C2 Specification for Goods, Services, Goods and Services€¦ · Web viewPrinting/Scanning such...

Request for Quotation TemplateContract LGAP 16-001

Supply of Information & Communication Technology

THIS PAGE(S) FOR INFORMATION ONLY: - Please Delete the first 2 Information pages of this document before completing

your RFQ

Use this Request for Quote document to undertake the purchase of:

Hardware, Software & Associated Services; Consultancy Services; Managed Services; Other Innovative Services.

These products are covered under the following Categories:

CATEGORY 1 – SUPPLY OF HARDWAREThis requirement comprises the following items but is not limited to: Traditional ICT computing services such as personal computers, tablets, servers, computer appliances and storage;Hardware that supports or enhances the operations of ICT equipment such as uninterruptable power supplies, computer peripherals, audio-visual devices etc;Networking hardware that provides internet protocol or other networks such as routers, switches and radio links;CCTV & Security Systems such as CCTV, SCADA or security systems;Mobile devices encompassing tablets and smartphones;Audio/Video Equipment such as presentation rooms, speakers, projectors, televisions and associated cabling, Digital Signage, Council Chamber Configurations (microphones, speakers, recording, voting buttons), AV equipment maintenance and support;Emerging hardware systems that are appropriate to manage under an ICT approach, such as Information Technology Infrastructure Library (ITIL);

Library & Community systems such as IT Systems, Venue and/or PC Booking systems, RFID solutions, Self-Check machines and all associated equipment;

Printing/Scanning such as Scanners, Wide Format Printers, 3D Printers etc plus associated Consumables (PLEASE NOTE that there is a separate contract for supply of all other Document Output Devices – Contract LGAP 13008);Network Communications including goods and services that address voice/data communications requirement related but not limited to cabling, patching, connecting, optic fibre, wi-fi, microwave, power provision or cabinets – installations that conform with relevant Australian Standards.

CATEGORY 2 – SUPPLY OF SOFTWAREThis requirement comprises the following items but is not limited to: On premise “off the shelf” software including but not limited to Microsoft Products and Other Products.

CATEGORY 3 – SUPPLY OF ASSOCIATED HARDWARE & SOFTWARE SERVICES

Information Technology & Communication Technology

LGAP Contract 16-001

Request for Quotation Specification

This requirement comprises the following items including but not limited to: Secure and environmentally responsible disposal services for hardware;

Organisations appointed to supply ICT Hardware and Software are entitled to provide services including installation, support, integration, upgrade, decommissioning, maintenance and repair.

CATEGORY 4 – SUPPLY OF ICT CONSULTANCY SERVICESThis requirement comprises the following items but is not limited to: Strategy – including: Information and telecommunications

strategy ICT network and infrastructure Enterprise architecture Business improvement Technical planning Microsoft Solutions Consultancy Telecommunications Consultancy ICT Strategic ConsultancyProject and Program including: Portfolio/program/project management IT Business Analysis and ChangeSolution Provision including Solution design and development Installation and integration IT security (including penetration

testing) Web services Digital Transformation GIS servicesService Management including Service strategy / design / transition /

operation Database administrationInformation management/records management services including: Document Storage and Retrievals

(including electronic retrievals) Secure Document DestructionProcurement and Quality including Product selection Supplier management Quality Systems Software auditing / licensingClient Relations including Account management Internal client services

CATEGORY 5 – SUPPLY OF ICT MANAGED SERVICESThis requirement comprises the following items but is not limited to: ICT Infrastructure Services such as management of computer and storage devices, data centres and back-office systemsincluding email, back-ups, active directory etcNetwork Management Services including management of network devices, cabling, systems security and accessibilityMiddleware Services including providing services eg application integrationCollaboration Services including eg unified messaging, email, web content management and workspaces and SharePointICT Management Capability including services such as enterprise architecture review

CATEGORY 6 – SUPPLY OF OTHER INNOVATIVE SERVICES This requirement comprises the following items but is not limited to:

If you wish to obtain a quote for any of the products covered by the above Categories, then delete the two Information Only pages and complete the following Request for Quote document. Complete each section of the RFQ documentation where highlighted in yellow. Leave in anything that is not highlighted. You only need to add as much or as little information as you believe is adequate to ensure suppliers completely understand your requirements.

Those sections marked (DELETE IF NOT REQUIRED) or (DELETE SPECIFIC LINE ITEMS IF NOT REQUIRED) require you to make a decision whether you want the particular item included in your quote as an additional expense, or not. If not, simply delete the entire section from the RFQ document.

Once completed, save the RFQ to your system then go to Vendorpanel. Complete the process to request a quote in Vendor Panel under LGAP 16-001 – ICT Panel. Add the RFQ document as an attachment when prompted, to your request then submit to the suppliers of your choice for response.

- 2 -



Go to the LGA Procurement website – www.lgaprocurement.sa.gov.au for more information on all contracts or contact us on 8224 2000 or email [email protected] if you require further information or clarification on the contract or on using Vendorpanel.

