CAISU15 Girls’ Invitational Soccer Tournament

Guidelines – Rules – RegulationsJune, 2015

The present Tournament Committee representatives are as follows:Chair Walter Davison (CDS)CAIS AD Exec. Susan Beazley (AA) East West Quebec Hosts ECS,TS,SHSM

INDEXI NameII DateIII Qualifications of ParticipantsIV Entry FeesV Role of the CAIS Athletic Directors Executive CommitteeVI Role of the Tournament CommitteeVII Role of the Discipline CommitteeVIII Sanctions and Probationary ProceduresIX EligibilityX InvitationsXI ParticipationXII Role of Host School(s) and Convenor(s)XIII Tournament FormatXIV Tournament BudgetXV AwardsXVI RulesXVII Additional RequirementsXVIII Staff SupervisionXIX Billeting Guidelines

Appendix I Tournament HistoryAppendix II Schools Record of ParticipationAppendix III Future HostsAppendix IV Coaches’ Meeting AgendaAppendix V Tournament Format(s)Appendix VI Billeting Forms

CAISU15 Girls’ Soccer Tournament

Guidelines – Rules – RegulationsJune, 2015

The tournament coaches understand that the guidelines, rules and regulations of this tournament are subject to the approval of the CAIS Athletic Directors’ Executive Committee (CAIS ADEX).

I NAMEa. CAIS U15 Girls’ Invitational Soccer Tournamentb. Permission to name a tournament as a CAIS event must be obtained at least seven months before the

event by submitting a written request to the CAIS ADEX. Approval from the CAIS Board will then be requested at least six months before the event.

II DATETo be held for 3 days between Thursday and Sunday prior to the Thanksgiving Weekend, unless compelling circumstances warrant a change. The tournament dates must be approved by the CAIS ADEX.

III QUALIFICATIONS OF PARTICIPANTSa. Full time female students in good standing within their institutions.

Exchange students who come for a term or students with exceptional circumstances (i.e. training for a national or other high level 'team', skill, etc.), who are taking a reduced academic load, are not considered part-time. CAIS ADEX maintains that the decision on the interpretation of 'full-time' student should rest with the Head of School.

b. Any female student/athlete who is enrolled in grade 9 or under and meets the provincial athletic and grade requirements for the age will be deemed eligible.

c. 15 years old or younger on October 1 of the particular school year.d. Maximum number of players on the tournament roster may not exceed 15.e. Schools have the ability to appeal to the CAIS ADEX to allow a student to participate who does not

meet the eligibility requirements detailed above. Appeals must detail exceptional circumstances, and supporting documentation should be included

or may be requested. An appeal based solely on the number of days beyond the age eligibility cut-off date will not be entertained.

The appeal must be in writing and received by the Chair of the CAIS ADEX not later than 21 days prior to the scheduled tournament coaches’ meeting. The CAIS ADEX will solicit input from the Chair of the Permanent Tournament Committee prior to rendering a decision. All appeals must be accompanied by a $100 application fee and signed by the Athletic Director and Head of School. The decision will be communicated within 7 days of receipt and will be final.

IV ENTRY FEESAre intended to offset the majority of costs of hosting the event and are set as follows:a. $900 per team or $60 per student, whichever amount is greater. b. The CAIS ADEX must approve any increase in tournament fees. Appeals to raise the fees must be

submitted to the Executive Chair before January 1 of the tournament year.c. Host schools will provide a financial statement to the subsequent two hosts and to the CAIS ADEX.d. With the exception of an unforeseen last-minute school emergency, there should be no excuse for

pulling out of a CAIS tournament. Teams that do so are still expected to pay their tournament entry fees according to the following schedule: within two months of the date of the coaches' meetingdate - full fees;  between four and two months of the date of the coaches' meeting date - 50% of fees; from the application deadline/confirmation day until four months before the coaches' meeting date - 25% of fees. This allows the host school to proceed with their financial and overall planning for the tournament. There may also be a hotel cancellation fee required by the tournament hotel, and/or fees for t-shirts ordered. There may also be sanctions against the school's future participation in theTournament, as determined by the CAIS ADEX Committee.

