CAMP GRADY SPRUCE INFORMATIONAL MEETING

On May 24 or August 25 from 6:00pm – 6:30pm we will have an informational

meeting that goes into more details about camp. At the meeting we will have a notary to notarize one of the camp forms needed.

Please mark your calendars and plan to attend.

Chaperones will meet after the meeting from 6:30pm-6:45pm for a brief overview of the

rules and plans.

Possum Kingdom Lake

What is Camp Grady Spruce?

Camp Grady Spruce is a yearly trip madeby Northwest ISD 5th graders to an OutdoorEducation Learning Center where children

learn through hands-on experiences and areengaged and inquisitive about their

surroundings. Students learn various concepts that encompass all of the major academic areas throughout both daytime and

evening activities.

Camp Mission

Our camp mission is to help studentsunderstand and experience the

relationship between themselves and their environment, strengthen social relationships, and enhance their real-

world experiences!

Camp Counselors

September 12-14, 2011Depart approx. 8:00 AM, Mon., Sept. 12Arrive back at Clara Love on Wednesday, Sept. 14 at approx. 3:00 PMStudents must be dropped off and picked up by car.A Sack Lunch is required on Sept. 12

Camp Dates and Times

ChaperonesChaperones manage the cabin. They also eat

meals in the dining hall, participate in all activities and sleep in the cabins with the students.

Female chaperones will be cabins girls and male chaperones will be in cabins with boys.

Chaperones will be paired with their child during day time activities.

Chaperones must have an approved background check and attend a mandatory chaperone meeting before camp.

Chaperones must follow all district rules and guidelines.

Write to your camper!• Letters by mail should be submitted no later

than September 2nd in order to arrive at camp by the necessary date.

• No candy or snacks are allowed to be sent due to allergies and food restrictions in cabins.

(Your Camper’s Name)Clara Love Elementary

YMCA Camp Grady Spruce3000 Park Road 36

Graford, Texas 76449

More Camp InformationAll meals are provided, except on

September 12 where a sack lunch is needed. Send a completely disposable lunch with your child the day we leave.

Cabins have bunk beds. Each child has a separate place to sleep, bathe and use the restroom.

Teachers and chaperones participate in all activities.

Camp Activities

• These activities are just some of the fun things your children will experience:– Daytime activities

• Hike up Johnson’s Peak• Explore Devil’s Island• Canoeing / Lake Study• Compass / Orienteering / Archery

– Nighttime activities• Star Lab / Night Hike• Hayride / Campfire stories / S’mores

What to Bring to Camp• 3 T-shirts• 2 Long sleeve shirts, sweatshirts, or sweaters• 3 Jeans, sweats, or long pants• 2 Shorts• 6 Pairs of socks• 6 Undergarments• 2 Pairs of shoes for walking and comfort (one

pair that can get wet)• 1 Towel and washcloth• Raincoat or Poncho

Personal toiletries (i.e. soap, shampoo, deodorant, foot spray, etc.)

• Sleeping bag or one set of twin size sheets and blanket

What to Bring to Camp• Pillow and pillowcase• Flashlight with fresh batteries• Insect repellant• Lightweight raincoat or poncho• Refillable water bottle (approx. 16 oz.)• Paper and pencil• Sunglasses (inexpensive pair)• Sunscreen• Cap/hat• Day pack or light back pack• Flip flops for shower use only• Book for reading• Disposable camera, if desired

What NOT to Bring to Camp

• Jewelry• Radios/CD players/iPods• Curling iron• Hair dryer• Electronic games (i.e. Game Boys,

etc.)• Food or snacks (all food and snacks

will be provided)• Knives or other sharp items• Other expensive items (i.e. cameras,

cell phones, beepers, etc.)

What does it cost?

• $170.00 /student for three days and two nights. This includes all room, board, meals, and activities

• $135.00 /chaperone• We are always looking for positive

role models to serve as chaperones for the students! See your homeroom teacher for further details!

Important Reminders

• Students must have all documents filled out and returned to Clara Love no later than August 26th (YMCA Release form, Permission Slip, Activity Permission form, Student Conduct, etc).

• Medical release forms must be filled out as well notating all relevant medical information.

• All fees must be paid in advance of the trip - August 26th .

Camp Forms

• Information and Medication Packets are provided by your child’s homeroom teacher.

• All forms are due by Friday, August 26th.

• All medications need to be turned in to the nurse by Friday, September 2nd. Teachers cannot accept medication.

Wednesday Morning• Students are not allowed to ride the bus

with all of their bags and bedding so they must be brought to school on Monday and you must pick them up on Wednesday.

• Please walk your child into the gymnasium and sign them in starting at 7:00.

• We will board the bus at 8:00 so please bring your child to school by 7:30. This way we are not interfering with the buses that morning. The students will make their name tags, meet their chaperones, and do a final checklist before they leave.

Wednesday Afternoon

• Students are not allowed to ride the bus with all of their bags and bedding so they must be picked up on Wednesday.

• Don’t forget to pick up your child’s medicines from the nurse.

Attendance Guidelines

• Attendance guidelines are the same for camp as they are for school.

• If your child has a fever, vomiting, diarrhea, etc. they will have to be picked up by a parent from camp.

• Student Safety and Health are the #1 priority.

Medications

• Students are not allowed to transport prescription medicines so you must bring them to the nurse prior to the day of departure.

• A medication form must be filled out and signed by you for each medication – Mrs. Todar will take these forms when you give her the medicine.

• When you pick up your student up on Wednesday, you must collect the medication from the nurse. It will not be given to the student to take home.

Prescription Medication

• Medication must be in the original container.

• Must have the pharmacy label intact with: CHILD’S NAME, NAME OF MEDICATION, DOSAGE, AND PHYSICIANS NAME.

• Only send enough medication for 3 days.• On the day we leave give your child their

AM dose. Only noon and evening doses will be given that day.

• A nurse will be available throughout the whole time at camp.