BPC Administration Configuration Guide en De

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Business Planningand Consolidation 7.0

December 2009

English

Business Planning andConsolidation -Administration

SAP AGDietmar-Hopp-Allee 16D 69190 WalldorfGermany

Configuration Guide


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SAP Best Practices Business Planning and Consolidation - Administration: Configuration Guide

Copyright

Copyright 2009 SAP AG. All rights reserved.

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Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include fieldnames, screen titles, pushbuttons as well as menu names, paths andoptions.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names,program names, Transaction Codes, table names, and individual key

words of a programming language, when surrounded by body text, forexample, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths,messages, source code, names of variables and parameters as well asnames of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the

ENTER key.

Example text Exact user entry. These are words or characters that you enter in thesystem exactly as they appear in the documentation.

Variable user entry. Pointed brackets indicate that you replace thesewords and characters with appropriate entries.

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Content

Business Planning and Consolidation - Administration...................................................................5

1 Use........................................................................................................................................... 5

2 Terminology..............................................................................................................................5

3 Prerequisites................................................................................................................... ......... 5

4 Navigation in the System..........................................................................................................6

5 Data Integration........................................................................................................................6

6 Configuration............................................................................................................................ 8

.6.1 Central Note for SAP Business Planning and Consolidation............................................8

.6.2 Creating a New Application Set.................................................................................... ....8

6.2.1 Updating the Rate Dimension....................................................................................10

6.2.2 Updating the Inputcurrency Dimension.............................................................. .......10

6.2.3 Updating the DataSrc Dimension..............................................................................11

6.2.4 Updating the RptCurrency Dimension.......................................................................11

6.2.5 Creating the Product Dimension................................................................................12

6.2.6 Creating the SalesAccount Dimension...................................................................... 13

6.2.7 Creating the HRPosition Dimension..........................................................................15

6.2.8 Creating the HRAccount Dimension..........................................................................16

6.2.9 Updating the Time Dimension................................................................................... 17

6.2.10 Updating the Category Dimension...........................................................................17

6.2.11 Updating the Account Dimension............................................................................ 18

6.2.12 Updating the Entity Dimension................................................................................18

6.2.13 Adding the BP Sales Application............................................................................. 19

6.2.14 Adding the Profit and Loss PlanningApplication......................................................20

6.2.15 Adding the HCM Application....................................................................................21

.6.3 Changing Account Dimension in System_Constants folder............................................22

.6.4 Creating Script Logic.......................................................................................................23

.6.5 Security...........................................................................................................................27

6.5.1 Maintaining Task Profiles.......................................................................................... 27

6.5.2 Maintaining Member Access Profiles.................................................................... ....27

.6.6 Setting Application Set Status.........................................................................................287 Data Management.................................................................................................................. 28

.7.1 Maintaining Exchange Rates....................................................................................... ...28

.7.2 Running FX Restatement................................................................................................29

.7.3 Uploading Data File (Revenue Data)..............................................................................30

.7.4 Running a Data Management Package - Import.............................................................31

.7.5 Clearing Data..................................................................................................................31

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Business Planning and Consolidation -Administration

1 UseThis document describes how to carry out activities in the Business Planning and Consolidationapplication, such as creating new application sets, applications, and dimensions as well asmanaging data.

2 TerminologyApplication Sets

An application set is a group of applications. An application set contains a set of dimensions thatmay be shared among its applications.

Applications

An application is a functional unit used for a particular purpose (for example: finance application,sales application). Applications may share dimensions with other applications within the sameapplication set, or have dimensions that are unique.

Dimensions

Dimensions consist of members. If the members of the dimension are arranged in a hierarchicalorder, the relationship between members is described with terms such as Parent, Child, andSibling.

Properties

Dimension members are described by properties.

Data

Data is described by dimension members.

3 Prerequisites

The BPC system has been installed and is ready to run.

The following settings have been maintained:

1. Microsoft Office/ Excel 2003 (or 2007) language settings:

Choose StartProgramsMicrosoft OfficeMicrosoft Office ToolsMicrosoft Office2003 (or 2007)Language Settings.Set the language to English.

2. Regional and Language Options:

Choose StartControl PanelRegional and Language Options. On the tab page RegionalOptions choose the Customize button. In the Customize Regional Options dialog box choosethe Numbers tab page.Set the list separator to: ; (semicolon). The formulas used in this guide have semicolon. Aftercompleting the configuration in your system, you can switch back to your original settings.

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Note the number formatting used in the configuration is European format withcomma as decimals separator and dot as separator for thousands.

4 Navigation in the SystemWhen you start the Business Planning and Consolidation application you first see the Launch

Page, from where you can select the user interface that you want to work in, for example BPCAdministration, BPC for Excel, and so on.

Once you have chosen one of the options mentioned above, you see theAction Pane on theright-hand side of your screen, where you can select your tasks and activities. With the buttons at

the top you can see details on the session information, the login information and the currentview (CV). You have two options to change the current view:

In this view, choose the links of the application or the

dimensions directly to change the view.

In this view, the drop-down list will give you a history of

the applications or dimensions you have already chosen in the past. If you want tochoose an application or dimension you have not viewed in the past yet, do not choose itfrom the drop-down list, but choose the entry (for example:Application, Category) to theleft of the drop down list.

