MNGT CLUB BRIEFING

SEQUENCE OF PRESENTATION• Introduction • Objects of Management Club• Club Rules/Sub-Rules• Organization of the Club• Functions of Managing Committee• General Body & its Functions• Membership – Types• Club Subscriptions• Club Facilities• Magazines, Periodicals and News Papers• Residential Accommodation• Working Staff• Transport• Misc. Points

OBJECTS• Providing to its members and their families means

of healthy indoor/outdoor recreational facilities as a diversion from their normal work at Plantsite.

• Providing common meeting place to promote social and cultural relations among its members and their families.

• Inculcating a spirit of cooperation, understanding and fraternity among its members and their families.

• Providing messing facilities to the members and their families.

Club Rules & Sub – Rules

• Rules have been prepared and approved by the FFC Management. These are used as reference source in making any decision relating to Management Club. Additions/amendments are subject to approval by FFC Management.

• Sub – Rules Framed by Managing Committee and adopted through simple majority vote at the General Body meeting.

Aspects Covered By Sub – Rules • Club Administration. • Methods of conduct and functioning of

institutions.• Accounting Procedure.• Discipline.• Games and Sports.• Dress and other restrictions.• Any other aspects essential for smooth running

of Club.

Organization – Club Committee

• Patron (MD)• President GM (M&O)• Mngt Club Managing Committee• Chairman RM• Vice Chairman 01• Finance Member 01• House Member 01• Sports Members 03• Film Members 01 Elected by • Social Members 03 General Body• Food Members 02 For 2 Year• Library Members 02• Members With-out Portfolio 01 Or 02• DM Club• AO Club

Functions of Managing Committee– Deals with all matters of Admin and Finance– Transact on behalf of Club any agreement.– Prepare yearly budget of Club Committee.– Ensure laws of Land are adhered to.– Increase /decrease sports and indoor /outdoor

facilities.– Appoint sub – Committees if required.– Fill up vacancy of any member on his resignation

/posting out of Plant site.– Decide on any question relating to Rules/Sub – Rules

interpretation.

Functions of General Body• To form managing Committee through election.• Appoint audit board.• Approve audited income / expenditure statement and

balance sheet for preceding year.• Propose additions, modifications, amendments and

deletion of Club Rules / Sub Rules on recommendations of Managing Committee for approval of FFC Management.

• Consider and decide on any matter referred to it by the Managing Committee.

• To form committees / sub – committees for the functioning of Club.

Types of Membership– Permanent Members: All Management

employees posted at plantsite, Goth Machhi.– Temporary Members: FFC Management

Employees and company guests staying for more than 10 days.

– Honorary Membership: If allowed by Management Committee, Officers of Fauji Foundation, Armed Forces of Pakistan, Government Servants and Officers of allied industries.

Monthly Club Subscription

• General– Members Subscription Rs. 850– Sports Subscription Rs. 300– FFC Relief Fund Rs. 200

Club Facilities

Dinning Facilities

• Dinning Hall • Cafeteria

Sports Facilities• MP Sports Complex.

• Gym• Squash Court• Basket Ball Court• Badminton Court• Cards Room

• Swimming Pools– Old. For ladies & Children below 15 years age.– New For Gents & Children over 15 years age.– Life Guards 2 at each swimming pool.

• Billiard Room• Table Tennis Room

• Tennis Courts.• Grassy Courts 02• Synthetic Courts 02

Misc Facilities• MP Hall • Chandni Room• Sona Room• Table Tennis Room• Cards Room• Billiard Room• Library • Barber Shop

Magazines / Periodicals / News Papers

• For Library – SHE (English / Urdu)– Women’s Own– Men’s Fitness

For Club Ante Room• Magazines• News Week• National Geographic • Reader’s Digest• Times• Urdu Digest• Akhbar – e – Jehan• The Cricketer• Mag

News Papers– The News – The Jang (Lhr & Khi)– Khabrain– The Dawn (Khi)– Nawa – I – Waqt (Multan)– The Nation

Residential Accommodation• Guest Houses C-1&2 D-51&52• Guest Rooms: 33 Rooms.

