accommodate the posts of library

staff, the majority of whom are on contract. The employment equity at senior

management level is 26% female against the required 50%. Key senior management

vacant posts filled, included the Head of Department and Director: Supply Chain

Management. Two key posts (Chief Director Cultural Affairs and Director Library and

Archive Services were not filled in order to manage compensation of employee

spending within limits. The human resource gaps in the key delivery and support

units is a major concern to be addressed early in 2018/19.

The department has addressed key risks and the leadership in Risk Management

directorate although the vacancies still hamper the capacity. Key to addressing the

audit action plan was the conducting of investigations on irregular expenditure and

completing asset verification of library books.

Part of the mandate of the Department of Sport, Arts & Culture, is to develop

sport, promote our cultural diversity and foster social cohesion. In all these

endeavours, the people of Limpopo, and all who live in the beautiful province,

are the priority.

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The department continued to promote cultural diversity, foster unity and the spirit of

patriotism and tolerance amongst the citizens of Limpopo, through the social

cohesion programmes implemented during the period under review.

Limpopo province is the melting pot of rich and diverse cultures, being the home

of the VhaVenda, Bapedi, VaTsonga, AmaNdebele, Batswana, the Afrikaners,

the Indians, people of colour and the English. This rich diversity provides both

opportunities as well as social cohesion challenges.

Limpopo has successfully celebrated the three key significant days namely

Freedom Day, Africa day and Heritage Day. Limpopo is the heartland of

Southern Africa, and as such, is in a unique position to champion cultural

exchange programmes of mutual interest with the neighbouring countries. To this

end, during the Africa Day, the department hosted the sports activities between

local teams and neighbouring states, a lecture to promote unity in diversity and

fashion show and exhibition. The heritage month 2017 was celebrated and

integrated with the hosting of the national indigenous games at the Seshego

stadium.

As the custodian of social cohesion promotion the department successfully hosted

the Mapungubwe Arts and Culture festival during December 2017. The uniqueness

of the 2017 Mapungubwe Arts and Culture festival was that the department

organised the arts & culture extravaganza in all districts with buildup events including

talent search and training of artists in the arts industries. Activities started with the

hosting of the gospel festival (April 2017) and culminated in the main festival on 9

December 2017. Artists and crafters benefitted from this and related events.

The planned provincial theatre plan has been revised due to the site originally

allocated being withdrawn. The planning process has been revised with

registration of a public private partnership and finding an alternative site.

The department in partnership with the Limpopo Heritage Resources Authority

(LIHRA) has identified three Pilot projects for the Liberation Heritage route

namely: - Tshitangadzimeni, the University of Limpopo and Tjate Provincial

Heritage Site. Generally, the capacity of the statutory bodies is not adequate

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due to financial constraints to enable them to acquire staff and administration

support to carry out their mandate.

The department is continuing to promote multilingualism using multilingual

campaigns and workshops.

The department has completed the construction of Eldorado and Ramokgopa

Libraries in Capricorn, Rooiberg Library in Waterberg, and Phokwane Library in

Sekhukhune the year. This is accompanied by the ICT infrastructure and internet connectivity. The construction of three new libraries in Maphalle and Zamani in Mopani district and Mahlabathini in the Waterberg district is 75% completed.

The weak capacity of the implementing agents affected the completion plan.

Corrective measures have been put in place. Rooiberg and Phokwane libraries

are now operational. The remainder will be activated in the 2018/19 financial year.

The department during the year rolled out the School Sport programme in the

form of winter, summer and autumn School Sport National Competitions in 19

sporting codes wherein 160 schools benefitted.

Despite these achievements, more work still needs to be done. The Department

still has a massive sport infrastructure backlog. An agreement to move with

speed in order to address this historical backlog was reached between DSAC,

SALGA and sports federations. Available sporting facilities should also be made

accessible to the federations and communities so that they do not become white

elephants.

The efforts of staff combined with support of the oversight bodies and assurance

providers have immensely contributed to the performance of the department and

is appreciated.

Mortimer Mannya Department of Sport, Arts and Culture Date:

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3. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT

To the best of my knowledge and belief, I confirm the following:

All information and amounts disclosed throughout the annual report are

consistent. The annual report is complete, accurate and is free from any

omissions. The annual report has been prepared in accordance with the

guidelines on the annual report as issued by National Treasury.

The Annual Financial Statements (Part E) have been prepared in accordance

with the modified cash standard and the relevant frameworks and guidelines

issued by the National Treasury.

The Accounting Officer is responsible for the preparation of the annual

financial statements and for the judgements made in this information. The

Accounting Officer is responsible for establishing, and implementing a system

of internal control that has been designed to provide reasonable assurance as

to the integrity and reliability of the performance information, the human

resources information and the annual financial statements. The external

auditors are engaged to express an independent opinion on the annual

financial statements.

In my opinion, the annual report fairly reflects the operations, the performance

information, the human resources information and the financial affairs of the

department for the financial year ended 31 March 2018. Yours faithfully

Accounting Officer Name: Mannya Mortimer Date:

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6. STRATEGIC OVERVIEW

6.1 Vision

A champion of sport, arts, culture and heritage services for socio-economic

development in Limpopo. 6.2 Mission

To enhance unity in diversity through the provision of sport, arts, culture and heritage

services for sustainable development.

6.3 Values

In delivering its services the Department is guided by the following values:

• Honesty & integrity

• Accountability

• Transparency & fairness

• Discipline & commitment

• Team work 7. Legislative and Other Mandates

• South African Constitution Act (Act 108 of 1996)

• White Paper on Arts, Culture and Heritage services, 4 June 1996

• Northern Province Arts and Culture Council Act, no.6 of 2000

• Northern Province Language Act of 2000

• National Language Policy Framework

• Limpopo Provincial Heritage Regulations, no.103 of 2003

• National Heritage Resources Act, 1999

• National archives Act, no. 43 of 1996 as amended and Provincial Archive Services

Act, no.5 of 2001

• National Sport and Recreation Act, 1998

• White paper on Sports and Recreation, 1999

• South African Geographical Names Council Act 118 of 1998

• National Film and Video Foundation Act 73 of 1997

• National Arts Council Act 56 of 1997

• Local Government Municipal Structure Act (Act 117 of 1998)

• Pan South African Language Board Act 59 of 1995

• Provincial Library and Information Services Act, no.7 of 2001.

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• South African Geographical Names Act 118 of 1998. [S2] 2 (a)

• PFMA 1999 and Treasury Regulations

• Northern Province Arts and Culture Council Act no.6 of 2000

• Promotion of Access to Information Act 2 of 2000

• Administrative Justice Act 3 of 2000

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8. Organizational Structure

Head of Department

SBU: Security Services

SBU: Legal Services

SBU: Communication

SBU: Strategic Planning

SBU: Human Resource

SBU: Budget Planning Salaries and expenditure

SBU: Sport Development

Chief Directorates: Corporate Services

Chief Directorate: Cultural Affairs: Vacant

Chief Directorate: District Co-Ordination

Chief Directorate: Sport and Recreation-

Finance: Chief Financial Officer:

Vhembe District Office

Waterberg District office

Mopani District Office

Sekhukhune District Office

Capricorn District Office SBU: Risk

Management

SBU: Supply Chain Management

SBU: School Sport

SBU: Arts and Culture

SBU: Library and Archives Services

SBU: Language services

SBU: Museum and Heritage

SBU: Recreation

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9. Entities reporting to the MEC The department has no entities in terms of the PFMA; however the following

statutory bodies advise the MEC.

.Name of statutory

body

Legislative Mandate

Financial Relationship

Nature of Operations

Limpopo Arts

and Culture

Council

Northern

Province

Arts and

Culture

Council Act

no.6 of 2000

Financial

support for

funding of

activities

- To engage in fundraising activities for the

promotion of arts and culture with the

approval of the MEC, granted with the

concurrence of the MEC for finance.

- Advise the MEC on policy matters

connected to creation, conservation or the

development and promotion of arts and

culture, provision of bursaries for local and

overseas study for students in fields

related to arts and culture and on

providing financial support to persons,

organisation and institutions concerned

with creativity, conservation or the

development and promotion of the arts

and culture.

Limpopo

Language

Committee

PANSALB

Language

Act 59 of

1995

Financial

support for

funding of

activities

- Make recommendations to the MEC and

Legislature regarding any proposed

existing legislation, practice and policy

- Advise the MEC on any other matter in or

affecting the province with regard to the

official languages of the province,

especially the previously marginalised

indigenous languages commonly used by

communities in the province.

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Library Board Provincial

Library and

Information

Services

Act, no.7 of

2001

Financial

support for

funding of

activities

- Advise the MEC on the formulation,

development and implementation of a

provincial policy for library information

services (LIS).

- Monitor rendering of LIS in terms of the

Act and advise the MEC.

- Advise the MEC on any matter the MEC

may refer to the board or which in the

opinion of the board shall be brought to

the notice of the MEC.

Limpopo

Heritage

Resource

Agency

National

Heritage

Resource

Act 25 of

1999

Financial

support for

funding of

activities

- Advise the MEC on the implementation of

the Act or relevant provincial or municipal

legislation.

Limpopo

Geographic

Names

Committee

South

African

geographical

Names Act

118 of 1998

Financial

support for

funding of

activities

- Advising local authorities and working with

them in ensuring that they apply principles

of the South African Geographical Names

Committee to the names under their

jurisdiction.

Moral

Regeneration

Committee

The Moral

summit,

1998

Financial

support for

funding of

activities

- Design a vigorous programme of action

for a sustainable moral regeneration campaign.

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PART B: PERFOMANCE INFORMATION

1. Auditor General’s Report: Predetermined Objectives

The AGSA currently performs certain audit procedures on the performance

information to provide reasonable assurance in the form of an audit conclusion.

The audit conclusion on the performance against predetermined objectives is

included in the report to management, with material findings being reported

under the Predetermined Objectives heading in the Report on other legal and

regulatory requirements section of the auditor’s report.

Refer to page 123-132 of the Report of the Auditor General, published as Part

E: Financial Information.

2. Overview of Departmental Performance

2.1 Service Delivery Environment

The Department through the Arts & Culture sub-branch is mandated to coordinate the

celebration of three National and historical days as a part of promotion of social

cohesion and Nation building and those days are the Freedom Day, Africa Day and

Heritage Day.

Freedom Day and Africa Day were celebrated differently than previous years, in that

we moved further than the ‘rally’ approach, and included on build-up activities.

Freedom day was celebrated through the showcasing of the film “Kalushi” which

depicts the life of Solomon Mahlangu. The film was showcased in Sekhukhune and

Waterberg and culminated with the hosting of a social dialogue at the University of

Limpopo between the Premier, MEC and the community of Limpopo and both events

were educative on our historical heritage.

Africa Day was celebrated during May 2017 at Lebowakgomo civic centre, the

University of Venda and Tivumbeni multipurpose Centre. The celebrations continued

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with the hosting of memorial lectures of Sefako Makgato, the second past president of

the ANC at Lebowakgomo civic centre, and hosting of sports activities between local

teams and neighboring states. A lecture to promote unity in diversity was delivered

by the Premier at UNIVEN, followed by a fashion show and exhibition promoting the

Limpopo crafters.

Heritage Day was celebrated in partnership with Sport & Recreation SA at Seshego

stadium. The event was characterised by exhibitions, street parades, cultural

performances, fashion shows and the national indigenous games 2017 where the

provinces of South Africa participated for a whole week. The role of traditional

leadership in society was emphasized by hosting of a traditional court, and Kgoshi

Moloto gracing the event. Many learners were brought to the venue to learn about this

indigenous knowledge system.

As the custodian of social cohesion promotion in the province, the Department

successfully hosted the Mapungubwe Arts festival during December 2017. The

uniqueness of the 2017 Mapungubwe Arts festival was that the department organized

the Buildup events by means of talent search and work shopping artists in the arts

industries through hosting the Arts & Culture extravaganza in all districts, Activities

culminated in the hosting of the gospel festival (April 2017), and the Bush braai

(December 2017). The events benefited 826 Artists and crafters.

The department successfully hosted the Kuluma vu Kanyi at N’wamitwa in February

2018, which aimed at promoting social cohesion and nation building, while observing

the culture and heritage of our province, through “Go Loma Morula”. This event brings

together traditional leaders as we uphold traditional and cultural values.

In an endeavor to ease communication to all the citizens of Limpopo and ensuring

that the deaf community is catered for in the language they understand, the

Department of Sport, Arts and Culture made provision of Sign Language Interpreting

during the major provincial events such as Freedom Day, Heritage Day, and Youth

Day celebration.

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Currently, the department is maintaining and developing three (3) open-air museums

viz; Muti wa Vatsonga, Dzata and Schoemansdal Open Air Museums to add to the

rich cultural tourism of the province. These museums are a platform to collect,

preserve, study, and interpret museum objects as well as ensure public access to

natural and cultural heritage materials. The department has created 50 temporary jobs

through the EPWP conditional grant on a one-year contract basis to conduct general

maintenance, produce bricks for paving, renovation of huts and to de-bush and create

firebreaks against the constant fire hazard at the museums.

The department is currently responsible for 94 Libraries in the Province, which are

spread in the five district municipalities. Development projects of these libraries

included the construction, maintenance and upgrading of the infrastructure. During the

2017/2018 FY, six community libraries have been cabled and networked, which

provide free access to internet. The free internet assists members of the community

to access various online services and information such as bursaries, job

advertisement and much more government information.

During the 2017/2018 financial year, the department was able to complete the

construction of the following libraries whose construction started in 2015/2016:

Eldorado Library, Rooiberg Library, Ramokgopa Library and Phokwane Library. In

addition, the department started construction of new libraries of Zamani, Maphalle

libraries, in Mopani and Mahlabatini library in Waterberg district municipality. These

libraries were at 75% construction by financial year-end.

The department did not complete both the maintenance of 16 libraries and upgrading

of 08 libraries during the 2017/2018 financial year, due to the delays by the

implementing agent.

In Programme 4, the obligation of the department is to promote sport and recreation

through the provision of school sport, recreation and sport development programmes.

The sole aim is to produce an active, healthy and winning citizenry.

Given a budget allocation of R67, 8 million through a national Mass Sport Participation

Conditional Grant, the number of people that accessed sport and recreation

programmes was 74028.

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Our duty is to ensure that 5, 7 million people in our province have access to sport and

recreation through the provision of school sport, recreation and sport development

programmes. The Sport and Recreation sector relies entirely on funding from the

national ministry through a conditional grant that is regulated by frameworks of

conditions. Working together with Sport Federations, District Confederations and the

Provincial Sport Confederations, we rolled out programmes that supported 40 club

development leagues in Basketball, Volleyball, Rugby, Cricket, Netball, Boxing and

Softball in the 2017/18 financial year. Because of this programme, four Softball

players, head of delegation umpire, and their two coaches from our province were

selected onto the Under 19 national team that will represent South Africa at the

International Championships in Canada in July 2018.

For the leagues to be played structurally in 2017/18, the department has offered

accredited capacity building programmes to 1 396 officials consisting of coaches, team

managers, technical officials, referees against a target of 1 200. These capacity

building programmes in sport development are implemented in consultation with the

Federations and increase the sport skills base in the province. This programme has

produced four national Level Coaches, Six Provincial Level Coaches and Sixteen

Junior Level Coaches in Softball. In Cricket, this programme produced 12 Level 1

Coaches and 9 Level 1 Umpiring.

In strengthening participation of clubs in leagues, the department supported 247 clubs

against a target of 225 that participated in local and district leagues, by providing them

with sport equipment and attire.

To reward excellence in sport, the department hosted the Annual Limpopo Sport

Awards ceremony that recognises athletes, coaches, administrators, technical officials

and other persons who excel, on and off the field of sport. In 2017/18, the Department

honoured the likes of boxing legends such as Cassius Baloyi, Caster Semenya who

broke the record in recent Rio Athletics championships of 1 000 metres, and Mamelodi

Sundowns middle field supremo Hlompho Kekana. We also recognised Oscarine

Masuluke, who comes from Mopani District, for the spectacular goal that made him a

runner-up in the prestigious 2017 Puskas Award. The Softball was awarded a

category of being the best federation of the year. In rewarding excellence in

Recreational activities, the Khokho Team was awarded as the best performing team

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in the Indigeneous games. In School Sport, Mamarama School was awarded as the

best performing school in Rugby girls category. The Department collaborated with the

private sector entities to award the winning teams and athletes with prize money.

The rural sport development programme that was launched in 2016 nationally,

continues to grow in leaps and bounds. In our province, this programme was piloted

in Moletji, in Capricorn District and Ga-Seopela, in Sekhukhune District. These are the

two jurisdictions under the traditional leadership of Kgoshi Kgabo Moloto Wa Boraro

and Kgoshigadi Seopela respectively. A total of 149 clubs in athletics, rugby, netball

and football were established and participated in local, district land provincial games.

The province hosted the inaugural Rural Sport National Championships and Limpopo

managed to obtain position 1 beating all the other eight provinces that participated.

The leading traditional authority won a Multi – Purpose Sport Complex which will be

built at Moletji in 2018/19 By Sport and Recreation South Africa.

The department is currently piloting a Club Development Project in Mopani District. A

total of 400 clubs which consist of 64 Netball, 326 Football and 10 Athletics clubs are

participating in this project. Limpopo and KwaZulu-Natal are the only two provinces in

the country that have been selected by the National Department of Sport and

Recreation South Africa, to pilot this project. The aim of this trial project, is to

professionalise sport at a club level and promote good governance in management of

these clubs. To date, all the 400 clubs have been granted a Green Status which implies

that the clubs have acquired basic sport administration skills.

The department has a Unit that focuses on Disability Sport. Amidst the minimal

funding of this unit, through collaborative agreements, the Department has hosted a

Provincial Disability Consultative Forum in May 2017 to align the Disability structures

with Sport Federations and to plan for 2018/19 Disability sport programmes. In

2017/18, the Department hosted the Provincial Disability Tournaments in partnership

with Department of Health in Football, Paravolley and Blind Cricket. The province will

be hosting the National Deaf Development Games from 16 – 20 March in 2018 at

University of Limpopo where 6 provinces will be taking part. The Limpopo Deaf

Provincial Team will be participating in Netball, Football, Volleyball and Athletics.

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The notion of an active and healthy lifestyle is encouraged by recreational activities

such as Big Walks, Junior Dipapadi, Indigenous Games, Inter and Intra - Hub Festivals

and most importantly games that promote active aging such a Golden Games. In the

previous year, people participated in the mentioned activities in all the five districts of

the province. The number of participation in recreational activities has massively

increased from 19 000 to 23 614 people due to collaboration with district and local

municipalities.

The department has managed to grow these indigenous games in all the five districts

and participation commences from local and district municipalities and finally to a

national level in nine codes (Kgati, Ncuba, Khokho, Morabaraba, Drie – stockies,

Dibeke, Intonga and Juskei). In this year a total number of 31 recreational activities

were implemented to promote active and healthy living.

The province participated at the national championships that was hosted by the

province at Seshego Stadium and obtained position two with a gold medal in Ncuba

and Khokho. The province has been hosting the South African National Indigenous

Games for the third time in a row reflecting the capacity that the province is having in

hosting massive sport and recreation events. This event has the potential to create

jobs and huge economic spin – offs for the province during the one – week hosting

period in September every year.

The department has hosted the National Youth Camp at Schoemansdal

Environmental School from 0 -07 October 2017 where 250 youths from various

schools in the five district attended. The purpose of the programme is to promote social

cohesion, nation building and national identity among South African using sport as a

catalyst.

Amidst the challenges of minimum funding, in 2017/18 the sector ensured that a total

of 35 245 learners from the ages of 9 – 19 participated in the school sport programmes

in 19 sport codes through the collaboration with the Department of Education.

A total of 753 Learners were selected from the provincial level to represent the

province in 19 sporting codes during the National Championships. Throughout their

representation, the province obtained a total of 25 medals and excelling in Rugby,

Khokho (gold medals) and Gymnastics (gold medal).

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To strengthen the School Sport programme, a total number of 550 educators were

trained in school sport programme courses to increase performance of learners in 19

school sport codes. Furthermore, 19 sport code structures that were established to

coordinate school sport in districts on provincial level were supported administratively

to run their programmes.

The sole aim of school sport is to increase the number of schools participating in the

school sport programmes. In 2017/18, a total number of 461 schools against a target

of 160 have been supported with sport equipment and attire to create an enabling

environment for schools to participate in sport. The over achievement in the number

of schools supported was as a result of the roll – out of the Schools Chess programme

in Waterberg District.

There is still a much greater need of increasing the schools that should be supported

in taking part in sport. In the creation of job opportunities, a total number of 12 School

Sport Coordinators have been hired for a period of five years to ensure that sport is

accessed in 134 circuits in the province in collaboration with the department of

Education. With an increase of the budget allocation, the number of school sport

coordinators should be increased to 134 to ensure a delivery of a seamless school

sport programme.

The Limpopo Academy of Sport is one of the enabling agencies to preserve and

nurture talent in sport. This non – statutory body in sport has a role of providing

scientific and academic support to identified athletes who have a potential of

representing the province at a national level.

In 2017/18, The Academy supported 520 identified athletes through the scientific

programme and trained 55 people in the academy programme. To nurture and support

identified talent in schools, the Academy is supporting 5 School Sport Focus Schools

that focus on Rugby, Volleyball, Netball, and Athletics. These focus schools are

responsible for producing athletes in the sport codes mentioned and supporting

identified talented athletes so that they reach their high – performance peak.

8

27

2.1.1 Overview of Departmental Expenditure

Programme Name

2017/18 2016/17 Final Appropriation

Actual Expenditure

(Over) / Under Expenditure

Final Appropriation

Actual Expenditure

(Over)/ Under Expenditure

R’000 R’000 R’000 R’000 R’000 R’000 ADMINISTRATION 151 679 150 781 893 151 692 142 264 9 428 CULTURAL AFFAIRS 61 278 58 124 3 154 49 464 49 164 300

6152

09 85% 15%

Total Number ofIndicators

IndicatorsAchieved

Indicators notachieved

PercentageAchieved

PercentageUnderachieved

Summary of Departmental Performance 2017\18 FY

8

28

LIBRARY AND ARCHIVES 160 917 155 066 5 851 152 126 146 873 5253 SPORT AND RECREATION 92 135 91 103 1 032 85 238 84 087 1151 TOTAL 466 009 453 096 10 935 438 520 422 390 16 130

2.2 Service Delivery Improvement Plan

The department has completed a service delivery improvement plan. The tables

below highlight the service delivery plan.

2.2.1. Main service provided and standards

Main services

Actual customers

Potential Customers

Standard of Service

Actual

achievement

against standards

Provision of

books and

other library

materials.

Community

members Library users Library materials are

identified as per user’s need

and provided to identify

public libraries annually

33 820 materials

procured.

EPWP job

opportunities

created within

Museum and

Heritage

service

Communities

visiting ng the

museums

Community members

Jobs created for the

maintenance of museums

50 jobs created

to maintain

museums.

Table 1.2 – Consultation arrangements for customers

Type of arrangement

Actual Customers Potential Customers

Actual achievements

Meetings Arts and culture

associations,

municipalities,

government departments

and non-governmental

organisations

Artists and crafters Consultations were mainly

through meetings, during the

preparations of Mapungubwe

arts festival, Freedom Day

and Heritage Day.

8

29

Stakeholders

forums Heritage practitioners and

Sports federations. Athletes, artists,

heritage practitioners

and interest groups

Consultations were done with

Stakeholders outside the

forum. Annual consultative

meetings were organised with

our museum, heritage and

librarians forums.

Exhibitions Limpopo citizenry General community

Members The Department conduct

exhibitions focused on

literature, museums and

heritage as well as arts and

crafts and pertinent

Information.

Table 1.3 – Service delivery access strategy Access Strategy Actual achievements

Wearing of name tags Employees who have allocated name tags display them

during working hours.

Through Cultural Officers in the

Districts

Cultural officers coordinate programmes in the department at

district level and are the first point of contact for citizens.

Use of sign language interpretation Sign language was used for interpretation during

Departmental and Provincial events to facilitate access for

deaf community.

Office visits

Office visits are regularly conducted by management to

service sites, particularly public libraries, and schools.

Website /Use of ICT

ICT is used to communicate internally and Website for

communication with stakeholders.

Improved signage Signage in most of the institutions has not improved due to

budgetary constraints.

8

30

Use of indigenous languages Translators are used when there are meetings, though it’s not

in all meetings.

Involvement of municipalities, sector

departments and historians

Municipalities involved during planning of major events i.e

Social cohesion, Indigenous games, Mapungubwe Big Walk,

Swimming event.

E-mail E-mail facility is used to communicate with stakeholders.

Table 1.4 – Service information tool Types of information tool Actual achievements

Exhibitions Exhibitions were conducted during the celebrations of

national and historic days, Batho Pele events at district and

Provincial level, Municipal shows, mayoral imbizo's and other

provincial events.

Radio talks Radio interviews were held to market Mapungubwe festival

through SABC Combo. Media conference held to address

media on 2017 Mapungubwe Arts Festival. Media release

was issued to keep media abreast of changes.

Citizen report and service standards Citizen report and standards published and distributed during

Provincial Batho Pele day.

Strategic and annual performance

plan Strategic Plan and APP published at the departmental

website and distributed to stakeholders and to places of legal

deposits.

Meetings

Information was given to stakeholders during preparatory

meetings, Provincial Batho pele and District Batho Pele,

Mapungubwe arts and culture preparatory meetings, Big Walk

and Heritage Day.

8

31

flyers, banners & booklets Posters and leaflets were distributed around Mankweng,

Polokwane, Bela Bela, Mookgopong, Mopani, Seshego,

Lebowakgomo and other areas for Mapungubwe Arts Festival

Annual report Copies of annual report for 2016/2017 were distributed to

stakeholders.

Newsletters First, Second and Third quarter edition of Mapungubwe News

published.

Performance reports Performance reports were produced quarterly and annually

and submitted to various authorities.

Website Website is functional.

Social Network Facebook used as a tool to convey the message.

Table 1.5 – Complaints mechanism Complaints Mechanism Actual achievements

Establish complaints register. Complaints registers established as part of

Implementation of the Presidential and Premier Hotline.

Establish complaints handling

processes Procedures not yet finalised.

Monitoring of visitors register Visitor registers in museums are checked quarterly, and

comments from the public contained within are considered for

future planning. The same is done in other institutions.

Suggestion boxes are strategically

placed at Head office

and all district offices/institutions

All institutions have suggestion boxes and or visitors registers,

and this were monitored.

Suggestion boxes in all institutions and

monitoring on a regular basis.

Suggestion boxes in Head Office and Capricorn district are

monitored regularly, other districts are monitored at minimal

pace due to budgetary constrains.

Visitors registers in museums and

regular monitoring

Visitor’s registers are kept and were reviewed on a quarterly

basis.

8

32

Introduction of suggestion boxes in

schools participating in MPP No progress, reports are submitted monthly outlining

challenges which are considered by management.

Resolve complaints within 30 working

days

Hotline complaints resolved within an average of

Three working days.

2.3 Organisational environment

The department of Sport, Arts and Culture comprises of three (3) mandatory line

functions which are supported by corporate services to enable them to deliver services

to the public. The department staff components of the entire department are made up

of 494 officials.

The structure of the department was aligned and responsive to the activities of the

organization, which was evident in the overall performance of 85% and 96%

expenditure.

The department has also experienced challenges during the year under review, and

remedial actions have been put in place to enhance efficiency, effectiveness and

economical delivery of services to the citizens of Limpopo.

2.4 Key policy developments and legislative changes There were no key policy changes and legislative mandates during the year under review.

3. Strategic Outcome Orientated Goals

3.1 Efficient and effective administration

3.2 Increased social cohesion and national identity

3.3 Increased access to information

3.4 Citizens access to sport and recreation activities

4. Performance Information by Programme

4.1 Programme 1: Administration

Purpose:

• To provide management and administrative support.

• To provide client liaison and support services to the MEC.

8

33

Sub- programmes:

• Corporate services

• Office of MEC

Strategic objectives:

• Clean audit achieved

4.1.1 Strategic objectives, performance indicators planned targets and actual achievements

Programme Name: Administration Strategic objectives Actual

Achievement 2016\17

Planned Target 2017\18

Actual Achievement 2017\18

Deviation from planned target to Actual Achievement for 2017\18

Comment on deviations

1.1 Clean Audit Achieved

qualified Audit opinion

unqualified Audit opinion

Qualified Valuation of assets, completeness of assets and existence of assets.

Fair valuation of assets and increasing capacity of assets management unit

Provide reasons for all deviations • Inadequate capacitation and resourcing of asset management unit.

4.1.2 Performance Indicators and Annual Target

Programme / Sub-Programme: Administration Performance Indicator Actual

AchievementPlanned Target 2017\18

Actual Achievement2017 \ 18

Deviationfrom planned target to Actual


Achievement

2017\18

8

34

for 2017\18

1.1 Percentages of

432,678,000 allocated

budget spent

97 % of the

budget

spent

100%

(R432,678,0

00) budget

spent

96%

Budget

spent (R

448 688 00

0 )

-4% 1. Due to the

capacity of the

implementing

agent on

infrastructure

projects. 2.

Change in the

acquired land

for the provincial

theatre as well

as delays in

procurement of

the digital

system for the

archives.

1.2 Number of capacity

building programmes

implemented

3 2 2 0 None

1.3 Number of skills

development

interventions

implemented

10 9 12 3 Additional three (3) trainings implemented due to implementation of WITS SMS program by Office of the Premier.

1.4 Number of posts filled

within a period of 6

months

49 70 66 -4 Other posts could not be filled due to reprioritisation.

8

35

Provide reasons for all deviations

• Additional R33, 331,000 was received during the adjustments as a rollover

increased the budget from R432 678.00 to R466 009.00.

• The under spending of 4% on the adjusted figure was due to capacity of IDT

professional service provider on the library infrastructure projects.

• There was a delay due to change of conditions in acquisition of the land for the

provincial theatre.