Below the title, for example BPC Administration, you can choose various tasks.

With the buttons at the bottom you can open other available interfaces or with See Also openthe BPC help.

As you go through a certain task, you see the tree structure on the left-hand side of the screen.

At the top of theAction Pane you can navigate back and forth with the arrows. With the Homebutton you can return to the start page of the specific BPC application you are in.

5 Data Integration

We deliver predefined upload files for master data and transactional data in the following areas:

Product hierarchy

Entities

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Sales Area

High Level Chart of Account

Sales Revenue Data

Our data is aligned with the data of the SAP Best Practices Baseline Package.

If you need to create your own data files, there are several options to create these filesautomatically.

ERP Report:

Product hierarchy

In the ERP system choose:

IMG Menu Logistics General Material MasterSettings for Key Fields

Data Relevant to Sales and DistributionDefine ProductHierarchies

Transaction Code SPRO

1. Choose Maintenance: Prod. Hier. and choose Enter.

2. Choose Table View Print.

3. Choose List Export Spreadsheet.

4. Select Exceland choose Continue.

5. Select file name and directory and save the file.

The file has to be adapted according to our templates.

Cost Center:


IMG Menu SAP menu Accounting Controlling Cost Center

Accounting Cost Center Group Display

Transaction Code KSH3

1. Enter the Cost Center Group and choose Hierarchy.

2. Choose Group Save to PC File.

3. Choose Spreadsheet.

4. Select file name and directory and choose Generate.

The file has to be adapted according to our templates.

CO-PA Report:

To create a file for the transactional sales data, CO-PA reports can be used.


IMG Menu SAP menu Accounting Controlling Profitability Analysis

Information System Execute Report

Transaction Code KE30

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1. Double click the report you want to execute.

2. Save the report as file or just save the report, if the oOutput type is Spreadsheet.

It is necessary to create a CO-PA report containing the necessary fields. Use the fileDemo_Revenue_Data.txtin the Misc folder of the SAP Best Practices for BusinessPlanning and Consolidation documentation CD as a template.

Program:

It is also possible to access the relevant database tables directly by creating a program.

To receive the sales data, the fields

FKDAT(6),WAERK like VBRK-WAERK,VKORG like VBRK-VKORG,PRODH like VBRP-PRODH,

NETWR like VBRP-NETWR,

from the tables VBRK and VBRP can be used to create the relevant file for the upload of thesales data. Use the file Demo_Revenue_Data.txtin the Misc folder of the SAP Best Practices forBusiness Planning and Consolidation documentation CD as a template.

6 Configuration

.6.1 Central Note for SAP Business Planning and Consolidation

Procedure

Before you start with the installation process check the following Note:

SAP

Note #

Description / Symptom Component

1391641 Installation Note SAP Best Practices for BPC V1.70 SV-SMB-AIO-BP-BPC

.6.2 Creating a New Application Set

Use

Business Planning and Consolidation is delivered with a sample application set called ApShell.This application set is used as a starting point for the new application set Best Practices.

The Best Practices application set is the basis for the following scenarios:

BPC Sales Planning

BPC Human Capital Management

BPC Profit and Loss Statement

The BPC Legal Consolidation scenario is delivered in a separate application set, which isdescribed in the Legal Consolidation Configuration Guide.

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Procedure

Carry out the following steps:

1. Open the Business Planning and Consolidation application.

2. From the launch page choose BPC Administration.

3. On the BPC Administration screen choose Manage Application Sets under the title Adminconsole Tasks.

4. In the occurring dialog box chooseApShellin the Select AppSetfield. Then choose OK.

5. If the Connection Wizard appears enter the required data. Then choose Finish.

6. The administration page opens. In the left screen area, chooseApShell(the top node of thetree).

7. In the action pane in the right-hand screen area chooseAdd a new application set. TheAdda New Application Set Step 1 of 2action pane is displayed.

8. In the upper field enter the application set name, for example Best_Practices. (In thisdocument, we will always refer to the new application set as Best Practices.)

9. In the middle field, enter a description, for example Best Practices.10. In the lower field, chooseApShellas the application set, which will be duplicated.

11. Choose Go to Next Step 2 of 2.

12. Under the headline Which records do you want to copy? mark all checkboxes exceptDatabase records.

13. ChooseAdd a New Application Set.

14. In theAdd a new application setdialog box choose OKwhen the task has been successfullycompleted.

Result

You have created the Best Practices application set, which you can now configure to your needs.

By default, you are still working in the originalApShellapplication set. To switch toyour newly created application set, carry out the following steps:

1. In the upper part of the action pane choose the linkApShellunderneath the entrySession Information.

2. In the BPCdialog box choose Connection Wizard.

3. In the Connection Wizardchoose the correct server and choose Nexttwice. (Ifnecessary enter your user id and password.) Choose Best Practices as defaultapplication set and choose Nextagain. Review the summary and choose Finish.

4. In the BPCdialog box choose OK.

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6.2.1 Updating the Rate Dimension

Procedure


1. Open the Best Practices tree in the left-hand screen area and choose Dimension Library.

2. In the dimension library of the Best Practices tree in the left-hand screen area, choose theRate dimension.

3. In the action pane choose Maintain dimension members.

4. To maintain the dimension members, open the DimensionMembers.xls file from the Miscfolder on the documentation CD. Copy the whole Rate sheet into BPC.