V ROLE OF THE CAIS ATHLETIC DIRECTORS’ EXECUTIVE COMMITTEE (CAIS ADEX).a. To liaise with CAIS Athletic Directors and the CAIS Executive Director.

b. To review applications to establish new CAIS athletic events in conjunction with the CAIS Board.c. To co-ordinate the host locations and publish a master calendar of all CAIS athletic events.d. To send out annual letters of invitation to all CAIS schools for upcoming events.e. To receive new applications for participation in CAIS athletic events. f. To ensure that each new application is processed according to the guidelines.g. To notify the Permanent Tournament Chair of new applications.h. To notify new member schools of their first year of participation.i. To assist the tournament committee in establishing the schools that will be involved each year.j. To designate an ADEX member to participate in the Tournament Coaches’ Meeting and to assist the

Tournament Committee. k. To review tournament guideline changes and highlight key sections at the Coaches’ Meeting.l. During the tournament, the designated CAIS ADEX member will assist the Convenor and Tournament

Chair in ruling on appeals of sanctions levied on an individual or school by the Tournament/Discipline Committee during the tournament.

m. After the tournament, unacceptable behaviour by a school or individual will be reported by the Convenor or Tournament Chair to the CAIS ADEX for review and/or sanctions.

n. To review proposed changes to the Tournament Guidelines that, if approved, take effect the following year.

o. The development, implementation, and review of CAIS athletic events will require annual meetings of the CAIS ADEX. The cost of assembling this group will be shared among all CAIS schools that participate in CAIS athletic events. The charge will be $100.00 per team per event.

VI ROLE OF THE TOURNAMENT COMMITTEEThe committee will include representatives of participating schools from Western Canada, Ontario, Quebec and Eastern Canada. Vacancies will be filled on a rotational basis by region. A Chairperson will be appointed to coordinate the responsibilities and the appointment of committee members. The committee will include one member of the CAIS ADEX.The Tournament Committee has the following responsibilities:a. To recommend changes to the tournament guidelines to be forwarded to the CAIS ADEX for review.b. To provide the host school with the current guidelines (to be included with the tournament package).c. To select the schools for the tournament based on the criteria established in the guidelines. In the event

of a situation where a draw is required, a CAIS Head of School must be present.d. To keep an annual history of schools that have participated in and sat-out of the tournament.e. To seed the teams based on the previous years' results and set up the divisions. The host school will

then prepare the schedule based on the information provided.f. To review seeding, sit-outs, and future applicants at the Coaches’ Meeting.g. To help the Convenor and designated CAIS ADEX member with any issues arising out of the

tournament and provide a post-tournament report to the CAIS ADEX.

VII ROLE OF THE DISCIPLINE COMMITTEEThe Discipline Committee will consist of a representative from each of the geographical regions and be chaired by the Convenor. The committee will be selected annually at the coaches meeting for the present year. The committee has the responsibility to recommend sanctions regarding behaviour by players and coaches during on-field competition. Off-field misconduct will be dealt with by the school(s) involved in consultation with the Convenor, Tournament Chair, and CAIS ADEX member. The Discipline Committee has the following responsibilities:a. To consult with referees, coaches, witnesses or others as applicable.b. To make decisions regarding sanctions and to inform applicable parties.c. To direct appeals of Discipline Committee decisions to the Tournament Committee.

VIII SANCTIONS AND PROBATIONARY PROCEDURESa. Letters of sanction to the offending schools must be addressed to the Head of School with a copy to the

Athletic Director and sent by the CAIS ADEX Chair within two months of the incident. Sanctions placed on individuals or schools may include but are not limited to: letters of warning, probation, or suspension from participation.

b. Letters of appeal from schools must be addressed to the CAIS ADEX Chair and sent within one month of receiving the letter of sanction.

c. The appeal will be reviewed by the CAIS ADEX and the appealing school must be notified of any re-considerations within two months of receiving the letter of appeal. Decisions of CAIS ADEX on appeals are final and binding.

d. Copies of all correspondence will be forwarded to the Tournament Chair who will be consulted by the CAIS ADEX in arriving at its decisions.

e. If, while on probation, a school/coach/athlete violates the tournament guidelines or fails to meet the expectations of the tournament the school/coach/athlete will face further sanction.

IX ELIGIBILITYThe tournament should include 8, 12, 16, 20 or 24 teams, which meet the following requirements:a. Schools must be members of CAIS.b. Schools must attend the tournament on a regular basis, (i.e. not miss 2 events in a row).c. Schools must commit to host or co-host CAIS athletic events.d. Schools applying for a one-year participation privilege will only be permitted to play if a regular

participant school’s involvement is not compromised.