• Delays in procurement of the digital system for provincial archives due to

technical complexities.

Strategy to overcome areas of under performance

• Contract management measures were further strengthened to ensure acceleration

on delayed projects.

• The department has registered the project for the theatre as PPP to involve private

sector on funding and operations. Procurement of a fulltime project officer as at

advanced stage.

• Procurement of the scarce digital system has been adjudicated.

Changes to planned targets

There are no changes to the plan

4.1.3 Linking performance with budgets

4.1.3.1 Sub-programme expenditure

8

36

4.2 Programme 2: Cultural Affairs

Purpose:

To conserve, promote arts and culture

To manage heritage resources in the province

To promote multilingualism and render language services in Limpopo

Sub- programs

• Arts and Culture

• Museum and Heritage

• Language Services


• Arts, culture, museum, heritage and language services developed, promoted and preserved.

4.2.1 Strategic Objectives and Annual Targets

4.2.1.1 Programme Name: Cultural Affairs Strategic objectives Actual

Achievement 2016\17


Actual Achievement

2017\18

Deviation from planned target to Actual

for 2017 \18


Final Appropriation

Actual Expenditure

(Over)/Under Expenditure

Final Appropriation

Actual Expenditure


Sub Programme Name R'000 R'000 R'000 R'000 R'000 R'000MEC's Office 5,947 5,925 22 6,179 3,995 2,184Corporate Services 143,754 142,878 876 143,611 136,370 7,241Total 149,701 148,803 898 149,790 140,365 9,425Statutory 1,978 1,978 0 1,902 1,902 0TOTAL 151,679 150,781 423 151,692 142,267 9,425

2017/18 2016/17

Achievement

8

37

1.1 Cultural Programmes

Promoted

69 157 777 1249 472 Increased

participation in the

cultural programmes

implemented.

Provide reasons for all deviations • Demand and collaboration in cultural programmes being implemented is growing

and the more participation especially in capacity building programs has increased.

4.2.2. Performance Indicator and Annual Target

4.2.2.1 Programme / Sub-Programme: Arts and Culture Performance Indicator Actual

Achievement 2016\17

PlannedTarget 2017\18


for 2017\18


1.1 Number of national

and historic days celebrated

3 3 3 0 None

1.2

Number of social cohesion and nation building programmes organised

3

3

4

1

Mapungubwe

Gospel festival

for 2016/2017

was

rescheduled to

the first quarter

of 2017/2018.

1.3 Number of practitioners benefiting from capacity building opportunities

172 70 175 105 More artists

turned up

during the

Indigenous

games,

Mapungubwe

Arts Festival


Achievement

8

38

and Marula

festival.

1.4 Number of community

Conversations\ dialogues

conducted

4 5 5 0 None


structures supported

2 2 2 0 None

1.6 Number of provincial

theatre build

0 Phase 1 planning and designing

0 Phase 1 planning and designing not done

The site which was allocated was withdrawn.

1.7 Number of artists

developed and promoted

New indicator

500 826 326 District

extravaganzas

created more

opportunities

and

participation.

1.8 Number of exchange

programmes organized

New indicator

2 2 0 None

1.9 Number of support

programmes provided to

creative industry

New indicator

5 13 8 8 more

platforms were

provided for

artists to

display their

talents.

1.10 Number of provincial social

cohesion summit hosted

1 1 1 0 None

4.2.2.2 Programme / Sub-Programme: Museum And Heritage

8

39

Performance Indicator Actual

Achievement

2016\17

Planned Target

2017/18

Actual

2017/18


for 2017/18


1.1 Number of museum

facilities maintained

3 3 3 0 None

1.2 Number of statutory

bodies supported

2 2 1 -1 Limpopo

Geographical

Names

Committee

could not be

supported due

to non-

compliance on

the submission

of audited

financial

statement.

1.3 Number of promotional interventions on promotion of national symbols

and orders

0 30 36 6 6 More done to

cover all the

traditional

councils with

the national

flags as

requested by

COGHSTA.

Achievement

Achievement

8

40

1.4 Number of EPWP job

opportunities created

100 50 50 0 None


outreached programmes in

museums

3 3 3 0 None

4.2.2.3 Programme / Sub-Programme: Language Services Performance Indicator Actual

Achievement2016/17

PlannedTarget

2017\18

Actual Achievement

2017\18


for 2017\18


1.1 Number of language practitioners benefiting from capacity

building

opportunities

85 90 97 7 More language

practitioners

attended the

workshop due

to marketing of

the workshop

at the

community

radio station.

1.2 Number of multilingualism promotion

Conducted

16 13 23 10 More done due

to requests

received from

other

departments

during key

events.

Achievement

campaigns

8

41

1.3 Number of language

coordinating structure

supported

1 1 1 0 None

Provide reasons for all deviations • Number of artists developed and promoted – as stated above, participation in

cultural activities proved to be more popular when we were conducting District

extravaganzas. District extravaganzas created more opportunitie and

participation for our artist hence the over – performance.

• Number of support provided to creative industry – More platforms were provided

for artists to display their talents at differentiated events

• Number of promotional interventions on promotion of national symbols and orders

• 6 more traditional councils were provided with flags as requested by CoGHSTA

and we were able to procure them as the prices were a bit lower.

• Number of multilingualism promotion campaigns conducted - More done due to

requests received from other departments during key events


• There is no under - performance under this programme.


There are no changes to the plan.



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42

4.3 Programme 3: Library and Archives Services

Purpose:

• To provide for free, equitable, accessible library and the promotion of a sustainable

reading culture.

• To provide archive support services in terms of the National Archives Act. Sub- programmes

• Library and information services

• Archives services


• Access to information promoted. 4.3.1 Strategic Objectives and Annual Target

4.3.1.1 Programme Name: Library and Archive Services Strategic objectives Actual

Achievement2016\17


Actual Achievement

2017\18


for 2017 \18


Final Appropriation

Actual Expenditure

(over)/ under Expenditure

Final Appropriation

Actual Expenditure

(Over)/ Under Expenditure

Sub Programme Name R'000 R'000 R'000 R'000 R'000MANAGEMENT 431 422 9 1,357 1,434 -77ARTS AND CULTURE 35,534 33,162 2,372 23,908 23,949 -41MUSEUM AND HERITAGE 16,769 15,994 15,812 15,251 561LANGUAGE SERVICES 8,544 8,546 (-2) 8,387 8,530 -143TOTAL 61,278 58,124 3,154 49,464 49,164 300

775

2017/18 2016/17

Achievement

8

43

1.1 Access to

information

promoted

0 3 0 3 Infrastructure

Projects were put

on hold due to

Termination of the

Principal Agent by

IDT, because of

non - compliance.

Provide reasons for all deviations • Infrastructure Projects were on hold due to the termination and replacement

of the Principal Agent. The construction have resumed and are at 75%

complete.

4.3.2 Performance indicators and Annual Targets

4.3.2.1 Programme / Sub-Programme: Library and Information Service

Performance indicators

Actual Achievement

2016\17


Actual Achievement

2017 \18


for 2017 \18

Commenton deviations

1.1 Number of new library

facilities built

0 3 0 -3 The

projects

were on

hold due

to

termination

and

replacement

of the

Achievement

8

44

principal

agent.

1.2 Number of libraries

upgraded

8 8 0 -8 Delay by

the

implementi

ng agent

to appoint

service

providers.

1.3 Number of libraries provided

with ICT Infrastructure

6 10 7 -3 The SITA

contract

was not

renewed

by the

provincial

administra

tion.

1.4 Number of library facilities

maintained

0 16 0 -16 Delay by

the

implementi

ng agent

to appoint

service

providers.

1.5

Number of library materials

procured

29 088 32 000 33 820 1 820 More

materials

were

procured

as a result

of the

savings

8

45

from

actual

price per

unit, which

was lower

than the

estimated

price per

unit.


outreach programmes in libraries

4 8 9 1 1 done

during the

opening of

Phokoane

Library.

4.3.2.2 Archives Services

1.1 Number of record

classification system

approved

6 7 7 0 None

1.2 Number of inspections

conducted

64 70 70 0 None

1.3 Number of archive and

records training sessions

conducted

5 5 5 0 None


outreach programmes in

Archives and records

management conducted

5 5 5 0 None

8

46

1.5 Number of oral

historic\research projects

conducted

1 3 3 0 None

Provide reasons for all deviations • The construction of new libraries, the upgrading and maintenance of existing

libraries relies on the capacity of the implementing agents IDT and the

department of public works roads and infrastructure who have delayed the

implementation of the planned projects. These professionals were since

procured on a five-year term contract from November 2017 the process of

maintenance contractors followed.

Strategy to overcome areas of underperformance. • Term contracts for professionals of service providers for built environment are

in place to ensure to reduce the delays.

• Acceleration on the delayed construction of the new libraries which were

moved to 75 % completion by 31 March 2017.

• Contract management measures were strengthened including application of

penalties.



4.3.3 Linking performance with budgets.


Final Appropriation

Actual Expenditure


Final Appropriation

Actual Expenditure


Sub Programme Name R'000 R'000 R'000 R'000 R'000 R'000LIBRARY SERVICES 134,851 135,335 (-484) 136,969 138,700 -1,731ARCHIVES SERVICES 26,066 19,731 6,335 15,157 8,173 6,984TOTAL 160,917 155,066 5,851 152,126 146,873 5,253

2017/18 2016/17

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47

4.4 Programme 4: Sport and Recreation

Purpose:

• To contribute towards the promotion of sport and recreation, social cohesion and

development of communities through equitable access to programs and services

and excellence at all levels of participation.

• To promote a healthy lifestyle and develop school sport by ensuring mass

participation and development of talent.

• To promote, develop, administer and fund sport in the province.

Sub- programmes

• Sport Development Recreation.

• School sport.


• Sport and recreation programmes implemented.

4.4.1 Strategic Objectives and Annual Targets

4.4.1.1 Programme Name: Sport and Recreation

Strategic objectives




Deviation from planned target to Actual Achievement for 2017 \18


Sport and

recreation

programs

Implemented

40 480 46 533 74028

27495 Collaboration with

stakeholders in

delivering sport and

recreation programs

resulted in increased

8

48

number of people

accessing sport and

recreation programs.

The Rural Sport

Development

Programme in

traditional authorities

enhanced interest in

participating in sport

and recreation

programs

Provide reasons for all deviations • The Rural Sport Development Programme resulted in more people being

trained in club development programme due to the high requests from

Traditional Authorities which did not have significant financial implications.

• The guidance from the transferring department to include collaborative

programs gave more people access to sport and recreation programmes and

led to more leagues being staged in all five districts.

• More clubs were supported due to an overwhelming interest in Rural Sport

programmes in the identified tribal authorities. The interest also led to more

clubs participating in this programme being supported.

• Additional participants in recreational programmes increased due to

collaboration with other stake holders such as local and district municipalities

and higher institutions of learning. The integration of programmes in the

Department also contributed to the increased number of people reached. The

staging of activities such as Indigenous games in local municipalities and the

Inter-hub festivals contributed to the number of people reached and the number

of organised recreational activities being increased.

• More learners participated at district and provincial competitions as a result of

support provided at a cluster and circuit level in Athletics in collaboration with

municipalities and School Sport structures.

8

49

• The inclusion of SASA Intellectual Impaired, SASA Deaf and SASA Mild

Mentally Handicap categories led to the increase in the number of learners

participating in the Athletics Provincial Championships.

4.4.2 Performance indicators and Annual Targets

4.4.2.1 Programme / Sub-Programme: Sport Development


Actual Achievement2016\17


Actual

2017\18

Deviation from planned target to Actual Achievementfor 2017 \18


1.1 Number of people

trained as part of the club development

program

1028 1 200 1 647 447 More people

were trained

due to the

high requests

from tribal

authorities to

be

capacitated

through the

Rural Sport

Development

Programme.

Achievement

8

50

1.2 Number of

tournaments and /

leagues staged

55 40 67 27 The request

from Sport

and

Recreation

South Africa

(SRSA) to

increase the

number of

people

accessing

sport and

recreation

programmes

resulted in

increasing of

leagues that

produced

participants.

1.3 Number of clubs

supported with

equipment and /

attire as per the

established norms

and standards

222 225 250 25 More clubs

supported

due to an

overwhelming

interest in

participating

in the Rural

Sport

Development

Programme.

1.4 Number of sports

academies supported

6 6 6 0 None

8

51

1.5 Number of athletes

supported by the

sports academies

507 500 515 15 Request from

Baseball

Federation in

preparation

for the

National

Championshi

ps.

1.6 number of provincial

programmes

implemented

2 2 2 0 None

1.7 Number of clubs

trained using the

toolkit

396 400 400 0 None

1.8 Number of clubs

supported as per

SLA signed

420 400 480 80 80 of 400

clubs trained

in bronze

status were

supported

with

equipment.

8

52

1.9 Number of special

programmes supported

4 5 7 2 Additional

programmes

implemented

due to

collaboration

with Lepelle-

Nkumpi in the

Boxing

tournament.

8

53


participating in the

club development

programme/provincial

and national

tournaments

5653 3 700 10 366 6 666 More

participants

attracted from

additional

programmes

of Mapungubwe

Marathon,

Rural Sport

Development

Programme and

developmenta

l tournaments. 1.11 Number of clubs


rural sport

development

New

Indicator

140 145 5 More clubs

attracted due

to the request

from

Traditional

Authorities.


trained to deliver on

Academy programme

60 55 55 0 None

1.13 Number of sport

focus schools

5 5 5 0 None

8

54

supported through

academy

4.2.2.2 Recreation


Actual Achievement

2016/17


Actual

2017\18

Deviation from planned target to Actual Achievementfor 2017 \18


1.1 Number of hubs

supported with

equipment and attire

46 47 47 0 None


trained

46 47 60 13 Due to

collaboration

with Love life,

13 hub

coordinators

were trained.

Achievement

8

55

1.3 Number of outreach

programs supported

6 3 5 2 Additional

programmes

supported

due to

collaboration

with Local

and District

municipalities.

1.4 Number of

sustainable active

recreational

programs organised

and implemented

12 17 31 14 Additional 14

done due to

collaboration

with Local

and District

municipalities.


actively participating

in organised active

recreational events

11 105 19 000 23 614 4614 More

participants

were attracted

due to

collaboration

with Local

and District

municipalities.

1.6 Number of youth

attending the Annual

Youth Camp

232 250 250 0 None

8

56

1.7 Number of provincial

programme

implemented

2 2 2 0 None

1.8 Number of sport and

active recreation

projects implemented

by the provincial

sport confederation

1 1 1 0 None

1.9 Number of clubs

participating in

indigenous games

tournaments

New

indicator

29 29 0 None

4.2.2.3 Programme / Sub-Programme: School Sport


Actual Achievement

2016\17


Actual Achievement

2017\18

Deviation from planned target to Actual Achievementfor 2017\18


4.1 Number of learners participating in school sport tournaments/

District level

15 045 14 860 29586 14 726 Increase in

number of

learners as a

result of

support

provided at a

cluster and

circuit level in

Athletics in

8

57

collaboration

with

municipalities

and School

Sport

Structures.

4.2 Number of learners

participating in school

sports tournaments

provincial school

competitions

3 828 3 973 5079 1106 Inclusion of

SASA

Intellectual

Impaired,

SASA deaf

and SASA

Mild Mentally

Handicap

categories in

Athletics

Championshi

ps.

4.3 Number of learners


national school

sports competitions

770 896 722 -174 The national

swimming

competitions

to be staged

in the fourth

quarter was

cancelled by

SRSA.

4.4 Number of schools

provided with

equipment and / or

attire per the

150 160 374 214 Increase in

number of

schools

supported as

8

58

established norms

and standards

a result of the

Chess

Outreach

Programme.

4.5 Number of school

sports structures

supported

19 19 19 0 None


trained to deliver

school sport

550 550 625 75 1.Additional

people were

trained in

Team

management

&

accreditation

in preparation

for Team

Limpopo

(2017/ 18

FY). / summer

games

2.Educators

who were not

competent

during football

referring,

were then

retrained.

Provide reasons for all deviations • More people were trained in the club development programme due to the high

requests from tribal authorities (rural sport), which did not have financial

implications.

8

59

• More leagues were staged due to the revised Business Plan of Sport and

Recreation by SRSA.

• More clubs were supported due to an overwhelming interest in Rural Sport

programmes and the change of business plan by SRSA.

• Additional Participants in recreational programmes increased due to collaboration

with other stake holders and the increased number of organised recreational

programmes held.

• More learners participated at district and provincial competitions as a result of

support provided at a cluster and circuit level in Athletics in collaboration with

municipalities, inclusion of SASA for Intellectual Impaired, SASA for deaf and

SASA for Mild Mentally Handicap categories in Athletics Championships.





4.4.3. Program expenditure

5 Transfer Payments

5.1Transfer payments to public entities The department has no public entities

Final Appropriation

Actual Expenditure


Final Appropriation

Actual Expenditure


Sub Programme Name R'000 R'000 R'000 R'000 R'000 R'000MANAGEMENT 1,552 1,550 2 1,543 1,497 46SPORT 7,335 7,331 4 7,160 7,065 95SCHOOL SPORTS 83,248 82,222 1,026 76,535 75,524 1,011TOTAL 92,135 91,103 1,032 85,238 84,086 1,152

2017/18 2016/17

8

60

5.2Transfer payments to all organizations other than public entities

The table below reflects the transfer payments made for the period 1 April 2017 to 31 March 2018

Name of transferee

Type of organisation

Purpose for which the

funds were used

Did the dept.

comply with s 38 (1) (j) of the

PFMA

Amount transferred

(R’000)

Amount spent by the

entity

Reasons for the funds

unspent by the entity

Limpopo Provincial Library Board

statutory body

Admin costs Yes R0.00 R0.00 Late Submission of the required documents.

Limpopo Geographical Names Committee

statutory body


Limpopo Heritage Resource Association

statutory body

Admin costs Yes R700,000.00 R700,000.00 N/A

Limpopo Arts and Culture Council

statutory body


Moral Regeneration Committee

statutory body

Admin costs Yes R100,000.00 R100,000.00 N/A

Sport Council

statutory body

Admin costs Yes R1,771,000.00 R1,771,000.00 N/A

Academy of Sports

statutory body

administrative costs

yes R6,493,000.00 R6,493,000.00 N/A

8

61

6 Conditional Grants

6.1. Conditional grants and earmarked funds paid

The department has not paid any conditional grant to municipalities during the

year under review.

6.2. Conditional grants and earmarked funds received The table/s below details the conditional grants and ear marked funds received

during the period 1 April 2017 to 31 March 2018.

Conditional Grant: Mass Sport & Recreation Participation ProgramDepartment who transferred the grant

Sport and recreation South Africa

Purpose of the grant

To facilitate mass participation within communities and schools through

selected activities, empowerment of communities and schools in partnership

with relevant stakeholders.

Expected outputs of the grant

To ensure implementation of school and community mass participation programmess in the province.

Actual outputs achieved

Amount per amended DORA R67.850 million

Amount received (R’000) R67.850 million

Reasons if amount as per DORA was not received

None

Amount spent by the department (R’000)

R66.932 million

Provincial Language Services

Statutory Body

Administrative Cost

Yes R100,000.00 R100,000.00 N/A

8

62

Reasons for the funds unspent by the entity

Reasons for deviations on performance

Measures taken to improve performance

Monitoring mechanism by the receiving department

Monitoring was conducted by the Sport Officials

Conditional Grant Community Library Services GrantDepartment who transferred the grant

National Arts and Culture

Purpose of the grant

To transform urban and rural community library infrastructure, facilities and service (primarily targeting previously disadvantages communities ) through a recapitalised programme in support of local and national government.

Expected outputs of the grant

Provide, sustain and continue to improve the condition of infrastructure to ensure access to information

Actual outputs achieved

Amount per amended DORA

R121,184 million

Amount received (R’000)

R121,184 million

Reasons if amount as per DORA was not received

None

Amount spent by the department (R’000)

R117,218 million

Sport equipment and attire weredelivered after year end.

Delay in procurement of services

Ensure that orders are made on timeand continuous communication withsuppliers to ensure material aredelivered on time

8

63

Reasons for the funds unspent by the entity

Slow progress for the construction of Maphalle, Zamani andMahlabatheng libraries which was caused by the terminationof the principal agent for these projects and contractors leavingsite.

Reasons for deviations on performance

Appointment of professional service providers (PSP) forlibraries took longer than anticipated. These professionals wereprocured on a five year term. Measures taken

to improve performance

The department has appointed two

professional (1 civil engineer and 1 quantity surveyor) who will be dealing with infrastructure project .

Monitoring mechanism by the receiving department

The two professionals will conduct proper monitoring of infrastructure projects.

7 Donor Funds

7.1 Donor Funds Received

The department has not received donor funding

8. Capital Investment

In the year under review the payment of capital assets amounted to R 37.783

million and 100% was spent The slow spending in capital assets is as a result

of the late appointment of contractors for the three new libraries planned for the

year under review (Eldorado, Rooiberg and Ramakgopa).

8.1. Capital investment, maintenance and asset management plan

The construction of three libraries in Maphalle, Zamani and Mahlabathini

Villages is in process of being completed. Eight library buildings,

Mukondeni, Mutale, Vlakfontein, Makahlule, Shongoane, Mulati,

Timamogolo, and Fedile were upgraded in 2016/17 financial year.

Construction of Rooiberg, Ramokgopa Eldorado libraries is reaching practical

completion stage.

8

64

Infrastructure projects

2017\18 2016\17 Final Appropriation R’000

Actual Expenditure R’000

(Over)/Under Expenditure R’000

Final Appropriation R’000

Actual Expenditure R’000

(Over)/Under Expenditure R’000

New and replacement assets

37,719 29,029 - 24,763 13,137 11,626

Existing infrastructure assets

Upgrades and additions

2,790 2,759 - 2,400 - 2,400

Rehabilitation, renovations and refurbishments

-

-

-

- - -

Maintenance and repairs

2,820 2,739 - 7,444 1,126 6,318

Infrastructure transfer

Current

Capital

Total 43,329 34,526 - 34,607 16,064 18,543

8

65

PART C: GOVERNANCE 1. Introduction

In promoting good governance and ensuring that the strategic objectives are

effectively and efficiently achieved, the Department accounts to the following

governmental structures:

• Executive Committee of the Province (EXCO)

• The Executing Authority (MEC)

• The Audit Committee

• The Portfolio Committee on Sport , Arts and Culture

• Standing Committee on Public Accounts (SCOPA)

• National Treasury

• Provincial Treasury

• MINMEC of Sport and Recreation

• MINMEC of Arts and Culture

• Office of the Premier

• Office of the Auditor General

2. Risk Management

The department has, in line with the PFMA and Treasury Regulations, developed a

Risk Management Strategy and an Anti – Corruption Strategy. In order to encourage

officials to report all acts of corruption, awareness workshops and campaigns on

corruption were held during the financial year.

Risk Assessment was conducted in the financial year under review and the Top Ten

risks were prioritised. The department reports on a quarterly basis to the Audit

Committee in relation to progress made in mitigating the risks identified. The Risk

Management Committee has been established and is guided by the Risk Committee

Charter / Terms of Reference.

The critical risks mentioned in the Top Ten Risk and its mitigating factors are hereby tabled below:

8

66

Risks Mitigating Measures Progress made

Skewed Sports

and Recreation

Developmental

programmes.

Reprioritisation of

resources for

implementation of

Sport programmes.

Resuscitation of hubs

to increase

participation.

The department has reprioritised the resources for

the implementation of the Sport programmes.

The Sport hubs have been resuscitated and 30

hub coordinators were appointed to increase

participation in Sport and Recreation activities in

Communities. Love Life NGO has also supported

the department with additional 20 Hub

Coordinators. A total number of 10 volunteers

were recruited to strengthen Waterberg District.

60 Hub Coordinators were inducted, trained and

integrated with the relevant communities and

municipalities. A total number of 47 Hubs were

supported with equipment and attire. Inter-hub-

games were staged in Sekhukhune, Mopani,

Capricorn, Vhembe and Waterberg Districts in

basic sport codes.

Ineffective

implementation

of DRP

Reprioritisation of

resources for

implementation of

DRP.

Relocation of Off-site

storage:

The department has reprioritised resources for the

implementation of the DRP.

The department was using Modimolle as the

temporary DRP site pending the finalisation of the

Provincial site. The server was available and

replication happening daily.

Poor

functionality of

the Districts

Review the

functionality:

The department reviewed the functionality of the

Districts.

8

67

(delegation of

Authority)

Allocate resources

and systems to the

Districts Education

and awareness on

Legislative

Framework and

sector related

policies.

The department has designated employees as the

District Heads.

The department has also established capacity in a

form of a Director District Coordination to lead the

functionality processes.

Under/ or and

0ver spending

on Conditional

Grants budget

Review Service Level

Agreement with the

Implementing Agent,

Enforce

implementation of

SLA with the

implementing Agent.

Strengthening

capacity of

Infrastructure Unit.

The Service Level Agreement [SLA] between the

department and the Implementing Agent has been

reviewed and signed. [i.e. Department of Sport,

Arts and Culture –DSAC, Department of Public

Works Roads & Infrastructure – DPWRI and IDT].

Regular engagements have been taking place

between the Department and the Implementing

Agents to enforce implementation of SLA, and

there is improvement.

The Infrastructure Unit capacity has been

strengthened by appointing a Deputy Director and

2 personnel on Internship Programmes.

Ineffective

asset

management

Capacitate district in

terms of asset

management

structures.

The departmental districts have been

capacitated in a form of appointments of 06 Asset

Management Assistant Directors. 03 Asset

8

68

Conduct education

and awareness to all

employees

Management of

Asset

Management Assistant Directors were trained on

BAUD.

Education and awareness session was

conducted to the library employees.

Verification of assets was conducted and

completed during the financial year under review.

Ineffective

implementation

of SCM

prescripts

Education and

awareness to all

employees

Review and

implement SCM

Procedure Manual

Education and awareness programme on SCM

was conducted / communicated through email.

The department has commenced with the review

of the SCM Procedure Manual, while currently

using the Transversal SCM Procedure Manual.

Inadequate

management

of procurement

systems

Capacitating SCM

Unit in establishing

Purchasing and

Contract

Management Sub-

Units.

Training of all SCM

Practitioners

including BID

Committees

The department has designated functions of

contract management to an employee in SCM.

Contract register have been developed and

managed.

25 End-users were trained on Demand

Management. End-Users trained are part of the

Bid Specification and Evaluation Committees.

Manipulation of

[SCM] systems

Dishonest

users (inflation

of prices on

quotation in

Monitoring the

management of

database

system/register

The department is monitoring the management of

the database system or register manually. The

Deputy Director has been assigned for this

purpose and there is improvement.

8

69

terms of the

available

budget

Vetting of all SCM

practitioners

employees

Rotation of SCM staff

The process of vetting SCM practitioners has

commenced. Currently the Department is waiting

for the results from the Agency.

Poor records

Management

Maintenance of

records

Conduct education

and awareness to all

employees

Implementation of

Disposal Plan.

Development and

Implementation of

Records Disaster

recovery Plan.

Decongestion of

records from all

offices to Registry

The Department has completed the assessment

of the two storerooms and currently finalising the

design of a plan for refurbishment.

Education and awareness was conducted in the

financial year under review.

The Disposal Plan was also implemented in the

Financial Year under review.

Records Disaster Recovery Plan was developed

and implemented.

Decongestion of records was done in most offices

in the Department.

Lack of training

on defensive

driving

No test driving

for new drivers

Review and

implementation of the

Transport Policy

The review of the Departmental Transport policy

has commenced, while currently using the

Transversal Transport policy.

Regular driving tests are made as and when

requested.

8

70

3. Fraud and Corruption In order to encourage officials to report all acts of corruption, awareness

workshops and campaigns on fraud and corruption were held during the

financial year under review. The department is in the process of finalising the

fraud and corruption cases that were reported to ensure that appropriate action

is taken against the employees concerned. The Anti-Corruption Strategy,

Protected Disclosure Policy and the Fraud Prevention Plan have been

approved and implemented by the department.

4. Minimising Conflict of Interest In order to minimise and prevent conflict of Interest, the Department had put

measures in place to ensure that all members of all the Bid Committees declare,

in writing, any conflict of interest during committee meetings. All SCM

practitioners are also obliged to sign SCM code of conduct and to declare any

business interest they might have in writing. This process also affects the

members of the Senior Management Level. Financial disclosure was declared

by members of the SMS, as per the requirement of the public service prescripts.

The Department is in the processes of taking disciplinary actions against

officials in contravention of the RWoPS policy, the department is in the

process of construed disciplinary actions against the affected officials.

5. Code of Conduct

In order to promote good ethical conduct in the department, the Public

Service Code of Conduct has been adopted and workshops were conducted

to educate all members of staff including those in the Districts. The copies of

the Code of Conduct were distributed to departmental officials during the

workshops and sessions. The code of conduct forms part of the induction

package to ensure that new employees comply with the code of conduct.

8

71

6. Health Safety and Environmental Issues

Occupational Health and Safety representatives are appointed by the

accounting officer from various districts, museums, district libraries and Head

office. The main responsibilities of the OHS representatives are to conduct

monthly workplace OHS inspections in their respective offices to identify

hazards and the causes thereof. The inspections were conducted at: Olympic

Towers, Mopani district office, Tzaneen library, Muti wa Vatsonga museum,

Schoemansdal museum, Giyani Library, Vhembe district office, Dzata museum,

Sekhukhune District, Capricorn library and Provincial archives. Fumigation

processes were conducted at Provincial Archives and Head office.

7. Portfolio Committees

Date Item Matters Raised By The Committee

Management Response

12/05/2017 Presentations of 2017/18 Annual Performance Plan

None None

03/11/2017 Presentation of 2017/18 first and second quarter report; and 2016/17 Annual Report

None None

8. Scopa Resolutions

The resolution will be available after the 22 May 2018

8

72

8. S

COPA

RES

OLU

TIO

NS

Resolutio

n No.