The Excel file serves as an example which corresponds to the SAP Best Practicesdemo data (for example sample revenue data), which will later be uploaded into thesystem. Of course you can change the data according to your needs, howeverremember to change the demo data accordingly. The demo data files are alsolocated in the Miscfolder on the documentation CD.

5. In the action pane choose Process dimension.

6. In the Process dimensions dialog box choose Full Process, then choose OK.

For Excel 2007 users, there might be a popup window asking whether the dimensionmember sheet should be saved in Excel 97-2003 format or Excel 2007 format. It isrecommended to save it in Excel 97-2003 format in case there are still BPC usersusing Excel 2003 in your organisation.

7. In the Validate & Process Dimension dialog box choose OKwhen the task has beensuccessfully completed.

ResultYou have created a Rate dimension.

6.2.2 Updating the Inputcurrency Dimension

Procedure



2. In the dimension library of the Best Practices tree in the left-hand screen area, choose theInputCurrencydimension.


4. To maintain the dimension members, open the DimensionMembers.xls file from the Miscfolder on the documentation CD. Copy the whole InputCurrency sheet into BPC.

The Excel file serves as an example which corresponds to the SAP Best Practicesdemo data (for example sample revenue data), which will later be uploaded into thesystem. Of course you can change the data according to your needs, however

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remember to change the demo data accordingly. The demo data files are alsolocated in the Miscfolder on the documentation CD.



7. In the Validate & Process Dimension dialog box choose OKwhen the task has been

successfully completed.

Result

You have maintained the InputCurrencydimension.

6.2.3 Updating the DataSrc Dimension

Procedure



2. In the dimension library of the Best Practices tree in the left-hand screen area, choose theDataSrc dimension.


4. To maintain the dimension members, open the DimensionMembers.xls file from the Miscfolder on the documentation CD. Copy the whole DataSrc sheet into BPC.





Result

You have maintained the DataSrcdimension

6.2.4 Updating the RptCurrency Dimension

Procedure



2. In the dimension library of the Best Practices tree in the left-hand screen area, choose theRptCurrencydimension.

3. In the action pane choose Maintain dimension property.

4. In the Dimension information screen area, maintain the properties according to the followingtable:



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Simply add the new dimension properties and delete the ones which are notnecessary. The system will automatically sort the properties alphabetically.

Dimension Information

No. Property Name Length InApp.

1 EVDESCRIPTION 50

2 GROUP 50

3 PARENT_GROUP 10

4 REPORTING 2

5 SCALE 2

6 STYLE 4 7 TRANSFER 1

5. In the action pane choose Modify Dimension Property.

6. In the Modify dimension dialog box choose OKwhen the task has been successfullycompleted.

7. Mark the dimension again and choose Maintain dimension members in the action pane.

8. To maintain the dimension members, open the DimensionMembers.xls file from the Miscfolder on the documentation CD. Copy the whole RptCurrencysheet into BPC.





6.2.5 Creating the Product DimensionPrerequisites

You have opened the newly created application set as described in the note above.

Procedure





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2. In the action pane on the right-hand side chooseAdd a new dimension.

3. In the upper field enterProductas a dimension name.

4. In the lower field enterProductas a description.

5. Choose Go to Step 2 of 3.

6. In the Dimension Type field, choose User Definedfrom the drop-down menu.7. Choose Go to Step 3 of 3.

8. ChooseAdd a New Dimension.

9. In theAdd a New Dimension dialog box choose OKwhen the task has been successfullycompleted.

10. In the dimension library of the Best Practices tree in the left-hand screen area, choose thenewly created dimension.


12. To maintain the dimension members, open the DimensionMembers.xls file from the Miscfolder on the documentation CD. Copy the whole Productsheet into BPC.





ResultYou have created a Productdimension.

6.2.6 Creating the SalesAccount Dimension

Prerequisites

You have opened the newly created application set.

Procedure



2. In the action pane on the right-hand side chooseAdd a new dimension.3. In the upper field enterSalesAccountas a dimension name.

4. In the lower field enterSales Accountas a description.


6. In the Dimension Type field, chooseAccountfrom the drop-down menu.

7. In the Reference Dimension field, choose Rate from the drop-down menu.




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9. In the Dimension library information screen area, enter the properties according to thefollowing table:


Dimension Information


1 ACCTYPE 3

2 ELIMACC 20

3 EVDESCRIPTION 50

4 FINSTMT 2

5 FORMAT 20

6 FORMULA 500

7 GROUP 50

8 PROFITLOSSACCT 20

9 RATETYPE 10

10 SCALING 2

11 STYLE 4

12 TEMPLATE 15

13 TRANSFER 1




13. In the action pane choose Maintain dimension members and carry out the following steps:

a. Open the DimensionMembers.xls file from the Miscfolder on the documentation CD.Copy the SalesAccountsheet into BPC.

b. Choose the OPTIONS worksheet of the SalesAccount dimension in BPC. Make sure

that the sheet contains the following formulas:Formula

*SYSLIB MDXLIB.LGL

*INCLUDE CONSTANTS.LGL

c. If this is not the case, copy the formulas into BPC.



