FLEPPC Board of Directors Conference Call Call-in Information:

Topic: Deah Lieurance's Zoom Meeting Time: Nov 14, 2019 12:00-1:30 PM

Join Zoom Meeting https://ufl.zoom.us/j/987119835

Meeting ID: 987 119 835 Dial by your location +1 646 558 8656 US

Administrative dissertation Call to Order: 12:05 p.m.; Attending BOD: Cody Miller (Co-Treasurer), Allegra Buyer (1st-yr), Kris Campbell (committee

chair), Aimee Cooper (Secretary), Jimmy Lange (Chair), Andrew Lawrence (2nd-yr.), Deah Lieurance (Chair-Elect), Christen Mason (Committee), Sal Medina (1st-yr), Carey Minteer (1st-yr.), Sherry Williams (Liaison); Lynn Proenza (1st-yr), Deb Stone (2nd-yr.); Absent BOD: Sarah Martin (2nd-yr), Melissa Smith (2nd-yr.); Attending members:

Chair Activities/Correspondence: Jimmy Lange Chair-Elect: Deah Lieurance Treasurer’s Report: Karen Brown/Cody Miller

o Of upmost importance is working to recover our non-profit status due to the lack of required documentation that has not been submitted for the past few years. Karen is working to reestablish our status with the assistance of an IRS attorney.

Committee Liaison: Sherry Williams o Report attached

Secretary’s Report: Aimee Cooper – update website o Please remember: any success stories, upcoming projects, ongoing projects, events, news releases, photos,

memorials, etc. that you would like to see in the newsletter, forward them to me at coopera@stlucieco.org. COMMITTEE REPORTS Bylaws: Brian Lockwood

o See attached documents from Jimmy Checklists: Allegra Buyer Control and Evaluation: Greg MacDonald Editorial: Melissa Smith (Jimmy Lange, Christen Mason, Katharine Murray, Deb Stone) Finance: Gregg Walker Sherry motioned, seconded Deah, BOD unanimous Grants:

o CISMA: Gregg Walker (Kris Campbell, Deb Stone) o Education: Kris Campbell (Craig van der Heiden, Sarah Martin, Sherry Williams)

• REQUESTING NEW CHAIR – Sarah Martin considering Craig van der Heiden notified the BOD via email with interest

• RFP sent out and posted to the website. See attached. • Kris has been tracking a project that was funded last FY. The person that was working on it has resigned

and their employer is having difficulties finding a replacement. They would like to send a refund. Who should they make the check out to and where should it be sent? The project was for UF/IFAS Extension Office in Flagler for an Invasive Plant Workshop.

o Research: Carey Minteer (Deah Lieurance) • RFP sent out and posted to the website. See attached.

Legislative: Deah Lieurance Membership: Gayle Edwards Merchandise: Erick Revuelta (Jimmy Lange, Christen Mason, Sherry Williams, Aimee Cooper) Nominations: Jim Burney

o Dr. Ellen Lake o Candice Prince o Taylor Clark o Carl “CJ” Greene?

Outreach: Christen Mason o 10/26/2019 – FireFest at Jonathan Dickenson State Park. This is the 6th year that FLEPPC has been an exhibitor

at this event which typically draws 3,000 people or more. Katharine Murray and EQI staff manned the booth. o 11/2/2019 – LagoonFest in Downtown West Palm Beach. This is the second year that I exhibited at this event

(photo from the morning below). o 11/7 & 11/8 – Florida Association of Native Nurseries annual event. FLEPPC and FANN began doing a table

swap last year. I attended for parts of both days. Chris Lockhart also assisted. Plant Industry Liaison: Vacant Plant List: Dennis Giardina (Janice Duquesnel, Alan Franck, Dennis Giardina, Roger Hammer, John Kunzer, Jimmy

Lange, Ken Langeland, Deah Lieurance, Chris Lockhart, , Jean McCollom, Gil Nelson, Tony Pernas, Jimi Sadle, Dexter Sowell, Jessica Spencer, Arthur Stiles, Richard Wunderlin)

Strategic Planning: Sherry Williams (Jimmy Lange, Brian Lockwood, Christen Mason, Cody Miller, Katharine Murray, Erick Revuelta, Deb Stone)

o Need to keep things moving with the plan and how to implement it. o FLEPPC name change to FISC, and would really like to have this completed while working through the 501-3c

issue. Cody reached out the Karen to see where she is in this process. o Send out name change, voting rights, and BOD term limits to membership, list-serv, and website asap!