Subject

Details

Respon

se by the De

partment

Resolved [Yes /

No]

1 Im

plem

entatio

n of th

e Re

solutio

ns

The

Committee has

noted

with

concerns that the

Executive

Authority h

as failed

to b

rief the

House

on

progress m

ade

on the implem

entatio

n of the H

ouse

resolutio

ns fo

r the 2014/2015 fin

ancial year on

or before

the 31

st M

arch 2017.

The

Committee

recommends

that

the

Executing

Authority m

ust interact w

ith the Leader of Governm

ent

Busin

ess to secure a slo

t to app

raise

the Hou

se on the

implem

entatio

n of the 2014-‐2015 Hou

se resolutions as a

matter of urgency and

sub

mit a repo

rt to

SCO

PA and

the

Portfolio Com

mittee on Sport,

Arts and

Culture by 30

June 2018.

The

Department has

compiled

the

repo

rt on the implem

entatio

n of the

2014-‐2015

House

resolutio

ns and

subm

itted to SCOPA

and

the Portfolio

Committee on Sport, Arts and

Culture.

Efforts

were

made

to present the

progress m

ade on

the implem

entatio

n of th

e Ho

use resolutio

ns fo

r the 2014-‐

2015 Financial Year. The departm

ent

will resuscita

te the

process

and

present the

repo

rts before end

of

Quarter 2.

P artially

2 Key Au

dit

findings

The Co

mmittee has noted with

con

cern that for the past

three fin

ancial years, the Departm

ent of Spo

rt, A

rts and

Cultu

re had

the

following

matters as listed

below:

Expend

iture M

anagem

ent,

material un

der spending o

f the bu

dget, m

aterial m

isstatement in the preparatio

n in

the preparation of Ann

ual Financial Statement [AFS]. As

a result, Departm

ent of Spo

rt, A

rts and Cu

lture failed to

achieve un

qualified aud

it op

inion with

out matters from

the Au

ditor G

eneral Sou

th Africa (AGSA

). The

Committee

recommends

that

the

Executing

The

Department

has

revisited the

organisatio

nal

structure

and

prioritise

d the

post o

f an A

ssistant

Director.

One (1)

employee was

appo

inted

in

the

Financial

Managem

ent reportin

g sub Unit.

Other p

osts h

ave

been reprio

ritise

d and

to be considered du

ring

the

2018/19

Financial Year in

order to

enhance capacity.

No

8

73

Authority m

ust d

evelop

com

prehensiv

e plan and

app

oint

person

nel with

requisite skills to deal with

Expenditure

managem

ent,

material un

der spending o

f the bu

dget,

Material m

isstatement in the preparatio

n of the Ann

ual

financial Statements (A

FS).

The Executing Au

thority must b

rief the Hou

se on progress

made every six

mon

ths on

the implem

entatio

n of this

resolutio

n un

til the resolution is fully im

plem

ented with

effect from

30 Septem

ber 2

018.

3 Non

e improvem

ent in

the audit

outcom

es

The Co

mmittee has noted with

con

cern that for the past

three fin

ancial years, the De

partment Sport,

Arts and

Cu

lture’s aud

it ou

tcom

es h

as b

een

receiving qu

alified

audit op

inion with

matters of e

mph

asis sin

ce 2014/15 to

date.

The

Committee

recommends

that

the

Executing

Authority m

ust d

evelop

com

prehensiv

e plan and

app

oint

person

nel with

requisite skills to deal with

Expenditure

managem

ent,

material un

der spending o

f the bu

dget,

Material m

isstatements in

the preparatio

n of the Ann

ual

Financial Statements (A

FS).

The Executive Au

thority must b

rief the Hou

se on progress

made every six

mon

ths on

the implem

entatio

n of this

resolutio

n un


plem

ented with

effect from

30 Septem

ber 2

018.

The

Department

has

revisited the

organisatio

nal

structure

and

prioritise

d the

post o

f an A

ssistant

Director.

One (1)

employee was

appo

inted

in

the

Financial

Managem

ent reportin

g sub Unit.

Other p

osts h

ave

been reprio

ritise

d and

to be considered du

ring

the

2018/19

Financial Year in

order to

enhance capacity.

No

4 Movable ta

ngible

capital assets a

nd

Minor Assets

The Co

mmittee has heard and

con

sidered evidence that a

significant nu

mber of m

inor a

ssets belonging

to the

Department a

mou

nting to R5 139 426 was not accou

nted

for in the departm

ent’s und

erlying accoun

ting records

and annu

al financial statements.

The De

partment did no

t have an adequate system of

The De

partment is

in the process of

developing the

Asset

Managem

ent

Procedure

Manual

and

will

be

finalise

d by th

e end of Quarter 2.

The

Department and

the

Provincial

No

8

74

internal con

trol in place fo

r the re

cording of assets in th

e accoun

ting records. Assets to the value of R18 283 906

includ

ed in

the fin

ancial statements fo

r movable ta

ngible

and minor assets could no

t be ph

ysically verified. The AG

could no

t determ

ine whether any adjustm

ent to m

inor

library m

aterials or assets stated at R9

5 233 000 on

the

financial statements w

ere necessary. Furtherm

ore, the

AG id

entified library m

aterials am

ounting to R7 778 939

disposed o

f with

out being initially recognised

on the

asset register. This matter is recurring and was ra

ised by

the AG

over a

num

ber o

f years.

The Co

mmittee recom

mends that the Accoun

ting Officer

must d

evelop

and

adequ

ate system

of Internal Con

trol to

safeguard all m

ovable and

immovable capita

l assets.

The Executive Au

thority must b

rief the Hou

se on progress

made every six

mon

ths on

the im

plem

entatio

n of these

resolutio

n un


plem

ented with

effect from

30 Septem

ber 2

018.

Treasury are

in the

process

of

acqu

iring a

system to

assist in the

managem

ent o

f library materials.

Six (6) Asset Managem

ent em

ployees

were em

ployed and

trained on BA

UD

software managem

ent systems.

The

Department has developed

the

Asset Managem

ent Strategy and

the

AGSA

action Plan and

mon

itored on

a

mon

thly and

quarterly basis.

5 Uncertainty

relatin

g to th

e future outcome

of exceptio

nal

litigation

The Co


con

sidered evidence that

the department is the defend

ant in several le

gal claims.

The department is op

posin

g these claims as it believes it

has reason

able g

roun

ds to

defend

each

claim. T

he

ultim

ate

outcom

e of the m

atter cann

ot p

resently b

e determ

ined and

no provision

for any liability that m

ay

result has been m

ade in the financial statements. This

matter was a

lso raised

by the o

ffice o

f the

auditor

general in the 2014/15 fin

ancial year.

The

Committee recom

men

ds that Executive

Authority

must speedily con

clud

e all pend

ing cases against the

Department sin

ce this matter was also

raised

by the

The De

partment will m

ake provision

for fund

s as and

when it is

requ

ired

and to avoid th

e un

derspend

ing.

1 case – con

sulta

tions has been made

with

Cou

nsel on 31

st July 2018. Trial

schedu

le fo

r August 2

019.

4 cases – Office of the Prem

ier has

been requested to expedite m

atters

as they have been hand

ling them

on

behalf of th

e De

partment.

1 case – Pre-‐ trial con

ference date is

No

8

75

office of the A

udito

r-‐General in the 2014/15 fin

ancial

year.

The Executive Au

thority must b

rief the Hou

se on progress

made every six

mon

ths on

the implem

entatio

n of this

resolutio

n un

til the resolution if fully im

plem

ented with

effect from

30 Septem

ber 2

018.

being fin

alise

d betw

een the parties.

1 case –

The c

laimant applied

for

summary

judgem

ent

and

later

decided to w

ithdraw

the app

lication.

Awaitin

g a date fo

r Cou

rt Tria

l.

1 case -‐ Awaitin

g the claimant to take

further

steps

in prosecuting

the

matter.

1 case –

The

Department

has

instructed the

Office of the

State

Attorney to

issue summon

s.

6 Achievem

ent o

f planned targets

The Co


con


the De

partment has failed

to achieve o

f the planned

targets for the year and

explanatio

ns provided for the

under and overachievem

ent of a significant nu

mber of

targets a

re not con

vincing.

The

Committee ho

lds

a strong view

that the

non-‐

implem

entatio

n of these targets had a negative impact

on service delivery. The Co

mmittee recom

mends that

the

Executive

Authority m

ust take app

ropriate action

commensurate w

ith the offe

nce committed against the

Accoun

ting Officer for failing to

achieve plann

ed ta

rgets.

The Executive Au

thority must b

rief the Hou

se on progress

made every six

mon

ths on

the implem

entatio

n of this

resolutio

n un


plem

ented with

effect from

30 Septem

ber 2

018.

The MEC is currently in

the process of

taking disc

iplinary actio

n against the

then Accou

nting Officer.

Disciplinary

actio

ns were

institu

ted

against the re

spon

sible persons by the

Accoun

ting Officer.

The

department has developed

the

Mon

itorin

g and Evaluatio

n system

to

track performance Information

on a

mon

thly and

quarterly basis.

Partially

7 An

nual financial

statem

ents,

The Co


con


the fin

ancial statements sub

mitted fo

r auditin

g were no

t The MEC is currently in

the process of

taking disc

iplinary actio

n against the

Partially

8

76

performance and

annu

al re

port

prepared in

accordance w

ith the p

rescrib

ed financial

repo

rting fram

ework as required by sectio

n 40(1)(b

) of

the PFMA. Furtherm

ore in paragraph

34 the AG

reports

that m

aterial m

isstatements id

entified by the aud

itors in

the subm

itted financial statements w

ere no

t corrected,

which resulted in the financial statements receiving a

qualified aud

it op

inion. This matter was raised in the

previous financial years.

The

Committee

recommends

that

the

Executing

Authority m

ust take app

ropriate action commensurate

with

the

misc

ondu

ct committed against

both the

Accoun

ting Officer and

the Ch

ief Financial Officer for

subm

itting fin

ancial statements that were no

t prepared

in accordance with

prescribed fin

ancial repo

rting

fram

ework as re

quire

d by se

ction 40 (1

)(b) o

f the PFM

A.

The Executing Au

thority must b

rief the Hou

se on progress

made every six

mon

th on the implem

entatio

n of this

resolutio

n un


plem

ented with

effect from

30 Septem

ber 2

018.

then Accou

nting Officer.

Disciplinary

actio

ns were

institu

ted

against the re

spon


Accoun

ting Officer, includ

ing the Ch

ief

Financial O

fficer.

The

financial statem

ents will be

prepared in accordance with

the

prescribed Mod

ified Cash Standard

and

supp

orted

by full

and

prop

er

records as re

quire

d by sectio

n 40(1) o

f the PFMA.

The inform

ation will be mon

itored as

and when the In-‐Year Mon

itorin

g are

made.

8 Expend

iture

The Co


con


contractual ob

ligations and/or mon

ey ow

ed by the

department were no

t met and

/or settled with

in 30 days,

as re

quire

d by sectio

n 38 (1

)(f) o

f the PFM

A and treasury

regulatio

n 8.2.3.

The Co

mmittee re

commends th

at th

e Executive Au

thority

must take a

ppropriate a

ction

against the

Accoun

ting

Officer and the Ch

ief Financial O

fficer for failing to pay

mon

ey o

wed b

y the

department with

in 3

0 days, as

requ

ired by sectio

n 38(1)(f) of the PFM

A and Treasury

regulatio

n 8.2.3.


the process of

taking disc

iplinary actio

n against the

then Accou

nting Officer.

Disciplinary

actio

ns were

institu

ted

against the re

spon


Accoun


ing the Ch

ief

Financial O

fficer.

There is improvem

ent that con

tractual

obligations a

nd/or mon

ey o

wed b

y the department is

settled with

in 30

Yes

8

77

The Executive Au

thority must b

rief the Hou

se on progress

made in every six m

onths on

the im

plem

entatio

n of this

resolutio

n un

til the resolutions is fu

lly im

plem

ented with

effect from

30 Septem

ber 2

018.

days as requ

ired by sectio

n 38 (1

)(f) o

f the

PFMA

and

treasury regulatio

n 8.2.3.

Currently the d

epartm

ent is

at 98%

compliance.

9 Irregular

Expend

iture

The

Committee heard

and

considered evidence that

effective

steps

were

not taken

to prevent irregular

expend

iture amou

nting to R19 228 720 as disclosed in

note 31 to th

e annu

al financial statements, as required by

section 38(1)©

(ii) of the PFM

A and treasury regulation

9.1.1. The irregular expenditure is a recurring matter

which was an audit finding since 2014/2015.

The Co

mmittee re

commends th

at th

e Executive Au

thority

must take a

ppropriate a

ction

against the

Accoun

ting

Officer a

nd th

e Ch

ief Financial Officer for failing

The

Department has

developed

an

Annu

al

Performance

Plan

and

Procurem

ent Plan aligned to prevent

the

occurrence

of

irregular

expend

iture.

The De

partment has investigated the

irregular expenditure and

decreased

by R7

6 631

[from

R1

33 252 to

R67 471]

Disciplinary actio

ns w

ere institu

ted to

the

respon

sible person

s for

this

anom

aly.

Partially

10

Procurem

ent a

nd

contract

managem

ent

The committee has heard and

con


quotations w

ere

accepted from p

rospective

supp

liers

who

did n

ot sub

mit

declaration

on w

hether they are

employed b

y the

state

or con

nected to

any

person

em

ployed by the state, w

hich is prescribed in order to

comply with

Treasury Re

gulatio

n 16A8

.3.

The committee also

noted with

con

cerns that persons in

service of the Departm

ent who

had private or business

interest in

con

tracts awarded by the Departm

ent fail to

disclose such interest. Furtherm

ore, contracts

were

awarded to bidders w

ho did not sub

mit a declaration of

past sup

ply chain practices such as fraud

, abu

se of SCM


the process of

taking disc

iplinary actio

n against the

then Accou

nting Officer.

Disciplinary

actio

ns were

institu

ted

against the re

spon


Accoun


ing the Ch

ief

Financial O

fficer.

The De

partment has developed

and

implem

ented

compliance

bid

document

check

list

in order

to

enhance compliance.

No

8

78

system

and

non

-‐perform

ance, which is prescribed in

order to comply with

Treasury regulatio

n 16A9

.2

The committee re

commends th

at th

e Executive Au

thority

must

take actio

n commensurate with

misc

ondu

ct

committed against the Accou

nting Officer for aw

arding

employees

of the

Department contracts

to perform

remun

erative work with

their ow

n De

partment and for

awarding con

tract to b

idders w

ho d

id n

ot sub

mit

a declaration of past supp

ly chain practices such as fraud

, abuse of SCM

system and

non

-‐perform

ance, which is

prescribed in order to com

ply with

Treasury regulatio

n 16A9

.2

The

committee further

recommends that Provincial

Treasury m

ust appo

int a forensic investig

ation into all

income and expend

iture into th

e 2017 M

apun

gubw

e Arts

Festival as a matter of urgency. Furtherm

ore, Executive

Authority m

ust p

rovide a detailed repo

rt of a

ll NGOs and

their

directors

who

were

associated

with

the

Mapun

gubw

e Arts Festival over a

period of five years.

The Executive Au

thority must b

rief the Hou

se on progress

made every six

mon

ths on

the implem

entatio

n of this

resolutio

n un


plem

ented with

effect from

30 Septem

ber 2

018.

The De

partment h

as written letters to

the

institu

tions who

se em

ployees

rend

ered services for the De

partment

to take disciplinary

actio

n against

them

. The

Department

has

also taken

disciplinary

actio

n against

the

employees

who

rend

ered services

with

other Departm

ents.

The

Department

has

engaged

the

Provincial Treasury to institu

te a

forensic

investigation

on

Mapun

gubw

e Arts Festival.

11

Cond

ition

al grant


con


the mass participation programme grant was not spend

in

accordance

with

the

applicable

house

grant

fram

ework, in con

traventio

n of se

ction 17(1) o

f DoR

A The committee re

commends th

at th

e Executive Au

thority

must take a

ppropriate a

ction

against the

Accoun

ting

Disciplinary

actio

ns were

institu

ted

against the re

spon


Accoun

ting Officer.

The De

partment developed a system

that provides early w

arning signs of

spending more

or less than the

Yes

8

79

Officer for failing to ensure that the mass participation

programme

grant was spent in

accordance w

ith the

applicable hou

se grant framew

ork, in contravention of

section 17(1) o

f DoR

A.

The Executive Au

thority must b

rief the Hou

se on progress

made every six

mon

ths on

the implem

entatio

n of this

resolutio

n un


plem

ented with

effect from

30 Septem

ber 2

018.

cond

ition

al grant p

ercentages given.

The

implem

entatio

n of the

system

was in force

in 2017/18

and

the

Department improved in

relatio

n to

the spending of the grant writing its

cond

ition

s.

The system w

ill still b

e implem

ented

in 2018/19

going

forw

ard

and

its

effectiveness

be review

ed on

a

quarterly basis.

12

Unautho

rised

Expend

iture


con


the De

partment has disclosed a balance of unautho

rised

expend

iture to the tune of R9

04 000.00 which relate to

the 2011/12 fin

ancial year.

The committee recom

mends that the Accoun

ting Officer

must recover the

unauthorise

d expend

iture from the

respon

sible officials.

The Executive Au

thority must b

rief the Hou

se on progress

made every six

mon

ths on

the implem

entatio

n of this

resolutio

n un


plem

ented with

effect from

30 Septem

ber 2

018.

The

Department

has

made

consultatio

ns

with

the

Provincial

Treasury on

the

hand

ling

of the

Unautho

rised Expenditure.

Developm

ent

is being

sought for

approval by the Limpo

po Legislature.

No

14

Investigation

repo

rts

The committee resolved that all department which are

cond

uctin

g investigations m

ust table the repo

rt in the

House by 30 June 2018 and all recom

mendatio

ns by 30

Septem

ber 2

018

The

Department

continues

to

investigate

Irregular,

Fruitle

ss

&

Wasteful Expend

itures and

progress

will b

e repo

rted o

n a mon

thly and

qu

arterly basis.

No

8

80

9. Prior Modifications To Audit Reports

The Department has developed an External Audit action Plan to address the audit

findings of the Auditor General South Africa.

Nature of qualification,

disclaimer, adverse opinion and

matters of non-compliance

Financial year

in which it first

arose

Progress made in clearing /

resolving the matter

Qualified opinion 2012/2013 The department is still in

process of clearing all the

historical exceptions

pertaining to recognising

Library books as assets.

10. Internal Control Unit

The department has established the internal control unit with only an Assistant

Director reporting to the Deputy Director Compliance. The unit will be capacitated

once funds are available.

The Department's systems of internal accounting control provide reasonable

assurance on the following:

• Existence – Assets, liabilities and ownership interests exist as of a point

in time.

• Occurrence – Recorded transactions represent economic events that

actually occurred during a stated period of time.

• Completeness – All transactions and other events and circumstances

that occurred during a specific period, and should have been recognized

in that period, have, in fact, been recorded.

8

81

• Rights and Obligations – Assets and liabilities reported on the balance

sheet are bona fide rights and obligations of the entity as of that point in

time

• Valuation or Allocation – Assets, liabilities, revenues and expenses are

recorded at appropriate amounts in accordance with relevant accounting

principles

• Presentation and Disclosure – Items in the statements are properly

described and classified as well as fairly presented

11. INTERNAL AUDIT AND AUDIT COMMITTEES

The Department utilises the transversal services of the Internal Audit Unit based in

Provincial Treasury. Progress made in relation to findings made by the Internal Audit

Unit is also reported to the Audit Committee on a quarterly basis. In order to improve

the financial management of the Department, transversal financial policies

developed by Provincial Treasury have been adopted. The following audits were

performed during the year under review and the recommendations are being

implemented:

• Interim Financial Reporting

• DORA MSPP

• DORA Libraries

• Performance Management

• Supply Chain Management

• Expenditure management

• Language Services

• Subsistence & Travelling Allowance

• Transfer payments

• Compensation of Employees

• Service Delivery Improvement Plan

• Assets management

8

82

INITIALS & SURNAME

QUALIFICATIONS INTERNALOR EXTERNALMEMBER

IF INTERNAL

POSITIONIN THE DEPARTMENT

DATE APPOINTED

DATE RESIGNED

/

NO. OF MEETINGSATTENDED

S.A.B

NGOBENI

1. SAIPA 2. RGA 3. MBA 4. M Com: Tax 5. B Compt Honours:

CTA 6. B Com: Accounting 7. Cert: Portfolio &

Invest Analysis 8. H. Dip.: Computer

Auditing 9. Cert: Mining

Taxation 10. Cert: Project

Management 11. Cert: Labour

Relations

External N/A 01 February

2017

To Date 05

V. PANGWA

1. CA (SA) 2. IRBA Membership 3. B COM: Hon (Acc) 4. Post-Grad Dip: Fin

Acc. 5. B COM: Accounting


2017

To Date 04

T. MUDALY 1. CA (SA) 2. B COM 3. B COM (Honours –

CTA) 4. Diploma in

Solvency Law & Practice

5. Grow Your Business


2017

To Date 05

A.P.C

MANGOMA

1. CISA 2. B Com Honours:

Auditing 3. B Com: Accounting


2017

To Date 05

TERMINATED

8

83

12. REPORT OF THE AUDIT COMMITTEE

REPORT OF THE AUDIT COMMITTEE ON THE DEPARTMENT OF

DEPARTMENT OF SPORT, ARTS AND CULTURE (DSAC)

We present our report for the financial year ended 31 March 2018.

Audit Committee Structure and Membership

Limpopo Provincial Government has an Audit Committee which is two tiered consisting

of 4 Cluster Audit Committees, dealing with specific departments, and a shared

Central Audit Committee.

Audit Committee Responsibility

The Audit Committee reports that it has complied with its responsibilities arising from

Section 38(1)(a)(ii) of the Public Finance Management Act and Treasury Regulation

3.1.13. The Audit Committee also reports that it has adopted appropriate formal terms

of reference as its Audit Committee Charter, has regulated its affairs in compliance

with this charter and has discharged all its responsibilities as contained therein and

the related accounting policies and practices.

Stakeholder Engagement/s

The committee has been able to engage with the following stakeholders:

▪ DSAC Management

▪ Limpopo Provincial Internal Auditors

▪ Limpopo Provincial Treasury

8

84

▪ Limpopo Provincial Auditor (AGSA)

Audit Committee Skills Development

A strategic session was held during the last quarter of the financial year to assist the

audit committee members better understand their challenging roles and the direction

of the province in general.

The Effectiveness of Internal Control

In line with the PFMA, internal audit provided the audit committee and management

with assurance that the internal controls are appropriate and effective. This is usually

achieved by means of review of internal controls, the identification of corrective actions

and suggested enhancements to the internal control processes and risk management.

From the various reports of the internal auditors, the management and the Auditor

General South Africa, it was noted that matters were reported indicating deficiencies

in the system of internal controls in areas pertaining to financial reporting, asset

management, reporting on pre-determined objectives and compliance with laws and

regulations.

The following were areas of concern:

In some instances the system on internal control for the period under review was found

be inadequate and ineffective and there is a room for improvement in so far as

addressing internal audit findings timeously and implementation of consequence

management. The same issues/concerns raised by Internal Audit and AGSA during

last year’s audit, were raised by the AGSA and formed the basis of the qualification.

Risk Management

The Audit Committee is of the opinion that department’s risk management maturity

level is somewhat satisfactorily, however there is room for improvement in so far as

adhering to the implementation of treatment plans on time. The department should

timeously implement the treatment plan, and conduct regular risk assessments and

robust monitoring. The department did appoint the independent Risk Management

Committee Chairperson subsequent year-end before the approval of the annual

financial statements.

8

85

Audit Committee also notes that the deficiencies in risk management mentioned above

had a negative impact on the adequate development and implementation of the risk

based audit approach.

In-Year Management and Monthly/Quarterly Report

The department has reported monthly and quarterly to Treasury as is required by the

PFMA. The Audit Committee reviewed the quality, accuracy, uselessness, reliability

and appropriateness of quarterly and annual financial reporting and recommends that

the department should fully comply with section 40(1) of the PFMA, in so far as

management’s review and monitoring of financial reports and performance information

reports.

Performance Management

The review of effectiveness and functionality of the performance management system

(which includes analysis of management prepared quarterly performance reports and

related internal audit reports) by Audit Committee revealed a need to strengthen

current performance management and reporting system.

Internal Audit Arrangement

The Internal Audit team managed to execute and complete substantial all original

approved risk based audit projects within the allocated budget hours and time-frames.

It is against this backdrop that the following conclusion must be understood that the

internal audit unit under the leadership of the Chief Audit Executive in material respect

was found to be effective and adds value to the whole value chain.

Compliance with the relevant laws and regulations

A number of non-compliance with the enabling laws and regulations (including late

submission of the Annual Financial Statements to AGSA) were noted by Audit

Committee, Management, Internal Audit and AGSA during the year. As result, the

Audit Committee recommended development and implementation of an effective

compliance management system with an objective of addressing the issues of non-

compliance with laws and regulations and action taken against the officials who

caused non-compliance.

8

86

Evaluation of Financial Statements

Audit Committee reviewed the annual financial statements prepared by the

department at the audit committee meeting held on 22 May 2018, and recommended

them for audit.

Evaluation of Annul Report

At the same audit committee meeting, Audit Committee evaluated draft annual report

(including performance report) and recommended the report for audit after further

refinement by management.

Auditor General’s Report

The Audit Committee evaluated management responses to the report or findings of

the Auditor-General (Action plan to address prior year findings) on quarterly basis and

gave inputs and advice on how best to address the findings raised by the AGSA.

Regrettably, at the time of submission of the annual financial statements and

performance report to AGSA for audit, not all the AGSA findings were resolved.

Consequently, the same issues that led to a qualification last year have resulted in the

same opinion this year Management should strive to implement all the prior year

recommendations made by external auditors, internal audit and Audit Committee on

or before the end of the financial year.

Finally the Audit Committee concurs and accepts the observations and conclusions of

the Auditor-General on the annual financial statements and is of the opinion that the

audited annual financial statements be accepted and read together with the report of

the Auditor-General. The Committee has also reviewed the performance information

as included in the Auditor General report together with the management letter, and is

of the opinion that the Accounting Officer should develop a strategy to address all

findings contained therein as well as taking remedial action against those officials that

caused non-compliance and some of the issues contained in the audit report of the

AGSA.

8

87

The Audit Committee strongly recommends that the department should prioritise root-

cause identification and analysis, implementation of consequence management, and

regular monitoring of the audit action plans for both internal and external audit in order

to achieve the required effectiveness in governance, accountability and clean

administration.

_________________ SAB Ngobeni Chairperson of the Audit Committee Department of Sport, Arts and Culture Date 31 July 2018

Conclusion

8

88

PART D: HUMAN RESOURCE MANAGEMENT

1. Introduction

The department is mandated to deliver Sport, Arts and Culture services in accordance

with the various legislative frameworks. The delivery of sport, arts and culture is

enabled through the provision of the requisite capable and competent human

resources.

The department identified as its main human resources priorities in 2017/18 annual

human resource plan the following: -

• Implement skills development programs to bridge skills gaps

• Implement AET training for unskilled employees

• Provide learnership and internship programs

• Job creation for unemployed graduates

• Award study bursaries to youths from disadvantaged families and communities

• Implement Employment Equity programs

• Implement PMDS to motivate employees, identify their learning gaps and

design programmes for development

2. OVERVIEW OF HUMAN RESOURCES

The HR report provides an account for how the department invested into its human

resources.

It outlines what has been achieved with regard to compensation and benefits,

implementation of the organisational structure, diversity, performance management,

HIV/AIDS promotion, Labour Relations and Skills development.

8

89

3. HUMAN RESOURCE OVERSIGHT STATISTICS 3.1. Personnel related expenditure

Table 3.1.1 Personnel expenditure by programme Program Total Voted

Expenditure (R'000)

Compensation of

EmployeesExpenditure (R'000)

Training Expendit

ure (R'000)

Professional and

Special Services

(R'000)

Compensationof

Employees as percent

of Total Expenditure

Average Compensation

of Employees

Cost per Employee

(R'000)

Employment

Administration 151 679 77 927 0.00 0.00 51.80 157.00 495.00 Cultural Affairs 61 278 28 549 0.00 0.00 53.40 58.00 495.00 Library & Archives Services 160 917 55 746 0.00 0.00 37.70 113.00 495.00 Sport & Recreation 92 135 22 991 0.00 0.00 25.20 46.00 495.00 Total as on Financial Systems (BAS) 466 009 185 213 0.00 0.00 41.80 374.00 495.00

Table 3.1.2 Personnel costs by salary band Salary Bands Compensation

of Employees Cost including Transfers (R'000)

Percentage of Total Personnel Cost for Department

Average Compensation Cost per Employee (R)

Total Personnel Cost for Department including Goods and Services (R'000)

Number of Employees

01 Lower skilled (Levels 1-2) 2 091.00 1.10 149 357.00 194 425.00 14.00 02 Skilled (Levels 3-5) 14 994.00 7.70 211 183.00 194 425.00 71.00 03 Highly skilled production (Levels 6-8) 42 317.00 21.80 384 700.00 194 425.00 110.00 04 Highly skilled supervision (Levels 9-12) 61 917.00 31.80 695 697.00 194 425.00 89.00 05 Senior management (Levels 13-16) 21 116.00 10.90 1 173 111.00 194 425.00 18.00 10 Contract (Levels 1-2) 495.00 0.30 123 750.00 194 425.00 4.00 11 Contract (Levels 3-5) 10 982.00 5.60 159 159.00 194 425.00 69.00 12 Contract (Levels 6-8) 22 823.00 11.70 316 986.00 194 425.00 72.00 13 Contract (Levels 9-12) 6 401.00 3.30 533 417.00 194 425.00 12.00 14 Contract (Levels 13-16) 2 405.00 1.20 1 202 500.00 194 425.00 2.00 18 Contract Other 1 064.00 0.50 31 294.00 194 425.00 34.00 Total 186 606.00 96.00 376 982.00 194 425.00 495.00

8

90

Table 3.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme Program Salaries

(R'000) Salariesas % of Personel

Cost

Overtime(R'000)

Overtimeas % of

Cost

HOA (R'000)

HOA as % of PersonelCost

MedicalAss.