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The Excel file serves as an example which corresponds to the SAP Best Practicesdemo data (for example sample revenue data), which will later be uploaded into thesystem. Of course you can change the data according to your needs, howeverremember to change the demo data accordingly. The demo data files are also

located in the Miscfolder on the documentation CD.14. In the action pane choose Process dimension.



6.2.7 Creating the HRPosition Dimension

Prerequisites


ProcedureCarry out the following steps:



3. In the upper field enterHRPosition as a dimension name.

4. In the lower field enterHR Positions as a description.


6. In the Dimension Type field, choose User Definedfrom the drop-down menu.


8. In the Dimension library information screen area leave the porperties as they are and chooseAdd a New Dimension.




12. To maintain the dimension members, open the DimensionMembers.xls file from the Miscfolder on the documentation CD. Copy the HRPosition sheet into BPC.






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6.2.8 Creating the HRAccountDimension

Prerequisites


Procedure




3. In the upper field enterHRAccountas a dimension name.

4. In the lower field enterHR Accountas a description.


6. In the Dimension Type field, chooseAccountfrom the drop-down menu.

7. In the Reference Dimension field, choose None from the drop-down menu.


9. In the Dimension library information screen area, enter the properties according to thefollowing table:



1 ACCTYPE 3

2 EVDESCRIPTION 50

3 FORMAT 12

4 GROUP 20

5 PROFITLOSSACCT 20

6 RATESPREAD 5

7 RATETYPE 10

8 SCALING 2

9 STYLE 10

10 TRANSFER 2






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14. To maintain the dimension members, open the DimensionMembers.xls file from the Miscfolder on the documentation CD. Copy the HRAccountsheet into BPC.





Result

You have created the HRAccountdimension.

6.2.9 Updating the Time Dimension

1. In the Best Practices tree in the left-hand screen area choose the Time dimension.


3. To maintain the dimension members, open the DimensionMembers.xls file from the Miscfolder on the documentation CD. Copy the Time sheet into BPC.

The Excel file serves as an example which corresponds to the SAP Best Practicesdemo data (for example sample revenue data), which will later be uploaded into thesystem. Of course you can change the data according to your needs, however

remember to change the demo data accordingly. The demo data files are alsolocated in the Miscfolder on the documentation CD.

4. In the action pane choose Process Dimension.

5. In the Process Dimensions dialog box choose Full Process, then choose OK.

6. In the Validate & Process dimension dialog box choose OKwhen the task has beensuccessfully completed.

Result

You have successfully changed the Time dimension.

6.2.10 Updating the CategoryDimension


1. In the dimension library of the Best Practices tree in the left-hand screen area choose theCategorydimension.

2. In the action pane on the right-hand side choose Maintain dimension members.

3. To maintain the dimension members, open the DimensionMembers.xls file from the Miscfolder on the documentation CD. Copy the data from the Categorysheet into BPC.



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located in the Miscfolder on the documentation CD.4. In the action pane on the right-hand side choose Process dimension.

5. In the Process dimensions dialog box, choose Full Process, then choose OK. Click OKtoconfirm the modification.


Result

You have successfully changed the Categorydimension.

6.2.11 Updating theAccountDimension

Procedure1. In the Best Practices tree in the left screen area choose theAccountdimension.


3. To maintain the dimension members, open the DimensionMembers.xls file from the Miscfolder on the documentation CD. Copy theAccountsheet into BPC.


located in the Miscfolder on the documentation CD.4. In the action pane choose Process Dimension.

5. In the Process Dimensions dialog box choose Full Process, then choose OK. Click OKtoconfirm the modification.


Result

You have successfully changed theAccountdimension.

6.2.12 Updating the EntityDimension


1. In the Best Practices tree in the left-hand screen area choose the Entitydimension.


3. To maintain the dimension members, open the DimensionMembers.xls file from the Miscfolder on the documentation CD. Copy the Entitysheet into BPC.



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located in the Miscfolder on the documentation CD.4. Replace the entries with for property Owner and Reviewer with the

appropriate user ID (e.g. \)

5. In the action pane choose Process Dimension.

6. In the Process Dimensions dialog box choose Full Process, then choose OK. Click OKtoconfirm the modification.


Result

You have successfully changed the Entitydimension.

6.2.13 Adding the BP Sales Application


1. In the Best Practices tree in the left-hand screen area chooseApplication.

2. In the action pane chooseAdd a new application. TheAdd a New Application Step 1 of 4action pane is displayed.

3. In the New Application Name field enterBP_Sales.

4. In the Description field enterBP Sales Application.


6. Mark the checkbox Financialunderneath the entry Reporting Type.


8. In the Select Source Application field, choose the entry Finance.

9. In the Rate application field, select the entry Rate.

10. Underneath the entry Business rules tables mark the checkbox Currency conversion rules.


12. Deselect the checkbox Dimensions and leave all other checkboxes marked as they are andchooseAdd a New Application.

13. In the Create application dialog box choose OKwhen the task has been successfullycompleted.

14. In the Action Pane choose Modify Application.

15. In theApplication Dimensions table delete the dimension IntCo andAccount. To do so, markthe dimension in the right-hand table and choose the arrow pointing to the left.

16. Add the Productand SalesAccountdimension. To do so, mark the dimension in the left-handtable and choose the arrow pointing to the right.