X INVITATIONSa. The intent is to include as many schools from CAIS as possible to assure the national flavour of the

tournament. b. Invitations must be sent to and received by all CAIS schools by January 15th prior to the upcoming

tournament.c. A written commitment to participate must be sent to the CAIS ADEX Chair by February 1st prior to

the upcoming tournament. Schools declining the invitation will not be credited with sitting out.d. Schools applying for the first time will generally be admitted to the tournament in the calendar year

following the year of their application.

XI PARTICIPATIONa. In the event of the number of applicants not matching the required number, the criteria for sitting out

will be:i) Volunteersii) A geographical lottery, removing schools within a close proximity of the tournament.

"Close Proximity": It means that a school would not participate because they are in the same general area as the host school. Assuming that there are no schools within the general geographical area of the host, a random draw would be conducted among the schools on the list eligible for sitting out.

iii) A random drawb. Once a team has sat out, they will be removed from the sitting-out draw until all of the other teams

have taken their turn to sit out.c. Schools scheduled to host a tournament will be guaranteed participation in the event: the year before

they host, their hosting year, plus the year following. d. In the case of tournaments where in a given year there are more than two hosts, all of the host schools

will not be exempt from sitting out the year before and after hosting. Although, a minimum of one or more of the schools must be awarded participation the year before and after hosting.

e. If a member school is unable to participate one year, their position will not be in jeopardy the following year.

f. After an exhaustive search, if a CAIS school cannot be found to complete the tournament roster, and the integrity of the schedule is at risk, then a non-CAIS school may be added. The Convenor and Tournament Committee must strive to find a team which would be competitive, and one whose coaching staff understands the difficulty of this non-CAIS school issue. The Convenor may adjust the fees charged to this team as deemed necessary. The Convenor should strive to seed the team as best as possible without upsetting the competitiveness of the draw and the geographical representation included in the groupings. To maintain the integrity of the awards history of the tournament, should a non-CAIS school win a title, the best finishing CAIS School would receive the award(s).

g. Should a school miss two tournaments in a row, then the Tournament Committee may select a replacement. Should a school that has been replaced wish to take part in the tournament in future years, they will follow the same application procedure as for all new schools.

h. Schools that volunteer to sit out after February 15th of the tournament year and are subsequently asked to participate in order to complete the designated team format will be credited with a “year-out.”

i. Schools that have committed to participate prior to the February deadline and later withdraw from the tournament may not be credited with a “year-out” and may face sanctions including, but not limited to, meeting all tournament related financial obligations.

XII ROLE OF HOST SCHOOL(S) AND CONVENOR(S)

The tournament is not a competition to out-do the previous year’s host, but rather to provide the athletes with the best opportunity to play the sport, meet new friends, and to be proud representatives of their schools.The Host School(s) and Convenor(s) have the following responsibilities:a. To provide safe and appropriate facilities for the tournament.b. To provide certified officials for all games. Where possible, provincially carded officials, should be

used at these competitions. These provincially carded officials could be students at one of the host schools but they must not officiate at their own school's games or games that will affect their school's position in the standings.

c. To provide first aid care at the game sites.d. To provide lunch on the game days. e. To make every effort to facilitate transportation to and from the airport/train station for out-of-town

teams.f. To Chair the Coaches’ Meeting and have the minutes kept and sent along with the tournament results

to the participating schools within one month of the conclusion of the tournament.g. To employ an approved tournament format.h. To provide the hosts for the next two tournaments and the CAIS ADEX with a detailed tournament

financial statement to assist them in their planning.i. To obtain the approval of the Tournament Committee for any alteration/deviation from the tournament

format.

XIII TOURNAMENT FORMATThe tournament format must provide each team with an equal opportunity to achieve success. Each host is encouraged to use the standard format. The Tournament Committee must approve changes.a. Tournament schedules will be distributed at least 1 month prior to the event.b. Round robin format is required in preliminary rounds of competition.c. Guidelines for initial round robin pool placements:

i) All tournaments will seed teams based on the average of the last 3 calendar years (when available). Results will follow the equitable seeding format. Where teams finish in the same place and have not met each other in tournament play, a shared ranking (.5) is attributed. For example, teams sharing 7th place will get a final ranking of 7.5.

