Bettye Finch, MPA,

Research Director

Statistical Research Division

Oklahoma Department of Labor

OK 300 RECORDKEEPINGPUBLIC SECTOR

Shelly Hurst, Statistical Analyst IIRyan McDonald, Statistical Analyst IHollie Lee, Statistical Analyst I

Identify who is required to keep records.

Gain a basic understanding of the recordkeeping requirements.

Know how and when to record a case.

Identify resources to assist you in recordkeeping.

Objectives of Today’s Training

Revised federal rule became effective January 1, 2002.

Current revision of the OSHA forms were issued in 2004.

Employers are required to maintain five (5) years of recordkeeping data available for review.

29 CFR 1904 – Recording and Reporting Occupational Injuries & Illnesses

Is written in “question and answer” formatIncreased employer’s options to use

computers.Increased employee involvement.Protects employee privacy.Is available on-line at: www.osha.gov. OAC 380:40-1-5 adopts OSHA 29 CFR 1904

The Recordkeeping Standard:

http://www.ok.gov/odol/documents/SRALDPublicSectorSurvey2011InjuryIllnessforms.xls

http://www.ok.gov/odol/documents/SRALDPublicSectorSurvey2011Booklet-FormsOnly.pdf

Oklahoma’s Recordkeeping Forms

http://www.ok.gov/odol/documents/PEOSHAct.pdf

http://www.ok.gov/odol/documents/PEOSHRuleBooklet2010.pdf

INTERNET SITES

OSHA and WORKER’S COMP are two different and

independent systems and one has no bearing upon the other!

REMEMBER!

OK Form 300

OK Form 301

OK Form 300A

Title 40 Section 401 through 424 of Oklahoma Statute Title 40 was adopted as the Oklahoma Occupational Health and Safety Standards Act.

Employer:Means the state and all its political

subdivisions which has in its employ one or more individuals performing services for it in employment.

Who is Required to Keep Logs? Title 40 Section 402(1)

“Employee” means a person permitted to work by an employer in employment.

What is an “employee”? Title 40 Section 402 (2)

Fatalities, Injuries and Illnesses must be recorded when:

It is work related, andIt is a new case, andIt meets the general recording criteria

(1904.7 TO 1904.12)

Recording Criteria 1904.4

Did the employee experience an

injury or illness?

Is the injury

or illness a new case?

Is the injury or

illness work-related?

Does the injury or illness meet the general recording criteria

or the application to specific cases?

Update the prev iously

recorded injury or illness

entry if necessary.

NO

YES

YES

YES

YES

Record the

injury or illness

Do not record the

injury or illness

NO

NO

NO

Recording Criteria Decision Tree 1904.4

Cases are work-related if an event or exposure in the work environment.

Either caused or contributed to the resulting condition.

Significantly aggravated a pre-existing injury or illness.

Work-Relatedness 1904.5

Exceptions limit recording of cases involving:- The eating & drinking of food and beverages.- When the employee is present as a member of the general

public or performing personal tasks while in the workplace outside assigned work hours.

- Symptoms surface at work but are the result of a non-work related event or exposure.

- Common colds or flu.- Personal grooming, self medication, or self inflicted.- Blood donations.- Exercise Programs.- Mental Illnesses.

Work-Related Exceptions 1904.5(b)(2)

The establishment and other locations where one or

more employees are working or present as a condition of their employment.

Work Environment 1904.5(b)(1)

There is a specific list in the recordkeeping standard regarding what is first aid.

If it’s on the list, it is not recordable, no matter who provides the treatment.

If a specific type of medical treatment is NOT on the list, is RECORDABLE.

General Recording Criteria 1904.7(b)(5)

Medical Treatment means the management and care

of a patient to combat disease or disorder.

Medical treatment does not include:Visits to a PLHCP solely for observation or

counseling.Diagnostic Procedures.First Aid.

Medical Treatment 1904.7(b)(5)(i)

Using non-prescription medication at non-prescription strength.

Tetanus immunizations.

Cleaning, flushing, or soaking surface wounds on the skin.

Wound coverings, butterfly bandages, steri-strips.

Hot or cold therapy (regardless of the number of treatments.)

Non-rigid means of support.

Temporary immobilization devices used to transport an accident victim.

First Aid 1904.7(b)(5)(ii)

Drilling of a fingernail or toenail, draining fluid from a blister.

Eye patches.

Removing splinters or foreign material- From areas other than the eye by irrigation, tweezers, cotton swabs or other simple means.- Removing foreign material from the eye by simple irrigation is

considered first aid.

Finger guards.

Massage.

Drinking fluids to relieve heat stress.

First Aid Continued

Ibuprophen (Advil) – greater than 467 mg.

Diphenhydramine (Benadryl) – greater than 50 mg.

Naproxen Sodium (Aleve) – greater than 220 mg.

Ketoprofen (Orudus KT) – greater than 25 mg.

To determine Rx strength for other medications, contact the FDA or any pharmacist or physician.

Prescription Strength Medication

You have seven (7) days from the date an injury

or exposure is reported to determine if the

injury or illness is recordable and get it entered

onto the log and complete the 301 form.

1904.29(b)(3)

Stop counting days when 180 calendar days (in

any combination of days away and restricted

duty) are reached. 1904.7(b)(3)(ii-ix)

Recording

You never record a case on both year’s logs.

You never post the OSHA 300 Log!

You must report any fatality or catastrophe

(hospitalization of 3 or more workers) within 8 hours of

the event.

Post the Annual Summary (300 A) from February 1 to

April 30.

The Form 300 A must be certified by the highest

ranking company official at the site.

Remember

Oklahoma Public Sector Incidence RatesYEAR 201

12010

2009

2008 2007

2006

2005

2004

2003

2002

TOTAL Incidence Rate

4.7 5.0 5.3 5.1 5.4 5.1 5.6 5.7 6.4 6.5

  STATE 

3.4 3.4 3.8 3.7 3.9 3.4 4.1 4.0 4.8 4.5

  LOCAL 

5.6 6.0 6.2 6.1 6.3 6.3 6.6 6.8 7.3 7.6

  CITY 10.8 12.1 11.4 11.3 12.5 12.4 12.1 11.3 11.7 12.8

   COUNTY 4.7 5.2 5.6 5.9 5.8 5.7 6.4 6.5 7.6 7.4

SCHOOLS 3.4 3.5 3.7 3.5 3.7 3.5 3.8 4.1 4.6 4.4

Source: Oklahoma Department of Labor, Statistical Research Division,Public Sector Survey.

Oklahoma Department of LaborStatistical Research and Analysis Division3017 North Stiles Suite 100Oklahoma City, OK 73105 405-521-6855405-521-6021 (fax)Toll Free 1-888-269-5353Bettye.Finch@labor.ok.gov.

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