Medical Ass. as % of PersonelCost

Total Personel Cost per Program(R'000)

Program 1: Administration 65912.00 173.90 316.00 0.40 2105.00 2.70

3143 149.00 4.00

81192.81 192.00

Program 2: Cultural Affairs 23 608.00 79.10

189.00 0.60 827.00 2.80

1 250.

1 250.00 4.20 29

29 838.00

Program 3: Library And Information Services 51 734.00 89.80 0.00 0.00 806.00 1.40

1 346.

1 346.00 2.30 57

57 606.00

Program 4: Sport And Recreation 17 963.00

150.70 0.00 0.00 372.00 3.00

876.

876.00 7.60 23

23 812.00 Sport Arts And Culture 1 711.00 86.50 0.00 0.00 0.00 0.00

0.00 0.00

1 1 978.00

Total

160 928.00 82.80

505.00 0.30

4 109.00 2.10

6

6 621.00 3.40 194

194 425.00

Table 3.1.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by salary band

Salary Bands (R'000)

Salaries as % of Personnel Cost

Overtime (R'000)

Overtimeas % of Personel Cost

HOA (R'000)

HOA as % of

Cost

Medical Ass. (R'000)

Total PersonelCost per Salary Band (R'000)

01 Lower skilled (Levels 1-2)

1 1 469.00 70.00 0.00 0.00 166.00 7.90 280.00

13.30 2 099.00

02 Skilled (Levels 3-5)

10 10 973.00 73.10 4.00 0.00 1 024.00 6.80 1 597.00

10.60 15 017.00

03 Highly skilled production (Levels 6-8)

33 33 337.00 74.80 239.00 0.50 1 459.00 3.30 2 794.00 6.30 44 565.00

04 Highly skilled supervision (Levels 9-12)

52 52 522.00 80.50 244.00 0.40 986.00 1.50 1 663.00 2.50 65 226.00

Salaries

(R'000)

Personel

Personel

MedicalAss. as % of PersonelCost

8

91

05 Senior management (Levels 13-16)

18 480.00 83.40 19.00 0.10 474.00 2.10 287.00 1.30 22 148.00

10 Contract (Levels 1-2)

494.00 86.80 0.00 0.00 0.00 0.00 0.00 0.00 569.00


10 967.00 98.80 0.00 0.00 0.00 0.00 0.00 0.00 11 104.00


22 817.00 99.30 0.00 0.00 0.00 0.00 0.00 0.00 22 982.00


6 400.00 90.90 0.00 0.00 0.00 0.00 0.00 0.00 7 044.00


2 405.00 92.20 0.00 0.00 0.00 0.00 0.00 0.00 2 608.00

18 Contract Other

1 062.00 99.80 0.00 0.00 0.00 0.00 0.00 0.00 1 064.00

Total 160 928.00 82.80 505.00 0.30 4 109.00 2.10 6 621.00 3.40

194 425.00

3.2. Employment and Vacancies Table 3.2.1 Employment and vacancies by programme

Program Number of Posts

Number of Posts Filled

Vacancy Rate

Number of Posts Filled Additional to the

Establishment

Program 1: Administration, Permanent 166 149 10.24 5

Program 2: Cultural Affairs, Permanent 66 63 4.55 0

Program 3: Library And Information Services, Permanent

69 62 10.14 131

Program 4: Sport And Recreation, Permanent

35 34 2.86 50

Total 336 308 8.33 186

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92

Table 3.2.2 Employment and vacancies by salary band Salary Band Number of

Posts Number of Posts Filled

Vacancy Rate (Includes Frozen Posts)

Number of Posts Filled Additional to the Establishment

Lower Skilled (Levels 1-2), Permanent 6 2 0.67 4 Skilled (Levels 3-5), Permanent 16 14 0.13 67 Highly Skilled Production (Levels 6-8), Permanent 215 206 0.04 72 Highly Skilled Supervision (Levels 9-12), Permanent 78 67 0.14 8 Senior Management (Levels 13-16), Permanent 21 19 9.52 1 Other, Contract 0 0 0 34 Total 336 308 8.33 186

Table 3.2.3 Employment and vacancies by critical occupations

Critical occupations Number of Posts


Vacancy Rate

(Includes Frozen Posts)


Additional to the Establishment

Administrative related, permanent 78 67 0.14 0 Archivists curators and related professionals, permanent 9 6 0.33 0 Building and other property caretakers, permanent 0 0 0 0 Bus and heavy vehicle drivers, permanent 0 0 0 0 Cashiers tellers and related clerks, permanent 0 0 0 0 Cleaners in offices workshops hospitals etc., permanent 45 41 0.09 0 Client inform clerks(switchboard receptionists, inform clerks), permanent 2 2 0 0 Communication and information related, permanent 3 2 0.33 6 Farm hands and labourers, permanent 0 0 0 0

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Finance and economics related, permanent 11 7 0.36

0

Financial and related professionals, permanent 7 7

0 0

Financial clerks and credit controllers, permanent 13 13

0 0

Historians and political scientists, permanent 3 3

0 0

Housekeepers laundry and related workers, permanent 0 0

0 0

Human resources & organizational development & relate prof, permanent 7 7

0 0

Human resources clerks, permanent 12 12

0 0

Human resources related, permanent 9 9

0 0

Identification experts, permanent 0 0 0 0

Language practitioners interpreters & other communication, permanent 10 9 0.10

0

Librarians and related professionals, permanent 6 5 0.17 72 Library mail and related clerks, permanent 28 28

0 51

Light vehicle drivers, permanent 1 1 0 0

Logistical support personnel, permanent 3 3

0 0

Messengers porters and deliverers, permanent 11 11

0 0

Other administrators & related clerks and organizers, permanent 40 39 0.03 56

Other administrative policy and related officers, permanent 1 1

0 0

Other occupations, permanent 1 1 0 0

Risk management and security services, permanent 5 5

0 0

Secretaries & other keyboard operating clerks, permanent 10 10

0 0

Senior managers, permanent 21 19 0.10 1 Total 336 308 8.3 186

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3.3. Job Evaluation Table 3.3.1 Job Evaluation by Salary band

Salary Band Number of Posts

Number of Jobs Evaluated

% of Posts Evaluated

Number of Posts

Upgraded % of Upgraded Posts

Evaluated

Lower Skilled (Levels 1-2) 6 0 0 0 0 Skilled (Levels 3-5) 16 0 0 0 0 Highly Skilled Production (Levels 6-8) 217 0 0 18 100 Highly Skilled Supervision (Levels 9-12) 78 0 0 14 100 Senior Management Service Band A 14 0 0 0 0 Senior Management Service Band B 3 0 0 0 0 Senior Management Service Band D 1 0 0 0 0 Other 34 0 0 0 0 Contract (Levels 1-2) 4 0 0 0 0 Contract (Levels 3-5) 67 0 0 0 0 Contract (Levels 6-8) 72 0 0 0 0 Contract (Levels 9-12) 8 0 0 0 0 Contract Band A 1 0 0 0 0 Contract Band C 1 0 0 0 0 Total 522 0 0 32 100

Table 3.3.2 Profile of employees whose positions were upgraded due to their posts being upgraded

Beneficiaries African Asian Coloured White Total

Female 2 0 0 0 2 Male 1 0 0 0 1 Total 3 0 0 0 3 Employees with a Disability 0 0 0 0 0

Table 3.3.3 Advertising and filling of SMS posts for the period 1 March 2017 and 31 March 2018

SMS Level Advertising Filling of Posts

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Number of vacancies per level advertised in 6 months of becoming

vacant

Number of vacancies per level filled in 6 months of

becoming vacant

Number of vacancies per level not filled in 6 months but filled in 12

months

Director-General/ Head of Department

0 0 0

Salary Level 16 0 0 0




Total 0 0 0

Table 3.3.5 Disciplinary steps taken for not complying with the prescribed timeframes for filling SMS posts within 12 months for the period 1 April 2017 and 31 March 2018

Reasons for vacancies not advertised within twelve months None

Reasons for vacancies not filled within twelve months Compensation of employee budget pressure.

3.4. Employment Changes

Table 3.4.1 Annual turnover rates by salary band

Salary Band Employment

at Beginning

of Period Appointments Terminations Turnover

Rate

Others 0 30 1 0 Lower Skilled (Levels 1-2) 14 0 0 0

Skilled (Levels 3-5) 73 3 5 1

Highly Skilled Production (Levels 6-8) 125 8 5

1

Highly Skilled Supervision (Levels 9-12) 82 6 8

2

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Senior Management Service Band A 10 1 2

0

Senior Management Service Band B 3 0 0

0

Senior Management Service Band D 1 0 0

0

Contract (Levels 3-5) 78 17 0 0 Contract (Levels 6-8) 76 0 1 0 Contract (Levels 9-12) 10 1 0 0 Contract Band A 2 0 0 0 TOTAL 474 66 22 4.6

Table 3.4.2 Annual turnover rates by critical occupation

Occupation Employment

at Beginning of Period

Appointments Terminations Turnover Rate

Administrative related 85 1 2 0

Archivists curators and related professionals

6 2 1 0

Building and other property caretakers

3 0 0 0

Bus and heavy vehicle drivers 1 0 0 0

Cleaners in offices workshops hospitals etc

36 1 4 1

Client inform clerks(switchboard receptionist inform clerks)

3 0 0 0

Communication and information related

4 1 2 0

Farm hands and labourers 11 0 0 0

Finance and economics related

7 6 2 0

Financial and related professionals

9 1 0 0

Financial clerks and credit controllers

14 2 0 0

Historians and political scientists

2 0 0 0

Human resources & organizational development & relate professional

5 0 0 0

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Human resources clerks 29 0 0 0

Human resources related 7 0 1 0

Identification experts 1 0 0 0

Language practitioners interpreters & other communicators

6 0 1 0

Librarians and related professionals

7 0 3 1

Library mail and related clerks 140 1 0 0

Light vehicle drivers 1 0 0 0

Logistical support personnel 5 0 0 0

Messengers porters and deliverers

9 1 0 0

Other administrators & related clerks and organizers

55 49 5 1

Other administrative policy and related officers

3 0

0

Other occupations permanent 3 0 0 0

Risk management and security services

4 0 0 0

Secretaries & other keyboard operating clerks

8 0 0 0

Senior managers 10 1 1 0

TOTAL 474 66 22 4.6

The table below identifies the major reasons why staff left the department.

Table 3.4.3 Reasons why staff left the department

Termination Type Number Percentage

of Total Resignations

Percentage of Total

Employment Total Total

Employment

Death, 1 5 0 22 494

Resignation, 7 32 1 22 494

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Expiry of contract, 2 9 0 22 494

Discharged due to ill health,

1 5 0 22 494

Dismissal-misconduct,

1 5 0 22 494

Retirement, 4 18 1 22 494

Better remuneration 6 27 1 22 494

Total 22 100 5 22 494

Table 3.4.4 Promotions by critical occupation

Occupation Employment


Promotions to another

Salary Level

Salary Level Promotions

as a % of Employment

Progressions to another

Notch within Salary Level

Notch progressions


Administrative related 85 1 1 40 47 Archivists curators and related professionals 6 2 33 1 17 Building and other property caretakers 3 0 0 1 33 Bus and heavy vehicle drivers 1 0 0 0 0 Cleaners in offices workshops hospitals etc. 36 0 0 19 53 Client inform clerks(switchboard receptionist, inform clerks) 3 0 0 2 67 Communication and information related 4 0 0 2 50 Farm hands and labourers 11 0 0 8 73 Finance and economics related 7 0 0 2 29 Financial and related professionals 9 0 0 4 44 Financial clerks and credit controllers 14 1 7 7 50

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Historians and political scientists 2 0 0 0 0 Human resources & organizational development & relate professionals 5 0 0 3 60 Human resources clerks 29 0 0 12 41 Human resources related 7 0 0 4 57 Identification experts 1 0 0 0 0 Language practitioners interpreters & other communicators 6 0 0 2 33 Librarians and related professionals 7 0 0 1 14 Library mail and related clerks 140 0 0 14 10 Light vehicle drivers 1 0 0 1 100 Logistical support personnel 5 0 0 0 0 Messengers porters and deliverers 9 0 0 0 0 Other administrators & related clerks and organizers 55 1 2 11 20 Other administrative policy and related officers 3 0 0 0 0 Other occupations 3 0 0 1 33 Risk management and security services 4 0 0 3 75 Secretaries & other keyboard operating clerks 8 0 0 6 75 Senior managers 10 0 0 6 60 Total 474 5 1 150 32

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Salary Band Employment


Promotions to another

Salary Level

Salary Level Promotions


Progressions to another

Notch within Salary Level

Notch progressions


Lower Skilled (Levels 1-2), Permanent 14 0 0 4 29 Skilled (Levels 3-5), Permanent 73 0 0 39 53 Highly Skilled Production (Levels 6-8), Permanent 125 1 1 47 38

Highly Skilled Supervision (Levels 9-12), Permanent 82 4 5 52 63 Senior Management (Levels 13-16), Permanent 14 0 0 8 57 Contract (Levels 3-5), Permanent 78 0 0 0 0 Contract (Levels 6-8), Permanent 76 0 0 0 0 Contract (Levels 9-12), Permanent 10 0 0 0 0 Contract (Levels 13-16), Permanent 2 0 0 0 0 Total 474 5 1 150 32

3.5. Employment Equity Table 3.5.1 Total number of employees (including employees with disabilities) in each of the following occupational categories as at 31 March 2018

Occupational Categories

Male, African

Male, Colored

Male,

Indian

Male, Total Blacks

Male, White African

Female, Colored Indian

FemaleTotal

Blacks White

Total

Professionals 19 0 0 19 0 29 1 0 30 2 51

Technicians and associate professionals

45 0 0 46 1 37 0 1 38 1 85

Labourers and related workers

37 0 0 37 0 23 0 0 23 0 60

Table 3.4.5 Promotions by salary band

Female Female Female

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Plant and machine operators and assemblers

2 0 0 2 0 0 0 0 0 0 2

Service shop and market sales workers

1 0 0 1 0 3 0 0 3 0 4

Clerks 118 0 0 118 0 159 0 0 159 1 278

Senior officials and managers

9 0 0 9 0 5 0 0 5 0 14

Total 231 0 0 232 1 256 1 1 258 4 494

Table 3.5.2 Total number of employees (including employees with disabilities) in each of the following occupational band as at 31 March 2018

Bands

Male, African

Male, Colored

Male, Indian

Male, Total

Blacks

Male, White African

Female, Colored Indian

Total

Blacks

White

Total

Top Management, Permanent 0

0 0 0 0 1 0 0 1 0 1

Senior Management, Permanent

12 0 0 12 0 5 0 0 5 0 17

Professionally qualified and experienced specialists and mid-management, Permanent

43 0 0 43 1 44 0 1 45 0 89

Skilled technical and academically qualified workers, junior management, supervisors, foremen, Permanent

44 0 0 45 0 60 1 0 61 4 109

Semi-skilled and discretionary

43 0 0 43 0 28 0 0 28 0 71

Occupational Female Female Female Female

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decision making, Permanent Unskilled and defined decision making, Permanent

7 0 0 7 0 7 0 0 7 0 14

Contract (Top Management), Permanent

1 0 0 1 0 0 0 0 0 0 1

Contract (Senior Management), Permanent

1 0 0 1 0 0 0 0 0 0 1

Contract (Professionally Qualified), Permanent

5 0 0 5 0 7 0 0 7 0 12

Contract (Skilled Technical), Permanent

25 0 0 25 0 47 0 0 47 0 72

Contract (Semi-Skilled), Permanent

32 0 0 32 0 37 0 0 37 0 69

Contract (Unskilled), Permanent

18 0 0 18 0 20 0 0 20 0 38

Total 231 0 0 232 1 256 1 1 258 4 494

Table 3.5.3 Recruitment

Occupational Bands

Male, African

Male, Colored

Male, Indian

Male, Total

Blacks

Male, White African

Colored

ed

FemaleIndian Total

Blacks White Total

Senior Management, Permanent

2 0 0 2 0 0 0 0 0 0 2

Professionally qualified and experienced specialists and mid-management, Permanent

0 0 0 0 0 0 0 0 0 0 0

Female Female Female Female

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Skilled technical and academically qualified workers, junior management, supervisors, foremen, Permanent

6 0 0 6 0 5 0 0 5 0 11

Semi-skilled and discretionary decision making, Permanent

0 0 0 0 0 0 0 0 0 0 0

Unskilled and defined decision making, Permanent

1 0 0 1 0 1 0 0 1 0 2

Contract (Top Management), Permanent

1 0 0 1 0 0 0 0 0 0 1

Contract (Professionally qualified)

0 0 0 0 0 1 0 0 1 0 1

Contract (Semi-skilled),

12 0 0 12 0 5 0 0 5 0 17

Contract (Unskilled),

19 0 0 19 0 21 0 0 21 0 40

Total 39 0 0 39 0 33 0 0 33 0 72

Table 3.5.4 Promotions

Occupational Bands

Male, African

Male, Colored

Male, Indian

Male, Total

Blacks

Male, White African

Female, Colored Indian Total

Blacks White Total

Senior Management, Permanent 2 0 0 2 0 0 0 0 0 0 2 Professionally qualified and experienced specialists and mid-manageme 0 0 0 0 0 0 0 0 0 0 0

Female Female Female Female

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nt, Permanent

Skilled technical and academically qualified workers, junior management, supervisors, foremen, Permanent 11 0 0 19 0 30 0 0 28 1 42 Semi-skilled and discretionary decision making, Permanent 0 0 0 0 0 0 0 0 0 0 0 Unskilled and defined decision making, Permanent 0 0 0 0 0 0 0 0 0 0 0 Total 13 0 0 21 0 30 0 0 28 1 44

Table 3.5.5 Terminations

Occupational Bands

Male, African

Male, Colored

Male, Indian

Male, Total

Blacks

Male, White

Female, African

Female, Colored Indian Total

Blacks White

Total

02 Senior Management, Permanent 1

0 0 1 0 0 0 0 0 0 1

03 Professionally qualified and experienced specialists

3 0 0 3 0 1 0 0 1 0 4

FemaleFemale

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and mid-management, Permanent 04 Skilled technical and academically qualified workers, junior management, supervisors, foremen, Permanent

3 0 0 3 0 2 0 0 2 0 5

05 Semi-skilled and discretionary decision making, Permanent

3 0 0 3 0 0 0 0 0 0 3

07 Not Available

1 0 0 1 0 0 0 0 0 0 1

10 Contract (Professionally qualified),

0 0 0 0 0 3 0 0 3 0 3

11 Contract (Skilled technical)

3 0 0 3 0 0 0 0 0 0 3

12 Contract (Semi-skilled)

2 0 0 2 0 0 0 0 0 0 2

Total 16 0 0 16 0 6 0 0 6 0 22

Table 3.5.6 Disciplinary action

Disciplinary action Male, African

Male, Coloured

Male, Indian

Male, Total

Blacks

MaleWhite

FemaleAfrican

Female

FemaleIndian

TotalBlacks

White

Total

Written Warning 1 0 0 0 0 2 0 0 0 0 3 Final Written Warning 4 0 0 0 0 0 0 0 0 0 4 Charges withdrawn 1 0 0 0 0 0 0 0 0 0 1

ColouredFemale Female

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Two Months suspension without pay 0 0 0 0 0 1 0 0 0 0 1 Dismissal 1 0 0 0 0 0 0 0 0 0 1 Total 7 0 0 0 0 3 0 0 0 0 10

Table 3.5.7 Skills development

OccupationalCategories

Male, African

Male, Coloured

Male, Indian

Male, Total

Blacks

Male, White African

Female, Coloured

Female Indian

Total Blacks

Female,

White

Total

Legislators, Senior Officials and Managers

12 0 0 12 0 8 0 0 8 0 20

Professionals 24 0 0 24 0 40 0 1 41 0 65

Technicians and Associate Professionals

36 0 0 36 0 34 1 2 37 0 73

Clerks 5 0 0 5 0 8 0 0 8 0 13 Service and Sales Workers 0 0 0

0 0 0 0 0

0 0

0

Skilled Agriculture and Fishery Workers 0 0 0

0

0 0 0 0

0

0

0

Craft and related Trades Workers 0 0 0

0

0 0 0 0

0

0

0

Plant and Machine Operators and Assemblers 0 0 0

0

0 0 0 0

0

0

0

Elementary Occupations 3 0 0

3 0 5 0

5 0

8

Employees with disabilities 0 0 0

0 0 0 0 0

0 0

0

Total 80 0 0 80 0 95 1 3 99 0 179

Female Female

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3.6. Performance Rewards Table 3.6.1 Performance Rewards by race, gender and disability

Demographics Number of Beneficiaries

Total Employment

Percentage of Total

Employment Cost (R'000)

Average Cost per

Beneficiary (R)

African, Female 94.00 254.00 37.00 932.43 9 919.00 African, Male 97.00 226.00 42.90 934.17 9 631.00 Asian, Female 1.00 1.00 100.00 18.16 18 157.00 Asian, Male 0.00 0.00 0.00 0.00 0.00 Colored, Female 0.00 1.00 0.00 0.00 0.00 Colored, Male 0.00 0.00 0.00 0.00 0.00 Total Blacks, Female 95.00 256.00 37.10 950.59 10 006.00 Total Blacks, Male 97.00 226.00 42.90 934.17 9 631.00 White, Female 4.00 4.00 100.00 35.83 8 959.00 White, Male 1.00 1.00 100.00 18.16 18 157.00 Employees with a disability 3.00 8.00 37.50 32.30 10 768.00 Total 200.00 495.00 40.40 1 971.05 9 855.00

Table 3.6.2 Performance Rewards by salary band for personnel below Senior Management Service,

Salary Band Number of Beneficiaries

Total Employment

Percentage of Total


Average Cost per

Beneficiary (R)

01 Lower Skilled (Levels 1-2) 6.00 14.00 42.90 20.18 3 364.00 02 Skilled (Levels 3-5) 57.00 71.00 80.30 247.50 4 342.00 03 Highly Skilled Production (Levels 6-8) 75.00 110.00 68.20 678.97 9 053.00

04 Highly Skilled Supervision (Levels 9-12) 52.00 89.00 58.40 832.79 16 015.00 09 Other 0.00 34.00 0.00 0.00 0.00

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10 Contract (Levels 1-2) 0.00 4.00 0.00 0.00 0.00 11 Contract (Levels 3-5) 0.00 69.00 0.00 0.00 0.00 12 Contract (Levels 6-8) 0.00 72.00 0.00 0.00 0.00 13 Contract (Levels 9-12) 0.00 12.00 0.00 0.00 0.00 Total 190.00 475.00 40.00 1 779.44 9 365.00

Table 3.6.3 Performance Rewards by critical occupation

Critical Occupations

Number Of Beneficiaries

Total Employment

Percentage Of Total


Average Cost Per

Beneficiary (R) Financial Clerks And Credit Controllers 7.00 13.00 53.80 54.00 7 715.00 Human Resources Clerks 16.00 28.00 57.10 117.95 7 372.00 Messengers Porters And Deliverers 4.00 9.00 44.40 15.43 3 857.00 Human Resources & Organizational Development & Relate Prof 4.00 4.00 100.00 60.08 15 021.00 Risk Management And Security Services 4.00 4.00 100.00 46.73 11 683.00 Finance And Economics Related 3.00 7.00 42.90 49.04 16 348.00 Logistical Support Personnel 3.00 5.00 60.00 27.39 9 129.00 Other Administration & Related Clerks And Organizers 16.00 83.00 19.30 146.94 9 184.00 Identification Experts 1.00 1.00 100.00 10.49 10 491.00 Other Occupations 1.00 3.00 33.30 5.70 5 698.00

Financial And Related Professionals 5.00 10.00 50.00 55.42 11 085.00 Building And Other Property Caretakers 3.00 3.00 100.00 12.15 4 051.00 Administrative Related 50.00 79.00 63.30 762.06 15 241.00

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Communication And Information Related 2.00 4.00 50.00 28.04 14 019.00 Historians And Political Scientists 0.00 2.00 0.00 0.00 0.00

Secretaries & Other Keyboard Operating Clerks 7.00 8.00 87.50 59.13 8 448.00 Library Mail And Related Clerks 12.00 141.00 8.50 103.09 8 590.00

Cleaners In Offices Workshops Hospitals Etc. 30.00 35.00 85.70 119.70 3 990.00 Human Resources Related 5.00 6.00 83.30 75.10 15 020.00 Cashiers Tellers And Related Clerks 0.00 1.00 0.00 0.00 0.00 Language Practitioners Interpreters & Other Communication 3.00 5.00 60.00 29.43 9 810.00

Archivists Curators And Related Professionals 6.00 7.00 85.70 56.82 9 469.00 Farm Hands And Labourers 11.00 11.00 100.00 44.24 4 022.00 Other Administrative Policy And Related Officers 2.00 2.00 100.00 20.98 10 491.00 Bus And Heavy Vehicle Drivers 0.00 1.00 0.00 0.00 0.00 Senior Managers 1.00 13.00 7.70 28.19 28 194.00 Client Inform Clerks(Switchboard Reception Information Clerks) 0.00 3.00 0.00 0.00 0.00 Light Vehicle Drivers 0.00 1.00 0.00 0.00 0.00

Librarians And Related Professionals 4.00 6.00 66.70 42.95 10 738.00 Total 200.00 495.00 40.40 1 971.05 9 855.00

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SMS Band

Number of Beneficiari

es Total

Employees Percentage

of Total Employment

Cost (R'000)

Average Cost per

Beneficiary (R)

% of SMS Wage Bill

Personnel Cost SMS

(R'000)

Band A 10 15 67 192 19161 1 18 180.50

Band B 0 3 0 0 0 0 3 538.99

Band C 0 1 0 0 0 0 1 058.78

Band D 0 1 0 0 0 0 1 977.79

Total 10 20 50 192 19161 1 24 756.07

3.7. Foreign Workers The tables below summarise the employment of foreign nationals in the department in terms of salary band and major occupation.

Table 3.7.1 foreign workers by salary band

Salary Band

at Beginning

of Period

Percentage of

Total at Beginni

ng of Period

at End of Period

Percentage of

Total at End of Period

Changein

Employment

Percentage

of Total

Total Employment at

of Period

Total

at E nd of Period

Total Change

in Employment

Highly skilled supervision (Levels 9-12) 1 100 1 100 0 0 1 1 0 TOTAL 1 100 1 100 0 0 1 1 0

Table 3.7.2 foreign workers by major occupation

Major_ Occupati

onal_ Class

Employment at Beginni

ng of Period

Percentage of Total


Employment at End of Period

Percentage of Total

at End of

Period

Change in

Employment

Percentage of Total

Total Employment at Beginni

ng of Period

Total Employment at End of Period

Total Chang

e in Employment

Professionals and manager 1 100 1 100 0 0 1 1 0

Table 3.6.4 Performance related rewards (cash bonus), by salary band for Senior Management Service

Total 1 100 1 100 0 0 1 1 0

EmploymentEmployment

Beginning

Employment

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3.8. Leave Utilisation

The Public Service Commission identified the need for careful monitoring of sick leave within the public service. The following tables provide an indication of the use of sick leave and disability leave. In both cases, the estimated cost of the leave is also provided.

Table 3.8.1 Sick leave

Salary Band

Total Days

% Days with

Medical Certificati

on

Number of

Employees using

Sick Leave

% of Total

Employees using

Sick Leave

Average Days per Employe

e

Estimated Cost (R'000)

Total number

of Employees using

Sick Leave

Total number of days

with medical certifica

tion Contract (Levels 13-16) 4 100.00 1 0 4 21.00 229 4 Contract (Levels 3-5) 122 83.60 23 10 5 75.00 229 102 Contract (Levels 6-8) 190 88.40 30 13 6 223.00 229 168 Contract (Levels 9-12) 38 94.70 4 2 10 64.00 229 36 Highly skilled production (Levels 6-8) 388 85.30 64 28 6 515.00 229 331 Highly skilled supervision (Levels 9-12) 292 86.00 48 21 6 704.00 229 251 Lower skilled (Levels 1-2) 57 100.00 7 3 8 29.00 229 57 Senior management (Levels 13-16) 75 98.70 10 4 8 282.00 229 74 Skilled (Levels 3-5) 299 94.00 42 18 7 203.00 229 281 Total 1465 89.00 229 100 6 2 117.00 229 1304

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Salary Band

Total

Days

% Days with

Medical Certificati

on

Number of

Employees using Disability

Leave

% of Total

Employees using Disability

Leave

Average Days per

Employee

Estimated Cost (R'000)

Total number of days with medical

certification

Total number of Employees using Disability

Leave Contract (Levels 9-12) 66 100 1 50 66 108 66 2 Senior management (Levels 13-16) 10 100 1 50 10 38 10 2 Total 76 100 2 100 38 146 76 2

Table 3.8.3 Annual Leave

Salary Band Total Days Taken

Average Days per Employee

Number of Employees who took

leave

Contract (Levels 1-2) 26 7 4




Contract (Levels 9-12) 122 12 10 Contract Other 56 4 15

Highly skilled production (Levels 6-8) 2738 22 124

Highly skilled supervision (Levels 9-12) 2005 20 99

Lower skilled (Levels 1-2) 351 23 15

Senior management (Levels 13-16) 351 15 24

Table 3.8.2 Disability leave (temporary and permanent)

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Skilled (Levels 3-5) 1911 27 72 Total 9698 19 498

Table 3.8.4 Capped leave

Salary Band

Total days of capped leave taken

Average number of days

taken per employee

Average capped

leave per employee as at end of period

Number of Employees who took Capped

leave

Total number

of capped leave

available at end of period

Number of Employees as at end of period

Contract (Levels 1-2) 0 0 0 0 0 0 Contract (Levels 13-16) 0 0 0 0 0 0

Contract (Levels 3-5) 0 0 0 0 0 0

Contract (Levels 6-8) 0 0 0 0 0 0 Contract (Levels 9-12) 0 0 0 0 0 0 Contract Other 0 0 0 0 0 0

Highly skilled production (Levels 6-8) 1 1 76 1 2505 33

Highly skilled supervision (Levels 9-12) 1 1 70 1 2655 38 Lower skilled (Levels 1-2) 0 0 0 0 0 0

Senior management (Levels 13-16) 0 0 80 0 481 6 Skilled (Levels 3-5) 8 2 97 4 4761 49 Total 10 2 83 6 10402 126

The following table summarise payments made to employees as a result of leave that was not taken.