ii) There will be equitable regional representation in each pool.iii) If possible, teams which were in the same first round pool the previous year should not

meet again in the first round.iv) Teams not involved in all three previous years of competition will have their seeding

average pro-rated.d. Round robin play will be used to determine placing in the re-alignment divisions.e. A second round of competition will include the top half of the teams from divisional play in

championship competition and the bottom half in consolation competition.f. The championship and consolation rounds will include round robin competition or quarterfinal; semi-

final and final play.g. Teams from the same first round pool will not play each other until their final game.h. Each team must play an equal number of games leading to the championship.i. The rest time between games will be as fair as possible for all teams.j. All teams must have a minimum of one game on the final day.k. If the number of teams in the draw changes after the pools and schedules are published to all (pull-out,

non-CAIS replacement team, or another CAIS team with or without a history of tournament participation) the convenor, in consultation with the Tournament Committee Chair, will decide how to best accommodate the changes into the routine/pools/schedule depending on the timing and the effect on the draw.  This will vary according to each case, but basically they will follow CAIS guideline procedures wherever possible.  If the pools/schedule needs to be changed as a result, they will make the changes as required and inform all interested parties. 

XIV TOURNAMENT BUDGETa. The following items will be included in the tournament entry fee:

i) Referees (certified)ii) Lines people for championship finals & semi-finals iii) Qualified First Aid personnel

iv) Lunchesv) Coaches' Meeting & Receptionvi) Awards (as indicated below)vii) Equipment rental (e.g., portable toilets, goals, facilities, and equipment)viii) Security

Note: Entry fees will not cover all of the above expenses. Host schools are expected to cover the difference. The host school will not incur costs for visiting team transportation and accommodation.

b. The cost of the following optional features will be borne by the host school(s):i) Programii) Banquet iii) Coaches' gift (e.g. mugs, umbrellas, etc.)iv) Coaches’ evening, dinner, hospitality

c. The following costs will be borne by the participating schools.i) Transportation (to/from airports and rail stations). The host school(s) will assist with

arrangements.ii) T-shirts may be provided. Participating schools will order and pay for the number of T-shirts

that they require.d. Event title sponsorship must be approved by CAIS. At this time, there are no official CAIS national

sponsors.

XV AWARDSa. List of Awards:

i) One banner will be presented to the tournament champions.ii) Permanent trophies will be presented to the champions to hold for one year.iii) “Keeper” awards may be presented at the discretion of the host school(s).iv) Gold medals with red neck ribbons will be awarded to the tournament champions.v) Silver medals with red neck ribbons will be awarded to the tournament finalists.vi) Antique Gold medals with blue neck ribbons will be awarded to the Division 2 champions.vii) Antique Silver medals with blue neck ribbons will be awarded to the Division 2 finalists.viii) The banners, medals and ribbons will feature the CAIS logo.

b. The ribbons will include: CAIS U15 Girls Soccer Tournament Champions YearCAIS U15 Girls Soccer Tournament Finalists YearCAIS U15 Girls Soccer Division 2 Champions YearCAIS U15 Girls Soccer Division 2 Finalists Year

c. Other awards may be presented at the discretion of the tournament committee and the host school. d. Example of required wording on awards

CAISU15 Girls Soccer Tournament

Champions2014

Hosted by (Name of Host School)

e. A formal awards presentation ceremony will take place at the conclusion of the final game.f. The CAIS ADEX will order and arrange for the delivery of the medals and banners. The host school

will be invoiced by the supplier and is responsible for payment.g. An all-star team from the participants will not be selected.

XVI RULESa. Any adopted rule changes will take effect the following year unless there are extenuating

circumstances.b. Official federation rules will be in effect. Teams will be notified of any regional rules and these will be

discussed at the Coaches’ Meeting.c. The length of game periods will be 30 minutes depending on the tournament format.

d. A team will be awarded 3 points for a win and 1 point for a tie.e. A size 5 ball will be used.f. In the event of a tie in the standings at the conclusion of round robin competition, the team awarded the

higher standing will be:i) The team that won the game between the tied teams.ii) The team with the least goals against in games involving the tied teamsiii) If still tied, point differential in head to head competition between tied teamsiv) The team with the least goals against in their division.v) The team with the greater number of goals for in all games during the round-robin, to a

maximum of 5 per game.vi) Penalty shots (FIFA rules in soccer)The goal differential in any match should not exceed five. If the score of a game should inadvertently exceed a differential greater than five, the recorded score will be decreased to reflect a differential of five.