- 3 -

mailto:[email protected]

http://www.lgaprocurement.sa.gov.au/



Read and then Delete the two pages above then proceed with your RFQ



Request for QuotationFor The Supply of Information Technology

& / or Communication TechnologyUnder Contract LGAP 16-001

Council: [insert Council Name]

Authorised Officer: [insert Officers Name][insert Contact Phone Number]

Request for Quotation (RFQ) Title [insert project title here]E.G. Supply of 23 Desktop Computers

Request For Quotation Number: Council to enter Request For Quotation Number from their own RFQ Register.e.g. MBRC - A0101

Closing Time for RFQ: E.G. 5pm - 2nd April 2009

Quotes to be returned to: Via VendorPanel ONLYQuotations delivered by e-mail, fax or in person will not be considered

Council Use Only

Council has registered to use Contract [Yes / No]Date of Registration: 28th September 2013

- 5 –© 2017 Local Government Association of SA. All rights reserved

LGAP 16-001 Version 1.1



This Request for Quotation is issued under Section 2 Specification Overview, Section C General Conditions of Contract of Local Government Association Procurement Contract LGAP 16-001 Supply of Information

Technology & Communications Technology.

Notes to Suppliers:

All quotations are to remain valid for a minimum of 30 days from the closing date of the Request for Quotation.

Notes to Purchasers:

Purchasers are to ensure they have read these documents along with any non- compliances pertaining to an individual Contractor.

Details are available from LGAP on (08) 8224 2040.

Contractors are required to individually itemise and cost all components associated with the supply of a complete computer.

The supplier is to ensure that their RFQ responses;

Complete any attached RFQ documents, Individually list all requested accessories, Any extended warranty options being offered, Training being offered, and

The Quotation is to be fully itemised and each line item individually priced.

No grouping of the items and amalgamation of costings is allowed.

Contractors are required to supply the following with their quotations.

NOTE: Purchaser to delete items they do not require to be supplied with their quotation

The contractor must supply the following as part of their complete quotation to council.

1. Expected delivery date if order is placed within 30 days of the date of the Quotation.

2. The contractor is to complete any attached pro-forma as supplied by the Purchaser.





NOTE to Purchaser (delete after reading)Delete any Category sections below that are not

required under this RFQ

Category 1 – Supply of Hardware

Purchaser to describe the Hardware they wish to Purchase.

EG. Supply and deliver:22 Desktop Computers;22 Keyboards;22 Mice; and 22 Monitors.

See Attachment A – Detailed Specification – Desktop PCs / Laptop/ Tablet/ UPS Edit this Attachment to reflect your council’s requirements

Category 2 – Supply of Software

Purchaser to describe the Software they wish to Purchase.

EG. Supply and deliver:22 Desktop Computers;22 Keyboards;22 Mice; and 22 Monitors.


Category 3 – Supply of Associated Hardware & Software Services

Purchaser to describe the Associated Hardware & Software Services they wish to Purchase.


Category 4 – Supply of ICT Consultancy Services

Purchaser to describe the ICT Consultancy Services they wish to Purchase.





Category 5 – Supply of ICT Managed Services

Purchaser to describe the ICT Managed Services they wish to Purchase.

Category 6 – Supply of Other Innovative Services

Purchaser to describe the Other Innovative Services they wish to Purchase.

Implementation time table This section should detail the proposed schedule, if relevant, including delivery, imaging and installation date.

Extended warranty requirements

Extended warranty details to be listed if required

e.g. Council requires an extended warranty of 5 years on the Desktop Computers and 3 years on the tablets

Support Requirements

List any support required. e.g. Council requires support 9 hours a day 5 days a week.

Disposal

List the number of items to be disposed of and who will be responsible for the secure erasing of all data.

Delivery and pricing

Note to purchaser: Advise here if Supplier is to provide off site storage for items that can-not be stored on site while computers are setup and installed.

If the Contractor fails to deliver the ordered goods and / or services by the agreed delivery date, a Purchaser may cancel the Purchase Order.

The quoted price is inclusive of all charges for packaging, packing, insurance and delivery of the goods in accordance with this agreement; and all taxes except GST.

Price may not be increased without the Purchaser’s prior consent.

The Purchaser has the right to refuse to give its consent.





Payment schedule

Nominate the payment schedule –

e.g. based on delivery of goods or at prescribed intervals dependent on the progress of the project

Special conditions

Special conditions should be used by the Purchaser to add or to amend the General Conditions of Contract or to highlight any special or unusual circumstance particular to the supply of the services.

Council authorisation

Authorised by:

Council name:Council officer:Position:Phone: Fax:

Signature: Date:

Supplier acceptance

I/we accept and understand all specifications relating to this Request for Quotation and understand and agree this Request for Quotation is not regarded as an order, contract or approval to initiate works.

All replies to this Request for Quotation are subject to approval.

Supplier acceptance by:

Company name:Representative:Position:Phone: Fax:

Signature: Date:

Please return this Request for Quotation document with your quotation response to the above mentioned Council Representative.

The Quotation will not be accepted without Purchaser receiving this document back signed.



C2 Specification for Goods, Services, Goods and Services€¦ · Web viewPrinting/Scanning such...

Documents

Transcript of C2 Specification for Goods, Services, Goods and Services€¦ · Web viewPrinting/Scanning such...