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114

Reason Total Amount

(R'000) Number of Employees

Average Payment per Employee (R)

Capped leave payouts on

termination of service for

current financial year 1 544 13. 118 769.00

Current leave payout on

termination of service for

current financial year 71 2 35 500.00

Total 1 616 15 107 733.00

3.9. HIV/AIDS & Health Promotion Programs Table 3.9.1 Steps taken to reduce the risk of occupational exposure

Units/categories of employees identified to be at high risk of contracting HIV & related diseases (if any)

Key steps taken to reduce the risk

Sport officials, cultural officers and officials at museums are at risk of

contracting HIV/AIDS, STIs and TB and other illnesses due to the nature

of their work and the working environment.

Health promotion information

made available and

circulated through e-mails

Proactive programs provided

to staff to improve employees

wellbeing.

Condoms placed at strategic

places within the department

and distributed regularly

Health screening services

offered to employees

including HCT& TB

screenings.

OHS inspection conducted to

identify the health hazards

that employees might be

Table 3.8.5 Leave payouts

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exposed to in their working

environment .

Table 3.9.2 Details of Health Promotion and HIV/AIDS Programmes (tick the applicable boxes and provide the required information)

Question Yes No Details, if yes

1. Has the department

designated a member of the

SMS to implement the provisions

contained in Chapter 4, Part 3 of

the Public Service Regulations,

2006? If so, provide her/his

name and position. Yes

Ratshikhopha F.E, Director HRM

2. Does the department have a

dedicated unit or have you

designated specific staff

members to promote health and

wellbeing of your employees? If

so, indicate the number of

employees who are involved in

this task and the annual budget

that is available.

yes The department does have an

Employee Health and Wellness unit

which have two(2) officials a Deputy

Director and an Admin Officer

dedicated to promote Employee

Health and Wellness.R80 000 was

allocated for EAP 2017/18 financial

year.


introduced an Employee

Assistance or Health Promotion

Program for your employees? If

so, indicate the key

elements/services of the

program.

Yes Employee Health and wellness unit

provides various services such pro-

active programs which includes

financial management, health

promotion services, crisis intervention,

assessment and referral to

appropriate professionals,

counselling, formation of links

between workplace, community

resources and other external.

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resources that provide such services.

The unit also provides health

promotion programs and screenings

to promote the wellbeing of the

employees.


established (a) committee(s) as

contemplated in Part VI E.5 (e)

of Chapter 1 of the Public

Service Regulations, 2001? If so,

please provide the names of the

members of the committee and

the stakeholder(s) that they

represent.

Yes Mogodi Paulina -Language services.

Baloyi Vincent -School port and

Recreation.

Moshidi Promise-Library services.

Mahlatji Mbazo-Sport Development.

Phalane Naum - Communication.

3.10. Labour Relations Table 3.10.1 Collective agreements

Subject Matter Date

On 06/02/2015 PSA placed on the agenda of the chamber the issue of non

provision of protective clothing and uniform for General workers in all Districts

They claim that the department is failing to provide protective clothing to

General Workers and Library staff. The service provider has delivered the

clothing on 19 April 2018, but 24 Bova Maverick steel toe cap safety boots are

outstanding.

The matter is still outstanding.

8

117

Table 3.10.2 Misconduct and disciplinary hearings finalised

Outcomes of disciplinary hearings Number % of total

Correctional counselling 0 0%

Verbal warning 0 0%

Written warning 03 30%

Final written warning 04 40%

Suspended without pay 01 10%

Fine 0 0%

Demotion 0 0%

Dismissal 01 10%

Not guilty 0 0%

Case withdrawn 01 10%

Total 10 100%

Table 3.10.3 Types of misconduct addressed at disciplinary hearings

Type of misconduct (based on annexure A) Number % of total

-Gross Negligence

01 10%

-Negligence

04 40%

Underspent Mass Participation Programme Conditional grant 02 20%

Contravened clauses C.2.2, C2.7 and C 4.4 of the Code of Conduct

for the Public Service

01 10%

Performing remunerative work outside the Public Service 01 10%

Fraud 01 10%

Total 10 100%

Table 3.10.4 Grievances lodged

Number % of Total

Number of grievances resolved 08 100%

Number of grievances not resolved 0 0%

Total number of grievances lodged 08 100%

8

118

Number % of Total

Number of disputes pending 03 60%

Number of disputes finalized 02 40%

Total number of disputes lodged 5 100%

Table 3.10.6 Strike actions Total number of persons working days lost 0

Total costs working days lost 0

Amount (R’000) recovered as a result of no work no pay 0

Table 3.10.7 Precautionary suspensions Number of people suspended 01

Number of people whose suspension exceeded 30 days 01

Average number of days suspended 207 days

Cost (R’000) of suspension R 226 953.96

3.11. Skills development

This section highlights the efforts of the department with regard to skills development. Table 3.11.1 Training needs identified

Occupational Categories

Gender Employ

ment Learnershi

ps

Skills Programs & other short

courses

Other forms of training

Total

Legislators, senior

officials and

managers Female 5 0 3 5 8

Legislators, senior

officials and

managers Male 6 0 4 6 10

Professionals Female 33 0 22 19 41

Professionals Male 21 0 14 8 22

Table 3.10.5 Disputes lodged

8

119

Technicians and

associate

professionals Female 39 0 7 4 11

Technicians and

associate

professional Male 53 0 5 3 8

Clerks Female 146 0 10 2 12

Clerks Male 105 0 3 1 4

Service and sales

workers Female 3 0 0 0 0

Service and sales

workers Male 1 0 0 0 0

Skilled agriculture

and fishery workers Female 0 0 0 0 0

Skilled agriculture

and fishery workers Male 0 0 0 0 0

Craft and related

trades workers Female 0 0 0 0 0

Craft and related

trades workers Male 0 0 0 0 0

Plant and machine

operators and

assemblers Female 0 0 0 0 0

Plant and machine

operators and

assemblers Male 2 0 0 0 0

Elementary

occupations Female 23 0 0 4 4

Elementary

occupations Male 37 0 1 0 1

Gender sub totals Female 249 0 42 34 76

Gender sub totals Male 225 0 27 18 45

Total

474 0 70 51 121

8

120

Table 3.11.2 Training provided for the period

Occupational Categories Gender Employment Learnerships

Skills Programs & other short

courses

Other forms

of training

Total

Legislators, senior officials and managers Female 5 0

3 5 8

Legislators, senior officials and managers Male

6 0 6 6 12

Professionals Female 33 0 23 18 41

Professionals Male 21 0 15 9 24

Technicians and associate professionals Female

39 0 27 10 37

Technicians and associate professional Male

53 0 28 8 36

Clerks Female 146 0 6 2 8

Clerks Male 105 0 3 2 5

Service and sales workers Female

3 0 0 0 0

Service and sales workers Male

1 0 0 0 0

Skilled agriculture and fishery workers Female

0 0 0 0 0

Skilled agriculture and fishery workers Male

0 0 0 0 0

Craft and related trades workers Female

0 0 0 0 0

Craft and related trades workers Male

0 0 0 0 0

Plant and machine operators and assemblers Female

0 0 0 0 0

Plant and machine operators and assemblers Male

2 0 0 0 0

Elementary occupations Female

23 0 5 0 5

Elementary occupations Male

37 0 3 0 3

Gender sub totals Female 249 0 64 35 99

8

121

Gender sub totals Male 225 0 55 25 80

Total 474 0 119 60 179

3.12. Injury on duty

Table 3.12.1 the following tables provide basic information on injury on duty Nature of injury on duty Number % of total

Required basic medical attention only 4

80

Temporary Total Disablement 1 20

Permanent Disablement 0 0

Fatal 0 0

Total 5

100

3.13. Utilisation of Consultants Table 3.13.1 Report on consultant appointments using appropriated funds

Project Title Total Number of consultants that worked on project

Duration Work days

Contract value in Rand

N\A N\A N\A N\A

Total number of projects Total individual consultants

Total duration Work days

Total contract value in Rand

N\A N\A N\A N\A

Table 3.13.2 Analysis of consultant appointments using appropriated funds, in terms of Historically Disadvantaged Individuals (HDI`s)

Project Title Percentage ownership by HDI groups

Percentage management by HDI groups

Number of Consultants from HDI groups that work on the project

N\A N\A N\A N\A

8

122

Table 3.13.3 Report on consultant appointments using Donor funds

Project Title Total Number of consultants that worked on project

Duration Work days

Donor and Contract value in Rand

N\A N\A N\A N\A

Total number of projects Total individual consultants

Total duration Work days

Total contract value in Rand

N\A N\A N\A N\A

Table 3.13.4 Analysis of consultant appointments using Donor funds, in terms of Historically Disadvantaged Individuals (HDI`s)

Project Title Percentage ownership by HDI groups

Percentage management by HDI groups

Number of Consultants from HDI groups that work on the project

N\A N\A N\A N\A

8

123

8

124

8

125

8

126

8

127

8

128

8

129

8

130

8

131

8

132

for 2017\18

1.1 Percentages of

432,678,000 allocated

budget spent

97 % of the

budget

spent

100%

(R432,678,0

00) budget

spent

96%

Budget

spent (R

448 688 00

0 )

-4% 1. Due to the

capacity of the

implementing

agent on

infrastructure

projects. 2.

Change in the

acquired land

for the provincial

theatre as well

as delays in

procurement of

the digital

system for the

archives.

1.2 Number of capacity

building programmes

implemented

3 2 2 0 None

1.3 Number of skills

development

interventions

implemented

10 9 12 3 Additional three (3) trainings implemented due to implementation of WITS SMS program by Office of the Premier.

1.4 Number of posts filled

within a period of 6

months

49 70 66 -4 Other posts could not be filled due to reprioritisation.

8

133

ANNUAL FINANCIAL STATEMENTS FOR DEPARTMENT OF SPORT, ARTS AND CULTURE

For the year ended 31 March 2018

8

134

Table of Contents

Appropriation Statement 135 Notes to the Appropriation Statement 178 Statement of Financial Performance 181 Statement of Financial Position 183 Statement of Changes in Net Assets 185 Cash Flow Statement 186 Notes to the Annual Financial Statements (including Accounting policies) 187 Annexures 264

8

135

DEPA

RTM

ENT

OF

SPO

RT,

ART

S A

ND C

ULTU

RE

VOTE

13

AP

PRO

PRIA

TIO

N ST

ATEM

ENT

for t

he y

ear e

nded

31

Mar

ch 2

018

Appr

opria

tion

per p

rogr

amm

e

2017

/18

2016

/17

Ad

just

ed

Appr

opria

tion

Shift

ing

of

Fund

s Vi

rem

ent

Fina

l Ap

prop

riatio

n Ac

tual

Ex

pend

iture

Va

rianc

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pend

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as

% o

f fin

al

appr

opria

tion

Fina

l Ap

prop

riatio

n Ac

tual

Ex

pend

iture

R'

000

R'00

0 R'

000

R'00

0 R'

000

R'00

0 %

R'

000

R'00

0 Pr

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mm

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1.

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tratio

n 1

48 1

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(76)

1

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1

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01

148

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8

98

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%

149

790

1

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65

2.

Cultu

ral A

ffairs

6

1 53

8

-

(260

) 6

1 27

8

58

124

3

154

94

,9%

4

9 46

4

49

164

3.

Li

brar

y an

d Ar

chiv

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161

789

-

(8

72)

160

917

1

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66

5 8

51

96,4

%

152

126

1

46 8

73

4.

Spor

t and

Rec

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92

615

-

(4

80)

92

135

9

1 10

3

1 0

32

98,9

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85

238

8

4 08

6

Subt

otal

4

64 1

07

(76)

-

4

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31

453

096

1

0 93

5

97,6

%

436

618

4

20 4

88

Stat

utor

y Ap

prop

riatio

n 1

902

7

6

-

1 9

78

1 9

78

-

100,

0%

1 9

02

1 9

02

Pres

iden

t and

Dep

uty

Pres

iden

t sal

ary

-

--

--

--

--

Mem

bers

' rem

uner

atio

n

1 9

02

76

-

1

978

1

978

-

10

0,0%

1

902

1

902

D

ebt s

ervi

ce c

osts

-

--

--

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--

Prov

inci

al e

quita

ble

shar

e

--

--

--

--

-G

ener

al fu

el le

vy s

harin

g w

ith m

etro

polit

an

mun

icip

aliti

es

--

--

--

--

-

Nat

iona

l R

even

ue

Fund

pa

ymen

ts

--

--

--

--

-

Skills

le

vy

and

sect

or

educ

atio

n an

d tra

inin

g au

thor

ities

--

--

--

--

-

Judg

es'

and

mag

istra

tes'

--

--

--

--

-

8

136

DEP

AR

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8

sala

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TOTA

L 4

66 0

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-

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466

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4

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74

10

935

97

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4

38 5

20

422

390

20

17/1

8 20

16/1

7

Fina

l Ap

prop

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tual

Ex

pend

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Fi

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Appr

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Actu

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L (b

roug

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Rec

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tate

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AD

D

D

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ecei

pts

374

NR

F R

ecei

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970

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assi

stan

ce

660

Ac

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r sta

tem

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f fin

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otal

reve

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3

439

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27

2

849

Pr

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with

out f

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7

141

Ac

tual

am

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s pe

r sta

tem

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f fin

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ce (t

otal

exp

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)

455

346

43

0 38

0

8

137

DEP

AR

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F SP

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3

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yea

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1 M

arch

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8

Appr

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tion

per e

cono

mic

cla

ssifi

catio

n

2017

/18

2016

/17

Ad

just

ed

Appr

opria

tion

Shift

ing

of

Fund

s Vi

rem

ent

Fina

l Ap

prop

riatio

n Ac

tual

Ex

pend

iture

Va

rianc

e Ex

pend

iture

as

% o

f fin

al

appr

opria

tion

Fina

l Ap

prop

riatio

n Ac

tual

ex

pend

iture

R

'000

R

'000

R

'000

R

'000

R

'000

R

'000

%

R

'000

R

'000

Ec

onom

ic c

lass

ifica

tion

C

urre

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aym

ents

3

97 7

93

-

283

3

98 0

76

404

749

(6

673

) 10

1,7%

3

74 9

19

360

167

C

ompe

nsat

ion

of e

mpl

oyee

s 1

87 4

19

-

(2 2

06)

185

213

1

85 0

73

140

99

,9%

1

77 9

36

170

130

Sa

larie

s an

d w

ages

1

68 2

05

(275

) (2

269

) 1

65 6

61

165

545

1

16

99,9

%

160

501

1

51 8

63

Soci

al c

ontri

butio

ns

19

214

2

75

63

1

9 55

2

19

528

2

4

99,9

%

17

435

1

8 26

7

Goo

ds a

nd s

ervi

ces

210

374

-

2

489

2

12 8

63

219

676

(6

813

) 10

3,2%

1

96 9

83

190

037

Ad

min

istra

tive

fees

-

-

-

-

-

-

-

-

-

Ad

verti

sing

2

937

(2

48)

(16)

2

673

2

667

6

99

,8%

1

028

9

81

Min

or a

sset

s 1

0 80

4

(690

) -

1

0 11

4

11

410

(1

296

) 11

2,8%

1

0 72

5

10

551

Au

dit c

osts

: Ext

erna

l 4

459

-

-

4

459

4

457

2

10

0,0%

4

141

4

139

Bu

rsar

ies:

Em

ploy

ees

178

(2

7)

-

151

1

50

1

99,3

%

164

1

63

Cat

erin

g: D

epar

tmen

tal

activ

ities

5

986

1

32

(17)

6

101

6

011

9

0

98,5

%

5 6

16

5 4

51

Com

mun

icat

ion

2 5

78

(137

) (3

) 2

438

2

417

2

1

99,1

%

2 3

06

2 2

01

Com

pute

r ser

vice

s 1

0 90

7

532

5

60

11

999

1

4 44

3

(2 4

44)

120,

4%

12

985

1

2 39

5

Con

sulta

nts:

Bus

ines

s an

d ad

viso

ry s

ervi

ces

2 2

99

(53)

-

2

246

2

233

1

3

99,4

%

3 4

96

3 4

89

Infra

stru

ctur

e an

d pl

anni

ng

serv

ices

-

-

-

-

-

-

-

-

-

Labo

rato

ry s

ervi

ces

-

-

-

-

-

-

-

-

-

Scie

ntifi

c an

d te

chno

logi

cal

serv

ices

-

-

-

-

-

-

-

-

-

Lega

l ser

vice

s 6

67

(61)

-

6

06

606

-

10

0,0%

3

54

353

8

138

DEP

AR

TMEN

T O

F SP

OR

T, A

RTS

AN

D C

ULT

UR

E VO

TE 1

3

APP

RO

PRIA

TIO

N S

TATE

MEN

T fo

r the

yea

r end

ed 3

1 M

arch

201

8

Con

tract

ors

18

800

(1

99)

1 0

60

19

661

2

1 62

9

(1 9

68)

110,

0%

23

204

1

8 78

8

Agen

cy a

nd s

uppo

rt /

outs

ourc

ed s

ervi

ces

-

-

-

-

-

-

-

244

2

03

Ente

rtain

men

t -

-

-

-

-

-

-

-

-

Fl

eet s

ervi

ces

1 6

48

(450

) -

1

198

1

193

5

99

,6%

1

250

1

222

H

ousi

ng

-

-

-

-

-

-

-

-

-

Inve

ntor

y: C

loth

ing

mat

eria

l an

d su

pplie

s 8

046

(4

1)

(3)

8 0

02

7 9

82

20

99

,8%

8

834

8

828

Inve

ntor

y: F

arm

ing

supp

lies

10

-

-

1

0

10

-

10

0,0%

1

-

In

vent

ory:

Foo

d an

d fo

od

supp

lies

-

-

-

-

-

-

-

-

-

Inve

ntor

y: F

uel,

oil a

nd g

as

45

-

-

4

5

43

2

95

,6%

1

0

10

In

vent

ory:

Lea

rner

and

teac

her

supp

ort m

ater

ial

-

-

-

-

-

-

-

-

-

Inve

ntor

y: M

ater

ials

and

su

pplie

s 7

175

(1

10)

1 0

86

8 1

51

7 0

22

1 1

29

86,1

%

6 2

39

6 1

11

Inve

ntor

y: M

edic

al s

uppl

ies

-

-

-

-

-

-

-

56

5

5

Inve

ntor

y: M

edic

ine

-

-

-

-

-

-

-

-

-

Med

sas

Inve

ntor

y In

terfa

ce

-

-

-

-

-

-

-

-

-

Inve

ntor

y: O

ther

sup

plie

s -

-

-

-

-

-

-

-

-

C

onsu

mab

le s

uppl

ies

825

(1

39)

-

686

6

80

6

99,1

%

499

4

45

Con

sum

able

: Sta

tione

ry,

prin

ting

and

offic

e su

pplie

s 1

919

(2

06)

(71)

1

642

1

573

6

9

95,8

%

1 7

01

1 6

58

Ope

ratin

g le

ases

3

5 40

9

-

-

35

409

3

5 36

1

48

99

,9%

3

2 93

4

32

672

Pr

oper

ty p

aym

ents

3

9 21

7

755

-

3

9 97

2

42

612

(2

640

) 10

6,6%

3

2 67

1

32

681

Tr

ansp

ort p

rovi

ded:

D

epar

tmen

tal a

ctiv

ity

8 6

03

3

-

8 6

06

8 5

85

21

99

,8%

9

408

9

212

Trav

el a

nd s

ubsi

sten

ce

33

343

6

60

(50)

3

3 95

3

33

951

2

10

0,0%

2

9 59

0

29

075

Tr

aini

ng a

nd d

evel

opm

ent

5 7

05

516

-

6

221

6

202

1

9

99,7

%

3 8

68

3 8

56

Ope

ratin

g pa

ymen

ts

2 1

48

(4)

(57)

2

087

2

074

1

3

99,4

%

2 3

97

2 3

62

Venu

es a

nd fa

cilit

ies

6 6

66

(233

) -

6

433

6

365

6

8

98,9

%

3 2

62

3 1

36

Ren

tal a

nd h

iring

-

-

-

-

-

-

-

-

-

8

139

DEP

AR

TMEN

T O

F SP

OR

T, A

RTS

AN

D C

ULT

UR

E VO

TE 1

3

APP

RO

PRIA

TIO

N S

TATE

MEN

T fo

r the

yea

r end

ed 3

1 M

arch

201

8

Inte

rest

and

rent

on

land

-

-

-

In

tere

st

-

-

-

Ren

t on

land

-

-

-

Tr

ansf

ers

and

subs

idie

s

12

444

-

(4

03)

12

041

1

2 03

9

2

100,

0%

11

012

1

0 92

9

Prov

ince

s an

d m

unic

ipal

ities

1

631

(4

4)

(175

) 1

412

1

412

-

10

0,0%

1

265

1

157

Pr

ovin

ces

-

-

-

-

-

-

-

-

-

Prov

inci

al R

even

ue F

unds

-

-

-

-

-

-

-

-

-

Pr

ovin

cial

age

ncie

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Stat

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Oth

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O

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Bu

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Her

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146

DEP

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TMEN

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TE 1

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Com

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Goo

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Inte

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Non

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H

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DEP

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TMEN

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Paym

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PRO

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17

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C

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3

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Agen

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-

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-

-

-

-

25

2

5

8

150

DEP

AR

TMEN

T O

F SP

OR

T, A

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AN

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UR

E VO

TE 1

3

APP

RO

PRIA

TIO

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TATE

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T fo

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1 M

arch

201

8

Ente

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t -

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-

Fl

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Inve

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29

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2

9

28

1

96

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vent

ory:

Lea

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port

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l -

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Inve

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su

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53

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453

4

13

40

91

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281

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y: M

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3

76

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10

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2

Con

sum

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tione

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ting

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6

6

Ope

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ty p

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ents

2

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72

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Dep

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l act

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7

68

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7

54

753

1

99

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95

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Trav

el a

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sten

ce

2 7

05

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673

2

669

4

99

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550

1

484

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Ren

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Inte

rest

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151

DEP

AR

TMEN

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8

Ren

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Pr

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ince

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Rev

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Prov

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al a

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152

DEP

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TMEN

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Hou

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2.1

MAN

AGEM

ENT

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ssifi

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n R

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R

'000

R

'000

R

'000

R

'000

R

'000

%

R

'000

R

'000

8

153

DEP

AR

TMEN

T O

F SP

OR

T, A

RTS

AN

D C

ULT

UR

E VO

TE 1

3

APP

RO

PRIA

TIO

N S

TATE

MEN

T fo

r the

yea

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1 M

arch

201

8

Cur

rent

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ts

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52

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00)

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C

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Goo

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66

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154

DEP

AR

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ARTS

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Pr

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-

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Biol

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al a

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s -

-

-

-

-

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-

-

-

8

155

DEP

AR

TMEN

T O

F SP

OR

T, A

RTS

AN

D C

ULT

UR

E VO

TE 1

3

APP

RO

PRIA

TIO

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TATE

MEN

T fo

r the

yea

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1 M

arch

201

8

Land

and

sub

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ts

-

-

-

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9

2.3

MU

SEUM

AN

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ERIT

AGE

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2016

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Ad

just

ed

Appr

opria

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Shift

ing

of

Fund

s Vi

rem

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Fina

l Ap

prop

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Va

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1

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4 41

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C

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9

50

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00

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3

3

96,4

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10

8

156

DEP

AR

TMEN

T O

F SP

OR

T, A

RTS

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D C

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UR

E VO

TE 1

3

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arch

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8

Build

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3

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Spec

ialis

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olog

ical

ass

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-

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Land

and

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soil

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ts

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-

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1

2.4

LAN

GU

AGE

SER

VIC

ES

2017

/18

2016

/17

Ad

just

ed

Appr

opria

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Shift

ing

of

Fund

s Vi

rem

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l Ap

prop

riatio

n Ac

tual

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pend

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Va

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Econ

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cla

ssifi

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R

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R

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C

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9

304

(2

50)

(845

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209

8

212

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) 10

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7

950

8

094

C

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ion

of e

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525

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7

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G

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In

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DEP

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Hou

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In

vent

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DEP

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O

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Paym

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Build

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rises

-

-

-

-

-

-

-

-

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Non

-pro

fit in

stitu

tions

1

00

(1

00)

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1

00

100

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59

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58

Paym

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l ass

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-

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4

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34

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7

537

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3 87

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ures

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9

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36

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00

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1

Mac

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ry a

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men

t 5

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5

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363

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137

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8

781

9

363

H

erita

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s -

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-

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-

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Sp

ecia

lised

milit

ary

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ts

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al a

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s -

-

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-

-

La

nd a

nd s

ubso

il as

sets

-

-

-

-

-

-

-

-

-

8

163

DEP

AR

TMEN

T O

F SP

OR

T, A

RTS

AN

D C

ULT

UR

E VO

TE 1

3

APP

RO

PRIA

TIO

N S

TATE

MEN

T fo

r the

yea

r end

ed 3

1 M

arch

201

8

Inta

ngib

le a

sset

s -

-

-

-

-

-

-

-

-

Pa

ymen

ts fo

r fin

anci

al a

sset

s -

-

-

-

-

-

-

-

-

134

731

2

20

(100

) 1

34 8

51

135

335

(4

84)

100,

4%

136

969

1

38 7

00

3.2

ARCH

IVES

SER

VIC

ES

2017

/18

2016

/17

Ad

just

ed

Appr

opria

tion

Shift

ing

of

Fund

s Vi

rem

ent

Fina

l Ap

prop

riatio

n Ac

tual

Ex

pend

iture

Va

rianc

e Ex

pend

iture

as

% o

f fin

al

appr

opria

tion

Fina

l Ap

prop

riatio

n Ac

tual

ex

pend

iture

Econ

omic

cla

ssifi

catio

n R

'000

R

'000

R

'000

R

'000

R

'000

R

'000

%

R

'000

R

'000

C

urre

nt p

aym

ents

2

0 58

0

(220

) (5

97)

19

763

1

8 88

9

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95

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4 42

5

7 9

90

Com

pens

atio

n of

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ploy

ees

6 5

99

(220

) (5

60)

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19

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18

1

100,

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7 3

17

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40

Goo

ds a

nd s

ervi

ces

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981

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7)

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3 07

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7

108

2

850

In

tere

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Tran

sfer

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) 2

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2

5

Prov

ince

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ies

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ic c

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fit in

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H

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Pa

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ital a

sset

s 6

099

-

-

6

099

6

38

5 4

61

10,5

%

732

1

58

8

164

DEP

AR

TMEN

T O

F SP

OR

T, A

RTS

AN

D C

ULT

UR

E VO

TE 1

3

APP

RO

PRIA

TIO

N S

TATE

MEN

T fo

r the

yea

r end

ed 3

1 M

arch

201

8

Build

ings

and

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er fi

xed

stru

ctur

es

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-

-

-

90

(9

0)

-

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Mac

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ry a

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quip

men

t 6

099

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74)

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625

7

5

5 5

50

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32

158

H

erita

ge a

sset

s

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-

-

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ecia

lised

milit

ary

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ts

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al a

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s

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-

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nd a

nd s

ubso

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sets

-

-

-

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tang

ible

ass

ets

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4

74

473

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99

,8%

Pa

ymen

ts fo

r fin

anci

al a

sset

s

2

7 05

8

(220

) (7

72)

26

066

1

9 73

1

6 3

35

75,7

%

15

157

8

173

PRO

GR

AMM

E 4:

SPO

RT

AND

REC

REA

TIO

N

2017

/18

2016

/17

Ad

just

ed

Appr

opria

tion

Shift

ing

of

Fund

s Vi

rem

ent

Fina

l Ap

prop

riatio

n Ac

tual

Ex

pend

iture

Va

rianc

e Ex

pend

iture

as

% o

f fin

al

appr

opria

tion

Fina

l Ap

prop

riatio

n Ac

tual

ex

pend

iture

R

'000

R

'000

R

'000

R

'000

R

'000

R

'000

%

R

'000

R

'000

Sub

prog

ram

me

1.

MAN

AGEM

ENT

1 5

80

-

(28)

1

552

1

550

2

99

,9%

1

543

1

497

2.

SPO

RT

3.