g. For semi-finals and final games, overtime will be 2, 10-minute periods followed by penalty kicks. These are not sudden death periods.

h. Substitutions, with permission from the referee, may occur after goals, injuries, half time, goal kicks and on own possession throw-ins. When the team in possession substitutes, so may the other team.

i. Ejection from a game will result in an automatic suspension from the team’s next game. The Discipline Committee will decide on any further action to be taken.

j. Any suspension from the next game may be appealed to the Discipline Committee.k. Where a team has a playable alternative strip, they will be asked to change uniforms to properly

distinguish the two sides. In the case where neither team has a playable alternative strip, a flip of the coin will determine which team will wear ‘pinnies’ to be provided by the host school.

XVII ADDITIONAL REQUIREMENTSa. Every participating school must attend the tournament Coaches’ Meeting. The meeting will be held at

the tournament hotel or the host school on the evening preceding the first day of competition.b. Each school must be represented at all formal functions organized by the host school.c. Every tournament participant must attend the formal awards ceremony at the conclusion of the final

games of the tournament, unless extenuating circumstances arise.

XVIII STAFF SUPERVISIONCoaches and leaders should be qualified to the standards set at the provincial level and should be employees of the school. Where a coach is not a member of the school's staff, a school staff member must accompany the team and assume responsibility for the conduct of their students. At least one of the supervisors must be of the appropriate gender.

XIX BILLETING GUIDELINES

a. Responsibilities of Host School & Visiting SchoolAll players will be billeted to a maximum of 15 per team. Billeting is still an expectation of the tournament.

b. Responsibilities of Host SchoolPrepare a contract or agreement to be signed by a member of the host school, the billeting family and the family of the visiting children.The following points should be included:

i) Host families must inform the billeting coordinator in advance, of any information which might impact on a positive billeting experience. This would include a list of pets, illnesses and any special dietary restrictions.

ii) Visiting students must be billeted in pairs or more. Visitors must share a room.iii) Adult supervision must be provided at all times when the visitors are in the care of the

billeting family.iv) Adult members of the billeting family will provide transportation. The school bus transit

system is acceptable.v) The visitors’ families should have the opportunity to make telephone contact with the host

family before their children begin the excursion.

vi) The host family must be provided in advance, with written information concerning their guests’ home and back-up telephone numbers, medical insurance information, dietary restrictions, allergies and other pertinent medical information.

vii) A list of phone numbers for all of the billeting families, including the names of the visitors will be available. In case of an emergency, hosts will be given the name and phone number of someone to contact at night.

viii) Billeting the visiting schools is still considered an expectation of the tournament.ix)

c. Responsibilities of Visiting Schooli) Visiting students must be billeted in pairs or more. Visiting schools must provide the billeting

school with a list of preferred billeting pairs + 1 threesome if needed.ii) The visitors’ families should have the opportunity to make telephone contact with the host

family before their children begin the excursion.iii) The host school must be provided in advance, with written information concerning their

guests’ home and back-up telephone numbers, medical insurance information, dietary restrictions, allergies and other pertinent medical information.

iv) The host will also be given a detailed itinerary describing arrival and departure information, a list of meals that will be required, transportation arrangements and a cell phone number for the supervising teacher/coach.

v) A list of phone numbers for all of the billeting families, including the names of the visitors will be available. In case of an emergency, hosts will be given the name and phone number of a representative from the visiting school to contact at night.

vi) The supervising teacher/coach will have an ongoing dialogue with all billeted students to ensure that the billeting is progressing in a satisfactory manner.

vii) Every effort must be made to facilitate and accommodate the billeting families. This includes team arrival and departure times.

d. A standard "billeting waiver form" has been accepted. See Appendix.