Symposium CEUs: Christen Mason Symposium Field Trips: Cody Miller Local Arrangements: Sherry Williams Symposium Planning/Program: Deah Lieurance (Aimee Cooper, Sherry Williams)

o Save The Date sent out and posted to the website. See attached. Symposium Silent Auction: Christen Mason

o We won’t be able to solicit donations from corporations now that we’re aware that our 501c3 status isn’t current. We are hopeful this will be resolved prior to the conference.

Sponsors: Katharine Murray Website: Chuck Bargeron/Sarah Jean Swain (Aimee Cooper, Deah Lieurance, Christen Mason, Erick Revuelta, Sherry

Williams) Website Liaison: Aimee Cooper Operations Old Business Task Force Reports Brazilian Pepper: Dale Halbriter Chinese Tallow: Greg Wheeler Dioscorea: Christopher Kerr Grasses: Greg MacDonald Lygodium: LeRoy Rodgers Meeting Adjourned Motion to adjourn 1:19 p.m. Schedule next board meeting Next BOD meeting will be held potentially in St. Lucie County at one of the preserves after the first of the year. A Doodle Poll will be sent to determine availability Other information

The FLEPPC Board of Directors (BOD) approves and recommends amending Article I of our bylaws, which states that “the name of the organization shall be the Florida Exotic Pest Plant Council.” The Article shall now state “the name of the organization shall be the Florida Invasive Species Council (FISC)”. We feel that this new name incorporates current terminology as used by the broader scientific community, invasive species biologists, and other invasive plant councils when referring to problematic non-native plants. The use of “Invasive Species” as opposed to “Invasive Plants” leaves open the opportunity for our organization to expand its focus to include all taxa, something that the BOD has been discussing for quite some time to increase the breadth of our positive impact to the conservation community. Yay: I approve amending Article I of the bylaws to change the name of the organization from the Florida Exotic Pest Plant Council (FLEPPC) to the Florida Invasive Species Council (FISC). Nay: I do not approve amending Article I of the bylaws to change the name of the organization from the Florida Exotic Pest Plant Council (FLEPPC) to the Florida Invasive Species Council (FISC).

The FLEPPC Board of Directors (BOD) approves and recommends the following additions and deletions to Article V, Section 5 of our bylaws, that will offer the potential for Directors-at-large to serve two consecutive two-year terms based on merit. We feel these changes will support increased productivity and flexibility within our BOD. Article V Section 5. Directors-at-large shall have staggered two-year terms. Four members-at-large will be elected every year as needed. During the second year of each director-at-large’s term, officers will vote on whether to offer a consecutive term to each director. Directors-at-large will be limited to two consecutive terms. To fill a vacancy in the Directors-at-large, the Chair will appoint an individual to serve the remaining term, subject to a 2/3 majority confirmation by the board. A vacancy may be considered to exist when a Director resigns or in the event a member of the Board of Directors fails to attend two (2) consecutive meetings. Directors-at-large shall not be elected to serve consecutive terms.

“An organization concerned with our environmental future” www.fleppc.org

Jimmy Lange, Chair Fairchild Tropical Botanic Garden

Deah Lieurance, Chair-elect University of Florida

Aimee Cooper, Secretary St. Lucie County

Karen Brown, Treasurer University of Florida/IFAS Sherry Williams, Liaison Seminole County

Allegra Buyer Florida Department of Environmental Protection Andrew Lawrence Florida Fish and Wildlife Conservation Commission

Sarah Martin The Nature Conservancy Salvador Medina Aquatic Vegetation Control Inc. Carey Minteer University of Florida Lynn Proenza Florida Fish and Wildlife Conservation Commission Melissa Smith USDA ARS Deb Stone Florida Department of Environmental Protection

Florida Exotic Pest Plant Council

Florida EPPC Dear FLEPPC Membership,

I am writing to inform you that the Board of Directors has recently voted to approve the adoption of a special rule for Article VI, Section 5 that “the Chair can call for Special Meetings via email”. Previously, any vote by the Membership had to take place during the Business Meeting at our Annual Symposium with 30 days notice given to Membership as to the vote in question. The way this process will work is that the Membership will receive an email from the Chair, or the Secretary on behalf of the Chair, with the word “BALLOT” in the subject line. The email will contain a link to an electronic poll for the vote in question. The votes will be tallied after 30 days. We will send at least one reminder before votes are due. We hope that by conducting voting online, we will have increased participation among members in good standing, while also allowing for an expedited process for dealing with any pressing issues. This does not eliminate in-person voting at the Business Meeting, but rather offers another voting option. The first ‘Special Meeting’ will be sent out shortly. Thank you, and please don’t hesitate to reach out if you have any questions or concerns.