SCH

OO

L SP

OR

TS

7 2

75

83 7

60

60

(6

0)

-

(452

) 7

335

83

248

7

331

82

222

4

1

026

99,9

%

98,8

%

7 1

60

76 5

35

7 0

65

75 5

24

Tota

l for

sub

pro

gram

mes

9

2 61

5

-

(480

) 9

2 13

5

91

103

1

032

98

,9%

8

5 23

8

84 0

86

Econ

omic

cla

ssifi

catio

n

Cur

rent

pay

men

ts

83

694

-

(4

80)

83

214

8

2 14

0

1 0

74

98,7

%

77

832

7

6 68

2

Com

pens

atio

n of

em

ploy

ees

24

557

-

(1

566

) 2

2 99

1

22

966

2

5

99,9

%

22

819

2

2 32

9

Sala

ries

and

wag

es

22

026

(7

5)

(1 5

42)

20

409

2

0 39

6

13

99

,9%

2

0 33

1

19

936

8

165

DEP

AR

TMEN

T O

F SP

OR

T, A

RTS

AN

D C

ULT

UR

E VO

TE 1

3

APP

RO

PRIA

TIO

N S

TATE

MEN

T fo

r the

yea

r end

ed 3

1 M

arch

201

8

AFS

31 M

ARC

H 2

018

- SPO

RT,

AR

TS A

ND

CU

LTU

RE

- 3

3 -

Soci

al c

ontri

butio

ns

2 5

31

75

(2

4)

2 5

82

2 5

70

12

99

,5%

2

488

2

393

G

oods

and

ser

vice

s 5

9 13

7

-

1 0

86

60

223

5

9 17

4

1 0

49

98,3

%

55

013

5

4 35

3

Adm

inis

trativ

e fe

es

-

-

-

-

-

-

-

-

-

Adve

rtisi

ng

732

(2

46)

-

486

4

85

1

99,8

%

536

5

34

Min

or a

sset

s -

-

-

-

-

-

-

-

-

Au

dit c

osts

: Ext

erna

l -

-

-

-

-

-

-

-

-

Bu

rsar

ies:

Em

ploy

ees

-

-

-

-

-

-

-

-

-

Cat

erin

g: D

epar

tmen

tal

activ

ities

3

442

1

32

-

3 5

74

3 5

67

7

99,8

%

4 1

68

4 0

91

Com

mun

icat

ion

145

(1

32)

-

13

1

2

1

92,3

%

36

3

3

Com

pute

r ser

vice

s -

-

-

-

-

-

-

-

-

C

onsu

ltant

s: B

usin

ess

and

advi

sory

ser

vice

s -

-

-

-

-

-

-

-

-

Infra

stru

ctur

e an

d pl

anni

ng

serv

ices

-

-

-

-

-

-

-

-

-

Labo

rato

ry s

ervi

ces

-

-

-

-

-

-

-

-

-

Scie

ntifi

c an

d te

chno

logi

cal

serv

ices

-

-

-

-

-

-

-

-

-

Lega

l ser

vice

s -

-

-

-

-

-

-

-

-

C

ontra

ctor

s 2

541

(3

63)

-

2 1

78

2 1

73

5

99,8

%

1 7

53

1 7

10

Agen

cy a

nd s

uppo

rt /

outs

ourc

ed s

ervi

ces

-

-

-

-

-

-

-

219

1

78

Ente

rtain

men

t -

-

-

-

-

-

-

-

-

Fl

eet s

ervi

ces

-

-

-

-

-

-

-

26

1

6

Hou

sing

-

-

-

-

-

-

-

-

-

In

vent

ory:

Clo

thin

g m

ater

ial

and

supp

lies

7 9

23

(41)

-

7

882

7

879

3

10

0,0%

8

809

8

804

Inve

ntor

y: F

arm

ing

supp

lies

10

-

-

1

0

10

-

10

0,0%

-

-

In

vent

ory:

Foo

d an

d fo

od

supp

lies

-

-

-

-

-

-

-

-

-

Inve

ntor

y: F

uel,

oil a

nd g

as

-

-

-

-

-

-

-

-

-

8

166

DEP

AR

TMEN

T O

F SP

OR

T, A

RTS

AN

D C

ULT

UR

E VO

TE 1

3

APP

RO

PRIA

TIO

N S

TATE

MEN

T fo

r the

yea

r end

ed 3

1 M

arch

201

8

Inve

ntor

y: L

earn

er a

nd

teac

her s

uppo

rt m

ater

ial

-

-

-

-

-

-

-

-

-

Inve

ntor

y: M

ater

ials

and

su

pplie

s 6

722

(1

10)

1 0

86

7 6

98

6 6

09

1 0

89

85,9

%

5 7

90

5 7

16

Inve

ntor

y: M

edic

al s

uppl

ies

-

-

-

-

-

-

-

-

-

Inve

ntor

y: M

edic

ine

-

-

-

-

-

-

-

-

-

Med

sas

Inve

ntor

y In

terfa

ce

-

-

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-

-

-

-

-

-

Inve

ntor

y: O

ther

sup

plie

s -

-

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-

-

-

-

-

-

C

onsu

mab

le s

uppl

ies

225

(3

3)

-

192

1

91

1

99,5

%

290

2

84

Con

sum

able

: Sta

tione

ry,

prin

ting

and

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(125

) -

8

0

78

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97

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5

35

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oper

ty p

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ded:

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80

17

-

7

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788

9

99

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8

443

8

248

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el a

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ubsi

sten

ce

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5

41

-

22

621

2

2 70

5

(84)

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2

0 11

4

19

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ng a

nd d

evel

opm

ent

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76

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-

5

366

5

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2

473

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ting

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nues

and

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s 2

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(2

30)

-

2 3

26

2 3

16

10

99

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2

279

2

218

R

enta

l and

hiri

ng

-

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-

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Inte

rest

and

rent

on

land

-

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-

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-

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In

tere

st

-

-

-

-

-

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-

-

-

Ren

t on

land

-

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and

subs

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59

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-

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59

-

100,

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34

7 3

34

Prov

ince

s an

d m

unic

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-

-

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Pr

ovin

ces

-

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Prov

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al R

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Fund

s -

-

-

-

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-

-

-

-

Prov

inci

al a

genc

ies

and

fund

s -

-

-

-

-

-

-

-

-

8

167

DEP

AR

TMEN

T O

F SP

OR

T, A

RTS

AN

D C

ULT

UR

E VO

TE 1

3

APP

RO

PRIA

TIO

N S

TATE

MEN

T fo

r the

yea

r end

ed 3

1 M

arch

201

8

Mun

icip

aliti

es

-

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-

-

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-

-

Mun

icip

al b

ank

acco

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Mun

icip

al a

genc

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and

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s -

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Dep

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-

-

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-

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al s

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-

-

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Dep

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l age

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s -

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-

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H

ighe

r edu

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n in

stitu

tions

-

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-

-

-

-

-

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Fo

reig

n go

vern

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ts a

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inte

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-

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Publ

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-

Publ

ic c

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Subs

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Oth

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to p

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rpor

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-

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-

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-

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Priv

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Subs

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Oth

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to

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-

-

Non

-pro

fit in

stitu

tions

8

264

-

-

8

264

8

264

-

10

0,0%

7

334

7

334

H

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hold

s 9

5

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-

95

9

5

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100,

0%

-

-

Soci

al b

enef

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95

-

-

9

5

95

-

10

0,0%

-

-

O

ther

tran

sfer

s to

ho

useh

olds

-

-

-

-

-

-

-

-

-

Paym

ents

for c

apita

l ass

ets

562

-

-

5

62

604

(4

2)

107,

5%

72

7

0

Build

ings

and

oth

er fi

xed

stru

ctur

es

-

-

-

-

-

-

-

-

-

8

168

DEP

AR

TMEN

T O

F SP

OR

T, A

RTS

AN

D C

ULT

UR

E VO

TE 1

3

APP

RO

PRIA

TIO

N S

TATE

MEN

T fo

r the

yea

r end

ed 3

1 M

arch

201

8

Build

ings

-

-

-

-

-

-

-

-

-

O

ther

fixe

d st

ruct

ures

-

-

-

-

-

-

-

-

-

M

achi

nery

and

equ

ipm

ent

562

-

-

5

62

604

(4

2)

107,

5%

72

7

0

Tran

spor

t equ

ipm

ent

-

-

-

-

-

-

-

-

-

Oth

er m

achi

nery

and

eq

uipm

ent

562

-

-

5

62

604

(4

2)

107,

5%

72

7

0

Her

itage

ass

ets

-

-

-

-

-

-

-

-

-

Spec

ialis

ed m

ilitar

y as

sets

-

-

-

-

-

-

-

-

-

Bi

olog

ical

ass

ets

-

-

-

-

-

-

-

-

-

Land

and

sub

soil

asse

ts

-

-

-

-

-

-

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ngib

le a

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tal

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615

-

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92

135

9

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8

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6

4.1

MAN

AGEM

ENT

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opria

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Com

pens

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450

G

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47

In

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ince

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8

169

DEP

AR

TMEN

T O

F SP

OR

T, A

RTS

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D C

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TE 1

3

APP

RO

PRIA

TIO

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TATE

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1 M

arch

201

8

Dep

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8

170

DEP

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TMEN

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TE 1

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prop

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l Ap

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Com

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Biol

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8

171

DEP

AR

TMEN

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F SP

OR

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3

APP

RO

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r the

yea

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1 M

arch

201

8

Land

and

sub

soil

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ts

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8

Inte

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DEP

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8

173

DEP

AR

TMEN

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TE 1

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RO

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TIO

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r the

yea

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1 M

arch

201

8

Goo

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-

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Adm

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Adve

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Bu

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Em

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Cat

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Com

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C

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s: B

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Infra

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Ag

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Inve

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Inve

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nd

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uppo

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-

-

-

-

-

-

-

-

8

174

DEP

AR

TMEN

T O

F SP

OR

T, A

RTS

AN

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UR

E VO

TE 1

3

APP

RO

PRIA

TIO

N S

TATE

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T fo

r the

yea

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1 M

arch

201

8

Inve

ntor

y: M

ater

ials

and

su

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s -

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Inve

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Inve

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Med

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Inve

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Inve

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ther

sup

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C

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Con

sum

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prin

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and

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-

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Ope

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Pr

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Trai

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Inte

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Ren

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178

DEPARTMENT OF SPORT, ARTS AND CULTURE VOTE 13

NOTES TO THE APPROPRIATION STATEMENT

for the year ended 31 March 2018

1. Detail of transfers and subsidies as per Appropriation Act (after Virement): Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.

2. Detail of specifically and exclusively appropriated amounts voted (after Virement): Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.

3. Detail on payments for financial assets Detail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements.

4. Explanations of material variances from Amounts Voted (after Virement): 4.1 Per programme Final

Appropriation Actual

Expenditure Variance

R’000 Variance as a %

of Final Appropriation

Programme 1 - Administration

151 679 150 781 898 1%

Programme 2 - Cultural Affairs

61 278 58 124 3 154 5%

There was a delay due to change of conditions in acquisition of the land for the provincial theatre.

Programme 3 - Library and Archives

160 917

155 066

5 851

5%

Slow progress for the construction of Maphalle, Zamani and Mahlabatheng libraries which was caused by the termination of the principal agent for these projects and contractors leaving site. - Appointment of professional service providers (PSP) for libraries took longer than anticipated. These professionals were procured on a five year term. Delays in procurement of the digital system for the provincial archives due to the technical complexities.

Programme 4 - Sport and Recreation

92 135

91 103

1 032

1%

Sport equipment and attire were delivered after year end

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4.2 Per economic classification Final Appropriation

Actual Expenditure

Variance Variance as a % of Final

Appropriation R’000 R’000 R’000 R’000

Current payments Compensation of employees 185 213 185 073 140 0% Goods and services 212 863 219 676 (6 813) -3% Interest and rent on land - Transfers and subsidies Provinces and municipalities 1 412 1 412 - 0% Departmental agencies and accounts

- - - -

Higher education institutions - - - - Public corporations and private enterprises

- - - -

Foreign governments and international organisations

- - - -

Non-profit institutions 9 164 9 164 - 0% Households 1 465 1 463 2 0%

Payments for capital assets Buildings and other fixed structures 40 589 31 899 8 690 21% Machinery and equipment 13 974 5 091 8 883 64% Heritage assets 825 793 32 4% Specialised military assets - - - -Biological assets - - - -Land and subsoil assets - - - -Intangible assets 474 473 1 0% Payments for financial assets 30 30 - 0%

Payment for capital assets:

- Slow progress for the construction of Maphalle, Zamani and Mahlabatheng libraries which was caused by the termination of the principal agent for these projects and contractors leaving site.

- Appointment of professional service providers (PSP) for libraries took longer than anticipated. These professionals were procured on a five year term.

- Delays in procurement of the digital system for the provincial archives due to the technical complexities

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4.3 Per conditional grant Final Appropriation

Actual Expenditure

Variance Variance as a % of Final

Appropriation R’000 R’000 R’000 R’000

Mass Sport and Recreation participation 67 850 66 932 918 1% Library services 121 184 117 217 3 967 3% Expanded Public Works Programme 2 000 1 996 4 0%

Sport equipment and attire were delivered after year end. Slow progress for the construction of Maphalle, Zamani and Mahlabatheng libraries which was caused by the termination of the principal agent for these projects and contractors leaving site. Appointment of professional service providers (PSP) for libraries took longer than anticipated. These professionals were procured on a five year term.

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STATEMENT OF FINANCIAL PERFORMANCE


Note 2017/18 2016/17 R'000 R'000

REVENUE

Annual appropriation 1 464 031 436 618 Statutory appropriation 2 1 978 1 902 Departmental revenue 3 374 - NRF Receipts - - Aid assistance 4 660 970 TOTAL REVENUE 467 043 439 490 EXPENDITURE

Current expenditure Compensation of employees 5 185 073 170 129 Goods and services 6 219 676 190 045 Interest and rent on land 7 - - Aid assistance 4 272 849 Total current expenditure 405 021 361 023 Transfers and subsidies Transfers and subsidies 9 12 039 10 930 Aid assistance 4 - - Total transfers and subsidies 12 039 10 930 Expenditure for capital assets Tangible assets 10 37 783 51 276 Intangible assets 10 473 - Total expenditure for capital assets 38 256 51 276 Unauthorised expenditure approved without funding 11 - 7 141 Payments for financial assets 8 30 10 TOTAL EXPENDITURE 455 346 430 380 SURPLUS/(DEFICIT) FOR THE YEAR 11 697 9 110

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STATEMENT OF FINANCIAL PERFORMANCE


Reconciliation of Net Surplus/(Deficit) for the year

Voted funds 10 935 8 989 Annual appropriation 6 046 7 747 Conditional grants 4 889 1 242

Departmental revenue and NRF Receipts 19 374 - Aid assistance 4 388 121 SURPLUS/(DEFICIT) FOR THE YEAR 11 697 9 110

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STATEMENT OF FINANCIAL POSITION

as at 31 March 2018

Note 2017/18 2016/17 R'000 R'000 ASSETS

Current assets

12 059 9 160

Unauthorised expenditure 11 904 904 Cash and cash equivalents 12 7 086 7 650 Other financial assets 13 - - Prepayments and advances 14 - - Receivables 15 4 069 606 Loans 17 - - Aid assistance prepayments 4 - - Aid assistance receivable 4 - -

Non-current assets

5 -

Investments 16 - - Receivables 15 5 - Loans 17 - - Other financial assets 13 - -

TOTAL ASSETS 12 064 9 160 LIABILITIES

Current liabilities

12 057 9 150

Voted funds to be surrendered to the Revenue Fund 18 10 935 8 989 Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund

19 663 23

Bank overdraft 20 - - Payables 21 71 17 Aid assistance repayable 4 - - Aid assistance unutilised 4 388 121

Non-current liabilities

Payables 22 - - TOTAL LIABILITIES 12 057 9 150 NET ASSETS 7 10

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STATEMENT OF FINANCIAL POSITION

as at 31 March 2018

Note 2017/18 2016/17 R'000 R'000 Represented by:

Capitalisation reserve - -Recoverable revenue 7 10Retained funds - -Revaluation reserves - -

TOTAL 7 10

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185


STATEMENT OF CHANGES IN NET ASSETS


Note 2017/18 2016/17 R'000 R'000 Capitalisation Reserves Opening balance - -Transfers:

Movement in Equity - -Movement in Operational Funds - -Other movements - -

Closing balance - - Recoverable revenue Opening balance 10 10

- Transfers: (3) Irrecoverable amounts written off 8.3 - - Debts revised - - Debts recovered (included in departmental receipts)

(60) -14

Debts raised 57 14 Closing balance 7 10

Retained funds Opening balance - - Transfer from voted funds to be surrendered (Parliament/Legislatures ONLY)

- -

Utilised during the year - - Other transfers - - Closing balance - -

Revaluation Reserve Opening balance - - Revaluation adjustment (Housing departments) - - Transfers - - Other - - Closing balance - -

TOTAL 7 10

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CASH FLOW STATEMENT


Note 2017/18 2016/17 R'000 R’000 CASH FLOWS FROM OPERATING ACTIVITIES

Receipts 468 332 440 982 Annual appropriated funds received 1.1 464 031 436 618 Statutory appropriated funds received 2 1 978 1 902 Departmental revenue received 3 1 663 1 492 Interest received 3.3 - - NRF Receipts - - Aid assistance received 4 660 970

Net (increase)/decrease in working capital (3 414) 6 604 Surrendered to Revenue Fund (10 562) (20 128) Surrendered to RDP Fund/Donor (121) - Current payments (405 021) (368 164) Interest paid 7 - - Payments for financial assets (30) (10) Transfers and subsidies paid (12 039) (10 930) Net cash flow available from operating activities 23 37 145 48 354 CASH FLOWS FROM INVESTING ACTIVITIES Payments for capital assets 10 (38 256) (51 276) Proceeds from sale of capital assets 3.4 550 593 (Increase)/decrease in loans - - (Increase)/decrease in investments - - (Increase)/decrease in other financial assets - - Net cash flows from investing activities (37 706) (50 683) CASH FLOWS FROM FINANCING ACTIVITIES Distribution/dividend received - - Increase/(decrease) in net assets (3) - Increase/(decrease) in non-current payables - - Net cash flows from financing activities (3) - Net increase/(decrease) in cash and cash equivalents (564) (2 329)

Cash and cash equivalents at beginning of period 7 650 9 979 Unrealised gains and losses within cash and cash equivalents

Cash and cash equivalents at end of period 24 7 086 7 650

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ACCOUNTING POLICIES


Summary of significant accounting policies The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. Management has concluded that the financial statements present fairly the department’s primary and secondary information. The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation. Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act.

1 Basis of preparation The financial statements have been prepared in accordance with the Modified Cash Standard.

2 Going concern The financial statements have been prepared on a going concern basis.

3 Presentation currency Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.

4 Rounding Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000).

5 Foreign currency translation Cash flows arising from foreign currency transactions are translated into South African Rands using the spot exchange rates prevailing at the date of payment / receipt.

6 Comparative information

6.1 Prior period comparative information Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements.

6.2 Current year comparison with budget A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement.

7 Revenue

7.1 Appropriated funds

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Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation). Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective. The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position.

7.2 Departmental revenue Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise. Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position.

7.3 Accrued departmental revenue Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when: • it is probable that the economic benefits or service potential associated with the

transaction will flow to the department; and • The amount of revenue can be measured reliably. The accrued revenue is measured at the fair value of the consideration receivable. Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents. Write-offs are made according to the department’s debt write-off policy

8 Expenditure

8.1 Compensation of employees

8.1.1 Salaries and wages Salaries and wages are recognised in the statement of financial performance on the date of payment.

8.1.2 Social contributions Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment. Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment.

8.2 Other expenditure Other expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold.

ACCOUNTING POLICIES

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8.3 Accruals and payables not recognised Accruals and payables not recognised are recorded in the notes to the financial statements at cost at the reporting date.

8.4 Leases

8.4.1 Operating leases Operating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment. The operating lease commitments are recorded in the notes to the financial statements.

8.4.2 Finance leases Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment. The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions. Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of: • cost, being the fair value of the asset; or • the sum of the minimum lease payments made, including any payments made to acquire

ownership at the end of the lease term, excluding interest.

9 Aid Assistance

9.1 Aid assistance received Aid assistance received in cash is recognised in the statement of financial performance when received. In-kind aid assistance is recorded in the notes to the financial statements on the date of receipt and is measured at fair value. Aid assistance not spent for the intended purpose and any unutilised funds from aid assistance that are required to be refunded to the donor are recognised as a payable in the statement of financial position.

9.2 Aid assistance paid Aid assistance paid is recognised in the statement of financial performance on the date of payment. Aid assistance payments made prior to the receipt of funds are recognised as a receivable in the statement of financial position.

10 Cash and cash equivalents Cash and cash equivalents are stated at cost in the statement of financial position. Bank overdrafts are shown separately on the face of the statement of financial position as a current liability. For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts.

11 Prepayments and advances

ACCOUNTING POLICIES

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Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash. Prepayments and advances are initially and subsequently measured at cost. <Indicate when prepayments are expensed and under what circumstances.>

12 Loans and receivables Loans and receivables are recognised in the statement of financial position at cost plus accrued interest, where interest is charged, less amounts already settled or written-off. Write-offs are made according to the department’s write-off policy.

13 Investments Investments are recognised in the statement of financial position at cost.

14 Financial assets

14.1 Financial assets (not covered elsewhere) A financial asset is recognised initially at its cost plus transaction costs that are directly attributable to the acquisition or issue of the financial asset. At the reporting date, a department shall measure its financial assets at cost, less amounts already settled or written-off, except for recognised loans and receivables, which are measured at cost plus accrued interest, where interest is charged, less amounts already settled or written-off.

14.2 Impairment of financial assets Where there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the amount of the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements.

15 Payables Payables recognised in the statement of financial position are recognised at cost.

16 Capital Assets

16.1 Immovable capital assets Immovable assets reflected in the asset register of the department are recorded in the notes to the financial statements at cost or fair value where the cost cannot be determined reliably. Immovable assets acquired in a non-exchange transaction are recorded at fair value at the date of acquisition. Immovable assets are subsequently carried in the asset register at cost and are not currently subject to depreciation or impairment. Subsequent expenditure of a capital nature forms part of the cost of the existing asset when ready for use. Additional information on immovable assets not reflected in the assets register is provided in the notes to financial statements.

16.2 Movable capital assets Movable capital assets are initially recorded in the notes to the financial statements at cost.

ACCOUNTING POLICIES

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191



Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. Where the cost of movable capital assets cannot be determined reliably, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1. Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment. Biological assets are subsequently carried at fair value. Subsequent expenditure that is of a capital nature forms part of the cost of the existing asset when ready for use.

16.3 Intangible assets Intangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition. Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the project. Where the cost of intangible assets cannot be determined reliably, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1. Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure of a capital nature forms part of the cost of the existing asset when ready for use.

16.4 Project Costs: Work-in-progress Expenditure of a capital nature is initially recognised in the statement of financial performance at cost when paid. Amounts paid towards capital projects are separated from the amounts recognised and accumulated in work-in-progress until the underlying asset is ready for use. Once ready for use, the total accumulated payments are recorded in an asset register. Subsequent payments to complete the project are added to the capital asset in the asset register. Where the department is not the custodian of the completed project asset, the asset is transferred to the custodian subsequent to completion.

17 Provisions and Contingents

17.1 Provisions Provisions are recorded in the notes to the financial statements when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is

ACCOUNTING POLICIES

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192



probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at the reporting date.

17.2 Contingent liabilities Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably.

17.3 Contingent assets Contingent assets are recorded in the notes to the financial statements when a possible asset arises from past events, and whose existence will be confirmed by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department.

17.4 Commitments Commitments (other than for transfers and subsidies) are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash.

18 Unauthorised expenditure Unauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either: • approved by Parliament or the Provincial Legislature with funding and the related funds

are received; or • approved by Parliament or the Provincial Legislature without funding and is written off

against the appropriation in the statement of financial performance; or • Transferred to receivables for recovery. Unauthorised expenditure is measured at the amount of the confirmed unauthorised expenditure.

19 Fruitless and wasteful expenditure Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred. Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery. Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

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20 Irregular expenditure Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note. Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned and is not recoverable. Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.

21 Changes in accounting policies, accounting estimates and errors Changes in accounting policies that are effected by management have been applied retrospectively in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the change in policy. In such instances the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable. Changes in accounting estimates are applied prospectively in accordance with MCS requirements. Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.

22 Events after the reporting date Events after the reporting date that are classified as adjusting events have been accounted for in the financial statements. The events after the reporting date that are classified as non-adjusting events after the reporting date have been disclosed in the notes to the financial statements.

23 Principal-Agent arrangements The department is party to a principal-agent arrangement for [include details here]. In terms of the arrangement the department is the [principal / agent] and is responsible for [include details here]. All related revenues, expenditures, assets and liabilities have been recognised or recorded in terms of the relevant policies listed herein. Additional disclosures have been provided in the notes to the financial statements where appropriate.

24 Departures from the MCS requirements [Insert information on the following: that management has concluded that the financial statements present fairly the department’s primary and secondary information; that the department complied with the Standard except that it has departed from a particular requirement to achieve fair presentation; and the requirement from which the department has departed, the nature of the departure and the reason for departure.]

25 Capitalisation reserve

ACCOUNTING POLICIES

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The capitalisation reserve comprises of financial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of financial position for the first time in the current reporting period. Amounts are recognised in the capitalisation reserves when identified in the current period and are transferred to the National/Provincial Revenue Fund when the underlying asset is disposed and the related funds are received.

26 Recoverable revenue Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off.

27 Related party transactions A related party transaction is a transfer of resources, services or obligations between the reporting entity and a related party. Related party transactions within the Minister/MEC’s portfolio are recorded in the notes to the financial statements when the transaction is not at arm’s length. Key management personnel are those persons having the authority and responsibility for planning, directing and controlling the activities of the department. The number of individuals and their full compensation is recorded in the notes to the financial statements.

28 Inventories At the date of acquisition, inventories are recognised at cost in the statement of financial performance. Where inventories are acquired as part of a non-exchange transaction, the inventories are measured at fair value as at the date of acquisition. Inventories are subsequently measured at the lower of cost and net realisable value or where intended for distribution (or consumed in the production of goods for distribution) at no or a nominal charge, the lower of cost and current replacement value. The cost of inventories is assigned by using the weighted average cost basis.

29 Public-Private Partnerships Public Private Partnerships are accounted for based on the nature and or the substance of the partnership. The transaction is accounted for in accordance with the relevant accounting policies. A summary of the significant terms of the PPP agreement, the parties to the agreement, and the date of commencement thereof together with the description and nature of the concession fees received, the unitary fees paid, rights and obligations of the department are recorded in the notes to the financial statements.

30 Employee benefits The value of each major class of employee benefit obligation (accruals, payables not recognised and provisions) is disclosed in the Employee benefits note.

ACCOUNTING POLICIES

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NOTES TO THE ANNUAL FINANCIAL STATEMENTS


1. Annual Appropriation 1.1 Annual Appropriation

Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National Departments (Voted funds) and Provincial Departments:

1.2 Conditional grants

Note 2017/18 2016/17 R’000 R’000 Total grants received 47 191 034 194 016 Provincial grants included in Total Grants received 191 034 194 016

2. Statutory Appropriation 2017/18 2016/17 R’000 R’000

Members’ remuneration 1 978 1 902 Total 1 978 1 902 Actual Statutory Appropriation received 1 978 1 902

3. Departmental revenue Note 2017/18 2016/17 R’000 R’000 Tax revenue - - Sales of goods and services other than capital assets

3.1 1 357 1 148

Sales of capital assets 3.4 550 593 Transactions in financial assets and liabilities 3.5 306 344 Transfer received 3.6 - - Total revenue collected 2 213 2 085 Less: Own revenue included in appropriation 19 1 839 2 085 Departmental revenue collected 374 -

2017/18 2016/17 Final

Appropriation

Actual Funds

Received

Funds not

requested/not

received

Final Appropriati

on

Appropriation

received

R’000 R’000 R’000 R’000 R’000 Administration 148 089 148 089 - 149 790 149 790 Cultural Affairs 61 538 61 538 - 49 464 49 464 Library and Archives 161 789 161 789 - 152 126 152 126 Sport and Recreation 92 615 92 615 - 85 238 85 238 Total 464 031 464 031 - 436 618 436 618

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The department has over collected its revenue by R374 000.00 due to additional Mapungubwe activities.

3.1 Sales of goods and services other than capital assets Note 2017/18 2016/17 3 R’000 R’000 Sales of goods and services produced by the department

1 326 1 147

Sales by market establishment 1 326 940 Administrative fees - - Other sales - 207

Sales of scrap, waste and other used current goods

31 1

Total 1 357 1 148

The department has over collected its revenue by R374 000.00 due to additional Mapungubwe activities.

3.2 Fines, penalties and forfeits Note 2017/18 2016/17 3 R’000 R’000 Fines Penalties Forfeits Total

3.3 Interest, dividends and rent on land Note 2017/18 2016/17 3 R’000 R’000 Interest Dividends Rent on land Total

3.4 Sale of capital assets Note 2017/18 2016/17 3 R’000 R’000 Tangible assets 550 593

Buildings and other fixed structures 41 - - Machinery and equipment 39 550 593 Specialised military assets 39 - - Land and subsoil assets 41 - - Biological assets 39 - -

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Intangible assets - - Software 40 - - Mastheads and publishing titles 40 - - Patents, licences, copyright, brand names, trademarks

40 - -

Recipes, formulae, prototypes, designs, models 40 - - Services and operating rights 40 - -

Total 550 593

3.5 Transactions in financial assets and liabilities Note 2017/18 2016/17 3 R’000 R’000 Loans and advances - - Receivables 59 12 Forex gain - - Stale cheques written back - - Other Receipts including Recoverable Revenue 247 332 Gains on GFECRA - - Total 306 344

3.6 Transfers received Note 2017/18 2016/17 3 R’000 R’000 Other governmental units Higher education institutions Foreign governments International organisations Public corporations and private enterprises Households and non-profit institutions Total

3.7 Cash received not recognised ( 2017/18)

Name of entity Amount

received Amount

paid to the revenue

fund

Balance

R’000 R’000 R’000 Total 2016/17

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Name of entity Amount received

Amount paid to the

revenue fund

Balance

R’000 R’000 R’000 Total

4. Aid assistance Note 2017/18 2016/17 R’000 R’000 Opening Balance 121 - Prior period error - As restated 121 - Transferred from statement of financial performance

388 121

Transfers to or from retained funds - Paid during the year (121) - Closing Balance 388 121

Aid Assistance relates to R659 639.00 grants which were received from Standard Bank and Cathseta for Arts in School project and Bursaries.R271 522,73 was spent on the projects.

4.1 Analysis of balance by source

2017/18 2016/17 Note R’000 R’000 Aid assistance from RDP 4 - - Aid assistance from other sources 388 121 CARA - - Closing balance 388 121

R271 522, 73 was spent on the project and the unspent funds will be requested as a rollover.