APPENDIX I

TOURNAMENT HISTORY

Year Host(s) Teams ‘Year-out’ Champion

1993 CDS 10 No one sat out SJR

1994 CDS 12 No one sat out CDS

1995 GNS / SMUS 16 No one sat out SMUS

1996 CA / ECS / TS / LCC 16 No one sat out SMUS

1997 HGS / Armbrae 15 No one sat out SMUS

1998 SMLS 16 No one sat out HGS

1999 SJR 16 No one sat out HGS

2000 CA / ECS / TS / LCC / SHSM 20 No one sat out HGS

2001 CDS / PC 20 No one sat out CDS

2002 GNS / SMUS 18 No one sat out GNS

2003 HSC 16 SMLS, PC, BVG sat out LCC

2004 CA / ECS / TS / LCC / TRAF/SHSM 20 No one sat out CDS

2005 HTS/Bayview Glen 1810 /8

CA withdrewHSC withdrew SHSM

2006 AA/HGS 16 KES, sat out SHSM

2007 SMLS 16 HTS / BVG Southridge

2008 St. John’s-Ravenscourt 16 SHSM ** Southridge

2009 The Bishop Strachan School 16 Pickering HGS

2010 ECS/TS/LCC/TRAFSSHSM 16 Armbrae The Study

2011 Country Day School/Pickering 14 The Study**/

Southridge**/Armbrae** LCC

2012 SMUS/ GNS 14 Armbrae /Traf GNS

2013 Holy Trinity 12 Armbrae/HGS/SMLS

2014 Armbrae/HGS 12 BSS GNS

2015 ECS/SHSM/TS 12

2016

** Did not apply to attend the Tournament

CAISFuture Tournament Hosts

As of June 2013 Executive Meeting

Fall termU13 boys

soccer

Senior Boys

Soccer

U15 Girls Soccer

Senior Girls

Soccer

Winter / Spring

Under 13 Boys B-Ball

Sr. Boys & Girls Rugby

Fall2005

St. J-K&

Appleby UCC

BVG&

HTS

SCS / BH /

BSS / TFS

winter2006spring

Stirling Hall&

York School Ridley

Fall

2006

LCC&

Selwyn

Kings-Edgehill

Armbrae&

HGS

Bishops College School

winter2007

Spring Southridge King’s-Edgehill

Fall

2007

St. Geo’s&

Cllngwod

St. Andrew’s St.

Mildred’sMontrealSchools

winter2008

Spring Ashbury Upper Canada

Fall

2008

SHS&

Crescent

TCS&

LakefieldSJR Rothesay

Nthrwood

winter2009

Spring

Strathcona-Tweedsmuir

St.Andrews&

Country DayFall

2009

SAC&

CDS

Selwyn House

Bishop Strachan School

Stanstead College

winter2010

SpringHillfield BCS

Fall

2010AA/HGS HTS Montreal

Schools CDSwinter2011

SpringHTS Ridley

Fall

2011

Ridley College

Stanstead College

CDS &Pickering KES

winter2012

SpringSJR Crescent

Fall

2012

West Point Grey

Ridley SMUS & Glenlyon BSS

winter2013

Spring

Crescent School Shawnigan Lake

Fall

2013

RSGC & UCC

Armbrae Academy

Holy Trinity

Montreal Schools

winter2014spring

Southridge Bishops

Fall

2014

Quebec school/Ashbury

Saltus Grammar

Armbrae/HGS

St. Mildred's

winter2015spring

UCC Bishop’s College

2015 Hillfield LCC Montreal Holy Trinity

Winter2016 Collingwood Trinity College

2016 SJR Trinity BSS

2017 GNS/SMUS

2018

2019

APPENDIX IV

CAIS Tournament Coaches’ Meeting(Event, Place, Date, Time)

AGENDA

1. Call to order and introduction of Tournament Committee / Head Table (Convenor)

2. Coaches’ introduction, circulation of attendance form and updates to contact sheet (All)

3. Welcome (Head or Delegate)

4. Taking of minutes (Appointee of Convenor)

5. Reading and approval of the minutes of the previous meeting (Convenor)

6. Business Arising? (Convenor)

7. Tournament Orientation Details (Convenor)

Facilities – fields, change, washrooms, parking, shuttles, out-of-bounds, etc.Medical/First AidLunchHotel/Billets/Supervision – reporting violationsCeremonies – opening/closing/banquet/etc.Coaches’ functions

8. Officials/Rules (Head Referee)

9. Tournament Committee (TC Chair) – review of seeding, sit-outs, future applicants, format, etc.Changes to TC Membership?

10. CAIS Guideline Review (CAIS ADEX Member) – Review guideline changes, updates, etc. Proposals for future changes to Guidelines (note: 2/3 majority of teams required in order to be forwarded to CAIS ADEX Committee for approval)

11. Discipline Committee Membership (Convenor)

Chair: _______________ (Host)Regional Reps: ______________, ______________, ______________ (as required…)

12. Future Hosts (CAIS ADEX Member)

13. Any Other Business

14. Adjournment

11

Under-15 Girls Invitational Soccer Tournament Schedule

Four, 4-team divisions must be established based on the results of their three-year averaged results of the previous years, geographical separation and other pertinent historical information.

