Cataloging- where to begin?
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Transcript of Cataloging- where to begin?
Cataloging - where to begin?
Fiona Collins, Head Librarian, Western International School of Shanghai
Supported by:CiCi Zhuang, Chinese Librarian, Western International School of Shanghai
Overview
• Definition & qualities of a catalogue
• Cataloguing codes
• Catalogue entries
• MARC Records
• Z39.50 sources
Definition
• Catalogue - a list of entries, arranged according to some definite plan, which records and describes the resources of a collection.
Qualities of a catalogue
• flexibility – it should be possible for records to be added or withdrawn easily
• accessibility – staff and users should be able to gain simultaneous access to the records
• reproducibility – it should be possible to reproduce the catalogue economically, conveniently and rapidly to allow wider access (online access)
• maintenance – should be relatively inexpensive to keep the catalogue up to date
• compatibility – should meet common standards, MARC 21, which allow its bibliographic records to be interchanged with other systems (local, national or international)
A catalogue should be:
• a finding tool;
• a bibliographic tool for assembling groups of works under uniform headings;
• a supplement to classification;
• an inventory of stock (incidental function)
Cataloguing codes
• a set of rules which aim to achieve consistent practice by successive cataloguers - most widely known are the Anglo-American Cataloguing Rules (AACR2)
• Part 1 relates to description of materials. All materials receive equal treatment consistent with ISBD http://www.ifla.org/en/publications/international-standard-bibliographic-description
• Part 2 deals with access points, headings, uniform titles, references.
Cataloguing Entries• Title and statement of responsibility
• Edition
• Material
• Publication info
• Physical description
• Series
• Notes
• Standard number - ISBN
• Subject headings
MARC Records
• Machine readable cataloging records including 3 elements of the bibliographic record:
• Record structure
• Content designation
• Data content
• Each record is made up of fields with 3 digit tags. Each tag relates to a different element of the catalogue entry, e.g 020 ISBN; 082 Classification Number
More about MARC 21
• To find out more about MARC 21 visit http://www.lib.usm.edu/legacy/techserv/marc21_tutorial_ie/
Subscription services
• There are several subscriptions services for cataloging records:
• http://itsmarc.com/
• http://www.oclc.org/uk/en/worldcat/default.htm
• http://www2.curriculum.edu.au/scis/home.html
Z39.50 Sources
• Z39.50 is a protocol which allows you to search other libraries remote catalogues and import cataloguing records
• Most library systems have the facility to set up Z39.50 interfaces
Z39.50 Sources
• Z39.50 target directory, http://irspy.indexdata.com/
• Z39.50 destinations, http://staff.library.mun.ca/staff/toolbox/z3950hosts.htm
Dewey Decimal Classification
Abridged Dewey Decimal Classification,
http://www.amazon.com/exec/obidos/ASIN/0910608733/bo
okrags
Further help or information
• Shanghai Librarians Network, http://groups.yahoo.com/group/shanghailibrarians/
• Fiona Collins, [email protected] or [email protected]
• CiCi Zhuang, [email protected]