Sincerely,

Jimmy Lange

FLEPPC Julia Morton Invasive Plant Research

Grant Program REQUEST FOR PROPOSALS

Deadline: 20 January 2020 The Florida Exotic Pest Plant Council (FLEPPC) has available funding to support two (2) research grants/scholarships for students conducting studies related to invasive exotic plant management in Florida.

The deadline for proposal submission is 20 January 2020. Written proposals should be no more than three (3) pages in length, including detailed methods for the research to be conducted, as well as references and budget. Requests for funding should be no more than $2,000. The proposal should include a summary of the research project and its relationship with Florida exotic pest plant management problems. Proposals longer than three pages in length will be returned without review. Particular plant species involved in the study should be one or more of the Category I or Category II exotic pest plant species listed by FLEPPC (see: http://www.fleppc.org ) or plants that are determined to have a “high” or “moderate” invasion risk by the UF IFAS Assessment (https://assessment.ifas.ufl.edu/). In addition, the applicant should provide complete contact information and a detailed budget, with an explanation of how the funding will be used. Contact information also MUST include the student’s Sponsored Research Department to facilitate payment/disbursement of grant funds. Examples include (but are not limited to) travel funds for field work, funds for research equipment or supplies (or temporary use of specialized equipment), a stipend for applicant's project work time not otherwise supported, travel funds for presentation of the research at the annual FLEPPC meeting, etc. In developing the budget, funds requested are to be used for the direct costs of conducting research on the proposed project and are not to be used for indirect costs incurred by the student’s university or agency. Proposals will be evaluated and ranked on the critical management need for scientific results in the area of study and on the clarity of the submitted request.

Basic eligibility requirements:

To be eligible for funding, applicants:

• must be an undergraduate or graduate student enrolled at an accredited institution of higher learning anywhere within the United States;

• the research must be conducted on a listed Florida invasive plant (http://www.fleppc.org/list/list.htm);

• An accompanying letter of recommendation from a faculty advisor MUST be included as part of the application package;

• must provide the full address of your Sponsored Programs/Contracts & Grants department, the person to whom a check should be sent, and how the check should be made out (in the event you are awarded the grant).

Proposals are due by 5:00 p.m. 01/20/2020. Send proposals by e-mail to: Dr. Carey R. Minteer c.minteerkillian@ufl.edu using the following naming convention:

• “LAST NAME_First name_proposal” and: • “LAST NAME_First name_recommendation”.

FLEPPC’s Kathy Craddock Burks Education Grant REQUEST FOR PROPOSALS – FY2020

Program description This grant program provides funding to organizations or individuals who will educate Floridians about non-native invasive plants and their impacts on the natural areas and economy of Florida. Proposals will be accepted from individuals, public or private nonprofit organizations, and academic institutions from private and public universities and colleges to K-12. The FLEPPC Education Grant Committee will review all applications. Winners will be announced during the business meeting at FLEPPC’s annual symposium in spring 2020. Winning applicants/organizations must present their results (poster or presentation) at the next annual symposium or provide a summary article for FLEPPC Newsletter and website.

Evaluation criteria Award preference will be given to proposals that meet the following criteria: • Involve plants listed as Category I species on the FLEPPC 2019 List of Invasive Plant Species,

found on www.fleppc.org (projects involving Category II species will also be considered); • Include an educational message that will reach a large segment of the community; • Heighten community awareness about non-native invasive plant identification, management,

prevention, environmental and/or economic impacts; • Involve an active component (passive programs such as signs, brochures or websites should be

enhanced to promote an event or an action involving the target audience); • Include an evaluation process of project success or failure (example: “we will measure success by

counting the number of participants,” or “we will describe why our goal was or was not achieved”). • Demonstrate matching funds or in-kind contributions; • Include partnerships (please specify type and degree of involvement for partner entities); • Include a detailed timeline of grant activities; • First time applicants and new/startup projects will be given preference, although repeat applicants