4.2 Analysis of balance 2017/18 2016/17 Note R’000 R’000 Aid assistance receivable 4 - - Aid assistance prepayments (not expensed) 4 - - Aid assistance unutilised 4 388 121 Aid assistance repayable 4 - - Closing balance 388 121

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Aid assistance not requested/not received - -

R271 522, 73 was spent on the project and the unspent funds will be requested as a rollover.

4.2.1. Aid assistance prepayments (expensed)

Note Amount as at 1 April

2017

Less: Received in the current

year

Add: Current Year

prepayments

Amount as at 31 March

2018

R’000 R’000 R’000 R’000 Goods and services Interest and rent on land Transfers and subsidies Capital assets Other Total

4.3 Prior period error Note 2016/17 R’000 Nature of prior period error Total prior period errors

4.4 Aid assistance expenditure per economic classification

2017/18 2016/17 Note R’000 R’000 Current 272 121 Capital - - Transfers and subsidies - - Total aid assistance expenditure 272 121

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5. Compensation of employees 5.1 Salaries and Wages

Note 2017/18 2016/17 R’000 R’000 Basic salary 130 501 119 693 Performance award 1 952 2 144 Service Based 8 240 7 525 Compensative/circumstantial 1 452 845 Periodic payments - - Other non-pensionable allowances 23 399 21 654 Total 165 544 151 861

Some vacancies were filled

5.2 Social contributions Note 2017/18 2016/17 R’000 R’000 Employer contributions Pension 12 870 12 164 Medical 6 619 6 069 UIF - - Bargaining council 40 35 Official unions and associations - - Insurance - - Total 19 529 18 268

Some vacancies were filled

Total compensation of employees

185 073 170 129

Average number of employees

445 456

Non filling of vacancies

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6. Goods and services Note 2017/18 2016/17 R’000 R’000 Administrative fees - - Advertising 2 667 981 Minor assets 6.1 11 410 10 558 Bursaries (employees) 150 163 Catering 6 010 5 452 Communication 2 404 2 200 Computer services 6.2 14 443 12 397 Consultants: Business and advisory services 2 233 3 489 Infrastructure and planning services - - Laboratory services - - Scientific and technological services - - Legal services 606 353 Contractors 21 641 18 788 Agency and support / outsourced services - 203 Entertainment - - Audit cost – external 6.3 4 457 4 139 Fleet services 1 193 1 222 Inventory 6.4 15 057 15 004 Consumables 6.5 2 254 2 103 Housing - - Operating leases 34 855 32 673 Property payments 6.6 42 612 32 681 Rental and hiring - - Transport provided as part of the departmental activities

7 828 9 211

Travel and subsistence 6.7 33 885 29 074 Venues and facilities 6 366 3 135 Training and development 7 026 3 856 Other operating expenditure 6.8 2 579 2 363 Total 219 676 190 045

More libraries were provided with security and there were more departmental activities which led to an increase in the travel and subsistence claims. Marketing costs were higher due to in-house execution of Mapungubwe art festival.

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6.1 Minor assets

Note 2017/18 2016/17 6 R’000 R’000 Tangible assets 11 410 10 558

Buildings and other fixed structures - - Biological assets - - Heritage assets - - Machinery and equipment 11 410 10 558 Transport assets - - Specialised military assets - -

Intangible assets - - Software - - Mastheads and publishing titles - - Patents, licences, copyright, brand names, trademarks

- -

Recipes, formulae, prototypes, designs, models - - Services and operating rights - -

Total 11 410 10 558

More library material was procured.

6.2 Computer services Note 2017/18 2016/17 6 R’000 R’000 SITA computer services 14 443 12 397 External computer service providers - - Total 14 443 12 397 There was an increase due to price escalation

6.3 Audit cost – External Note 2017/18 2016/17 6 R’000 R’000 Regularity audits 4 457 4 139 Performance audits - - Investigations - - Environmental audits - - Computer audits - - Total 4 457 4 139

There was an increase due to price escalation

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6.4 Inventory Note 2017/18 2016/17

6 R’000 R’000 Clothing material and accessories 9 187 8 828 Farming supplies 10 - Food and food supplies - - Fuel, oil and gas 43 10 Learning, teaching and support material - - Materials and supplies 5 817 6 111 Medical supplies - 55 Medicine - - Medsas inventory interface - - Other supplies 6.4.1 - - Total 15 057 15 004

6.4.1 Other supplies Note 2017/18 2016/17

6.4 R’000 R’000 Ammunition and security supplies - - Assets for distribution - -

Machinery and equipment - - School furniture - - Sports and recreation - - Library material - - Other assets for distribution - -

Other - - Total - -

6.5 Consumables Note 2017/18 2016/17

6 R’000 R’000 Consumable supplies 681 445

Uniform and clothing - 24 Household supplies 108 133 Building material and supplies 4 - Communication accessories - - IT consumables 2 4 Other consumables 567 284

Stationery, printing and office supplies 1 573 1 658 Total 2 254 2 103

There were price adjustments of the consumables

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6.6 Property payments

Note 2017/18 2016/17 6 R’000 R’000 Municipal services 2 910 3 051 Property management fees - - Property maintenance and repairs 2 787 - Other 36 915 29 630 Total 42 612 32 681

There was an increase in the security services for the newly opened libraries. The Department repaired the air-conditioning system for provincial archives.

6.7 Travel and subsistence Note 2017/18 2016/17

6 R’000 R’000 Local 33 876 29 074 Foreign 9 - Total 33 885 29 074

There was more departmental activities which led to an increase in travel and subsistence claims.

6.8 Other operating expenditure Note 2017/18 2016/17 6 R’000 R’000 Professional bodies, membership and subscription fees

8

-

Resettlement costs 384 166 Other 2 187 2 197 Total 2 579 2 363

7. Interest and rent on land Note 2017/18 2016/17 R’000 R’000

Interest paid Rent on land Total

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8. Payments for financial assets Note 2017/18 2016/17 R’000 R’000 Material losses through criminal conduct - -

Theft 8.4 - - Other material losses 8.1 - -

Purchase of equity - - Extension of loans for policy purposes - - Other material losses written off 8.2 - - Debts written off 8.3 30 10 Forex losses 8.5 - - Debt take overs - - Losses on GFECRA - - Total 30 10

Debt written off due non recoverability as result of deceased employee and terminated contract employees.

8.1 Other material losses Note 2017/18 2016/17 8 R’000 R’000 Nature of other material losses Incident Disciplinary Steps taken/

Criminal proceedings

Total

8.2 Other material losses written off

Note 2017/18 2016/17 8 R’000 R’000

Nature of losses Total

8.3 Debts written off Note 2017/18 2016/17

8 R’000 R’000 Nature of debts written off Irregular expenditure written off

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Total Recoverable revenue written off Total Other debt written off Staff Debt 30 10 Total 30 10 Total debt written off 30 10

Debt written off due non recoverability as result of deceased employee and terminated contract employees.

8.4 Details of theft

Note 2017/18 2016/17 8 R’000 R’000 Nature of theft Total

8.5 Forex losses

Note 2017/18 2016/17 8 R’000 R’000 Nature of losses Total

9. Transfers and subsidies 2017/18 2016/17 R’000 R’000 Note Provinces and municipalities 48, 49 1 411 1 156 Departmental agencies and accounts Annex 1B - - Higher education institutions Annex 1C - - Foreign governments and international organisations

Annex 1E - -

Public corporations and private enterprises Annex 1D - - Non-profit institutions Annex 1F 9 164 8 535 Households Annex 1G 1 464 1 239 Total 12 039 10 930

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Increase due to the department paying for employees who have retired, resigned and passed away. Transfers were not paid to Library board, Geographical names and Arts and Culture council.

10. Expenditure for capital assets Note 2017/18 2016/17 R’000 R’000 Tangible assets 37 783 51 276

Buildings and other fixed structures 40 31 899 35 091 Heritage assets 39, 41 793 - Machinery and equipment 39 5 091 16 185 Specialised military assets 39 - - Land and subsoil assets 41 - - Biological assets 39 - -

Intangible assets 473 -

Software 40 473 - Mastheads and publishing titles 40 - - Patents, licences, copyright, brand names, trademarks

40 - -

Recipes, formulae, prototypes, designs, models 40 - - Services and operating rights 40 - -

Total 38 256 51 276

The following amounts have been included as project costs in Expenditure for capital assets

Compensation of employees Goods and services

Total - -

Slow progress for the construction of Maphalle, Zamani and Mahlabatheng libraries which was caused by the termination of the principal agent for these projects and contractors leaving site. Appointment of professional service providers (PSP) for libraries took longer than anticipated. These professionals were procured on a five year term.

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10.1 Analysis of funds utilised to acquire capital assets – 2017/18 Voted funds Aid

assistance Total

R’000 R’000 R’000 Tangible assets 37 783 - 37 783

Buildings and other fixed structures 31 899 - 31 899 Heritage assets 793 - 793 Machinery and equipment 5 091 - 5 091 Specialised military assets - - - Land and subsoil assets - - - Biological assets - - -

Intangible assets 473 - 473 Software 473 - 473 Mastheads and publishing titles - - - Patents, licences, copyright, brand names, trademarks

- - -

Recipes, formulae, prototypes, designs, models

- - -

Services and operating rights - - -

Total 38 256 - 38 256

10.2 Analysis of funds utilised to acquire capital assets – 2016/17 Voted funds Aid

assistance Total

R’000 R’000 R’000 Tangible assets 51 276 - 51 276

Buildings and other fixed structures 35 091 - 35 091 Heritage assets - - - Machinery and equipment 16 185 - 16 185 Specialised military assets - - - Land and subsoil assets - - - Biological assets - - -

Intangible assets - - -

Software - - - Mastheads and publishing titles - - - Patents, licences, copyright, brand names, trademarks

- - -


- - -

Services and operating rights - - - Total 51 276 - 51 276

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10.3 Finance lease expenditure included in Expenditure for capital assets Note 2017/18 2016/17 R’000 R’000 Tangible assets

Buildings and other fixed structures Heritage assets Machinery and equipment Specialised military assets Land and subsoil assets Biological assets

Total

11. Unauthorised expenditure 11.1 Reconciliation of unauthorised expenditure

Note 2017/18 2016/17 R’000 R’000 Opening balance 904 8 045 Prior period error - As restated 904 8 045 Unauthorised expenditure – discovered in current year (as restated)

- -

Less: Amounts approved by Parliament/Legislature with funding

- -

Less: Amounts approved by Parliament/Legislature without funding

- (7 141)

Current - (7 141) Capital - - Transfers and subsidies - -

Less: Amounts transferred to receivables for recovery

15

Closing balance 904 904 Analysis of closing balance

Unauthorised expenditure awaiting authorisation 904 904 Unauthorised expenditure approved without funding and not derecognised 11.6

- -

- - Total 904 904

There was a prior year error on the annual report where the Current amount incorrectly disclosed as Capital. The unauthorised amount of R 904 093.12 was due to the overspending on Mandela Day celebration for 2010/11 financial year.

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11.2 Analysis of unauthorised expenditure awaiting authorisation per economic classification

2017/18 2016/17 R’000 R’000 Capital - - Current 904 904 Transfers and subsidies - -

Total 904 904

There was a prior year error on the annual report where the Current amount incorrectly disclosed as Capital. The unauthorised amount of R 904 093.12 was due to the overspending on Mandela Day celebration for 2010/11 financial year.

11.3 Analysis of unauthorised expenditure awaiting authorisation per type

2017/18 2016/17 R’000 R’000 Unauthorised expenditure relating to overspending of the vote or a main division within a vote

904 904

Unauthorised expenditure incurred not in accordance with the purpose of the vote or main division

- -

Total 904 904

11.4 Details of unauthorised expenditure – current year

Incident Disciplinary steps taken/criminal proceedings

2017/18 R’000

Total

11.5 Prior period error Note 2016/17 R’000 Nature of prior period error Relating to 2016/17 Total prior period errors

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11.6 Unauthorised expenditure split into current and non-current asset

2017/18 2016/17 Current Non-

currentTotal Current Non-

current Total

Details R’000 R’000 R’000 R’000 R’000 R’000 Mandela Day celebration 2010/11

- 904 904

Total - 904 904

12. Cash and cash equivalents Note 2017/18 2016/17 R’000 R’000 Consolidated Paymaster General Account 32 765 13 397 Cash receipts - - Disbursements (25 679) (5 747) Cash on hand - - Investments (Domestic) - - Investments (Foreign) - - Total 7 086 7 650

The last payments run of the year was scheduled on the 28 March 2018 and interfaced in the 2018/19

13. Other financial assets Note 2017/18 2016/17 R’000 R’000 Current Local Total Foreign Total Total Current other financial assets

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Note 2017/18 2016/17 R’000 R’000 Non-current Local Total Foreign Total Total Non-current other financial assets

14. Prepayments and advances Note 2017/18 2016/17 R’000 R’000 Staff advances Travel and subsistence Prepayments (Not expensed) 14.2 Advances paid (Not expensed) 14.1 SOCPEN advances Total

14.1 Advances paid (Not expensed) Note Balance as

at 1 April 2017

Less: Amount

expensed in current year

Add: Current Year

prepayments

Balance as at 31 March

2018

14 R’000 R’000 R’000 R’000 National departments Provincial departments Public entities Other entities Total

14.2 Prepayments (Not expensed) Note Balance as

at 1 April 2017

Less: Amount

expensed in current year

Add: Current Year

prepayments

Balance as at 31 March

2018

14 R’000 R’000 R’000 R’000 Goods and services Interest and rent on land Transfers and subsidies Capital assets Other Total

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14.3 Prepayments (Expensed) Note Amount as

at 1 April 2017


year

Add: Current Year

prepayments


2018

R’000 R’000 R’000 R’000 Goods and services 1 074 (1 074) 100 100 Interest and rent on land - - - - Transfers and subsidies - - - - Capital assets - - - - Other - - - - Total 1 074 (1 074) 100 100

The R100 000 was paid to National School of Government for training that was schedule for April 2018.

14.4 Advances paid (Expensed) Note Amount as

at 1 April 2017


year

Add: Current Year

prepayments


2018

R’000 R’000 R’000 R’000 National departments Provincial departments Public entities Other entities Total

15. Receivables 2017/18 2016/17

Current Non-current

Total Current Non-current

Total

Note

R’000 R’000 R’000 R’000 R’000 R’000

Claims recoverable

15.1

4 000 - 4 000 561 - 561

Trade receivables

15.2 - - - - -

Recoverable expenditure

15.3 18 - 18 15 - 15

Staff debt 15.4 51 - 51 21 - 21 Fruitless and wasteful expenditure

15.6 - - - - - -

Other debtors

15.5 - 5 5 9 - 9

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Total 4 069 5 4 074 606 - 606

The R4 million related to the contribution of Mapungubwe Arts festival from National department of Arts and Culture which was received in April 2018. Debt for R16 100.00 was discovered in the current year and created on debt recoverable related to the assets in the next financial year.

15.1 Claims recoverable Note 2017/18 2016/17

15 and Annex 4

R’000 R’000

National departments 4 000 561 Provincial departments - - Foreign governments - - Public entities - - Private enterprises - - Higher education institutions - - Households and non-profit institutions - - Local governments - - Total 4 000 561

The R4 million related to the contribution of Mapungubwe Arts festival from National department of Arts and Culture which was received in April 2018.

15.2 Trade receivables Note 2017/18 2016/17 15 R’000 R’000

Total

15.3 Recoverable expenditure (disallowance accounts) Note 2017/18 2016/17 15 R’000 R’000

UNP/RC BAS EBT CNTR Tax Debt

-

18

12

3

Total 18 15

The increase for staff debts was on tax recalculation on terminated contract employees.

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15.4 Staff debt Note 2017/18 2016/17 15 R’000 R’000

Staff debtors

51

21

Total 51 21

The increase for staff debts was on tax recalculation on terminated contract employees

15.5 Other debtors Note 2017/18 2016/17 15 R’000 R’000

Sal: Income Tax Overpayment of supplier Library books paid incorrectly Vivilia Publishers

- 5 -

4 4 1

Total 5 9

15.6 Fruitless and wasteful expenditure

Note 2017/18 2016/17 15 R’000 R’000

Opening balance Less amounts recovered Less amounts written off Transfers from note 32 Fruitless and Wasteful Expenditure

Interest Total

15.7 Impairment of receivables Note 2017/18 2016/17 R’000 R’000 Estimate of impairment of receivables Total

There is a supplier who owes the department and the debt is under investigation.

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16. Investments Note 2017/18 2016/17 R’000 R’000 Non-Current Shares and other equity Total

Securities other than shares Annex 2A Total Total non-current

2017/18 2016/17 R’000 R’000 Analysis of non-current investments Opening balance Additions in cash Disposals for cash Non-cash movements Closing balance

16.1 Impairment of investments Note 2017/18 2016/17 R’000 R’000 Estimate of impairment of investment Total

17. Loans Note 2017/18 2016/17 R’000 R’000 Public corporations Higher education institutions Foreign governments Private enterprises Non-profit institutions Staff loans Total

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Analysis of Balance Opening balance New Issues Repayments Write-offs Closing balance

17.1 Impairment of loans Note 2017/18 2016/17 R’000 R’000 Estimate of impairment of loans Total

18. Voted funds to be surrendered to the Revenue Fund Note 2017/18 2016/17 R’000 R’000 Opening balance 8 989 17 882 Prior period error 18.2 - As restated 8 989 17 882 Transfer from statement of financial performance (as restated)

10 935 8 989

Add: Unauthorised expenditure for current year 11 - - Voted funds not requested/not received 1.1 - - Transferred to retained revenue to defray excess expenditure (PARLIAMENT/LEGISLATURES ONLY)

18.1 - -

Paid during the year (8 989) (17 882) Closing balance 10 935 8 989

18.1 Voted funds / (Excess expenditure) transferred to the retained funds (Parliament / Legislatures ONLY) Note 2017/18 2016/17 18 R’000 R’000 Opening balance Transfer from statement of financial performance Transfer from Departmental Revenue to defray excess expenditure

19

Closing balance

18.2 Prior period error Note 2016/17 R’000 Nature of prior period error

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Relating to 2016/17 Total prior period errors

19. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund Note 2017/18 2016/17 R’000 R’000 Opening balance 23 184 Prior period error 19.1 - As restated 23 184 Transfer from Statement of Financial Performance (as restated)

374 -

Own revenue included in appropriation 1 839 2 085 Transfer from aid assistance 4 - - Transfer to voted funds to defray expenditure (Parliament/Legislatures ONLY)

18.1 - -

Paid during the year (1 573) (2 246) Closing balance 663 23

Revenue collected and not yet paid to revenue fund due to the disposal of assets that took place towards the end of the financial year.

19.1 Prior period error

Note 2016/17 R’000 Nature of prior period error Relating to 2016/17 Total prior period errors

20. Bank Overdraft Note 2017/18 2016/17 R’000 R’000 Consolidated Paymaster General Account - - Fund requisition account - - Overdraft with commercial banks (Local) - - Overdraft with commercial banks (Foreign) - - Total - -

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21. Payables – current Note 2017/18 2016/17 R’000 R’000

Amounts owing to other entities Advances received 21.1 Clearing accounts 21.2 48 17 Other payables 21.3 23 - Total 71 17

21.1 Advances received Note 2017/18 2016/17

21 R’000 R’000 National departments Provincial departments Public entities Other institutions Total

21.2 Clearing accounts Note 2017/18 2016/17

21 R’000 R’000 Description (Identify major categories, but list material amounts) UNP/Rc BAS EBT CONTROL EBT Rejections

16 32

- 17

Total 48 17

The amount relates to supplier payments that were rejected due to incorrect banking details.

21.3 Other payables Note 2017/18 2016/17

21 R’000 R’000 Description (Identify major categories, but list material amounts) Sal: Income tax Sal: Pension fund

18 5

- -

Total 23 -

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The last payments run of the year was scheduled on the 28 March 2018 and interfaced in the 2018/19

22. Payables – non-current

2017/18 2016/17 R’000 R’000 R’000 R’000 R’000

Note

One to two

years

Two to three years

More than three years

Total

Total

Amounts owing to other entities

Advances received 22.1 Other payables 22.2 Total

22.1 Advances received Note 2017/18 2016/17

22 R’000 R’000 National departments Provincial departments Public entities - - Other institutions - - Total - -

22.2 Other payables Note 2017/18 2016/17

22 R’000 R’000

Total

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23. Net cash flow available from operating activities Note 2017/18 2016/17 R’000 R’000 Net surplus/(deficit) as per Statement of Financial Performance

11 697 9 110

Add back non cash/cash movements not deemed operating activities

25 448 39 244

(Increase)/decrease in receivables – current (3 468) 514 (Increase)/decrease in prepayments and advances - - (Increase)/decrease in other current assets - 7 141 Increase/(decrease) in payables – current 54 (1 051) Proceeds from sale of capital assets (550) (593) Proceeds from sale of investments - - (Increase)/decrease in other financial assets - - Expenditure on capital assets 38 256 51 276 Surrenders to Revenue Fund (10 562) (20 128) Surrenders to RDP Fund/Donor (121) - Voted funds not requested/not received - - Own revenue included in appropriation 1 839 2 085 Other non-cash items - - Net cash flow generated by operating activities 37 145 48 354

24. Reconciliation of cash and cash equivalents for cash flow purposes Note 2017/18 2016/17 R’000 R’000 Consolidated Paymaster General account 32 765 13 397 Fund requisition account - - Cash receipts - - Disbursements (25 679) (5 747) Cash on hand - - Cash with commercial banks (Local) - - Cash with commercial banks (Foreign) - - Total 7 086 7 650

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25. Contingent liabilities and contingent assets 25.1 Contingent liabilities

Note 2017/18 2016/17 R’000 R’000 Liable to Nature Motor vehicle guarantees Employees Annex 3A - - Housing loan guarantees Employees Annex 3A 222 111 Other guarantees Annex 3A - - Claims against the department Annex 3B 22 310 13 526 Intergovernmental payables (unconfirmed balances)

Annex 5 351 -

Environmental rehabilitation liability Annex 3B - - Other Annex 3B - - Total 22 883 13 637 Claims against the department increased due to court case initiated by the service provider for Mapungubwe events management.

25.2 Contingent assets Note 2017/18 2016/17 R’000 R’000 Nature of contingent asset DSAC v/s Bakoni Kwaai Jazz / Don laka 648 648 Ms Matome CJX - Remunerative work performed without permission

-

5

Ms Mokonoto KP- Remunerative work performed without permission Magula Promotions

-

2 744

32

- Total 3 392 685 The remunerative work performed without permission for Ms Matome and Mokonoto have been condoned and the remaining cases are still under investigation. The department has instituted a counter claim against the supplier of 2016 Mapungubwe Event Management. The department has entered into an agreement with Major League to receive 5% of the revenue collected, however the amount is not disclosed due to outstanding document to quantify the revenue.

26. Commitments Note 2017/18 2016/17 R’000 R’000 Current expenditure Approved and contracted 49 019 86 611 Approved but not yet contracted - - 49 019 86 611 Capital expenditure

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Approved and contracted 27 301 31 548 Approved but not yet contracted - - 27 301 31 548 Total Commitments 76 320 118 159

27. Accruals and payables not recognised 27.1 Accruals

2017/18 2016/17 R’000 R’000 Listed by economic classification

30 Days 30+ Days Total Total Goods and services 3 419 272 3 691 8 839 Interest and rent on land - - - - Transfers and subsidies - - - - Capital assets - - - - Other - - - - Total 3 419 272 3 691 8 839 Note 2017/18 2016/17 R’000 R’000 Listed by programme level Administration Cultural Affairs Library and Information Services Sport and Recreation

1 613 779

1 245 54

1 183 306

7 266 84

Total 3 691 8 839

The decrease in commitment is due to security and rental contracts that are expiring during 2018/19 financial year. There are security contracts and Infrastructure projects that are longer than one year. Non Adjustment Event 1) Appointment of transaction advisor to conduct a feasibility study for the provision of a state theatre mixed used development for Limpopo Department of Sport,Art and Culture. Amount budgeted for the project is R 2 323 257 Appointed Entity - Mathopo Mashiana Mulangaphuma Inc Approval date by the HOD -29 May 2018 2) Appointment of project officer to manage the development of a service state theater mixed use development for Limpopo Department of Sport ,Art and Culture. Amount budgeted for project is - R 5 730 741,56,the rates will be escalated by 2,5% annually over the period of period 4 years. Appointed entity - Ernest White head family trust. Approval date by the HOD - 29 May 2018. 3) Appointment of transaction advisors (Financial and Technical) to conduct a feasibility studies for the provision of a service theatre mixed use development for Limpopo Department of Sport , Arts and Culture. Projected value of R 9 512 800. Date of approval by the HOD- 29 May 2018

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27.2 Payables not recognised 2017/18 2016/17 R’000 R’000 Listed by economic classification

30 Days 30+ Days Total Total Goods and services 412 78 490 644 Interest and rent on land - - - - Transfers and subsidies - - - - Capital assets - - - - Other - - - Total 412 78 490 644

Note 2017/18 2016/17 R’000 R’000 Listed by programme level Administration Cultural Affairs Library and Information Services Sport and Recreation

4 47

380 59

537 107

- -

Total 490 644 Note 2017/18 2016/17 Included in the above totals are the following: R’000 R’000 Confirmed balances with other departments Annex 5 33 111 Confirmed balances with other government entities

Annex 5 - -

Total 33 111

28. Employee benefits

Note 2017/18 2016/17 R’000 R’000 Leave entitlement 10 952 10 388 Service bonus (Thirteenth cheque) 4 388 4 123 Performance awards 2 210 3 526 Capped leave commitments 11 716 12 400 Other 802 847 Total 30 068 31 284

Included in the leave entitlement is an amount of R34 712.46 (2016/17 R31 694.47) of the negative leaves. The other employee benefits include the long serve award for 10 employees to the value of R194 416.00. The Department at this stage is not able to reliably measure the long term portion of the long services awards.

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29. Lease commitments

29.1 Operating leases

2017/18

Specialised

military equipment

Land

Buildings and other

fixed structures

Machinery

and equipment

Total Not later than 1 year - - 11 929 236 12 165 Later than 1 year and not later than 5 years

- - - 130 130

Later than five years - - - - - Total lease commitments - - 11 929 366 12 295

2016/17

Specialised

military equipment

Land

Buildings and other

fixed structures

Machinery

and equipment

Total

Not later than 1 year - - 34 557 108 34 665 Later than 1 year and not later than 5 years

- - 11 811 18 11 829

Later than five years - - - - - Total lease commitments - - 46 368 126 46 494

The lease for the Head office building is due to expire on 31 July 2018.

Note 2017/18 2016/17 R’000 R’000 Rental earned on sub-leased assets 3 Total

29.2 Finance leases **

2017/18

Specialised

military equipment

Land

Buildings and other

fixed structures

Machinery

and equipment

Total Not later than 1 year Later than 1 year and not later than 5 years

Later than five years Total lease commitments

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2016/17

Specialised

military equipment

Land

Buildings and other

fixed structures

Machinery

and equipment


Later than five years Total lease commitments

Note 2017/18 2016/17 R’000 R’000 Rental earned on sub-leased assets 3 Total

29.3 Operating lease future revenue**

2017/18

Specialised

military equipment

Land

Buildings and other

fixed structures

Machinery

and equipment


Later than five years Total operating lease revenue receivable

2016/17

Specialised

military equipment

Land

Buildings and other

fixed structures

Machinery

and equipment


Later than five years Total operating lease revenue receivable

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30. Accrued departmental revenue Note 2017/18 2016/17 R’000 R’000 Tax revenue - -Sales of goods and services other than capital assets

- 22

Fines, penalties and forfeits - - Interest, dividends and rent on land - - Sales of capital assets 106 - Transactions in financial assets and liabilities - - Transfers received - - Other - - Total 106 22 Part of the proceeds from sale of assets was processed in 2018/19 financial year.

30.1 Analysis of accrued departmental revenue

Note 2017/18 2016/17 R’000 R’000 Opening balance 22 - Less: amounts received 22 - Add: amounts recorded 106 22 Less: amounts written-off/reversed as irrecoverable

- -

Closing balance 106 22 Part of the proceeds from sale of assets was processed in 2018/19 financial year.

30.2 Accrued department revenue written off

Note 2017/18 2016/17 R’000 R’000 Nature of losses Total

30.3 Impairment of accrued departmental revenue Note 2017/18 2016/17 R’000 R’000 Estimate of impairment of accrued departmental revenue

Total

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31. Irregular expenditure 31.1 Reconciliation of irregular expenditure

Note 2017/18 2016/17 R’000 R’000 Opening balance 133 252 114 140 Prior period error - As restated 133 252 114 140 Add: Irregular expenditure – relating to prior year 3 677 6 125 Add: Irregular expenditure – relating to current year 7 169 13 104 Less: Prior year amounts condoned (76 627) - Less: Current year amounts condoned - - Less: Amounts not condoned and recoverable 15 - (117) Less: Amounts not condoned and not recoverable - - Closing balance 67 471 133 252

Analysis of awaiting condonation per age classification

Current year 10 850 13 104 Prior years 56 625 120 148 Total 67 471 133 252

The decrease was as a result of irregular expenditure to the value R76 631 million which was written off after investigation.

31.2 Details of irregular expenditure – added current year (relating to current and prior

years) Incident Irregular appointment of employees

Disciplinary steps taken/criminal proceedings Under investigation

2017/18 R’000

9 540

Moratho Business Makulu Library Three quotation

Under investigation Under investigation Under investigation

56 625 625

Total 10 846

The amount relates to irregular appointments discovered during the financial year .

