Breakout Session Financial Reporting (SERs)
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Transcript of Breakout Session Financial Reporting (SERs)
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Breakout SessionFinancial Reporting (SERs)
October 2013
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CRIMINAL JUSTICE COORDINATING COUNCIL MONTHLY VOLUNTEER TIME RECORDSUBGRANT # :MONTH & YEAR :
PLEASE ENTER THE NUMBER OF HOURS WORKED PER SERVICE RENDERED
LAST, FIRST NAME Cris
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Ass
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Com
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Pers
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Adv
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Tele
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Oth
er
Total Hours
Worked*X
$12
Total
1 0 0
2 0 0
3 0 0
4 0 0
5 0 0
6 0 0
7 0 0
7 0 0
9 0 0
10 0 0
11 0 0
12 0 0
13 0 0
14 0 0
15 0 0
Grand Totals: 0 0* CJCC currently values volunteer time at a rate of $12 per hour.
I certify that the above is a true and correct statement. I also understand that CJCC requires the agency to complete and maintainindividual timesheets on a monthly basis to substantiate this document in the event of an audit.
Approved Title Date
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CJCC Grants Administration
Agency Name:
Month & Year:
Subgrant No.:
Date Volunteer Name & Description of Duties in "Other" Category Hours
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Documentation RequirementsTimesheets are required for all grant funded
personnel
Timesheets must capture:Activities/duties performed during time
workedAll time worked
Maintain all records at your agency includingEmployee Timesheets InvoicesReceiptsTravel Logs
Keep grant-related records for at least 3 years after grant closes
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Subgrant Expenditure Report [SER]Transfer Excel expenditure category totals to the
SER/Request for Funds form
All grant related expenses incurred for the month/quarter must be listed on this form to obtain reimbursement
Expenses must be incurred during the grant period
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Travel Expense Statement Form
EMPLOYEE TRAVEL EXPENSE STATEMENT (Please Print or Type)
TOTALSMo. Day Location Amount Location Amount Location Amount Location Amount
0
0
0
0
0
0
0
Signature Date
Approved Date
Day Amount Day
CRIMINAL JUSTICE COORDINATING COUNCIL
Explain any expenses that are unusual or exceed established limits:
AmountCommon Carrier, Taxi/Limousine Miscellaneous
" I do solemnly swear, under criminal penalty of a felony for false statements subject to punishment by fine of not more than $1,000 or by imprisonment for not less than five years, that the above statements are true and I have incurred these described expenses and the agency use mileage in the discharge of my duties for this agency."
TOTAL EXPENDITURES 0
Total Subsistence (Attach lodging receipts) …….…...……………………………
Common Carrier Expenses (Details below) ..……………………….
Miscellaneous Expenses (Details below) ……………………………..
Agency Use Mileage _________ miles at ______ per mile
(Must be supported by automobile mileage record on back)
Date Departure Time Arrival Time
BREAKFAST LUNCH DINNER LODGING
For period from: through:
SSN: Business Phone: Address:
Name: Title: Agency Name:
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Travel Expense Form- Page 2Month Day
TOTAL AMOUNTS AUTOMOBILE TAG NUMBER:
AUTOMOBILE MILEAGE RECORDPersonal Mileage
Agency Use Mileage
DateStarting Mileage Ending Mileage Total Mileage
Origin - Points Visited - Destination Purpose of Trip
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
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0 0 0
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SER Excel Report
If it’s not listed in your approved
budget, you cannot claim it!
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Why is My Reimbursement Check Less Than I Requested?
Mathematical Errors
Not Signed by Authorized Official or Designee
Expenses outside of grant period
Expenditures submitted not on approved grant budget