17. The application should look like this:



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18. In the action pane mark the checkboxes Reassign SQL Indexand Process Application.

19. Choose Modify Application, choose Yes in the dialog box to confirm the modification.

20. In the Modify application dialog box, choose OKwhen the task has been successfullycompleted.

Result

You have created the application for sales planning according to your needs.

6.2.14 Adding the Profit and Loss PlanningApplication


1. In the Best Practices tree in the left-hand screen area chooseApplication.2. In the action pane chooseAdd a new application. TheAdd a New Application Step 1 of 4

action pane is displayed.

3. In the New Application Name field enterBP_Profit_Loss.

4. In the Description field enterBP Profit and Loss Statement.





9. In the Rate application field, select the entry Rate.10. Underneath the entry Business rules tables mark the checkbox Currency conversion rules.


12. Leave all checkboxes marked as they are and chooseAdd a New Application.


14. In the action pane choose Modify application.



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15. In theApplication Dimensions maintain the application so that it looks like this:




Result

You have added a new application.

6.2.15 Adding the HCMApplication


1. In the Best Practices tree in the left-hand screen area chooseApplication.

2. In the action pane chooseAdd a new application. TheAdd a New Application Step 1 of 4action pane is displayed.

3. In the New Application Name field enterBP_HCM.

4. In the Description field enterBP HCM.





9. In the Rate application field, select the entry Rate.

10. Underneath the entry Business rules tables mark the checkbox Currency conversion rules.


12. Leave all checkboxes marked as they are and chooseAdd a New Application.


14. In the action pane choose Modify application.

15. In theApplication Dimensions maintain the application so that it looks like this:



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Result

You have added a new application.

.6.3 Changing Account Dimension in System_Constants folder

Use

After adding the SalesAccountdimension and the HRAccountdimension you have to change thereference to the Account dimension in the System_Constants folder.

This step has to be carried out directly on the server on which SAP BPC is installed.

Procedure

1. On the server choose the following path:

\Data\Webfolders\Best_Practices\AdminApp\BP_HCM (HCM application you have createdbefore)

2. Mark the file System_Constants.lgl. Choose a right mouse click and choose Open withNotepad.

3. Replace the line *FUNCTION ACCOUNTDIM=ACCOUNTwithFUNCTION ACCOUNTDIM=HRACCOUNT

4. Repeat steps 1 to 3 with the following path and function:

SAP_BPC\Data\Webfolders\Best_Practices\AdminApp\BP_SALES (Sales application

you have created before)

Replace the line *FUNCTION ACCOUNTDIM=ACCOUNT

withFUNCTION ACCOUNTDIM=SALESACCOUNT

5. Save your changes.



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.6.4 Creating Script Logic

Use

Script Logic is used to load data from one application to another. In the Integrated P&L Planningscenario, data from the Sales Plannig scenario and the HCM scenario (optional) is analyzedtogether with planning data for different entities. Therefore data needs to be loaded into the Profit

and Loss Statement application.

Procedure

1. In the Best Practices tree in the left screen area expand the entry BP_Sales Script Logic.

2. In the action pane choose Create New Logic.

3. In the New Logic dialog box enter a logic name (for example Sales_to_PL) and choose OK.

4. Copy the following logic into the Script Logicscreen area:

// LOGIC FOR BEST PRACTICES - BP_SALES APPLICATION

*INCLUDE SYSTEM_CONSTANTS.lgl

// SEND THE RESULTS to THE PROFIT AND LOSS APPLICATION

*DESTINATION_APP=BP_PROFIT_LOSS*SKIPDIM=PRODUCT*RENAME_DIM SALESACCOUNT = Account*XDIM_MEMBERSET Category ACTUAL*XDIM_MEMBERSET PRODUCT =

*WHEN SALESAccount.TRANSFER*IS "Y"*WHEN SALESAccount.PROFITLOSSACCT*IS ""

*REC(EXPRESSION=%VALUE%,SALESACCOUNT=SALESACCOUNT.PROFITLOSSACCT,DataSrc="BP_SALESApp")*ENDWHEN*ENDWHEN*COMMIT

// Calculate the FX in the P&L Application after Sales data is Transferred*RUNLOGIC*APP = BP_Profit_Loss*LOGIC = FXTRANS*ENDRUNLOGIC

5. In the action pane choose Validate and Save.

6. Confirm the dialog box.

7. In the BP_Sales application open the existing FXTrans.LGF logic file and choose Validate andSave.

8. In the BP_Sales application open the existing Default.LGF logic file and choose Validate andSave.

9. Repeat steps 1 to 6 for the following application, logic name and logic:

Application Logic Name (example)



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BP_HCM HCM_to_PL

// LOGIC FOR BEST PRACTICES - HCM APPLICATION


// SEND THE RESULTS to THE PROFIT AND LOSS APPLICATION

*SELECT(%RPTCURR%,"[ID]","RPTCURRENCY","[TRANSFER] = 'Y'")*DESTINATION_APP=BP_Profit_Loss*SKIPDIM=HRPOSITION*RENAME_DIM HRACCOUNT = Account*XDIM_MEMBERSET Category ACTUAL*XDIM_MEMBERSET RPTCURRENCY = %RPTCURR%*XDIM_MEMBERSET HRPosition =