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31.3 Details of irregular expenditure condoned

Incident Condoned by (condoning authority)

2017/18 R’000

Alpha Veta Silver Edge Procurement Silver Edge and Sollys Discount Thabang properties variation order Moratho Bus. Enter Services without three Quotation Kwena Dinoko Procurement not followed Reakgona Travel- Procurement not followed Forever Resorts-Procurement not followed Paul Don Mangurangura Procurement not followed Bombelani-Procurement not followed Security contracts awarded through incorrect threshold Mphogoyi- Procurement process not followed DSAC Incorrect threshold

Treasury Accounting Officer Accounting Officer Accounting Officer Accounting Officer Accounting Officer Accounting Officer Accounting Officer Accounting Officer Accounting Officer Accounting Officer Accounting Officer Accounting Officer Accounting Officer

29 220

650 53

39 000

- 50 5

100 22 18 11

5 891

5 1 602

Total 76 627

The decrease was as a result of irregular expenditure to the value R76 627 million which was written off after investigation.

31.4 Details of irregular expenditure recoverable (not condoned) Incident 2017/18

R’000 - Total -

31.5 Details of irregular expenditure not recoverable (not condoned) Incident Not condoned by (condoning

authority) 2017/18 R’000

Total

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31.6 Details of irregular expenditures under investigation (not included in the main note)

Incident 2017/18 R’000

Mapungubwe 2011 Blue Rain Drops Advertisement Enabling Solution Procurement not followed Sound and Stage Mapungubwe Irregular Appointment Contravention of CIDB regulation 17 Construction of library: Mulati Construction of library: Molepo Construction of library: Shongwane Construction of library: Musina Construction of library: Vlakfontein Journal supporting conditional grant Procurement processes not followed: My willow My Additional scope of work Library Mapungubwe Arts Festival: T - Musicman Various Contractors awarded by IDT Irregular Appointment Service provider appointment : Magula Promotion Maintenance and upgrading of 18 libraries PMDS irregular payments Acting allowance Mabapa Trading / Vodacom Three quotation

520

5 200 856 332

1 589 1 107 1 196

684 766

2 255 14 40

16 853 3 000 1 220

891 10 625

6 303 1 425

11 285 6 625 1 795

Total 74 581

31.7 Prior period error Note 2016/17 R’000 Nature of prior period error Relating to 2016/17 Total prior period errors

31.8 Details of the non-compliance where an institution was not represented in a bid committee for contracts arranged by other institutions Incident 2017/18

R’000

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Total

32. Fruitless and wasteful expenditure 32.1 Reconciliation of fruitless and wasteful expenditure

Note 2017/18 2016/17 R’000 R’000 Opening balance 440 814 Prior period error (416) As restated 440 398 Fruitless and wasteful expenditure – relating to prior year

440 -

Fruitless and wasteful expenditure – relating to current year

2 024 42

Less: Amounts resolved (30) - Less: Amounts transferred to receivables for recovery

15.6 - -

Closing balance 2 874 440

Two artists who were paid did not perform during the Mapungubwe Arts festival and the recovery processes are being implemented. The R30 240.00 was recovered from the employee during the financial year.

32.2 Analysis of awaiting resolution per economic classification 2017/18 2016/17 R’000 R’000 Current 2 874 440 Capital Transfers and subsidies

- -

- -

Total 2 874 440

32.3 Analysis of Current year’s (relating to current and prior years) fruitless and wasteful expenditure Incident Disciplinary steps taken/criminal

proceedings 2017/18 R’000

Machaba MJ Termination of sick days 620 Eskom Interest 1 Vibe Zone Amanda Black Accommodation at Namibia

Failure to perform Failure to perform Late arrival at airport

1 240 110

4 Acting Allowance Wrongly calculated 49 Total 2 024

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32.4 Prior period error Note 2016/17 R’000 Nature of prior period error (416) Relating to 2011/12

Geographical Names committee duplicated in irregular

(416)

Relating to 2016/17 Total prior period errors (416) An amount relating to Geographical Names committee was previous disclosed as fruitless and irregular expenditure.

32.5 Details of fruitless and wasteful expenditures under investigation (not included in the

main note) Incident 2017/18

R’000 Total

33. Related party transactions Revenue received Note 2017/18 2016/17 R’000 R’000 Tax revenue Sales of goods and services other than capital assets

Fines, penalties and forfeits Interest, dividends and rent on land Sales of capital assets Transactions in financial assets and liabilities Transfers received Total Payments made Note 2017/18 2016/17 R’000 R’000 Goods and services Interest and rent on land Expenditure for capital assets Payments for financial assets

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Transfers Total Note 2017/18 2016/17 R’000 R’000 Year end balances arising from revenue/payments

Receivables from related parties Payables to related parties Total Note 2017/18 2016/17 R’000 R’000 Loans to /from related parties

Non-interest bearing loans to/(from) Interest bearing loans to/(from) Total Note 2017/18 2016/17 R’000 R’000 Other

Guarantees issued/received Total Note 2017/18 2016/17 R’000 In kind goods and services provided/received

Provincial Treasury - Internal Audit Provincial Treasury-Audit Committee Department of Social Development - Facility and Security services

2 323 386

39 829

Total 42 537

Increase in internal Audit fees was due to additional hours, Department of Education - Limpopo for implementation of school sport Provincial Treasury - Mushwana FP assisting as the acting HOD from 1 April 2017 to 30 June 2017.

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34. Key management personnel No. of

Individuals 2017/18 2016/17

R’000 R’000 Political office bearers (provide detail below) Officials: 1 1 978 1 902

Level 15 to 16 1 1 118 1 260 Level 14 (incl. CFO if at a lower level) 4 4 500 4 005

Family members of key management personnel

- - -

Total 7 596 7 167 Key management personnel (Parliament/Legislatures) No. of

Individuals 2017/18 2016/17

R’000 R’000 Speaker to Parliament / the Legislature Deputy Speaker Secretary to Parliament / the Legislature Deputy Secretary Chief Financial Officer Legal Advisor Other Total

Key personnel confirmed not having family members working in the department.

35. Public Private Partnership Note 2017/18 2016/17 R’000 R’000

Concession fee received

Base fee received Variable fee received Other fees received (Specify)

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Unitary fee paid

Fixed component Indexed component

Analysis of indexed component

Compensation of employees Goods and services (excluding lease payments)

Operating leases Interest

Capital / (Liabilities)

Tangible rights Intangible rights Property Plant and equipment Loans Other

Prepayments and advances Pre-production obligations Other obligations

36. Impairment (other than receivables, accrued departmental revenue, loans and investments) Note 2017/18 2016/17 R’000 R’000 Total

37. Provisions Note 2017/18 2016/17 R’000 R’000 Retentions 4 282 4 775 Total 4 282 4 775

The retention relates to library infrastructure projects and will be released upon completion

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of the contracts.

37.1 Reconciliation of movement in provisions – 2017/18

Provision 1

Provision 2

Provision 3

Total provisions

R’000 R’000 R’000 R’000 Opening balance 4 775 - - 4 775 Increase in provision - - - Settlement of provision (493) - - (493) Unused amount reversed - - - Reimbursement expected from third party

- - - -

Change in provision due to change in estimation of inputs

- - - -

Closing balance 4 282 - - 4 282

Reconciliation of movement in provisions – 2016/17

Provision 1

Provision 2

Provision 3

Total provisions

R’000 R’000 R’000 R’000 Opening balance 1 481 - - 1 481 Increase in provision 3 294 - - 3 294 Settlement of provision - - - - Unused amount reversed - - - - Reimbursement expected from third party

- - - -

Change in provision due to change in estimation of inputs

- - - -

Closing balance 4 775 - - 4 775

38. Non-adjusting events after reporting date 2017/18 Nature of event R’000

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Total

39. Movable Tangible Capital Assets

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018 Opening

balance Value

adjustments Additions Disposals Closing

Balance R’000 R’000 R’000 R’000 R’000 HERITAGE ASSETS 1 315 - 493 - 1 808 Heritage assets 1 315 - 493 - 1 808 - MACHINERY AND EQUIPMENT

53 454 - 7 172 2 403 58 223

Transport assets 9 007 - 1 030 1 439 8 598 Computer equipment 20 846 (27) 4 644 437 25 026 Furniture and office equipment 11 991 34 312 306 12 031 Other machinery and equipment 11 610 (7) 1 186 221 12 568 - SPECIALISED MILITARY ASSETS

- - - - -

Specialised military assets - - - - - - BIOLOGICAL ASSETS 12 - - - 12 Biological assets 12 - - - 12 - - - - - - TOTAL MOVABLE TANGIBLE CAPITAL ASSETS

54 781 - 7 665 2 403 60 043

Movable Tangible Capital Assets under investigation Number Value R’000 Included in the above total of the movable tangible capital assets per the asset register are assets that are under investigation:

Heritage assets - -Machinery and equipment 1 748 4 677 Specialised military assets - -Biological assets - -

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39.1 Additions ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018 Cash* Non-

cash** (Capital Work in

Progress current

costs and finance lease

payments)

Received current, not paid

(Paid current year,

received prior year)

Total

R’000 R’000 R’000 R’000 R’000 HERITAGE ASSETS 793 - (300) - 493 Heritage assets 793 - (300) - 493 MACHINERY AND EQUIPMENT

5 048 2 124 - - 7 172

Transport assets 1 030 - - - 1 030 Computer equipment 2 573 2 071 - - 4 644 Furniture and office equipment 312 - - - 312 Other machinery and equipment

1 133 53 - - 1 186

SPECIALISED MILITARY ASSETS

- - - - -

Specialised military assets - - - - - BIOLOGICAL ASSETS - - - - - Biological assets - - - - - TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS

5 841 2 124 (300) - 7 665

39.2 Disposals DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018

Sold for cash

Non-cash disposal

Total disposals

Cash Received

Actual

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R’000 R’000 R’000 R’000 HERITAGE ASSETS - - - - Heritage assets - - - - MACHINERY AND EQUIPMENT 2 379 24 2 403 550 Transport assets 1 439 - 1 439 550 Computer equipment 432 5 437 - Furniture and office equipment 287 19 306 - Other machinery and equipment 221 - 221 - SPECIALISED MILITARY ASSETS

- - - -

Specialised military assets - - - - BIOLOGICAL ASSETS - - - - Biological assets - - - - TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS

2 379 24 2 403 550

39.3 Movement for 2016/17

MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017 Opening

balance Prior

period error

Additions Disposals Closing Balance

R’000 R’000 R’000 R’000 R’000 HERITAGE ASSETS 1 315 - - - 1 315 Heritage assets 1 315 - - - 1 315 MACHINERY AND EQUIPMENT

68 033 (25 249) 16 230 5 560 53 454

Transport assets 6 069 - 5 426 2 488 9 007 Computer equipment 20 987 - 1 882 2 023 20 846 Furniture and office equipment 10 444 - 1 610 63 11 991 Other machinery and equipment 30 533 (25 249) 7 312 986 11 610

SPECIALISED MILITARY ASSETS

- - - - -

Specialised military assets - - - - - BIOLOGICAL ASSETS 10 - 4 2 12 Biological assets 10 - 4 2 12

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TOTAL MOVABLE TANGIBLE CAPITAL ASSETS

69 358

(25 249)

16 234

5 562

54 781

39.3.1 Prior period error Note 2016/17 R’000 Nature of prior period error (25 249) Modular libraries (25 249) - Relating to 2016/17 - Total prior period errors (25 249) R25 249 366,19 relating to modular libraries was wrongly classified as other machinery and equipment .

39.4 Minor assets

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2018

Specialised military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 Opening balance

- - - 95 234 - 95 234

Value adjustments

- - - 2 874 - 2 874

Additions - - - 11 337 - 11 337 Disposals - - - (457) - (457) TOTAL MINOR ASSETS

- - - 108 988 - 108 988

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Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

Number of R1 minor assets

- - - 4 215 - 4 215

Number of minor assets at cost

- - - 8 840 - 8 840

TOTAL NUMBER OF MINOR ASSETS

- - - 13 055 - 13 055

Minor Capital Assets under investigation Number Value R’000 Included in the above total of the minor capital assets per the asset register are assets that are under investigation:

Specialised military assets - - Intangible assets - - Heritage assets - - Machinery and equipment 438 477 22 821 Biological assets - -

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2017


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 Opening balance

- - - 98 422 - 98 422

Prior period error

- - - - - -

Additions - - - 10 553 - 10 553 Disposals - - - (13 741) - (13 741) TOTAL MINOR ASSETS

- - - 95 234 - 95 234

Assets under investigation consists of library books which could not be found during verification, Library books with bar-codes which were incorrectly captured in prior years. There is a value of R12 604 061,92 from the prior year which has been separately disclosed as under investigation in order to ensure that the affect assets are properly accounted for

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Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

Number of R1 minor assets

- - - 4 312 - 4 312

Number of minor assets at cost

- - - 8 145 - 8 145

TOTAL NUMBER OF MINOR ASSETS

- - - 12 457 - 12 457

39.4.1 Prior period error

Note 2016/17 R’000 Nature of prior period error Relating to 2016/17 2 474 Opening balance 2 474 Total prior period errors 2 474 The opening balance difference is still under investigation. The department is busy working on the register in order to ensure that the correct prior period error adjustment will be effected.

39.5 Movable assets written off MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2018


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 Assets written off

TOTAL MOVABLE ASSETS WRITTEN OFF

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MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2017 Specialised

military assets

Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 Assets written off

TOTAL MOVABLE ASSETS WRITTEN OFF

39.6 S42 Movable capital assets MAJOR ASSETS SUBJECTED TO TRANSFER IN TERMS OF S42 OF THE PFMA - 31 MARCH 2018


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

No. of Assets Value of the assets (R’000)

MINOR ASSETS SUBJECTED TO TRANSFER IN TERMS OF S42 OF THE PFMA - 31 MARCH 2018


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

No. of Assets Value of the assets (R’000)

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MAJOR ASSETS SUBJECTED TO TRANSFER IN TERMS OF S42 OF THE PFMA - 31 MARCH 2017


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 No. of Assets Value of the assets (R’000)

MINOR ASSETS SUBJECTED TO TRANSFER IN TERMS OF S42 OF THE PFMA - 31 MARCH 2017


Intangible assets

Heritage assets

Machinery and

equipment

Biological assets

Total

R’000 R’000 R’000 R’000 R’000 R’000 No. of Assets Value of the assets (R’000)

40. Intangible Capital Assets MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018 Opening

balance Value


Balance R’000 R’000 R’000 R’000 R’000 SOFTWARE 61 473 - 534 MASTHEADS AND PUBLISHING TITLES

- - - - -

PATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKS

- - - - -

RECIPES, FORMULAE, PROTOTYPES, DESIGNS, MODELS

- - - - -

SERVICES AND OPERATING RIGHTS

- - - - -

TOTAL INTANGIBLE CAPITAL ASSETS

61 - 473 - 534

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Intangible Capital Assets under investigation Number Value R’000 Included in the above total of the intangible capital assets per the asset register are assets that are under investigation:

Software Mastheads and publishing titles Patents, licences, copyright, brand names, trademarks Recipes, formulae, prototypes, designs, models Services and operating rights

40.1 Additions ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018 Cash Non-Cash (Develop-

ment work in

progress – current costs)

Received current

year, not paid (Paid

current year,


Total

R’000 R’000 R’000 R’000 R’000 SOFTWARE - 473 - - 473 MASTHEADS AND PUBLISHING TITLES

- - - - -


- - - - -


- - - - -


- - - - -

TOTAL ADDITIONS TO INTANGIBLE CAPITAL ASSETS

- 473 - - 473

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40.2 Disposals DISPOSALS OF INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018

Sold for cash

Non-cash disposal

Total disposals

Cash Received

Actual R’000 R’000 R’000 R’000

SOFTWARE - - - - MASTHEADS AND PUBLISHING TITLES

- - - -


- - - -


- - - -


- - - -

TOTAL DISPOSALS OF INTANGIBLE CAPITAL ASSETS

- - - -

40.3 Movement for 2016/17 MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017 Opening

balance Prior

period error


R’000 R’000 R’000 R’000 R’000 SOFTWARE 61 - - - 61 MASTHEADS AND PUBLISHING TITLES


- - - - -


- - - - -


- - - - -

TOTAL INTANGIBLE CAPITAL ASSETS

61 - - - 61

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40.3.1 Prior period error Note 2016/17 R’000 Nature of prior period error Relating to 2016/17 Total prior period errors

41. Immovable Tangible Capital Assets MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018 Opening

balance Value


Balance R’000 R’000 R’000 R’000 BUILDINGS AND OTHER FIXED STRUCTURES

178 747 - 49 999 - 228 746

Dwellings - - - - - Non-residential buildings 152 379 - 49 839 - 202 218 Other fixed structures 26 368 - 160 - 26 528 HERITAGE ASSETS - - 493 - 493 Heritage assets - - 493 - 493 LAND AND SUBSOIL ASSETS - - - - - Land - - - - - Mineral and similar non-regenerative resources

- - - - -

TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS

178 747 - 50 492 - 229 239

Immovable Tangible Capital Assets under investigation Number Value R’000 Buildings and other fixed structures Heritage assets Land and subsoil assets

8

248




41.1 Additions

ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018 Cash Non-cash (Capital

Work in Progress current

costs and finance lease

payments)

Received current, not paid

(Paid current year,


Total

R’000 R’000 R’000 R’000 R’000 BUILDING AND OTHER FIXED STRUCTURES

31 899 46 926 (28 826) - 49 999

Dwellings - - - - - Non-residential buildings 31 739 46 926 (28 826) - 49 839 Other fixed structures 160 - - - 160 HERITAGE ASSETS 793 - (300) - 493 Heritage assets 793 - (300) - 493 LAND AND SUBSOIL ASSETS

- - - - -

Land - - - - - Mineral and similar non-regenerative resources

- - - - -

TOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS

32 692 46 926 (29 126) - 50 492

41.2 Disposals DISPOSALS OF IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2018

Sold for cash

Non-cash disposal

Total disposals

Cash Received

Actual R’000 R’000 R’000 R’000

BUILDINGS AND OTHER FIXED STRUCTURES

Dwellings Non-residential buildings Other fixed structures

8

249




HERITAGE ASSETS Heritage assets LAND AND SUBSOIL ASSETS Land Mineral and similar non-regenerative resources

TOTAL DISPOSALS OF IMMOVABLE TANGIBLE CAPITAL ASSETS

41.3 Movement for 2016/17

MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017 Opening

balance Prior

period error


R’000 R’000 R’000 R’000 R’000 BUILDINGS AND OTHER FIXED STRUCTURES

152 265 25 249 1 233 - 178 747

Dwellings - - - - - Non-residential buildings 152 265 - 114 - 152 379 Other fixed structures - 25 249 1 119 - 26 368 - - HERITAGE ASSETS - - - - - Heritage assets - - - - - - - LAND AND SUBSOIL ASSETS - - - - - Land - - - - - Mineral and similar non-regenerative resources

- - - - -

- - TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS

152 265 25 249 1 233 - 178 747

8

250




41.3.1 Prior period error

Note 2016/17 R’000 Nature of prior period error 25 249 Modular Libraries 25 249 Relating to 2016/17 Total prior period errors 25 249 R25 249 366,19 relating to modular libraries was wrongly classified as other machinery and equipment .

41.4 Capital Work-in-progress

CAPITAL WORK-IN-PROGRESS AS AT 31 MARCH 2018

Note

Opening balance 1 April 2017

Current Year WIP

Ready for use

(Assets to the AR) / Contracts terminated

Closing balance

31 March 2018

Annexure 7 R’000 R’000 R’000 R’000 Heritage assets - - - - Buildings and other fixed structures

60 574 31 900 (50 000) 42 474

Machinery and equipment - - - - Intangible assets - - - - TOTAL 60 574 31 900 (50 000) 42 474

Accruals and payables not recognised relating to Capital WIP

Note 2017/18 2016/17

R’000 R’000 Total

8

251




CAPITAL WORK-IN-PROGRESS AS AT 31 MARCH 2017

Note

Opening balance 1 April 2016

Prior period error

Current Year WIP

Ready for use

(Assets to the AR) ) / Contracts terminated

Closing balance

31 March 2017

Annexure 7 R’000 R’000 R’000 R’000 R’000 Heritage assets

- - - - -

Buildings and other fixed structures

26 717 33 971 (114) - 60 574

Machinery and equipment

- - - - -

Intangible assets

- - - - -

TOTAL 26 717 33 971 (114) - 60 574

41.5 Immovable assets written off IMMOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2018

Buildings and other

fixed structures

Heritage assets

Land and subsoil assets

Total

R’000 R’000 R’000 R’000 Assets written off

TOTAL IMMOVABLE ASSETS WRITTEN OFF

IMMOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2017

Buildings and other

fixed structures

Heritage assets

Land and subsoil assets

Total

R’000 R’000 R’000 R’000 Assets written off

8

252




TOTAL IMMOVABLE ASSETS WRITTEN OFF

41.6 S42 Immovable assets

Assets subjected to transfer in terms of S42 of the PFMA – 2017/18

Number of assets

Value of assets

R’000 BUILDINGS AND OTHER FIXED STRUCTURES

48 228 747

Dwellings - - Non-residential buildings 19 202 219 Other fixed structures 29 26 528 HERITAGE ASSETS - - Heritage assets - - LAND AND SUBSOIL ASSETS - - Land - - Mineral and similar non-regenerative resources

- -

TOTAL 48 228 747

8

253




Assets subjected to transfer in terms of S42 of the PFMA – 2016/17

Number of assets

Value of assets

R’000 BUILDINGS AND OTHER FIXED STRUCTURES

22 153 498

Dwellings - - Non-residential buildings 15 152 379 Other fixed structures 7 1 119 HERITAGE ASSETS - - Heritage assets - - LAND AND SUBSOIL ASSETS - - Land - - Mineral and similar non-regenerative resources

- -

TOTAL 22 153 498

41.7 Immovable assets (additional information) 2017/18 2016/17 Note a) Unsurveyed land Estimated

completion date

Annexure 9 Area Area

b) Properties deemed vested Annexure 9 Number Number

Land parcels Facilities Schools Clinics Hospitals Office buildings Dwellings Storage facilities Other

c) Facilities on unsurveyed land Duration of use

Annexure 9 Number Number

Schools Clinics Hospitals

8

254




Office buildings Dwellings Storage facilities Other

d) Facilities on right to use land Duration of

use Annexure 9 Number Number

Schools Clinics Hospitals Office buildings Dwellings Storage facilities Other

e) Agreement of custodianship Annexure 9 Number Number Land parcels Facilities Schools Clinics Hospitals Office buildings Dwellings Storage facilities Other

42. Principal-agent arrangements

42.1 Department acting as the principal Fee paid 2017/18 2016/17 R’000 R’000

Total

8

255




42.2 Department acting as the agent

42.2.1 Revenue received for agency activities 2017/18 2016/17 R’000 R’000

Total

42.2.2 Reconciliation of funds and disbursements – 2017/18 Category of revenue or expenditure per arrangement

Total funds received

Expenditure incurred

against funds R’000 R’000 Total

42.2.3 Reconciliation of carrying amount of receivables and payables – 2017/18 Receivables Name of principal entity

Opening balance

Revenue principal is entitled to

Less: Write-offs/settlements/waivers

Cash received on behalf of

principal

Closing Balance

R’000 R’000 R’000 R’000 R’000 Total

Payables Name of principal entity

Opening balance

Expenses incurred on behalf of the

principal

Cash paid on behalf of the

principal

Closing Balance

R’000 R’000 R’000 R’000 Total

8

256




43. Changes in accounting estimates

Value derived

using the original estimate

Value derived using

amended estimate

R-value impact of change in estimate

R’000 R’000 R’000 Accounting estimate change 1:

Line item 1 affected by the change Line item 2 affected by the change Line item 3 affected by the change Line item 4 affected by the change Line item 5 affected by the change

Value derived

using the original estimate

Value derived using

amended estimate


R’000 R’000 R’000 Accounting estimate change 2:

Line item 1 affected by the change Line item 2 affected by the change Line item 3 affected by the change Line item 4 affected by the change Line item 5 affected by the change

Value

derived using the original estimate

Value derived using

amended estimate


R’000 R’000 R’000 Accounting estimate change 3: Line item 1 affected by the change Line item 2 affected by the change Line item 3 affected by the change Line item 4 affected by the change Line item 5 affected by the change

8

257




44. Prior period errors

44.1 Correction of prior period errors Note Amount

bef error correction

Prior period error

Restated Amount

2016/17 2016/17 2016/17 R’000 R’000 R’000 Revenue: Financial performance - Capital Exp 51 282 (6) 51 276 Transfer and subsidies 9 1 157 (1) 1 156 Inventory Lease commitment totals Lease commitment totals Lease commitment totals

Anx 6 29.1 29.1 29.1

949 34 603

11 825 46 428

(10) 62 4

66

939 34 665

11 829 46 494

Net effect 146 244 115 146 359 Note Amount bef

error correction

Prior period error

Restated Amount

2016/17 2016/17 2016/17 R’000 R’000 R’000 Expenditure: Net effect

Note Amount bef

error correction

Prior period error

Restated Amount

2016/17 2016/17 2016/17 R’000 R’000 R’000 Assets: - - -

Net effect - - -

8

258




Note Amount bef

error correction

Prior period error

Restated Amount

2016/17 2016/17 2016/17 R’000 R’000 R’000 Liabilities:

Net effect Note Amount bef

error correction

Prior period error

Restated Amount

2016/17 2016/17 2016/17 R’000 R’000 R’000 Other: Inventory annexure - - -

Net effect - - -

45. Inventories Note 2017/18 2016/17 Annexure 6 R’000 R’000 Opening balance 939 544 Add/(Less): Adjustments to prior year balances

- -

Add: Additions/Purchases – Cash

15 057 15 004

Add: Additions - Non-cash - - (Less): Disposals - - (Less): Issues (15 792) (14 241) Add/(Less): Adjustments 633 (368) Closing balance 837 939

8

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288

DEPARTMENT OF SPORT ARTS AND CULTURE VOTE 13

ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS


ANNEXURE 7 MOVEMENT IN CAPITAL WORK IN PROGRESS

MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2018

Opening balance

Current Year

Capital WIP

Ready for use (Asset register) / Contract

terminated Closing balance

R’000 R’000 R’000 R’000 HERITAGE ASSETS - - - -Heritage assets - - - - MACHINERY AND EQUIPMENT - - - -Transport assets - - - -Computer equipment - - - -Furniture and office equipment - - - -Other machinery and equipment - - - - SPECIALISED MILITARY ASSETS - - - -Specialised military assets - - - - BIOLOGICAL ASSETS - - - -Biological assets - - - - BUILDINGS AND OTHER FIXED STRUCTURES 60 574 28 826 (46 926) 42 474 Dwellings - - - -Non-residential buildings 60 574 28 826 (46 926) 42 474 Other fixed structures - - - - LAND AND SUBSOIL ASSETS - - - -Land - - - -Mineral and similar non-regenerative resources - - - - SOFTWARE - - - -Software - - - - MASTHEADS AND PUBLISHING TITLES - - - -Mastheads and publishing titles - - - - PATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKS

- - - -

Patents, licences, copyright, brand names and trademarks

- - - -


- - - -

Recipes, formulae, prototypes, designs, models - - - -

8

289




SERVICES AND OPERATING RIGHTS - - - -Services and operating rights - - - - TOTAL 60 574 28 826 (46 926) 42 474

Age analysis on ongoing projects

Number of projects 2016/17

Planned, Construction not started

Planned, Construction

started Total R’000

0 to 1 Year 4 - - 1 to 3 Years 3 - 42 474 3 to 5 Years - - - Longer than 5 Years - - - Total 7 - 42 474

MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2017

Opening balance

Prior period error

Current Year

Capital WIP

Ready for use (Asset register) / Contract

terminated Closing balance

R’000 R’000 R’000 R’000 R’000 HERITAGE ASSETS - - - - - Heritage assets - - - - - MACHINERY AND EQUIPMENT - - - - - Transport assets - - - - - Computer equipment - - - - - Furniture and office equipment - - - - - Other machinery and equipment - - - - - SPECIALISED MILITARY ASSETS - - - - - Specialised military assets - - - - - BIOLOGICAL ASSETS - - - - - Biological assets - - - - - BUILDINGS AND OTHER FIXED STRUCTURES

26 717 - 33 971 (114) 60 574

Dwellings - - - - - Non-residential buildings 26 717 - 33 971 (114) 60 574 Other fixed structures - - - - -

8

290




LAND AND SUBSOIL ASSETS - - - - - Land - - - - - Mineral and similar non-regenerative resources

- - - - -

SOFTWARE - - - - - Software - - - - - MASTHEADS AND PUBLISHING TITLES

- - - - -

Mastheads and publishing titles - - - - - PATENTS, LICENCES, COPYRIGHT, BRAND NAMES, TRADEMARKS

- - - - -

Patents, licences, copyright, brand names and trademarks

- - - - -


- - - - -


- - - - -

SERVICES AND OPERATING RIGHTS - - - - - Services and operating rights - - - - - TOTAL 26 717 - 33 971 (114) 60 574

8

291




ANNEXURE 8A INTER-ENTITY ADVANCES PAID (note 14)

ENTITY

Confirmed balance outstanding

Unconfirmed balance outstanding TOTAL

31/03/2018 31/03/2017 31/03/2018 31/03/2017 31/03/2018 31/03/2017 R’000 R’000 R’000 R’000 R’000 R’000

NATIONAL DEPARTMENTS Subtotal PROVINCIAL DEPARTMENTS

Subtotal PUBLIC ENTITIES Subtotal OTHER ENTITIES Subtotal TOTAL

8

292




ANNEXURE 8B INTER-ENTITY ADVANCES RECEIVED (note 21 AND note 22)

ENTITY

Confirmed balance outstanding

Unconfirmed balance outstanding TOTAL

31/03/2018 31/03/2017 31/03/2018 31/03/2017 31/03/2018 31/03/2017 R’000 R’000 R’000 R’000 R’000 R’000

NATIONAL DEPARTMENTS Current Subtotal Non-Current Subtotal PROVINCIAL DEPARTMENTS

Current Subtotal Non-Current Subtotal PUBLIC ENTITIES Current Subtotal Non-Current Subtotal

8

293




OTHER ENTITIES Current Subtotal Non-Current Subtotal TOTAL Current Non-current

8

294

CCJ6A (:G;DGB6C8: CCJ6A *:EDGI 7

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