– BOQ’s 23 Rooms– VIP Guest Rooms 04 Rooms– Guest Rooms 06 Rooms

• BOQs 58 Rooms– BOQs 54 Rooms– Guest Rooms 04 Rooms

• Carvans- Single 08- Double 06

Working Staff• Working Staff• Total 203• Permanent 02• a. 1 Club Supervisor• b. 1 Qasid• Temporary 171. Contractual employees employed on the basis of yearly

and quarterly contract. The contract renewed on expiry:-– Contract Annual Job Order

• Waiters 27 20• House Boys 19 20• Cooks 09 03• Bakers 02 -• Misalchis 15 17• Tandoori 04 04• Life Guards 04 -• Sweepers 16 10• Misc. Services 06 26• Total 101 100

Transport• Suzuki Van (Bolan) 01(Model – 2010)• Toyota Hilux 01(Model – 2012)

Misc Points

Catering • As under subject to change

– For Members • Breakfast Rs. 40• Lunch Rs. 120• Dinner Rs. 120

– For Others• Breakfast Rs. 45• Lunch Rs. 130• Dinner Rs. 130

Purchases

• Daily• Weekly• Monthly

Official Meals / Accn.

• Arranged on availability of requisition approved by RM.

• No requisition is effective unless approved by RM.

Expenditures on Social Events / Sports / Films

• On approval by RM. • Approval is obtained by concerned

member of the Managing Committee.

Private Parties• Approval of RM required for party / venue.• Expenses are born by the individual / group.• All club facilities including utensils are provided if

function is held in the club premises.• If party is arranged at residence chairs, tables, table

sheets may be provided free of cost – waiter’s services are provided on payment.

• Requests for parties at swimming pool and TV Room are discouraged. However parties at department level may be allowed at the Swimming Pool.

• Provision of service charges cooks/waiters at the cost of members.

Recovery of Monthly Bills– Bills are issued by 10th of each month.– Recovery made through pay bills.– No cash payment except for honorary

members / guests.– No food items i.e. Meat, Ghee, Milk etc can be

purchased by members from Club.– Advance for big parties.

Serving of Meals in OBOQs / NBOQs.

– Not allowed to officers living in BOQs unless advised by the MMS.

– Waiters / House boys are not allowed to serve food to officers living in.

– Ladies living in BOQs are allowed to get food in rooms using services of house boy detailed for Ladies BOQs.

Services to Waiters / House Boys – Waiters / Cooks.

• Private Functions Official Functions

• Waiters / Cooks Waiters / Cooks• Up to 15 persons 2x60 1x80 2x60 1x70• 15 to 50 persons 4x70 3x90 4x80 3x90• 50 to 150 persons 8x90 4x100 8x100 4x120 • 150 to 300 persons 12x135 6x160 12x150 6x200• 300 and above 20x260 10x310 20x275 10x325

– House Boys. For following services:-– Distribution of circulars.– Once detailed in main functions to help waiters.

Financial Powers – DM (Club)

• Purchase up to Rs: 10,000.00.

Signing of Cheques.• Each cheque will be signed by DM (Club)

and Finance Member of the Club Managing Committee. In their absence V/Chairman or Chairman of the Managing Committee.

Major Social Events Tentatively Planned in 2013

– 2 / 3 Musical Functions– Annual Picnic– Chand Raat (For Eid-ul-Fitr & Eid-ul-Azha)

– Eid Millan (For Eid-ul-Fitr & Eid-ul-Azha)

– Eid Dinner (For Eid-ul-Fitr & Eid-ul-Azha)

– New Year Night– Food Street– Meena Bazar– Misc. Events(Tamboola, Bone Fire etc)

Uniform / Leave Entitlement for Contractual Staff

• Uniform for Contractual Staff.– Uniforms 02– Shoes 01– Jersy 01– Pairs of Socks 02– No above facility for staff on Job Order.

• Leave Contractual Staff.Total – 32 days

Thank You