*WHEN HRAccount.Transfer*IS "Y"*WHEN HRAccount.PROFITLOSSACCT

*IS "SALARY"*REC(EXPRESSION=%VALUE%,HRACCOUNT=HRACCOUNT.PROFITLOSSACCT,DataSrc="HCMApp")*ENDWHEN*ENDWHEN*COMMIT

*SELECT(%RPTCURR%,"[ID]","RPTCURRENCY","[TRANSFER] = 'Y'")*DESTINATION_APP= BP_Profit_Loss*SKIPDIM=HRPOSITION*RENAME_DIM HRACCOUNT = Account*XDIM_MEMBERSET Category ACTUAL

*XDIM_MEMBERSET RPTCURRENCY = %RPTCURR%*XDIM_MEMBERSET HRPosition =

*WHEN HRAccount.Transfer*IS "Y"*WHEN HRAccount.PROFITLOSSACCT*IS "ADDITIONALCOSTS"*REC(EXPRESSION=%VALUE%,HRACCOUNT=HRACCOUNT.PROFITLOSSACCT,DataSrc="HCMApp")*ENDWHEN*ENDWHEN*COMMIT

*SELECT(%RPTCURR%,"[ID]","RPTCURRENCY","[TRANSFER] = 'Y'")*DESTINATION_APP= BP_Profit_Loss*SKIPDIM=HRPOSITION*RENAME_DIM HRACCOUNT = Account*XDIM_MEMBERSET Category ACTUAL*XDIM_MEMBERSET RPTCURRENCY = %RPTCURR%*XDIM_MEMBERSET HRPosition =

*WHEN HRAccount.Transfer



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*IS "Y"*WHEN HRAccount.PROFITLOSSACCT*IS "HEADCOUNT"*REC(EXPRESSION=%VALUE%,HRACCOUNT=HRACCOUNT.PROFITLOSSACCT,DataSrc="HCMApp")*ENDWHEN*ENDWHEN*COMMIT

10. Repeat steps 1 to 6 for the following application, logic name and logic:

Application Logic Name (example)

BP_HCM Calc_HRCosts

// LOGIC FOR BEST PRACTICES - HCM APPLICATION


// WHEN HEADCOUNT IS ADDED via INPUT, WE COPY the Monthly SALARY to SALARIESAccount

*When HRAccount.ID*IS = "HEADCOUNT"*When Category.ID*IS "ACTUAL"*REC(Expression=ROUND(%VALUE% * GET(HRACCOUNT="MONTHLYSALARY"),2),HRAccount="SALARIES")*ENDWHEN*ENDWHEN

*COMMIT

// WHEN HEADCOUNT IS ADDED, SALARIES are ADDED, WE CALCULATE THE BENEFITS

// BENEFITS BASED ON PERCENTAGES

*XDIM_MEMBERSET=SALARIES

*Lookup BP_HCM*DIM C_INCENTIVE:HRAccount="R_INCENTIVE"*DIM C_PAYROLLTAX1:HRAccount="R_PayrollTax1"*DIM C_PAYROLLTAX2:HRAccount="R_PayrollTax2"*DIM C_401K:HRAccount="R_401K"

*DIM C_FAS106:HRAccount="R_FAS106"*DIM C_PENSION:HRAccount="R_PENSION"*DIM C_WorkerComp:HRAccount="R_WorkerComp"*DIM HRPosition="NoPosition"*ENDLOOKUP

*When HRAccount.ID*IS "SALARIES"*When Category.ID*IS "ACTUAL"



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*REC(Expression=ROUND(%VALUE% * Lookup(C_INCENTIVE), 2),HRAccount="Incentive")*REC(Expression=ROUND(%VALUE% * Lookup(C_PayrollTax1), 2),HRAccount="PayrollTax1")*REC(Expression=ROUND(%VALUE% * Lookup(C_PayrollTax2), 2),HRAccount="PayrollTax2")*REC(Expression=ROUND(%VALUE% * Lookup(C_401K), 2),HRAccount="401K")*REC(Expression=ROUND(%VALUE% * Lookup(C_FAS106), 2),HRAccount="FAS106")*REC(Expression=ROUND(%VALUE% * Lookup(C_PENSION), 2),HRAccount="PENSION")*REC(Expression=ROUND(%VALUE% * Lookup(C_WORKERCOMP),2),HRAccount="WORKERCOMP")*ENDWHEN*ENDWHEN*COMMIT

// BENEFITS BASED ON DOLLARS// WHEN HEADCOUNT IS SENT, CALCULATE THE COST PER HEAD RATE ACCOUNTS

*Lookup BP_HCM*DIM C_HealthIns:HRAccount="R_HealthIns"*DIM C_DentalIns:HRAccount="R_DentalIns"

*DIM C_LifeIns:HRAccount="R_LifeIns"*DIM C_Car:HRAccount="R_CarAllowance"*DIM HRPosition="NoPosition"*ENDLOOKUP

*When HRAccount.ID*IS "HEADCOUNT"*When Category.ID*IS "ACTUAL"

