BANNER

ATTRIBUTES

As Extension of the Chart of Accounts

To Add Reporting Flexibility

To Enhance Accounting Controls

Uses of Attributes

Allows for groupings of similar information without having to build structure into account, fund or org codes

Provides a controlled method to classifying large groups of data

Enables dynamic reporting

Extension of the Chart of Accounts

990 Reporting NSF Survey NCAA Annual Audit Internal Financial Reports

Adds Reporting Flexibility

Changes more easily applied

Easier to maintain consistency

At Lehigh codes used for:

Authorization Verification

Reoccurring Entry Calculations

Report Distribution Control

To Enhance Accounting Controls

Will Attributes Work?

What are you trying to group/control?

Who is going to maintain it?

Is there another way?

Lay It All Out – Be Specific

Department Research Auxiliary

Revenues

Expenses

Roll up by Accounts

Roll up by Entity

FTMCOAS – Define Set usage within COA

FTMATTT – Maintain TYPE codes

FTMATTS – Maintain SET codes

FTMATTV – Maintain valid VALUES

Forms Used to Create Attribute

Must be set up in the order as shown

Only if using SETs

ATTRIBUTE TYPE CODES

All TYPE codes are maintained on one table

Each TYPE code can be associated with multiple FOAPAL elements

990IILIN – linked to accounts for 990 line items

990IICOL – linked to funds/orgs for 990 columns

NCAALIN – linked to accounts for NCAA reporting

AUTH* – linked to funds/orgs for authorized signers

FDST* – linked to funds/orgs for report distribution

Sample of TYPE codes used at Lehigh:

Banner Form:

FTMATTT

All SET codes maintained on one table

Used to further combine TYPEs for reporting purposes

Once initialized [FTMCOAS] is permanent

SET usage is initialized at Lehigh

Not required to use Attributes

ATTRIBUTE SET CODES

To create a new set:

1. Enter Chart of Accounts

2. Fill in code and description

3. Select FOAPAL element

4. Click on menu option “Select Attribute Types to Associate with Set

Banner Form FTMATTS

Check TYPES to include

When complete select save

SETTING VALUES for TYPE’s

Specific values defined for each attribute TYPE

Refine FOAPAL element(s) that can use it (e.g., FUND only, ORGN only, BOTH - based on TYPE FOAPAL definition)

All VALUES, by TYPE, are on one table

Assigning the Attributes on Banner

ASSIGNED via form FTMFATA

VIEWED via form FTIFATA

To Assign Associations use form FTMFATA

Select a FOAPAL and Criteria

To View Associations use

form FTIFATA

You can query on any field (can use wild card %)

Same Form but Query for Account

Associations

Putting the Attributes to work

Oracle Tables for use via Access:

FIMSMGR_FTRORGA – ORGN usage

FIMSMGR_FTRFNDA – FUND usage

FIMSMGR_FTRATTS – Sets w/Type

FIMSMGR_FTRATTV – Type w/Values

FIMSMGR_FTVATTS – Valid Sets only

FIMSMGR_FTVATTT – Valid Types only

Putting the Attributes to work

Join Attribute Tables to Data tables via Microsoft Access

Key field(s) for join dependent on defined FOAPAL relationship of attribute and data being queried

Once joined, all attributes TYPE, SET, VALUES and descriptions are available for selecting, summarizing, printing, etc.

BANNER

ATTRIBUTES

Thanks for your attention!

Questions ???????