Best Practices from Alumni Associations
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2016 ROTARY INTERNATIONAL CONVENTION
Our Best Practices
Makoto HonjoSecretary GeneralRotary Fellows Tokyo
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Takeaways: What were our “best practices”?
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Takeaways
• Building a routine and sticking to it
• Finding dedicated leaders
• Cooperation with District
•Outside financial assistance certainly helps
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Rotary Fellows Tokyo (RFT) – who we are
• Established 1967 upon initiative of then RID 358
• First president the late Nagakazu Shimizu (RFF 1950-51). Shimizu san was the first Japanese RFF . Sadako Ogata, UN High Commissioner for Refugees (1990-2000), is founding member.
• Current membership 600+ ex Ambassadorial Scholars and Peace Fellows residing and/or working in the Tokyo area.
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Early RFT activities
•Annual dinner, addressing District Conferences and Rotary clubs
• Strong logistical support from Rotary in Japan
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Early RFT activities (cont’d)The alumni directory was edited and published by
Rotary no Tomo, the magazine for Rotarians in Japan
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More Japanese ambassadorial scholars
• Addressing District Conferences and Rotary clubs
• Spring and autumn annual events
• Participation in orientations for Scholars going abroad, alumni musicians playing for Rotary functions became additional activities of RFT,
• RFT took over logistical functions like maintaining alumni information
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Spring Event speakersYear Speaker Affiliation (then) Topic
1994 Ayaka Amou Lecturer, Istanbul University Life of the Northern Elephant Seal
1994 Seiichi Kanise Free journalist
1995 Günter Pauli Zero Emissions Research & Initiatives ( ZERI ) Zero Emmission
1995 Emiko Magoshi Professor, J F Oberlin University White Collar Innovation
1996 Yoko Matsuo Conductor, Central Aichi Philharmonic Orchestra Winning at the Besançon International Music Festival
1996 Donald Bobiash Canadian Ambassador Refugee Assistance and the Role of the Developed Nations
1997 Seiichi Kanise Free journalist Reporter Stories from Behind the Scenes
1997 Mari Oshima Professor, University of Tokyo Science Classes Brought to Your Home
1999 Masami Togi Gagaku musician Gagaku and Me
2002 Koichi Ichikawa Professor, Meiji University Reading Our Times Through Idols
2004 Mami Hijikata Mizuho Bank The Management Strategy of Shinsengumi
2005 Kuniko Iguchi Member, House of Councillors Int’ l Diplomacy and the Challenges to Japanese Foreign Policy
2006 Sadako Ogata Former UN High Commissioner for Refugees Connecting the World Laterally
2007 Spring Concert by RFT members Kayo Akinaga (Soprano), Sumio Morita (Tenor), Kazue Kojima (Pianist), Makoto Chiba (Clarinet)
2008 Miki Enohara Reporter, NHK The Media’s Role in Recent Asian Natural Disasters
2009 Kentaro Hayashi Médecins Sans Frontières Traveling to Disaster Areas as a MSF Member
2010 Michie Nakamaru Opera singer To Become Truly International
2011 Mieko Nishimizu Former World Bank Vice President Learning from Bhutan
2012 Naoko Yamazaki Former Astronaut/Cosmonaut Space, Mankind, Connecting Dreams
2013 Mieko Suzuki Founding Member, Fukushima Global RC (RID2530) Fukushima Now
2014 Kenichiro Kono National Institute for Materials Science Being Afraid of Radioactivity Rationally
2015 Asako Anayama Research Institute of Info-Communication Medicine 70 Years from WW2 – Learning from the German Experience
2016 Jonathan Soble New York Times Tokyo Correspondent 16 Years as a Tokyo correspondent
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Spring Event May 29, 2012
Speaker Naoko Yamazaki, former Astronaut
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Spring Event April 23, 2016
Speaker Jonathan SobleNY Times Tokyo correspondent
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Autumn Event December 6, 2015
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Current RFT officers with portfolios
Sumio Morita PresidentMakoto Honjo Secretary GeneralYuko Maurer TreasurerIwao Miyamoto Auditor
Advisor (past President) Eijiro Tanaka
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Issues we’ve had to address
•Diverse member interest
• Financing our operation
•Need for secretariat
• Leadership transition
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Diverse member interest
• Not easy to please every member
• 100+ person attendance at Sadako Ogata and astronaut Naoko Yamazaki talks vs 30-40 person attendance at primadonna Michie Nakamaru and ex IBRD VP Mieko Nishimizu talks
• “Rotary Family” initiative by RID2580 from 2014 RFT have started inviting members of the Rotary Family from our 2014 Autumn Event
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Financing
• We do not collect membership dues
• Financial support from RID2580/2750
• Erratic support from RID2750 post split of Tokyo into two districts
• Subsidy from TRF
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Need for secretariat
• Secretariat up to 2014 basically part time operation
• Secretariat transition in 2015: handled by professional secretariat contractor
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One of the first jobs of the new secretariat:
To make the RFT website (task completed March 2015)
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Alumni Association of the Year Criteria•Be formally chartered by Rotary International
•Be up-to-date in responding to all requests for information from RI, such as surveys, and keep Rotary’s records of association officers current
•Enhance the awareness of the value of alumni within Rotary
•Have completed a project or activity over the preceding 12 months that had an impact on a local or international community and involved a majority of the association’s members
•Have an online presence through social media (e.g., Facebook, LinkedIn)
•Demonstrate collaboration between Rotarians and alumniSupport the Object of Rotary and demonstrate the principle of Service Above Self
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Extending our activities – Japan Rotary Alumni Association
E Tanaka President RFTN Takagi Secretary General RID2780 M Honjo Treasurer RFTM Matsushita Auditor RID2680H Yunoki Officer w/o Portfolio RID2780K Mori ditto RID2780S Morita ditto RFT
Officers up to Spring 2016:
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Japan Rotary Alumni Association (cont’d) 1st convention @ Tokyo, 2011
5th convention @ Fukuoka, 2015
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What is “best practice” ?”
A method or technique that has consistently shown results superior to those achieved with other means, and that is used as a benchmark.
http://www.businessdictionary.com/definition/best-practice.html#ixzz45sVhX53n
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Lessons: What were our best practices?
• Building a routine and sticking to it
• Finding dedicated leaders
• Coordination with District
•Outside financial assistance certainly helps
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Thank you감사합니다
有難うございました
And finally