Thursday

Division AAaAbAcAd

Division BBaBbBcBd

Division CCaCbCcCd

Division DDaDbDcDd

Field 1 Field 2 Field 3 Field 48: 30 am Aa vs Ac Ab vs Ad Ba vs Bc Bb vs Bd9:45 am Ca vs Cc Cb vs Cd Da vs Dc Db vs Db11:00 am Aa vs Ad Ab vs Ac Ba vs Bd Bb vs Bc12:15 pm Ca vs Cd Cb vs Cc Da vs Dd Db vs Dc1:30 pm Aa vs Ab Ac vs Ad Ba vs Bb Bc vs Bd2:45 pm Ca vs Cb Cc vs Cd Da vs Db Dc vs Dd

FridayRe-Alignment

Championship Round Consolation RoundDivision 1 Division 2 Division 3 Division 4

1-1st Division A2-1st Division B3-2nd Division C4-2nd Division D

1-2nd Division A2-2nd Division B3-1st Division C4-1st Division D

1-3rd Division A2-3rd Division B3-4th Division C4-4th Division D

1-4th Division A2-4th Division B3-3rd Division C4-3rd Division D

Division Field 1 Field 2 Field 3 Field 48:30 am 1 and 4 1 vs 3 2 vs 4 1 vs 3 2 vs 49:45 am 2 and 3 1 vs 3 2 vs 4 1 vs 3 2 vs 411:00am 1 and 4 1 vs 4 2 vs 3 1 vs 4 2 vs 312:15 pm 2 and 3 1 vs 4 2 vs 3 1 vs 4 2 vs 31:30 pm 1 and 4 1 vs 2 3 vs 4 1 vs 2 3 vs 42:30 pm 2 and 3 1 vs 2 3 vs 4 1 vs 2 3 vs 4

Saturday

Fields 1 and 2 are for the Championship RoundFields 3 and 4 are for the Consolation Round

Field 1 Field 2 Field 3 Field 4

8:30 am 1st Division 1 vs2nd Division 2

1st Division 2 vs 2nd Division 1

1st Division 3 vs 2nd Division 4

1st Division 4 vs 2nd Division 3

9:45 am 3rd Division 1 vs 3rd Division 2

4th Division 1 vs 4th Division 2

3rd Division 3 vs 3rd Division 4

4th Division 3 vs 4th Division 4

11:00 am Consolation Final

Winners of the 8:30 am Consolation Semi Finals Games

_____________________ vs _______________________

12:30 pm Championship Game

Winners of the 8:30 am Championship Semi-Finals Game

____________________ vs _____________________

2:00 pm Awards and Closing Ceremony

1

Under-15 Girls Invitational Soccer Tournament

2009 2010 2011 ThreeYear Average

2012Seeding

Armbrae Academy 16 N/A N/A 16/1 = 16 17

The Bishop Strachan School 3 9 3.5 15.5/3 = 5.2 3

The Country Day School 5 5 2 12/3 = 4 1

Miss Edgar's & Miss Cramp's 15 15 7.5 37.5/3 = 12.5 14

Glenlyon Norfolk School 10 2 5 17/3 = 5.7 4

Halifax Grammar School 1 13 10 24/3 = 8 11

Holy Trinity School 12 3 6 21/3 = 7 10

King's - Edgehill School 14 15 14 43/3 = 14.3 16

Lower Canada College 8 3 1 12/3 = 4 1

Pickering College N/A 14 11.5 25.5/2 = 12.8 15

The Sacred Heart School of Montreal 3 5 9 17/3 = 5.7 4

St. Mildred's - Lightbourn School 6 7 7.5 20.5/3 = 6.8 9

St. Michael’s University School 9 7 3.5 19.5/3 = 6.5 8

St. John's - Ravenscourt School 7 11 11.5 29.5/3 = 9.8 12

Southridge School 2 10 N/A 12/2 = 6 6

Trafalgar School for Girls 13 11 13 37/3 = 12.3 13

The Study 11 1 N/A 12/2 = 6 6

Division A Division B Division C Division D

15913

261014

371115

481216

APPENDIX VI

September 1, 2011

Dear Parents,

Billeting has long been one of the most exciting and rewarding aspects of the Standards in Excellence And Learning Independent School’s Tournaments. The experience has proven to be enjoyable for the host family and educational for the visiting students.