*REC(Expression=ROUND(%VALUE% * Lookup(C_HealthIns), 2),HRAccount="HealthIns")*REC(Expression=ROUND(%VALUE% * Lookup(C_DentalIns), 2),HRAccount="DentalIns")*REC(Expression=ROUND(%VALUE% * Lookup(C_LifeIns), 2),HRAccount="LifeIns")

*REC(Expression=ROUND(%VALUE% * Lookup(C_Car), 2),HRAccount="CarAllowance")*ENDWHEN*ENDWHEN*COMMIT

11. In the BP_HCM application open the existing FXTrans.LGF file and choose Validate and Save.

12. In the BP_HCM application open the existing Default.LGF logic file and replace the existinglogic with the following logic:

// -----------------LOGIC RUN at TIME OF SEND-----------------------

*INCLUDE CALC_HRCOSTS

// Default base level logic - applies to all base members in all dimensions// Perform Currency translation*INCLUDE FXTrans

// -----------------LOGIC RUN at TIME OF SEND-----------------------



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*INCLUDE HCM_TO_PL

13. Choose Validate and Save.

.6.5 SecurityUse

This section describes how to create user access to the system and maintain task profiles. Thesettings described here serve as examples. If necessary, please adapt the settings according tothe needs of your organization.

6.5.1 Maintaining Task Profiles

Use

Task profiles determine what types of activity users can perform in BPC. In this activity you adddata manager and analysis collection tasks to a specific profile. You can skip this section if youalready have these tasks assigned to your profile. To check this, open the BPC for Excel

interface. If you find the entries Manage Data and Data Inputin the action pane, you do not haveto carry out the steps described below.

Procedure

1. In the Best Practices tree in the left-hand screen area expand the entry SecurityTaskProfiles.

2. Mark the task profile you want to change, for example PrimaryAdmin, and choose Modifytask profile from the action pane. (You need to change the task profile to which the user isassigned who will be responsible for data management.)

3. In the SAP - Modify Task Profile dialog box choose Profile Tasks.

4. In the View tasks by interface drop down box, select DM.

5. In theAvailable Interface tasks area mark all available entries. Choose the button pointing tothe right.

6. Repeat steps 4 and 5 for the entryAnalysisCollection.

7. Choose Users. Select the teams or users who will be assigned to this profile.

8. Choose Finish. Review the summary and chooseApply.

9. Confirm the information message

Result

Now you will be able to perform data management tasks.

For a comprehensive list and description of task profiles refer to the section Taskprofile descriptions of the BPC Administration help. This will help you decide how toset up new task profiles for different user groups. For a description on how to createa task profile for Consolidation, refer to the Legal Consolidation scenario.

6.5.2 Maintaining Member Access Profiles

1. In the Best Practices tree in the left-hand screen area expand the entry SecurityMemberAccess Profiles.



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2. ChooseAdminMbrAccPrf.

3. In the action pane choose Modify member access profile.

4. In the SAP Modify Member Access Profile dialog box choose BPC Access.

5. On the BP_Sales Application tab maintain the member access rights according to thefollowing table:

Access Dimension Member

Read Only Entity[All] (Choose the field with the three dots . In the dialogbox, mark the checkboxAll members in dimension and chooseOK.)

Read & Write Category [All] (see above)

6. Repeat step 5 for all applications you have created.

7. In the SAP Modify Member Access Profile dialog box choose Finish (on the top of thedialog box).

8. Choose Finish. Review the summary and chooseApply.

9. Confirm the information message.

Result

You have modified the member access profiles according to your needs.

.6.6 Setting Application Set Status

Use

To be able to load data for the application set you have created you need to set the status toAvailable.

Procedure

Carry out the following steps:1. Mark the application set Best_Practices in the tree structure in the left-hand screen area.

2. In the action pane choose Set application set status.

3. Mark the checkboxAvailable.

4. Choose Update application set status.

Result

The application set is now available to be worked with from other interfaces, such as BPC forExcel.

7 Data Management

.7.1 Maintaining Exchange Rates

Use

When loading data (for example revenue data) into the Business Planning and Consolidationapplication, you always load local currencies. Therefore you need to maintain currencyconversion settings in order to be able to report in different currencies. Maintaining currencyconversion rates is also part of the of the Sales Planning and Reporting scenario. You can skip



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this section here if you will install the Sales Planning and Reporting scenario before you install theother scenarios.

Prerequisites

The following prerequisites are fulfilled if you have copied the ApShell application set and set upthe new application as described in the Configuration Guide of this scenario.

The application set includes a rate application where you will store the exchange rates.

The rate application includes a currency type dimension.

The FXTrans logic is available.

Procedure

An input schedule to enter currency rates is provided on the SAP Best Practices CDin the Miscfolder.

1. Open the BPC for Excelapplication. From the current view choose the application set BestPractices and the application Rate.

2. From the action pane choose Data Input.

3. Choose Open a blank workbook.

4. In Excel, choose File Open and browse for the file BP_Currency_Rates.xlt, which islocated in the Miscfolder on the SAP Best Practices documentation CD.

5. To save the input schedule as a template choose: eToolsSave Dynamic Templates.

6. In the Save as dialog box choose Company, enter a file name and choose Save.

7. Close the file and reopen it by choosing eToolsOpen Dynamic Templates. ChooseCompanyand browse for the file you have just saved.