and established programs will be considered. Instructions The application, instructions, and further information may be found on the FLEPPC website (www.fleppc.org/edgrants.html). Grants may not be used to fund food or beverages, capital expense items (sprayers, chain saws, machinery, and herbicide), overhead costs (e.g., electricity, payroll), or large- scale herbicide application activities. Projects involving disposal of invasive plants must describe the appropriate disposal technique they will employ. Here is the website for quick referral. http://www.fleppc.org/Publications/Florida_InvasivePlDisposalGuidelines.pdf All necessary permits are the sole responsibility of the applicant or organization. Requests for funding should not exceed $1,000.00 and all funds awarded are to be used within one year of receipt. If full funding is not available, partial funding may be awarded. For proposals that include printed material (brochure, sign, etc.), applicants must submit a rough draft or a sample of previously published work. Alternatively, applicants may submit a draft within 3 months of award notification, with funds provided after the draft is accepted by the FLEPPC Education Grant Committee. The FLEPPC Education Grant Committee reserves the right to review all publications resulting from this funding, prior to printing and distribution.

The deadline for proposal submission is 5PM on Friday, Jan 24th, 2020.

For further information, contact: Kristine Campbell, Kristine.Campbell@MyFWC.com

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FLEPPC’s Kathy Craddock Burks Education Grant

APPLICATION – FY 2020

Program description This grant program provides funding to organizations or individuals who will educate Floridians about non-native invasive plants and their impacts on the natural areas and economy of Florida. Proposals will be accepted from individuals, public or private nonprofit organizations, and academic institutions. The FLEPPC Education Committee will review all applications. Winners will be announced during the business meeting at FLEPPC’s annual conference in Daytona Beach Shores, FL, March 25th – 27th, 2020. Winning applicants/organizations must present a summary of results at the FLEPPC 2020 annual conference (poster or presentation) or provide a summary article for the FLEPPC Newsletter and website. Evaluation criteria Award preference will be given to proposals that meet the following criteria: • Involve plants listed as Category I species on the FLEPPC 2019 List of Invasive Plant Species, found

on www.fleppc.org (projects involving Category II species will also be considered); • Include an educational message that will reach a large segment of the community; • Heighten community awareness about non-native invasive plant identification, management,

prevention, environmental and/or economic impacts; • Involve an active component (passive programs such as signs, brochures or websites should be

enhanced to promote an event or an action involving the target audience); • Include an evaluation process of project success or failure (example: “we will measure success by

counting the number of participants,” or “we will describe why our goal was or was not achieved”). • Demonstrate matching funds or in-kind contributions; • Include partnerships (please specify type and degree of involvement for partner entities); • Include a detailed timeline of grant activities; • First time applicants and new/startup projects will be given preference, although repeat applicants

and established programs will be considered. Grants may not be used to fund food or beverages, capital expense items (sprayers, chain saws, machinery, and herbicide), overhead costs (e.g., electricity, travel expenses, salary) or large-scale herbicide application activities. Projects involving disposal of invasive plants must describe the appropriate disposal technique they will employ. Here is the website for quick referral http://www.fleppc.org/Publications/Florida_InvasivePlDisposalGuidelines.pdf. All necessary permits are the sole responsibility of the applicant or organization. Requests for funding should not exceed $1,000.00 and all funds awarded are to be used within one year of receipt. If full funding is not available, partial funding may be awarded. For proposals that include printed material (brochure, sign, etc.), applicants must submit a rough draft or a sample of previously published work. Alternatively, applicants may submit a draft within 3 months of award notification, with funds provided after the draft is accepted by the FLEPPC Education Grant Committee. Instructions Use the headings on the following page as a template for information about your proposed program. Insert tables or images if appropriate. Use as much detail as possible. If your proposal includes signs, brochures or web pages, please include at least a partial sample. Applications that are incomplete will receive lower ranks. The length of the entire application (beginning on the next page), not including attachments, should not exceed 5 pages. For questions concerning this application, contact Kristine Campbell at kristine.campbell@myfwc.com E-mail your completed application to Kristine as a *.PDF or *.DOC file. The deadline for proposal submission is 5PM on Friday, January 24th, 2019.