For many of the athletes, the concept of billeting and being away from home presents a greater challenge than the games themselves. For this reason, we are committed to providing a comfortable and safe environment for all of our students, and a sense of confidence for both our host families and the parents of the visiting athletes.

Please see the billeting guidelines which outline the expectations which are designed to assure that the tradition of billeting remains a positive experience for all of us involved in this very prestigious CAIS event.

The success of all of the previous Standards in Excellence And Learning Tournaments has been largely predicated on the billeting experience. Without committed families to host the students, these tournaments would not have evolved into an educational and growth experience for so many athletes for so many years. As a prospective billeting family or the parents of a visiting athlete, you are asked to read the ‘Billeting Guidelines’, complete the detailed Billeting Information sheet, and return it to the billeting coordinator or to your son’s soccer coach.

We are asking you to sign and return this letter to assure us that you are familiar with and understand the ‘Billeting Guidelines’ that have been recommended by the CAIS Athletic Directors’ and successfully employed for many years.

Thanks in advance for helping us to make this CAIS event a memorable experience for our students.

Sincerely,

CAIS Athletic Directors Executive

CAIS Billeting Guidelines2013

Responsibilities of Visiting School

i) Visiting schools must provide the host school with a list of preferred billeting pairs + 1 threesome if needed, two weeks prior to start of the tournament. When pairing the players for billeting purposes, the student’s should be paired according to their special needs. Placing vegetarians with vegetarians and those with similar allergies in the same pairing will ease the task of finding safe and appropriate billeting homes.

ii) The visiting school must provide the host school with written information concerning home and emergency telephone numbers, medical insurance information, dietary restrictions, allergies and other pertinent medical information.

iii The host will also be given a detailed itinerary describing arrival and departure information, a list of meals that will be required, transportation arrangements and a cell phone number for the supervising teacher.

iv) A list of phone numbers for all of the billeting families, including the names of the visitors will be available. In case of an emergency, hosts will be given the name and phone number of a representative from the visiting school to contact at night.

v) The supervising coach will have an ongoing dialogue with all billeted students and the host family members to ensure that the billeting is progressing in a satisfactory manner

Responsibilities of Host School

i) In advance of the guests’ arrival, the host school must provide each billeting family with written information concerning their guests’ home and emergency telephone numbers, medical insurance, any dietary restrictions, allergies and other pertinent medical information.

ii) The billeting family will be given the name and phone number of a host school official who is designated responsible for evening emergencies. The visiting coaches’ hotel and cell numbers, in addition to the child’s parents’ home number, must also be available in these instances.

iii) A list of phone numbers for the billeting families for each of the other members of the team must also be made available by the host school.

Responsibilities of the Billeting Family

i) Visiting students must be billeted in pairs or more and they must share a room.ii) The students may be unsupervised and in an unknown environment in the home, and billeting

homes are not inspected or reviewed to determine their appropriateness;iii) Adult members of the billeting family will provide or if necessary arrange suitable school sanctioned

transportation ie: school bus.iv) Both the visiting and billeting families must have the opportunity to make telephone contact with each

other before their children begin the excursion.v) The host family must read and be familiar with any dietary restrictions, allergies and other pertinent

medical information.vi) Providing breakfast and dinners are also considered the responsibility of the billeting family.

I HAVE READ AND AGREED TO THE EXPECTATIONS LISTED ABOVE.

Tournament Name: __________________________

___________________________________________ Date: ______________________(Signature of parent)

____________________________________________ School: ____________________Please print your sons/daughters full name

Billeting Pairs / Communications / Medical InformationVisiting School: _______________________ Host School: _______________________

Arrival: ____________ Departure: ____________ Billeting nights: __________Visitors Information Host School and Billeting Family Information

Supervising Coaches: ___________________ / __________________ Coaches’ Cell # ______________ Coaches’ Hotel: _______________________ Hotel # ________________School Emergency #: week day: __________________ After hours: school official #: _______________

School # : Athletic Director’s #Billeting Co-ordinator’s #School Emergency # after hours:

Player’s Name Gr. Home # Cell/work # Medical # Allergies Billeting Family Name Home # Cell/work ##1

1 Parents of:______________________ address

# 22

# 33

# 44

#55

# 66

# 7 6

76

6

17

18