8. In the input schedule enter the exchange rates of your input currencies (i.e. the local

currencies of your entities) to your target currency. Make sure you set the current view to thecorrect time period. In our Best Practices demo data we load sales revenue data for 2009,therefore exchange rates must be at least maintained for the year 2009 and the category

ACTUAL.

Make sure you also include the target currency in your input schedule with anexchange rate of 1,00 for all rate types and periods. By these entries the systemdetermines the target currency you maintain the exchange rates for.

9. Choose Send Data.

10. In the Send Data Options area of the action pane choose Send active worksheet.

11. Confirm the SAPdialog box.

.7.2 Running FX Restatement

Use

This activity describes how to run a data management process which will recalculate existingdata in the system after you have maintained exchange rates in yourRate. If you load data aftermaintaining exchange rates, you can skip this section, because the FX Restatement process isautomatically called from the default script logic, which runs during data load.



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Procedure


1. Open the BPC for Excelapplication. From the current view choose the application setBP_Sales and the application BP_Sales.

2. In the action pane choose Manage Data.

3. Choose Run a data management package.

4. In the Data Managerdialog box choose Financial ProcessesFX Restatement.

5. Choose Run.

6. Choose No, do not check work status settings.

7. Choose Next.

8. Choose the Entity, Category, and Time you want to run the restatement for.

9. Choose Next.

10. Review the summary and choose Finish.

11. Confirm the dialog box stating that the package was scheduled successfully.

12. Choose View Status and check if the FX Restatementwas successfully completed.

.7.3 Uploading Data File (Revenue Data)

Use

This section describes how to upload the demo data delivered on the SAP Best Practices forBusiness Intelligence documentation CD. The demo data is based on the data from the SAP BestPractices Baseline Package. Of course, it is possible to extract data from your own system.However, remember to update the dimension members in BPC Administration accordingly.

Procedure

Carry out the following steps:1. Open BPC for Excel. From the current view, choose the application set Best Practices and

the application BP_Sales.

2. From the action pane in BPC for Excelchoose Manage data.

3. In the action pane choose Upload data file.

4. In the Data Manager Uploaddialog box browse for the source file containing the data youwant to upload. A sample file (Demo_Revenue_Data.txt) is delivered on the SAP BestPractices for Business Planning and Consolidation documentation CD in the Miscfolder.

5. In the Data Manager Uploaddialog box specify the destination for the data file, for example

Data Files My Files.

6. Choose OK.7. Confirm the message File transferred successfully.

8. To check the transfer of data choose Preview data file in the action pane.

9. In the Open dialog box browse for the destination to which you have transferred the file andchoose Open.

Result

In the preview you can check whether the data file has been successfully transferred.



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.7.4 Running a Data Management Package - Import

Procedure



2. In the action pane choose Run a data management package.

3. In the Data Managerdialog box mark Data Managementin the left-hand area and Importinthe right-hand area. Then choose Run.

4. In the Data Manager Run Package dialog box carry out the following steps:

a. In the Import file field browse for the file you have uploaded in the previous section.

b. Leave the Transformation file field blank.

c. Mark the following checkboxes:

Merge data values (Imports all records, leaving all remaining records in the

destination intact)

Select whether to run default logic for stored values after importing: Yes.d. Choose Next.

e. Leave the default settings to check work status settings and run the packageimmediately. (Alternatively you can specify, if you want to schedule the package for alater time.)

f. Choose Finish.

5. Confirm the dialog box stating the package was scheduled successfully.

6. In the Data Manager - dialog box choose View Status and check if the import wassuccessfully completed

Result

Once you receive the message that the task has been successfully completed, your data hasbeen successfully stored in the system.

Refer to the Business Planning and Consolidation Sales Planning and Reportingscenario to find out how to build reports to analyze the data.

.7.5 Clearing Data

Do not carry out this step if you are satisfied with the data in your system.

This is just a general explanation on how to clear data from the system in case thiswill be necessary at a later point of time.

Procedure


1. In the current view choose the application you want to clear data for.


3. In the action pane choose Run a data management package.



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4. In the Data Managerdialog box mark Data Managementin the left-hand area and Clearinthe right-hand area. Then choose Run.


a. Select whether to clear comments associated with data regions.

b. Select whether to check work status settings.

c. Choose Next.

d. Select the dimension members for which you want to clear data. To do so, choose the

Open icon next to the member field, then choose eitherCopy all Members or selectthe members you want to clear data for and choose Copy Selected.

e. Select when to run the package. In our scenario choose Run now.

f. Choose Next.

g. Choose Finish.


7. In the Data Manager - dialog box choose View Status.

Result

Once you receive the message that the task has been successfully completed, your data hasbeen successfully cleared from the system.


h. Select whether to clear comments associated with data regions. (In our scenario chooseNo.)

i. Select whether to check work status settings. (In our scenario choose No.)

j. Choose Next.

k. Select the dimension members for which you want to clear data. To do so, choose the

Open icon next to the member field, then choose eitherCopy all Members or selectthe members you want to clear data for and choose Copy Selected.

l. Select when to run the package. In our scenario choose Run now.

m. Choose Next.

n. Choose Finish.


10. In the Data Manager - dialog box choose View Status.

Result

Once you receive the message that the task has been successfully completed, your data hasbeen successfully cleared from the system.

BPC Administration Configuration Guide en De

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