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FLEPPC’s Kathy Craddock Burks Education Grant

1. APPLICANT INFORMATION Contact Person: Job Title: Agency: Address: Phone: Email: 2. PROJECT AT-A-GLANCE Project title: Project summary (<50 words; you can provide further detail in the next section): What are the FLEPPC target plant species? Who is the target audience? What is the total amount of grant funds you are requesting (maximum $1000)? 3. PROJECT DETAILS Provide a detailed description of the project. Make sure to include the following section headings and details:

• Overall description – (Provide details if you need to elaborate from the summary already given) • Disposal – (If your project involves the removal of invasive plants, describe the disposal

technique you will employ to ensure that disposal does not create a new invasive plant problem elsewhere.)

• Benefits – (How will this project benefit Florida’s natural areas?) • Timeline – (What is your timeline for completion?) • Location – (Where will the project be located? Include the county and city name(s).

Project budget. Indicate a breakdown of uses for your requested funds (maximum $1000). You may supply this information in tabular format if desired. Indicate matching funds, if applicable. The FLEPPC education grant does not fund food, beverages, capital expenses, major herbicide applications, or overhead. Describe collaborating organizations and their contributions. Brief letters of support from landowners and/or collaborators are welcome. Describe in detail how you will evaluate success at reaching your target audience. Describe prior activities that may help you to accomplish this project, if applicable.

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Will you/your organization commit to providing feedback to the FLEPPC community after one year, via a written submission to FLEPPC website and FLEPPC quarterly newsletter or presentation at our annual conference? The bullet points below are for proposals that will have a physical or digital product such as a sign, brochure, booklet, poster, video, or smartphone app. In answering these questions, please try to closely approximate what your final product will be like.

• Provide physical details about the finished product (length/binding/size/accessibility/etc.).

• How will your product be different from others that may already be available through UF/IFAS Extension, CISMAs, county governments, or other organizations?

• If you are modeling your product after previous work by your agency or another, what is that

“model product?” Provide a URL if applicable.

• Describe any expertise you or your advisor may have that will help you to create a quality product.

Send completed application to kristine.campbell@myfwc.com 5PM on Friday, January 24th, 2019.

FLEPPC’s Kathy Craddock Burks Education Grant

GUIDELINES FOR REPORTING RESULTS Congratulations on receiving FLEPPC’s Kathy Craddock Burks Education Grant. One re-quirement of the grant is that you (or a co-worker) report results of your program back to FLEPPC so that others may learn from your project. It is preferable that you complete this report within 3 months of your stated project completion date. In reporting your results to FLEPPC, you have two options: (1) You can describe your program for our membership during a 20-minute presentation at our annual statewide symposium (see www.fleppc.org for details as spring approaches), or (2) you can write a report for possible publication for the FLEPPC website and for possible publication in the FLEPPC quarterly newsletter. Content and style guidelines for written reports are below. Oral presentations need only adhere to content requirements. Content requirements (oral or written report)

• Provide a program summary with the overall goal(s) clearly stated • State specifically that you received a "Kathy Craddock Burks Education and Outreach

Grant” from FLEPPC • State specifically what items or services the awarded funds were used to purchase • Describe which FLEPPC species the program addressed • Describe how/where the FLEPPC logo was displayed • Provide a count or estimate of the number of people your project reached • Acknowledge partnerships and/or matching funds, if applicable

Style guidelines (Quarterly Newsletter only)

• Articles are typically 750-1000 words; word limit is 2000 • Submit unformatted Word or WordPerfect documents to Kris Campbell,

Kristine.Campbell@myfwc.com. • Provide full contact information for primary author • Send photos as separate files. Please provide photographer credits and captions in the

text of the article. They will be placed with the photos during layout • For further information on FLEPPC’s Newsletter style guidelines, contact Aimee Cooper

at coopera@stlucieco.org or 772-462-6440

Please remember to display the FLEPPC logo at/on your event/display/publication, if applicable (Kris can email you a JPEG upon request). Thank you for your continued efforts to educate Floridians about the effects of non-native, invasive plants!

For further information on this program, contact Kris Campbell at kristine.campbell@myfwc.com or 407-204-3306

Save the date for the

2020 Florida Exotic Pest Plant Council Annual Meeting:

MEASURING SUCCESS IN INVASIVE PLANT MANAGEMENT

WHEN?

March 25th-27th (FLEPPC Board meeting and CISMA workshop March 24th)

WHERE?

The Shores Resort and Spa at Daytona Beach Shores, FL

Stay tuned for more announcements as we prepare our first Call for Abstracts, Call for Exhibitors, Registration Opening, Student Competitions (with cash awards!), Special Sessions, CEUs, Silent Auction, and more.